ANKUR KHAITAN BATCH- D1, ROLL NO.8

20 FEATURES ON MICROSOFT WORD

Features of Microsoft Word

Introduction

Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. Computer software used to create and print text documents such as college papers; part of the Microsoft Office suite which includes Excel and PowerPoint. It is a word processing program that you can use to create, edit, format, and save documents.

Definition: Ms-Word ~

Word Processor is Software that enables us to create, edit, print and save documents. We can create a document by using keyboard and save it. Editing means updating the existing document. This is how Ms-Word looks-

MS-Word is a component of Ms-Office. It has many more components also. When we open Ms-Office, we will find Ms-Excel, Ms-Access, Ms-PowerPoint etc. Different Version of Microsoft Office Word

Word 1981 To 1989 Word 1990 To 1995

Word 1997

Word 1998

Word 2000

Word 2001/ Word X

Word 2002/ XP

Word 2003

Word 2004

Word 2007

Word 2008

Word 2010

ITS FEATURES:-

1) Open File

To continue working on a file you previously saved, you must open the file. To

open the file:

Click on File.

Highlight Open.

Press left mouse button.

Find the folder you saved in the Look In field. You can also type in the

name of the document in the File Name field.

Click on Open.

The file you saved should now appear.

2) Bold, Underline, and Italicize

You can bold, underline, or italicize when using Word. You also can combine

these features -- in other words -- you can bold, underline, and italicize a single

piece of text. First highlight the text you wish to format, the click the appropriate

formatting button on the format toolbar.

- Bold button

- Italicize button

- Underline

3) Highlighting Text

Highlighting is useful when wanting to emphasize important information. Word

provides a button on the Formatting toolbar that lets you highlight text in a

document using the mouse. With this highlighting feature, you can select and

highlight specific text in a document with a variety of colors. To use this feature:

Click the Highlight button on the Formatting toolbar.

Select the desired color by clicking on the arrow on the right hand side.

Yellow is the default color.

When the Highlight button is activated, the I-beam pointer displays with a

pen attached.

Continue selecting text you want highlighted and when completed, click

once on the Highlight button to deactivate it.

4) Changing Font Color

Word also provides a button on the Formatting toolbar that lets you change text

color in a document using the mouse. This feature lets you select specific text in a

document and change the font color. To use this feature:

Select the text you want to change the color of.

Click the Text button on the Formatting toolbar.

Select the desired color by clicking on the arrow on the right hand side.

When completed, click once on the Text button to deactivate it.

5) Cut and Paste

You can cut (delete) text from one area of the document and save that text

so it can be pasted elsewhere in the document. When you cut text, it is

stored on the Clipboard. Information stored on the Clipboard stays there

until new information is either cut or copied. Each time you execute Cut or

Copy, you replace the old information on the Clipboard with whatever you

just cut or copied. You can paste Clipboard information as often as you like.

6) Cutting and Pasting by Using the Standard Toolbar:

Highlight the text you wish to cut or copy.

Click on Edit, then select cut or copy.

Click on Edit, and then select paste.

7) Cutting by Using the Icon:

Highlight text you want to cut.

Click on the Cut icon .

The text is now on the clipboard.

8) Coping by Using the Icon:

Highlight the text you want to copy.

Click on the Copy icon .

9) Pasting by Using the Icon:

Place the cursor where you want to paste the text.

Click on the Paste icon .

10)Using AutoText Cut and Copy:

Using AutoText Cut and Copy both store information on the Clipboard. Each time

you store new information on the Clipboard, the old information is lost. If you

wish to store text permanently so you can use it repeatedly, use AutoText.

Type the text you wish to permanently store.

Highlight the text you typed in to store.

Click on Insert. Highlight AutoText.

Highlight New. Create AutoText dialog box appears. Microsoft Word

suggests a name. The suggestion is displayed on the screen. Change the

name or keep the suggested name by clicking on OK.

If you type a shortcut key (example if I typed Janann Nicholson as the text,

and jn as the name, when I type jn and hit the F3 key, Janann Nicholson will

appear).

If you choose the whole name (example, if I typed Janann Nicholson as the

text, and saved it as Janann Nicholson, when I begin typing my name, it will

guess that is what you are typing. It will display the name above the typing.

To automatically insert it without finishing the actual typing, click the enter

key).

Click anywhere in the text area to remove the highlighting.

Note: Whenever you need the text, use the F3 or Enter key

Inserting Text

To insert text, you must be in the Insert mode. To check to see

whether you are in the Insert mode, look at the Status bar, located at

the very bottom of the screen. Look at the right side of the Status bar.

If the letters "OVR" are gray, you are in the Insert mode. If the letters

"OVR" are black, you are in the Overtype mode.

11)To change to the Insert mode:

Double click on the letters "OVR." The letters "OVR" should now be gray.

Alternative Method:

o Go to the Menu bar.

o Click on Tools. Highlight Options at the bottom of on the drop-down

menu.

o Press Enter.

o Click on the Edit tab. The Overtype Mode box should be blank. If the

box is blank, click on OK.

o If the Overtype Mode box is not blank, click on the box to remove the

checkmark.

o Then click on OK.

12)To Overtype:

You can type over the current text (replace the current text with new text).

However, you must be in the Overtype mode. Do the following to change to the

Overtype mode.

Double-click on "OVR" on the Status bar.

The letters "OVR" should now be black.

13) Windows Live.

If you’re in a small company or use Word for your home or school work, you can take

advantage of co-authoring features though Windows Live.

All you need is a free Windows Live ID to simultaneously edit documents with others. An

instant messenger account (such as the free Windows Live Messenger) is required to view

presence of authors and start an instant messaging conversation.

Your ideas, deadlines, projects, and work emergencies don’t always occur conveniently when

you are at your desk. Fortunately, you now have the power to get things done when and

where you need to, from the Web or even from your Smartphone.

14) Web App.

Microsoft Word “Web App” is an online companion to Microsoft Word that enables you to

extend your Word experience to the browser.

View a high fidelity version of your documents and make light edits as well.

Access some of the same formatting and editing tools that are in Word, and work in a familiar

editing environment, from almost any computer with a Web browser.

15) Protected Mode.

Protected Mode is one of the enhanced security features which protect the computer from

viruses. By default it opens the documents which are downloaded from the internet in such a

way that editing is disabled, you will need to manually enable editing.

This allows users to see the preview of the document, if they find it legit and from trusted

source then they can enable editing, otherwise delete it.

16) Paste Preview.

It happens with most users that after copying and pasting something into their document, they

need to undo the some changes. Microsoft Word has made it easy for users, now you may

eliminate this unnecessary step by using the “Paste Preview” option.

It allows users to have a dynamic preview of the paste in terms of keeping source formatting

or merge the formatting of the source to that being observed on the target location or paste

just the text.

17) Bookmark.

You can create a book to assign a name to a specific point in a document. You can use this

feature which is in Insert tab, present in Main View of Word.

The user can make hyperlinks that jump directly to a bookmarked location. The name of the

“bookmark” has to be mentioned, which can be used for the hyperlinks later when required.

18) Program Recovery.

The version “recovery” feature is just one of many new features available from the new

Microsoft Office Backstage™ view. Backstage view replaces the traditional File menu in all

Office 2010 applications to provide a centralized, organized space for all document

management tasks.

19) Photo/video/graphics in Word and PowerPoint.

The photo-editing tools have gotten more sophisticated in Office. Now you can apply artistic

effects, similar to those available in third-party photo editing programs, such as Photoshop,

from within Word, Excel, and PowerPoint. You even get a thumbnail preview of what the

effect will look like when applied to your picture.

20)Page break: We can insert a page break anywhere in our document, or we can specify

where Microsoft Word positions automatic page breaks.

If we insert manual page breaks in documents that are more than several pages in length, we

might have to frequently rebreak pages as we edit the document. To avoid the difficulty of

manually rebreaking pages, we can set options to control where Word positions automatic

page breaks.

Instructions:

1. Click where you want to start a new page.

2. On the Insert tab, in the Pages group, click Page Break.

18. Date and Time: Click where we want to insert the date or time.

1. On the Insert menu, click Date and Time.

2. If we want to insert the date or time in a different language format, then click the

language in the Language box.

The Language box includes a list of the enabled editing languages. Additional date and time

options may also be available, depending on the language that we selected.

4. In the Available formats box, click a date or time format.

5. Select whether we want the date to automatically update or to remain as originally

inserted. Do one of the following:

To insert the date and time as a field (field: A set of codes that instructs

Microsoft Word to insert text, graphics, page numbers, and other material into

a document automatically. For example, the DATE field inserts the current

date.) that's automatically updated when we open or print the document, select

the Update automatically check box.

To maintain the original date and time as static text, clear the Update

automatically check box.