#2 - Revised 135RFP for HUD-ToD Redevelopment-072711

8/6/2019 #2 - Revised 135RFP for HUD-ToD Redevelopment-072711

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REQUEST FOR PROPOSAL BRZ1129TRANSIT ORIENTED DEVELOPMENT & AFFORDABLE HOUSING

CITY OF DALLAS

INTRODUCTION

The City of Dallas was awarded a Housing and Urban Development (HUD) CommunityChallenge Grant to enhance Transit-Oriented Development (TOD) through focused planningaimed at developing workforce, mixed income, and mixed-use housing at multiple Dallas AreaRapid Transit (DART) light rail stations. This effort will focus on creating five area plans whichinclude seven different DART stations throughout the City along three separate DART lines. Theintent of the plans and related activities through the HUD Community Challenge grant programis to assist in the transformation of these areas, leveraging existing planning efforts andsignificant rail investment to create safe, attractive community centers. The City of Dallas,through the Office of Sustainable Development and Construction, is requesting writtenproposals from consultant firms to assist with the HUD Community Challenge grant through thedevelopment of area plans and catalyst project concepts. Catalyst sites will serve as focal pointsfor development and redevelopment activity within the area. The selection and treatment ofthese sites is a critical component of the plan.

The City of Dallas will take a two part approach to creating redevelopment activities in the

transit-oriented development opportunity areas. The first is the creation of an Area Plandocument to guide land use and urban design decisions. This process will include a substantialcommunity outreach element. At a minimum, the community outreach will include the creationof Citizen Advisory Committees, comprised of private citizens and individuals from partneragencies and community groups, that will be briefed as needed during different projectmilestones. Additionally, the City and its consultant(s) will provide briefings to City Council,Council Committees, and/or City Plan Commission and the DART Board as needed as well asinforming city staff throughout the process. At least two public workshops or open houses willbe held for each of the planning areas. Appropriate focus groups, individual interviews, and/orother interactive sessions will be used to gauge attitudes, concerns, preferences, and priorities.All outreach activities will be bilingual when appropriate.

A second component of the redevelopment process will be the formation of catalyst projectconcepts for each Planning Area. The definition of catalyst project will be determined bycommunity input, developer interest, and available land or facilities. These catalyst projects willbe a part of the planning deliverables and will include a real estate component for newconstruction or renovation. While the size and complexity of the projects will vary at each studyarea the concepts should be shown as feasible. The City may consider public assistance so thatthe project becomes financially viable. The catalyst project plans will closely follow both theland use and design portions of the long-term vision and Area Plan, as well as existing TaxIncrement Financing (TIF) district master plans. The catalyst project approach will also includethe acquisition of land for redevelopment projects and to improve mobility through better accessto transit.

Scope

The City of Dallas is requesting written proposals from consultant firms to conduct either acomprehensive study including all five planning areas along the DART lines or separate studiesbased on the individual project scopes below. A team may choose to submit a proposal for one,any, or all five of the projects listed in this Request for Proposals. Preference will be given,however, to an individual firm or team capable of managing the process for completing all five

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area plans.

The Planning Areas

While geographically diverse, the focus areas under this grant share some commoncharacteristics. Each of the areas is located along a DART rail line in neighborhoods that havesuffered low investment or disinvestment and have seen a shrinking population and tax base.Despite the rail transit access these communities are generally isolated, with high populations oflow-income households. Common issues include vacant and abandoned properties, adeteriorating rental housing stock, the perception of high crime, limited retail opportunities, anda lack of significant employment opportunities. The descriptions below provide a generaloverview of the focus for the five area plans. Study area maps can be found in Appendix A.

1. The Lancaster Corridor AreaThe study area would include a quarter mile area around the Kiest Blvd. and VA MedicalDistrict DART stations and parcels within 1 city block on either side of Lancaster Road.

2. DART Green Line Hatcher Station-Spring Avenue areaThe study will concentrate on the areas surrounding the Hatcher DART station, theproposed Hatcher area TOD, and the Citys Spring Avenue (4600-4800 blocks of SpringAve.) redevelopment initiative. Adjacent neighborhoods and development sites withinthree-quarter of a mile will be taken into consideration.

3. The DART Green Line MLK Station AreaThe study area will include a quarter mile area around the DART Green Line MLKstation, extending to encompass surrounding neighborhoods.

4. The DART Green Line Buckner Station AreaThe study area includes a half mile area around the DART Green Line Buckner station.

5. The Vickery Meadows / Five Points AreaThe Vickery Meadows / Five Points Area is generally bounded by Northwest Highway tothe South, Walnut Hill to the North, 75/Central to the West and Fair Oaks Park to theEast.

Existing EffortsBuilding on other planning and development efforts in these areas is critical. Numerous plans

directly or indirectly shape development policies. The list below is by no means comprehensive,but should serve as a reference for plans for the five areas.

A New Paradigm: Strategies for Revitalizing Dallas Distressed

Neighborhoods (McCormack Baron Salazar)

One recent effort which directly examined four of the five planning areas is the McCormack

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Baron Salazar study. Shortly before the submission of the HUD Community Challenge grant,the City of Dallas engaged The Real Estate Council (TREC) and the consulting firm McCormackBaron Salazar (MBS) to create a strategy for neighborhoods where fostering development hasbeen difficult. The areas examined were the Lancaster Corridor Area, the Hatcher Station-Spring Avenue area, the DART Green Line MLK Station area, and the Vickery Meadows / FivePoints area. The Buckner Station area was not examined in the MBS study.

TREC and MBS completed the study in two parts, writing it from the perspective of adevelopment plan. The first part of the study incorporated the following components: (1)community involvement, (2) public-private-community partnerships, (3) critical mass and landassembly, (4) continuum of housing, (5) large-scale, mixed-income development, (6)environmental sustainability and green practices, (7) financing large-scale, mixed-incomehousing, (8) transit-oriented development, (9) community infrastructure, (10) human capitaldevelopment, and (11) ongoing operations and property management. The second portion ofthe study laid out a detailed roadmap for development and included information theneighborhood and its context, site plans and unit mixes, financing structures, propertymanagement plans, and project schedules. For more information on the MBS study, see:ftp://ftp.dallascityhall.com/ECO/HUD_grant/MBS%20TOD%20report.pdf

Executive summary:http://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-

New-Paradigm_ExecSummary.pdf

Fullstudy:http://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-

Paradigm.pdf

Current and Existing City plans

forwardDallas! Comprehensive Plan: The City of Dallas comprehensive plan, adopted inJune of 2006, describes the vision of the future of thousands of stakeholders. It is also a policyplan with an implementation program. Each of the study areas are described by the Vision

within the Comprehensive Plan. Recommendations, concepts or policies generated through thisplanning process should recognize and be generally compatible with the Citys overall vision forthe study areas as articulated in the Comprehensive plan. When possible, proposals shouldfollow the format established in the Comprehensive Plans area planning process, such as in theUNT-Dallas Area Plan and the Stemmons Corridor Study outlines. These plans include aseparate Executive Summary document, a Vision and Policy Plan (with the land use andtransportation vision), an Implementation Program document, and relevant appendix material.For more information, see: http://www.dallascityhall.com/forwardDallas/index.html

Complete Streets Initiative: The City of Dallas has begun a Complete Streets Initiativewith the goal of transforming the Citys roadway network to accommodate its growing multi-modal transportation needs. The Initiative takes a sustainable roadway design approach placing

an emphasis on creating a street system that facilitates walking, bicycling, and transit use aswell as automobile use. The three major products that are expected to develop from the citywideComplete Streets Initiative are a Complete Streets Vision Map, a Streets Design Manual, andan Implementation Plan. As a part of this HUD Community Challenge grant planning process weexpect a direct link to the Complete Streets Initiative. The consultant should coordinate with theComplete Streets team to ensure that each planning area includes a Complete Streetsdemonstration project. All conceptual development diagrams will be compatible with the

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ftp://ftp.dallascityhall.com/ECO/HUD_grant/MBS%20TOD%20report.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm_ExecSummary.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm_ExecSummary.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm.pdfhttp://www.dallascityhall.com/forwardDallas/index.htmlftp://ftp.dallascityhall.com/ECO/HUD_grant/MBS%20TOD%20report.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm_ExecSummary.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm_ExecSummary.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm.pdfhttp://www.dallas-ecodev.org/SiteContent/66/documents/Redevelopment/A-New-Paradigm.pdfhttp://www.dallascityhall.com/forwardDallas/index.html


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proposals from the Complete Streets initiative. For more information, see:http://www.dallascompletestreets.com/home.html

2011 Dallas Bike Plan: The 2011 Dallas Bike Plan intends to update the Citys existingnetwork of signed bicycle routes. New bicycle connections will be made possible with the

introduction of proven innovations in how bicycles are incorporated within the public right-of-way. The revised network of bikeways will include a variety of on-street and off-street bikefacilities, with new standards for bikeway facilities types. Proposed on-street bike routes areanticipated to affect about 40% of the Thoroughfare Plan network, and 20% of all city streets. Assuch, the Area Plans are expected to substantially incorporate to the content of the Bicycle Plannetwork as a part of any development policies or proposals. The 2011 Dallas Bike Plan can beaccessed at: http://www.tooledesign.com/dallasbikeplan/

Form-based Zoning Code Amendment: In early 2009 the Dallas City Council adopted aCode Amendment creating new zoning tools. The Form-Based Code amendment created newzoning categories to encourage desirable mixed-use projects in new development andredevelopment situations. The zoning categories addressed the many barriers in the

Development Code that made the development of mixed-use projects challenging through apreferred alternative to Planned Development Districts. This zoning was seen as appropriate forhigh-priority areas like DART transit stations, major employment areas, TIF Districts and theTrinity River Corridor. Area plans should consider appropriate zoning within each area andidentify where the Form-Based zoning, or other zoning changes may be appropriate. For moreinformation on Dallas Form-based zoning, see:http://www.dallascityhall.com/council_briefings/briefings1208/FormBasedZoning_12032008.pdf

Dallas Area Rapid Transit (DART) Transit Oriented Development Policy: DART haslong recognized the importance of Transit Oriented Development. Through its TOD PolicyResolution, published in 1989, DART recognized that the continuing expansion and maturationof the transit system along with federal, regional and local initiatives that direct and concentrate

transit oriented development and urban infill around transit facilities enhance the value of thoseassets. DART works in close partnership with the City of Dallas to identify and implement TODopportunities. This policy also recognizes that promoting high quality TOD on and near DARTowned properties the transit system attracts riders and generates new opportunities to createrevenue for DART, and environmentally sustainable livable communities that are focused ontransit accessibility. For more information on DART please visit: www.dart.org

Proposal AwardAward will be made to the most advantageous proposal by project or in its entirety, whichever ismost advantageous to the City. The City reserves the right to accept or reject any or allproposals, or any part of any proposal, and to determine which proposal is in the best interest ofthe City of Dallas. The City also reserves the right to award by method deemed mostadvantageous to the City.

Contract termThe term of this contract is to have final products available for action within 12 months from theproject initiation date.

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http://www.dallascompletestreets.com/home.htmlhttp://www.tooledesign.com/dallasbikeplan/http://www.dallascityhall.com/council_briefings/briefings1208/FormBasedZoning_12032008.pdfhttp://www.dart.org/http://www.dallascompletestreets.com/home.htmlhttp://www.tooledesign.com/dallasbikeplan/http://www.dallascityhall.com/council_briefings/briefings1208/FormBasedZoning_12032008.pdfhttp://www.dart.org/


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The Lancaster Corridor Area Project Area 1

Background:

The Lancaster Corridor is anchored by the Dallas Urban League of Greater Dallas, the VAMedical Center of North Texas, the Lancaster / Kiest shopping area, and the DART light railstations. Existing development in the area is defined by small commercial uses along LancasterRoad and older single family homes and churches within the neighborhood itself.

Currently, despite its adjacency to the VA hospital, only a small percentage of employees ridetransit from the DART Station due to security concerns in the immediate area. One factor maybe the lack of development around the station.

Purpose and Need:

The Lancaster Corridor is a major community center within Southern Dallas. The goal of the

study is to identify ways to build on area assets and proposed area developments to craft a planthat establishes comprehensive long-term policies and design guidelines to create a thrivingtransit oriented neighborhood with safe multimodal accessibility.

Projects, Plans and Area Initiatives:

Lancaster Preconstruction work: As a part of the HUD Community Challenge grantaward detailed design and preconstruction work for multi-family housing and mixed-usedevelopment will be funded within the Lancaster Corridor. In addition, funds will be used for thecreation of an infrastructure analysis to assess the aging water and storm water infrastructure.This design and preconstruction work is not a part of this request for proposal. However, this

work must be linked and coordinated with this planning process. This phase will takeapproximately two years to complete, beginning in the fall of 2011.

Lancaster Urban Village: There are several mixed-use projects proposed in the areaincluding the expansion of the Urban League-Lancaster Urban Village. The Lancaster UrbanVillage consists of two phases. The first phase is a 45,000 square-foot expansion of the UrbanLeague of Greater Dallas' headquarters for job training. The second phase is a 14,000 square-foot expansion of retail and addition of 193 apartment units in a single mixed-use building. Thisproject, in conjunction with other area projects in the proposal stages are intended to serve theemployees and visitors of the VA hospital and include affordable housing. Any plan should beinclusive of existing and planned development projects in the Lancaster Corridor.

Comprehensive Plan:The forwardDallas!Comprehensive Plan identifies the Lancastercorridor as a Multi-modal Corridor with Transit Centers around the DART stations. The Planrecommends a compact mix of employment, retail, cultural facilities and housing in these areaswith appropriate transition to single family neighborhoods.

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Complete Streets: As noted before, the Citys Complete Streets initiative should be takeninto account in developing any proposals for the area ensuring adequate treatment of theLancaster corridor as a multimodal gateway for the area, as well as proposing specific CompleteStreet treatments within the area.

Mayors Southern Dallas Task Force:In 2008, The Mayor's Southern Dallas TaskForce was commissioned by Mayor Tom Leppert and Councilmember Tennell Atkins. The taskforce goals focused on economic development, sustainable communities, mixed incomehousing, academic excellence, and quality recreation opportunities. A task force report waspublished in June, 2009 outlined strategies and recommendations for various catalyst areas inthe Southern Sector, including Lancaster Corridor. The report identifies crime prevention andsafety as one of the major concerns in the area.

TOD TIF District: Created in 2009, the TOD TIF District is designed to facilitate transit-oriented development projects at key stations along DART's Red and Blue Lines. The TIF'sunique mechanisms allow for the transfer of a portion of the increment generated by

development at the Lovers Lane and Mockingbird station to provide additional public assistancefor development in the more challenging Lancaster Corridor area, including the Kiest and VAMedical Center stations. A separate fund was also designated from TIF increment funding toassist with the development of affordable housing components to the TOD projects at all stationlocations. More information on Dallas TOD TIF is available at: http://www.dallas-ecodev.org/incentives/tifs-pids/todTIF.htm

Scope of Services

The consultant will provide the following services:

A. Process Management:1. Project Management and Coordination2. Public Involvement Plan and Outreach3. Committee Briefings / Work Sessions

B. Product Development:1. Future Vision, Policy and Implementation Plan2. Transit Oriented Development Design Guidelines3. Corridor Study with focus on safety and multi-modal accessibility4. Development Concepts for designated catalyst sites

SERVICE P1A1 - Project Management and Coordination

The consultant will be responsible for significantly assisting the Citys Project ManagementTeam (PMT) with the coordination and scheduling of the overall project, coordination andplanning of project meetings, and for progress reporting, accounting and invoicing for all Teamtasks in the Project Work Plan. The Lancaster Corridor Plan will overlap with the CompleteStreets Initiative and should coordinate with its key project recommendations and demonstrationprojects. The Team will be responsible for coordination with and integration of other existing

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http://www.dallas-ecodev.org/incentives/tifs-pids/todTIF.htmhttp://www.dallas-ecodev.org/incentives/tifs-pids/todTIF.htmhttp://www.dallas-ecodev.org/incentives/tifs-pids/todTIF.htmhttp://www.dallas-ecodev.org/incentives/tifs-pids/todTIF.htm


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Consultant Deliverables for P1A1 - Project Management and Coordination1. Project Management and Coordination Meetings2. Work Programs and Schedules3. Meeting Notes/Summaries4. Monthly Progress Reports and Invoices

SERVICE P1A2 - Public Involvement and OutreachThe Team will create and follow a public involvement plan suited to the development of theLancaster Corridor Plan. It is anticipated that the public involvement approach will need toinvolve specific neighborhoods, community leaders, the VA hospital, Urban League and othermajor property owners and developers in the area. At a minimum the public involvementapproach must include:

1. A public involvement plan document used to guide stakeholder engagement.2. A minimum of two rounds of public workshops/open houses designed to receive

community input. City staff will assist with arranging venues, facilitating events, andproviding a preliminary stakeholder database to be used for notification and outreach.3. Establishing a Citizens Advisory Committee (AC) consisting of key community leaders,

area residents and stakeholders.4. Appropriate stakeholder interviews/focus groups, preferably bilingually to gauge

attitudes, concerns, preferences and priorities relevant to the Lancaster Corridor Plan.Additional innovative strategies, methods and tools for promoting public involvement thatadd value to the process and product are encouraged.

Consultant Deliverables for P1A2 - Public Involvement and Outreach1. Project Initiation Meeting2. Conducting public workshops/open houses including planning, scheduling, notification,

and creating presentation materials.3. Stakeholder interview administration, analysis and findings

SERVICE P1A3 - Formal Committee Briefing / Review / Work SessionsTo allow for formal review and input on the substance of the project, the Team will brief theCitizens Advisory Committee (AC) as needed at key milestones through the completion of theproject to allow review and input on the major components of the plan. The Team will provide forthree briefings to the City Council, City Plan Commission or Council Committees. The Team willalso be available and make available current presentation materials to enable city staff toprovide additional updates/briefings to various other committees, commissions, stakeholdergroups as needed at key milestones in the process.

Consultant Deliverables for - Formal Committee Briefing/Review/WorkSessions

1. Planning, scheduling, presentations materials, facilitation for formal committeebriefings/work sessions

2. Meeting notes/summaries for public distribution

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SERVICE P1B1 - Future Vision, Policy and ImplementationThe forwardDallas!Comprehensive plan provides the basic framework to develop the area-widelong-term vision & policy. The goal of the Future Vision, Policy and Implementation service isthe development of a community vision for the Lancaster corridor/station areas and the policyand implementation items to reach that vision.

Consultant Deliverables for P1B1 Future Vision, Policy and Implementation1. Future Vision, Policy and Implementation Plan:

a. Existing Conditions Analysisb. Future Development Concept Planc. Multi-modal Connectivity Plan

SERVICE P1B2 - Transit Oriented Development Design GuidelinesThe Team will develop illustrations and design guidelines to help create transit orienteddevelopment within the area.

Consultant Deliverables for P1B2 Transit Oriented Development Design

Guidelines1. TOD Urban Design Guidelines2. Illustration and renderings

SERVICE P1B3 - Lancaster Avenue Concept DesignThe Lancaster Avenue Concept Design section will include an analysis of existing conditionsand conceptual street design to encourage safe pedestrian and bicycle activity. This service willprimarily need to be coordinated with the Complete Streets Initiative.

Consultant Deliverables for P1B3 Lancaster Avenue Design Concepts1. Existing street/light rail median design analysis

2. Station area and ROW pedestrian enhancements3. Recommended street cross-sections4. Major intersection concept plans5. Before/after photo simulations

SERVICE P1B4 - Development Concepts for designated catalyst sitesCatalyst sites will serve as focal points for development and redevelopment activity within thearea. The selection and treatment of these sites is a critical component of the plan.

Consultant Deliverables for P1B4 Development Concepts for designated

catalyst sites

1. Concept design plan for a minimum of two catalyst project sites consistent withredevelopment plans and design guidelinesa. Work with City and stakeholders to craft criteria to identify potential catalyst sites

within the study areab. Identify at a minimum two catalyst sites for future development / redevelopmentc. Map and Illustration materials for each catalyst site

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CITY OF DALLASd. Detailed development guidelines for each sitee. Development Pro-forma for each site using reasonable assumptions for hard and

soft costsf. Identification of strategic partnerships and strategies to implement catalytic site

development

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DART Green Line Hatcher Station-Spring Avenue area Project

Area 2

Background:

The Hatcher Station area is centered on the DART station located north of Hatcher Street at itsintersection with Sycene Road. Existing development in the area is defined by small-scalelanguishing commercial developments dotted along Sycene Road and Hatcher Road, and theolder single family homes and churches within the neighborhoods surrounding this intersection.The Hatcher Station area is one mile away from the Martin Luther King Station area. Given theirproximity there is significant overlap in terms of stakeholders and development issues, andbecause of this overlap, it is desirable to coordinate the two separate planning activities at theHatcher Station and the MLK Station area.

Purpose and Need:

The forwardDallas!Comprehensive Plan identified the South Dallas / Fair Park area for targetedimplementation of numerous efforts. The goal of this plan is to identify ways to build on areaassets and proposed area developments to establish comprehensive long-term policies and topropose specific feasible development concepts to create a vibrant transit neighborhood whichserves as the activity hub for adjacent existing neighborhoods. The plan will help the city toguide future affordable / workforce housing and transit oriented development around the station.The study will also provide for key linkages to provide multi-modal access between the city'sSpring Avenue (4600-4800 blocks) redevelopment initiative and the Hatcher DART station andproposed TOD.


Comprehensive Plan: The forwardDallas! Comprehensive Plan includes the SouthDallas / Fair Park area as an area with future planning needs and specifically listed as animplementation project area. The plan calls for a way to link the numerous investments andprograms focused on the South Dallas / Fair Park area. These include the DART Green Linestation investments; the Tax increment financing district (TIF) around the Grand Avenue, ParkRow and South Street area near Trunk Avenue; Neighborhood revitalization plans for theFrazier Courts and Turners Courts areas lead by the Dallas Housing Authority in collaborationwith the nonprofit sector; and the Neighborhood Investment Program target area alongBexar Street among others.

Current Planning Efforts: Current planning efforts which impact the area include the

Dallas Bicycle Plan update and the Citys Complete Streets initiative. These two planning effortsshould be taken into account in developing any proposals for the area. Area conceptual designsshould incorporate Complete Street treatments within the area and any bicycle facilitiesproposed.

Bexar Street Townhomes: Less than one and a half miles from the Hatcher Station

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CITY OF DALLASare the Townhomes at Bexar Street which are being developed by the East Dallas DevelopmentCorporation as a part of the Citys Bexar Street Village Redevelopment Initiative. Theseaffordable townhomes offer modern amenities and are convenient to the Hatcher DART GreenLine Station, area schools and new retail development.

Spring Avenue Redevelopment: The South Dallas Fair Park Inner-city CommunityDevelopment Corporation (ICDC), Dallas Housing Authority (DHA), and the City of Dallaspartnered in redevelopment of a portion of the Spring Avenue Corridor, located due west of theDHAs Frazier Courts community. The effort produced the Spring Avenue Master Planrepresenting a shared vision between the area residents, stakeholders and community partners.Any concept plans should take into account this effort.

Scope of Services


A. Process Management:

1. Project Management and Coordination2. Public Involvement and Outreach3. Formal Committee Briefings/Work Sessions

B. Product Development:1. Future Vision, Policy & Implementation Plan2. Development Concepts for designated opportunity sites

SERVICE P2A1 - Project Management and CoordinationThe consultant will be responsible for significantly assisting the Citys Project ManagementTeam (PMT) with the coordination and scheduling of the overall project, coordination andplanning of project meetings, and for progress reporting, accounting and invoicing for all Team

tasks in the Project Work Plan. The DART Green Line Hatcher Station-Spring Avenue areaplanning effort will overlap with other ongoing planning efforts such as the Complete StreetsInitiative and should coordinate with any project recommendations.


SERVICE P2A2 - Public Involvement and Outreach

The Team will create and follow a public involvement plan suited to the development of theHatcher Station-Spring Avenue area plan. It is anticipated that the public involvement approachwill need to involve specific neighborhoods, community leaders, major property owners, non-profit organizations and developers in the area. At a minimum the public involvement approachmust include:

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CITY OF DALLAS1. A public involvement plan document used to guide stakeholder engagement.2. A minimum of two rounds of public workshops/open houses designed to receive

community input. City staff will assist with arranging venues, facilitating events, andproviding a preliminary stakeholder list to be used for outreach efforts.

3. Establishing a Citizens Advisory Committee (AC) consisting of key community leaders,area residents and stakeholders. This Committee may be the same and meet in tandem

with the MLK Station Area plan committee if these planning processes are run together.4. Appropriate stakeholder interviews or focus groups or other interactive session,

preferably bilingually, to gauge attitudes, concerns, preferences and priorities relevant tothe Hatcher Station-Spring Avenue Plan. Innovative strategies, methods and tools forpromoting public involvement that add value to the process and product are encouraged.



SERVICE P2A3 - Formal Committee Briefing/Review/Work SessionsTo allow for formal review and input on the substance of the project, the Team will brief theCitizens Advisory Committee (AC) as needed at key milestones through the completion of theproject to allow review and input on the major components of the plan. The Team will provide forthree briefings to the City Council, City Plan Commission or Council Committees. The Team willalso be available and make available current presentation materials to enable city staff toprovide additional updates/briefings to various other committees, commissions, stakeholdergroups as needed at key milestones in the process.

Consultant Deliverables for - Formal Committee Briefing/Review/Work

Sessions

1. Planning, scheduling, providing presentation materials, and facilitating formal committeebriefings/work sessions


SERVICE P2B1 - Future Vision, Policy and ImplementationThe MLK and Hatcher Station areas are identified within the forwardDallas!Comprehensiveplan as transit oriented centers focused around the Dallas Area Rapid Transit (DART) stations.The goal of the Future Vision, Policy and Implementation service is the development of aspecific plan for the area which promotes equitable, affordable housing, enhances the areaseconomic competitiveness and guides future affordable / workforce housing and transit orienteddevelopment around the station.

Consultant Deliverables for P2B1 - Future Vision, Policy and Implementation1. Future Vision, Policy and Implementation Plan:

a. Existing Conditions Analysisb. Multi-modal Connectivity Evaluation and Planc. Redevelopment Plan and Guidelines

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CITY OF DALLASd. Proposed TOD Future Development Concept Plans


Consultant Deliverables for P3B2 - Development Concepts for designated

catalyst sites2. Concept design plan for a minimum of two catalyst project sites consistent with

redevelopment plans and design guidelinesa. Work with City and stakeholders to craft criteria to identify potential catalyst sites

within the study areab. Identify at a minimum two catalyst sites for future development / redevelopmentc. Map and Illustration materials for each catalyst sited. Detailed development guidelines for each sitee. Development Pro-forma for each site using reasonable assumptions for hard and

soft costs

f. Identification of strategic partnerships and strategies to implement catalytic sitedevelopment

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The DART Green Line MLK Station Area Project Area 3

Background:

The proposed study area extends at least a 1/4 mile radius of the DART Green Line MartinLuther King (MLK) Station. This station is located at the western entrances to Fair Park andapproximately one mile from the Hatcher Station. Development in the area is a currently a mixof uses including large commercial and institutional uses along MLK, multifamily complexes,and older single-family homes. While development interest has manifested itself through zoningchanges in the area and some land assembly, the area has not yet begun the transformation totake full advantage of its proximity to the station.

Purpose and Need:The forwardDallas!Comprehensive Plan identified the South Dallas / Fair Park area for targetedimplementation of numerous efforts. The goal of this plan is to identify ways to build on areaassets and proposed area developments to establish comprehensive long-term policies and to

propose specific feasible development concepts to create a vibrant transit neighborhood whichserves as the activity hub for adjacent existing neighborhoods and as a gateway to the Fair Parkcomplex. The plan will help the city to guide future affordable / workforce housing and TODaround the station.


Comprehensive Plan:The forwardDallas!Comprehensive Plan includes an the SouthDallas / Fair Park area as an area with future planning needs and specifically listed as animplementation project area. The plan calls for a way to link the numerous investments andprograms focused on the South Dallas / Fair Park area. These include the DART Green Linestation investments; the Grand Park South TIF district incorporating Grand Avenue, Park Row

and South Avenue historic district near Trunk Avenue; Neighborhood revitalization plans for theFrazier Courts and Turners Courts areas lead by the Dallas Housing Authority in collaborationwith the nonprofit sector; and the Neighborhood Investment Program target area alongBexar Street among others.

Current Planning Efforts: Current planning efforts which impact the area include theDallas Bicycle Plan update and the Citys Complete Streets initiative. These two planning effortsshould be taken into account in developing any proposals for the area. Area conceptual designsshould incorporate Complete Street treatments within the area and any bicycle facilitiesproposed.Form-Based Zoning: In early 2009 the Dallas City Council adopted a Code Amendmentcreating new zoning tools. The Form-Based Code amendment created new zoning categories toencourage desirable mixed-use projects in new development and redevelopment situations. TheCitys first request for a form-based zoning change is located within this study area and iscurrently under review by the Dallas City Council having received a recommendation forapproval by the City Planning Commission. These area plans should consider appropriate

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CITY OF DALLASzoning within each area and identify where the Form-Based zoning or other zoning changesmay be appropriate.

Fair Park: Among the city's most recognizable and important attractions, Dallas Fair Park isa centerpiece for this neighborhood. During the State Fair of Texas and other events, the(MLK/Hatcher) Station area serves as an important gateway to Fair Park. After millions ofdollars of investment by the City of Dallas, Fair Park now boasts an expanded Cotton BowlStadium and a new Children's Aquarium, as well as several museums, venues, and year-roundattractions. The State Fair of Texas is exploring the creation of a year-round amusement parkon the site to bring in additional activity.

Grand Park South TIF District: Created in 2005, the Grand Park South TIF Districtencompasses the neighborhood to the southwest of Fair Park, including the Grand Avenue,Martin Luther King Jr. Blvd. and Robert B. Cullum Blvd. commercial corridors as well as theMLK DART Station. Plans for the district call for an improved residential environment, promotionof transit-oriented development in the historical context of the neighborhood, implementation ofappropriate urban design standards, and improved quality of development for the neighborhood.

Scope of Services


A. Process Management:1. Project Management and Coordination2. Public Involvement and Outreach3. Formal Committee Briefings/Work Sessions

B. Product Development:1. Future Vision, Policy & Implementation Plan2. Development Concepts for designated catalyst sites

SERVICE P3A1 - Project Management and CoordinationThe consultant will be responsible for significantly assisting the Citys Project ManagementTeam (PMT) with the coordination and scheduling of the overall project, coordination andplanning of project meetings, and for progress reporting, accounting and invoicing for all Teamtasks in the Project Work Plan. The DART Green Line Martin Luther King Station area planningeffort will overlap with other ongoing planning efforts such as the Complete Streets Initiative andshould coordinate with any project recommendations.


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SERVICE P3A2 - Public Involvement and OutreachThe Team will create and follow a public involvement plan suited to the development of theDART Green Line Martin Luther King Station area plan. It is anticipated that the publicinvolvement approach will need to involve specific neighborhoods, community leaders, majorproperty owners, non-profit organizations and developers in the area. At a minimum the public

involvement approach must include:

1. A public involvement plan document used to guide stakeholder engagement.2. A minimum of two rounds of public workshops/open houses designed to receive

community input. City staff will assist with arranging venues, facilitating events, andproviding a preliminary stakeholder list to be used for outreach efforts.

3. Establishing a Citizens Advisory Committee (AC) consisting of key community leaders,area residents and stakeholders. This Committee may be the same and meet in tandemwith the Hatcher Station Area plan committee if these planning processes are runtogether.

4. Appropriate stakeholder interviews or focus groups or other interactive session,preferably bilingually, to gauge attitudes, concerns, preferences and priorities relevant to

the DART Green Line Martin Luther King Station Plan. Innovative strategies, methodsand tools for promoting public involvement that add value to the process and product areencouraged.



SERVICE P3A3 - Formal Committee Briefing/Review/Work SessionsTo allow for formal review and input on the substance of the project, the Team will brief the

Citizens Advisory Committee (AC) as needed at key milestones through the completion of theproject to allow review and input on the major components of the plan. The Team will provide forthree briefings to the City Council, City Plan Commission or Council Committees. The Team willalso be available and make available current presentation materials to enable city staff toprovide additional updates/briefings to various other committees, commissions, stakeholdergroups as needed at key milestones in the process.

Consultant Deliverables for - Formal Committee Briefing/Review/Work

Sessions1. Planning, scheduling, presentations materials, facilitation for formal committee

briefings/work sessions


SERVICE P3B1 - Future Vision, Policy and ImplementationThe MLK and Hatcher Station areas are identified within the forwardDallas!Comprehensiveplan as transit oriented centers focused around the Dallas Area Rapid Transit (DART) stations.The goal of the Future Vision, Policy and Implementation service is the development of a

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CITY OF DALLASspecific plan for the area which promotes equitable, affordable housing, enhances the areaseconomic competitiveness and guides future affordable / workforce housing and transit orienteddevelopment around the station.

Consultant Deliverables for P3B1 - Future Vision, Policy and Implementation1. Future Vision, Policy and Implementation Plan:

a. Existing Conditions Analysisb. Multi-modal Connectivity Evaluation and Planc. Redevelopment Plan and Guidelinesd. Proposed TOD Future Development Concept Plans



catalyst sites

3. Concept design plan for a minimum of two catalyst project sites consistent withredevelopment plans and design guidelines

a. Work with City and stakeholders to craft criteria to identify potential catalyst siteswithin the study area

b. Identify at a minimum two catalyst sites for future development / redevelopmentc. Map and Illustration materials for each catalyst sited. Detailed development guidelines for each sitee. Development Pro-forma for each site using reasonable assumptions for hard and


development

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DART Green Line Buckner Station Area Project Area 4

Background:

The Buckner area plan will incorporate at a minimum an area within mile of the BucknerDART station, which includes a sizeable Park and Ride lot. The study area will also extendalong Buckner Boulevard to include Eastfield Community Colleges Pleasant Grove campus.

Purpose and Need:

The plan will serve as a redevelopment template for the area that promotes social equity,prioritizes current residents and creates connectivity for those who need improved access totransit options while maximizing the impact of community assets such as Eastfield CollegesPleasant Grove campus. The plan will help the city to guide future affordable / workforcehousing and transit oriented development around the station.

Projects, Plans and area Initiatives:

Comprehensive Plan: The forwardDallas! Comprehensive Plans Vision Illustrationidentifies the area near the DART Green Line Buckner station as a Transit Center and the areasadjacent to it are classified for Urban Mixed Use development. The area within the scope ofstudy is appropriate for mixed-use transit-oriented development, taking full advantage of existingand future connectivity assets in the area.

Current Planning Efforts: The community of Pleasant Grove is engaged in a long-termeffort to improve the livability of the community and increase economic opportunity. A group ofstakeholders including residents, DART, Eastfield Community College, Pleasant Grove: Mission

Possible, and DCCCD have recognized the value of the new DART station and its connection tothe new Eastfield campus and are interested in maximizing the connections potential.

Scope of Services


A. Process Management:1. Project Management and Coordination2. Public Involvement and Outreach

3. Formal Committee Briefings/Work Sessions

B. Product Development:1. Future Vision, Policy & Implementation Plan2. Development Concepts for designated catalyst sites

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SERVICE P4A1 - Project Management and CoordinationThe consultant will be responsible for significantly assisting the Citys Project ManagementTeam (PMT) with the coordination and scheduling of the overall project, coordination andplanning of project meetings, and for progress reporting, accounting and invoicing for all Teamtasks in the Project Work Plan.


SERVICE P4A2 - Public Involvement and OutreachThe Team will create and follow a public involvement plan suited to the development of theDART Green Line Buckner Station area plan. It is anticipated that the public involvement

approach will need to involve specific neighborhoods, community leaders, major propertyowners, non-profit organizations and developers in the area. At a minimum the publicinvolvement approach must include:

1. A public involvement plan document used to guide stakeholder engagement.2. A minimum of two public workshops/open houses designed to receive community input.

City staff will assist with arranging venues, facilitating events, and providing a preliminarystakeholder list to be used for outreach efforts.

3. Establishing a Citizens Advisory Committee (AC) consisting of key community leaders,area residents and stakeholders.

4. Appropriate stakeholder interviews or focus groups or other interactive session,preferably bilingually, to gauge attitudes, concerns, preferences and priorities relevant to

the DART Green Line Buckner Station Plan. Innovative strategies, methods and tools forpromoting public involvement that add value to the process and product are encouraged.



SERVICE P4A3 - Formal Committee Briefing/Review/Work SessionsTo allow for formal review and input on the substance of the project, the Team will brief theCitizens Advisory Committee (AC) as needed at key milestones through the completion of the

project to allow review and input on the major components of the plan. The Team will provide forthree briefings to the City Council, City Plan Commission or Council Committees. The Team willalso be available and make available current presentation materials to enable city staff toprovide additional updates/briefings to various other committees, commissions, stakeholdergroups as needed at key milestones in the process.

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Consultant Deliverables for P4A3 - Formal Committee Briefing/Review/Work


briefings/work sessions2. Meeting notes/summaries for public distribution

SERVICE P4B1 - Future Vision, Policy and ImplementationThe Buckner Station area is identified in the forwardDallas!Comprehensive plan as a TODcenter focused around the Dallas Area Rapid Transit (DART) station. The goal of the FutureVision, Policy and Implementation service is the development of a specific plan for the areawhich promotes equitable, affordable housing, enhances the areas economic competitivenessand guides future affordable / workforce housing and transit oriented development around thestation.

Consultant Deliverables for P4B1 - Future Vision, Policy and Implementation

1. Future Vision, Policy and Implementation Plan:a. Existing Conditions Analysisb. Multi-modal Connectivity Evaluation and Planc. Redevelopment Plan and Guidelinesd. Proposed TOD Future Development Concept Plans



catalyst sites1. Concept design plan for a minimum of two catalyst project sites consistent with

redevelopment plans and design guidelinesa. Work with City and stakeholders to craft criteria to identify potential catalyst sites

within the study areab. Identify at a minimum two catalyst sites for future development / redevelopmentc. Map and Illustration materials for each catalyst sited. Detailed development guidelines for each sitee. Development pro-forma for each site using reasonable assumptions for hard and


development

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Vickery Meadows Five Points Area Plan Project Area 5

Background:

In the Vickery Meadows Five Points area, an area plan will be undertaken to examine areahousing needs, modal connectivity, pedestrian access and land use density. The planningstudy area will be generally bounded by Northwest Highway to the South, Walnut Hill to theNorth, I-75 / Central Expressway to the West, and Fair Oaks Park to the East. This areacontains three Dallas ISD public schools (Lowe Elementary School, Tasby Middle and ConradHigh Schools), two DART light rail stations, one of Dallas largest private hospitals (TexasHealth Presbyterian Hospital), a proposed City of Dallas library, Fair Oaks Park (a 233 acrepublic park) and approximately 95 aging multi-family housing complexes.

Purpose and Need:

The planning study area includes an existing large and extremely diverse residential population

who do not own or utilize private transportation, instead relying on DART mass transit. A keyfocus of the plan will be to address better pedestrian access from area housing to the DARTstations and nearby services, parks and public facilities in a safe and effective manner throughappropriate Context Sensitive Street design. Specifically, one focus of the plan will be how toenhance access to the Park Lane DART light rail station, through such means as enhancementof pedestrian and bicycle infrastructure, improvement of area mass transit options andinfrastructure upgrades to accommodate better overall area modal options for residents.

Another focus will be reviewing the opportunities to re-invigorate affordable housing at or nearthe DART Park Lane station. The plan will have a special focus on housing by reviewingexisting area housing supply and demand, as well as assessing how best to achieve a fair andequitable housing mix, assessable across multiple household income levels.


Planning Efforts:The forwardDallas!Comprehensive Plan process included a workshopin the Vickery Meadows Five Points area held on December 7, 2004. This plan broughttogether community members, area leaders, business owners and City staff, who workedtogether to identify key issues and a desired design concepts to guide future development.Additionally, in 2009 The Real Estate Council Foundation drafted a privately initiatedstudy focused on the Vickery Meadows area. Current planning efforts which impactthe area include the Dallas Bicycle Plan update and the Citys Complete Streetsinitiative. These two planning efforts should be taken into account in developing any proposals

for the area. Area conceptual designs should incorporate Complete Street treatments within thearea and any bicycle facilities proposed. Other area planning efforts include the East DallasVeloway and work by the Dallas Area Pedestrian Coalition.

East Dallas Veloway: This route will bring a significant improvement in the quality of life for

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CITY OF DALLASthe residents of the Vickery Meadows / Five Points study area. The East Dallas Veloway alsoreferred to at the Union Pacific Trail, will run from the White Rock Spillway / Santa Fe Trail northto Royal Lane at the White Rock Trail (and just south of the Cottonwood Trail). The East DallasVeloway will be completed over four phases of development and will also help connect the KatyTrail to White Rock Lake.

Dallas Area Pedestrian Coalition: The mission of the Dallas Area Pedestrian Coalition(DAPS) is to help prevent pedestrian injuries and fatalities in Dallas through education,outreach, and environmental changes. DAPS has representatives from community-basedorganizations, local and independent school districts, law enforcement agencies, the City ofDallas, hospitals and the Dallas Area Rapid Transit (DART). The coalition seeks collaborationbetween community planners, engineers, law enforcement officers, community advocates, andschool personnel to improve pedestrian safety. Within the Vickery Meadow/Five Points area,DAPS has undertaken specific community outreach and health program initiatives to helpaddress area resident obesity and pedestrian safety issues.Area Development and Redevelopment: The Park Lane Development is locatedeast of US-75 between Blackwell Street and Park Lane. This mixed use development whichcontains retail, office and residential components, opened in 2010 and is served by the DARTPark Lane Station. Any area plan should consider existing area commercial development suchas that on Greenville Avenue and changes such as the Sams Club relocation to NorthwestHighway and Skillman Ave as well as area public facilities such as the library.

Vickery Meadow TIF District: Created in 2005, the Vickery Meadow TIF Districtincludes the Park Lane DART Station and an adjacent neighborhood with a diverse populationin aging multi-family housing complexes. Adjacent anchors, such as NorthPark Center and theTexas Health Presbyterian Hospital, provide assets around which investment can create value.The first TIF project, the $750 million Shops at Park Lane mixed-use development, is partiallycomplete, anchored by the largest Whole Foods Market in Texas and 325 apartment units.

Scope of ServicesThe consultant will provide the following services:

A. Process Management:1. Project Management and Coordination2. Public Involvement and Outreach3. Formal Committee Briefings/Work Sessions

B. Product Development:1. Existing Conditions Analysis with Market Analysis2. Future Vision, Policy & Implementation Plan

SERVICE P5A1 - Project Management and CoordinationThe consultant will be responsible for significantly assisting the Citys Project ManagementTeam (PMT) with the coordination and scheduling of the overall project, coordination andplanning of project meetings, and for progress reporting, accounting and invoicing for all Team

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CITY OF DALLAStasks in the Project Work Plan. The Vickery Meadows area planning effort will overlap with otherongoing planning efforts such as the Complete Streets Initiative and should coordinate with anyproject recommendations pertinent to the area.


SERVICE P5A2 - Public Involvement and OutreachThe Team will create and follow a public involvement plan suited to the development of theVickery Meadows- Five Points area plan. It is anticipated that the public involvement approachwill need to involve specific neighborhoods, community leaders, major property owners, non-profit organizations and developers in the area. At a minimum the public involvement approachmust include:

1. A public involvement plan document used to guide stakeholder engagement.2. A minimum of two public workshops or open houses designed to receive communityinput. City staff will assist with arranging venues, facilitating events, and providing apreliminary stakeholder list to be used for outreach efforts.

3. Establishing a Citizens Advisory Committee (AC) consisting of key community leaders,area residents and stakeholders. Appropriate members of the Committee includerepresentatives from DART, DISD, Presbyterian Hospital, the TIF board AreaHomeowners groups, neighborhood associations, and neighborhood watch groups.

4. Appropriate stakeholder interviews or focus groups or other interactive session,preferably bilingually, to gauge attitudes, concerns, preferences and priorities relevant tothe Hatcher Station-Spring Avenue Plan. Innovative strategies, methods and tools forpromoting public involvement that add value to the process and product are encouraged.



SERVICE P5A3 - Formal Committee Briefing/Review/Work SessionsTo allow for formal review and input on the substance of the project, the Team will brief theCitizens Advisory Committee (AC) as needed at key milestones through the completion of theproject to allow review and input on the major components of the plan. The Team will provide fora minimum of three briefings to the City Council, City Plan Commission or Council Committees.

The Team will also be available and make available current presentation materials to enable citystaff to provide additional updates/briefings to various other committees, commissions,stakeholder groups as needed at key milestones in the process.

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Consultant Deliverables for P5A3 - Formal Committee Briefing/Review/Work


briefings/work sessions. There will be a minimum of 5 advisory committee meetings,ideally after major project milestones such as:

a. Background and Analysis presentationb. Workshop findings discussionc. Draft Vision presentationd. Strategic Opportunity Area selectione. Draft Document review and discussionf. Final Draft Document review and discussion


SERVICE P5B1 - Existing Conditions Analysis with Market AnalysisAn accurate assessment of the existing conditions in the Vickery Meadows- Five Points area isessential to determine how to guide development. The scope of the existing conditions analysis

should provide insight to developing appropriate strategies for the area and serve as afoundation for the Visioning process. This analysis should also include a review of existing andcurrent planning efforts in the area.

Consultant Deliverables for P5B1 - Existing Conditions Analysis with Market

Analysis1. Demographics2. Land use and zoning

a. Existing land use and zoningb. Development permit activity since 2000 Censusc. Recent zoning and platting activity

d. Public or private facility development plans3. Transportation

a. Thoroughfare plan statusb. Street conditions, traffic counts and congestionc. Bond and capital projectsd. DART facilities and planse. TxDOT facilities and plansf. Freight lines and activity

4. Infrastructurea. Existing water and sewer linesb. Parks and recreation (including trails)c. Schools and enrollment

5. Retail analysisa. Major employers or businessesb. Employment by business typec. Sales revenue by type

i. Retail Sales Compared to other Areasd. Property values and tax revenues (residential and commercial)

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CITY OF DALLASe. Existing programs or incentives

6. other considerations such asa. environmentally sensitive areasb. crime statistics analysis

SERVICE P5B2 - Future Vision, Policy and Implementation PlanThe forwardDallas!Comprehensive plan provides a basic framework to develop the area-widelong-term vision and policy. The goal of the Future Vision, Policy and Implementation service isthe development of a planning document detailing a consensus vision for the Vickery Meadows- Five Points area.

Consultant Deliverables for P5B2 - Future Vision, Policy and Implementation

Plan1. Future Development Concept Plan including:

a. Circulation visionb. Land use visionc. Growth targets

2. A minimum of two clearly identified strategic opportunity areas with:a. Detailed development guidelinesb. Policies which complement the development vision for the areac. Maps and illustrations showing desired development patterns

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Deliverable Summary Table

Project5:Vickery/ParkLa

ne

Project4:GreenLine,

B

uckner

Station

Project3:GreenLine,ML

K

S

tation

Project2:GreenLine,

H

atcher

Station

Project1:Lancaster

C

orridor

Project managementand coordination

X X X X X

Public involvement planand outreach

X X X X X

Committee briefings andwork sessions

X X X X X

Future vision, policy andimplementation plan

X X X X X

Transit orienteddevelopment designguidelines

X

ROW enhancementconcepts with safetyand multi-modalaccessibility focus

X

Opportunity sites

identification anddevelopment concepts

X X X X

Existing conditionsanalysis and marketanalysis

X

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Selection Criteria

A team may choose to submit a proposal for one, any, or all five of the projects listed in thisRequest for Proposals. Preference will be given, however, to an individual firm or team capable

of managing the process for completing all five area plans. Selection of a qualified team will bedetermined using the items listed in the Selection Criteria section below.

Experience Requirements

The Team should include, at a minimum, expertise in urban planning, corridor planning, urbandesign, public engagement, market analysis, and Transit Oriented Development design.Desirable experience includes:

1. Demonstrated experience in successfully completing other comparable TOD planningprojects in similar contexts with evidence of successful implementation.

2. Prior experience and familiarity with best practices related to context sensitive design

solutions for multi-modal, mixed use environments that accommodate fixed transit,bicycles, pedestrians and automobiles. Particular emphasis on such experience inlargely automobile dependant settings.

3. Demonstrated experience with developing conceptual development proposals that arefeasible.

4. Prior experience with developing context sensitive design solutions5. Prior experience with or knowledge of developing complete streets implementation

strategies and funding programs6. Prior experience with or knowledge of the Dallas Zoning Ordinance, Thoroughfare Plan,

Bike Plan, PWT/DWU design manuals and the Dallas Development Code.7. Demonstrated high level of responsive, professional and creative customer service in

short deadline situations, a history of meeting deadlines, and a history of keeping within

budget.8. Successful Project Manager and project team, size of staff, current workload, and

availability.9. Demonstrated experience working for governmental agency clients.10. Demonstrated experience with facilitating community charrettes, conducting public

meetings, and other public outreach methods, especially in outreach to economically,racially or ethnically diverse communities.

Insurance Requirements

The successful bidder will be required to purchase and maintain, during the term of the contract,

insurance as described in Attachment A.

Confidentiality

In accordance with state law, proposals shall be opened so as to avoid disclosure of contents tocompeting proposers and shall be kept secret and confidential during the negotiation process.All proposals submitted for this Request for Proposal shall be open for public inspection afterRev. 1 - 03/25/10

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CITY OF DALLAScontract award. Clearly marked and identified trade secrets and confidential informationcontained in the proposals shall not be open for public inspection. If a third party challenges thetrade secret or confidential nature of certain information, it will be the responsibility of theproposer to defend the challenge.

Disqualification of Proposers

Proposers may be disqualified for any of the following reasons:1. Reason to believe collusion exists among the Proposers.2. The Proposer is involved in any litigation against the City of Dallas.3. The Proposer is in arrears on an existing contract or has failed to perform on a previous

contract with the City of Dallas.4. Lack of financial stability.5. Failure to use the City of Dallas approved forms.

Contractor and Sub-contractor Salary Caps

HUD funds made available under this grant may not be used to pay or to providereimbursement for payment of the salary of a consultant at a rate more than the equivalent ofGeneral Schedule 15, Step 10, base rate in accordance with Office of Personnel Managementpay scales posted at http://www.opm.gov/oca/11tables/indexGS

Proposed Costs

Proposals will include details on proposed costs:1. Itemization and allocation of staff resources in relation to the tasks outlined in the project

scope2. Cost to provide the requested services and deliverables3. Cost, quality, and quantity of services provided including graphic products proposed

Business Information Form

Proposers must complete and submit the Business Information form.

Qualifications/Submission Requirements

Each firms proposal must be typed and submitted in ten (10) copies (1-marked original), plus aCD-ROM version. The submission shall be transmitted with a cover letter signed by thesubmitting firms authorized representative identifying its interest in serving as agent for theproject, identifying general contents of the transmittal and identifying the name, address and

telephone number of the firms contact person for the submission.

Proposal Contents

The submission will cover the following:

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Cover Page (1 page)The proposal shall have a cover page with the following information:

1. Consultants name and contact information

2. Contact persons name, title, telephone number and e-mail address3. List of any Sub-contractors on the project team

Project Understanding and Approach (8 pages maximum)The proposal will include a conceptual summary of the proposed approach to the project(s).This section will describe the teams project understanding and approach the team wouldemploy to develop the area plans covered by the submission. This approach should includeproposed objectives and methodologies for both planning and community processes. Proposalsare encouraged to consider alternate study sequences, products, and approaches to meet thegoals of the project(s) in a more cost effective manner, or propose elimination of projectelements deemed not essential to achieving the overall study goals.

Scope of Services with Timeline (8 pages maximum)This section will detail the proposed work program and schedule for the project(s), includingtasks and timelines, with the knowledge that Dallas objective is to have final products availablefor action within 12 months from the project initiation date. The timeline(s) contained in thissection should provide a schedule that includes process steps, deliverables, and target deliverydates for intermediate and final products.

Proposed Costs (4 pages maximum)Proposals should indicate cost of services organized by firm, personnel, and by projected hoursassigned to tasks and deliverables including a to-not-exceed cost for the project(s).

Team Experience (14 pages maximum)

Description of the relevant experience and capabilities of the lead firm and any proposed sub-consultants including information on capacity to handle the demands of this project and eachfirms organization, size and capacity. This section provides relevant information on the projectmanager and team members, including information on similar project experiences, capabilitiesand time commitment for the duration of this project. This should also include project managerstrack record of keeping projects on schedule and within budget. Include descriptions of at leasttwo directly related or similar projects successfully completed within the last five years, includingscope, role of team members, name of the client and current contact information.

Proposals should use a minimum of line-and-a-half spacing. Page limits are for each projectarea with the exception of the Cover Page and Team Experience. Cross-referencing should beused rather than repetition whenever possible.

Scoring Criteria

The Selection Committee will be comprised of City of Dallas staff with expertise in the particularproposal area. The successful proposer shall be selected by the committee on the basis ofdemonstrated competence and qualifications under the following criteria:

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1. Experience and capacity of lead firm and sub-consultants 20 points

a. Experience with projects of similar scope and scale, working with governmentalentities in diverse communities. Demonstrated expertise and familiarity with bestpractices in urban planning, development concept development and communityengagement methods

b. Capacity to provide the range of professional expertise and resources needed forthis project

c. Demonstrated capacity to coordinate and manage multiple projectssimultaneously

d. Experience and familiarity with Dallas Codes, Ordinances, and other relevantregulatory provisions

e. Experience with community outreach, preferably in Dallas neighborhoods

2. Project manager and Team 20 points

a. Experience of project manager and team members with developingintegrated land use and transportation plans, designing complete street solutions

in a range of contexts including but not limited to mixed-use/transit orientedenvironments, and creating detailed development concept plansb. Demonstrated capability in public involvement, education andoutreach including facilitating charrettes and interactive workshops, andexperience in a range of survey administration and analysis techniquesc. Experience in developing strategic implementation plansd. Composition, current workload, availability of the Teame. Project managers track record of keeping projects on schedule andwithin budget

3. Quality of work plan 35 pointsa. Demonstrated understanding of the issues and challenges surrounding the

objectives of this RFPb. Well thought out project approachc. Aggressiveness and practicality of the proposed project work plan and schedule

4. Coordination 10 points

a. Proposal including all five project areas

2. Business Inclusion & Development Plan (BID) 15 points

Demonstrated inclusion and commitment to and understanding of the Citys Business Inclusion

and Development (BID) Plan - It is the policy of the City of Dallas to involve Minority and

Women Business Enterprises (M/WBEs) to the greatest extent feasible on the Citys

construction, procurement and professional services contracts.

The following information shall be submitted with the proposal and shall include:

Submission of an Affirmative Action Plan or Policy 1%

Submission of the Ethnic Workforce Composition Report (BDPS-FRM-204) 1%

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Submission of the RFP/RFQ Contractors Affidavit History of M/WBE UtilizationForm (BDPS-FRM-205) documenting the history of M/WBE utilization onprevious contracts 4%

Submission of the RFP/RFQ Contractors Affidavit Type of Work by Prime andSub-consultant Form (BDPS-FRM-206) which includes a significant number ofdiverse M/WBE firms in meaningful roles on the project 7%

(1) The name, address and telephone number of each M/WBE(2) The description of the work to be performed by each M/WBE; and(3) The approximate dollar amount/percentage of the participation

Submission of the Business Inclusion and Development Affidavit (BDPS-FRM-

203) which demonstrates the intent to comply with the policy and evidence ofM/WBE inclusion to meet the BID goal for the project. The BID Affidavit exhibits

evidence of acknowledgement of the City of Dallas BID Plan 2%Assistance with any of the BID documentation or the listing of minority business enterprises maybe obtained by contacting Lisa Alonzo at 214-243-2131 or by sending an email to her at thisaddress - [email protected].

Process Schedule

1. Request for proposal advertisedIn accordance with Texas state law, this proposal will be advertised for two consecutiveweeks in the Citys newspaper of record. The first advertisement date is 08/04/2011.

Notice of RFP along with all pertinent documents will also appear on-line atwww.bids.dallascityhall.org as well ashttp://www.dallascityhall.com/forwardDallas/index.html .

2. Pre-proposal conferenceThe City shall hold a pre-proposal conference for potential proposers concerning ourrequirements. The pre-proposal conference will be held at 2:00 p.m 10:00AM on08/17/2011. This will be the only opportunity for prospective proposers to talk directly withrepresentatives of the Sustainable Development and Construction Department. Weanticipate a clarifying addendum to be posted on the web after the pre-proposalconference, addressing questions that arise out of the meeting. This RFP can only bemodified by written addendum. Verbal agreements or statements are not official and are

non-binding on the City.

3. Questions about the Request for Proposals and related issuesDuring the process until proposals are submitted, the only contact with City of Dallaspersonnel, other than in Office of Business Development & Procurement Services, will beat the pre-proposal conference. All other questions should be referred to the buyer listedbelow.

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CITY OF DALLAS

Moses Aito, Buyer IIIBusiness Development & Procurement Services

Dallas City Hall1500 Marilla, Room, 3FN

Dallas, Texas 75201

[email protected]

The last day for submitted questions is August 19, 2011.If the proposer does not ask questions or clarify assumptions, the City will assume theproposer agrees with, and understands, the Citys requirements.

Any proposals received after 2:00 PM on 08/31/2011 will be considered late andnon-responsive and returned to the applicant unopened. The City reserves the right toreject any and/or all proposals or waive irregularities. During your review of the RFP andpreparation of proposals, Proposer(s) may discover certain errors, omissions orambiguities. If this is the case, or if the meaning of any part of this RFP is unclear,

proposer(s) shall submit written questions to the buyer listed below in time to allow the Cityto answer the questions and distribute written responses to all proposers before theproposal due date and time. All inquiries shall be directed in writing to the City of Dallas,Business Development and Procurement Services Department. The requesting Citydepartment staff is instructed NOT to discuss this RFP with the Applicant(s).

The Business Development and Procurement Services Department will make allnecessary arrangements for direct contact with other City departments, if required. Ifassumptions are made about the meaning or accuracy of any part of this RFP, theproposer(s) must state that in the Proposal.If the proposer does not ask questions or clarify any assumptions, the City will assumeproposer(s) understand(s) the Citys requirements and that the Proposers offering will

meet those needs at the price stated.

Do not rely on oral instructions or clarifications. The City of Dallas official position will beissued in writing by the Business Development and Procurement Services Department. Ifnecessary, a written addendum will be posted on the vendor self-service website of theCity www.bids.dallascityhall.com It shall be the vendors responsibility to check forupdates on this website.

4. Opening of proposalsAll proposals must be received by Business Development & Procurement Services nolater than 2:00 p.m. on 08/31/2011. Late proposals cannot be accepted. Vendors are

responsible for insuring that proposals are received on time and at the right location.

Proposals will be opened by the City so as to avoid disclosure of contents to competingproposers, and kept secret and confidential during the process of negotiation. It is theresponsibility of the proposer to clearly mark and identify all portions of the proposal thatcontain trade secrets, confidential information and other proprietary information. Suchinformation contained in the proposals and clearly identified will not be made open for

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CITY OF DALLASpublic inspection at any time, even after the contract has been awarded and executed, andwhether or not the Proposer wins the contract.

5. Late and withdrawn proposalsProposals received by the City after the time and date will not be considered. Any proposalmay be withdrawn prior to the scheduled due date.

6. Selection of best qualified proposalsThe City of Dallas will review the proposals submitted by all proposers. On the basis of theevaluation criteria in Section III, the City of Dallas will determine which proposals are bestqualified for the award of the contract.

The City of Dallas may at any time, investigate a proposers ability to perform work. TheCity of Dallas may ask for additional information about a company and its work onprevious contracts. Proposers may choose not to submit such information in response toCity of Dallas request; however if failure to submit such information does not clarify theCitys questions concerning the ability to perform, the City may discontinue further

consideration of a particular proposal. The City of Dallas would typically be interested inprevious experience in performing similar or comparable work, staffing and personnelturnover, financial statement of resources for

Documents

#2 - Revised 135RFP for HUD-ToD Redevelopment-072711