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Work Health and Safety
Section 4
Vocational Education and TrainingTraining Toolbox Series
ICA11v1.0 Information, Digital Media & Technology
Cert I, II and III
Implementing a WHS Management System
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Work Health and Safety
Table of ContentsSection 4 – Implementing a WHS Management System The WHS Plan Slide - 04WHS Integration Slide - 05WHS Management System Structure Slide - 06Operational Participation Slide - 14Communicating WHS Information Slide - 15WHS Training Slide - 18New Employee Induction Slide - 20
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Defining Resources
There are two basic areas where there is a need to have resources available.
Internal: Financial Personnel Assets Time
External Consultants Training providers Employer/Industry groups Trade unions
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The WHS function integrates into other functions of a business.
Examples of this are:
Environment policies and programs Tender and purchasing process Budgeting Record keeping and documentation Appraisal and performance reviews Communication and reporting Training
WHS Integration
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WHS Management System Structure
The type of structure would depend on:
The size and diversity of the operation The risk nature of the workplace activities The structure of the business Number of workers Management structure Existence and types of other systems
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WHS Management System Structure
The management would be expected to:
Ensure all risks are assessed Employees receive appropriate WHS information Make financial provisions or safety equipment Ensure implications of new processes are fully
assessed Ensure that WHS rules and procedures are developed Encourage workers involvement in WHS committees Consider the WHS committee’s recommendations
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WHS Management System Structure
The Safety Officer would be responsible for:
Checking the adequacy of risk assessments Checking the adequacy of risk control plans Organising training and induction courses for
employees Informing workers of current WHS issues Informing employee representatives of current WHS
issues Co-ordination and distribution of WHS information
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WHS Management System StructureThe Safety Officer would also maintain all WHS records and documentation including:
Risk assessments Risk register Training records, registers and plans Induction records Hazard/Incident/Injury reports Accident investigation reports Workplace inspection reports Minutes of WHS Committee meetings Corrective actions register Performance measures
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WHS Management System Structure
Supervisors would be responsible for carrying out the following functions:
Induction and training Ongoing training Inspections Risk assessments Standard operating procedures Hazardous substances Reporting Communication
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WHS Management System Structure
Employees/workers/staff would be responsible for ensuring his or her work environment is safe by:
Complying with all legislation and company policies Taking all action to avoid, eliminate or minimise hazards Making proper use of all safety devices Not wilfully risking the health and safety of any person Seeking advice on hazards before carrying out new
work Being familiar with emergency evacuation procedures Being familiar with using emergency equipment
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WHS Management System Structure
Contractors are responsible for:
Identifying and assessing potential health and safety risks
Obtaining permits to work from the relevant authorities Ensuring that all equipment being used has been tested Training their contract employees in safe work methods Undertaking their own regular safety Communicating when work may impact on WHS Investigating and reporting any hazards or accidents Using personal protective equipment required by law
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WHS Management System Structure
Visitors/Suppliers would be responsible for:
Cooperating with operational requirements Not interfering with the company’s WHS management
system Following instructions from the company personnel Provide assistance in safety training of their equipment
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Operational Participation
Interaction in WHS programs includes events such as:
Review of WHS procedures Consultation on any changes to WHS systems and
programs Informing of any changes to WHS laws or regulations Having the choice of WHS representation Having a complete and up-to-date listing of WHS
personnel
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Communicating WHS Information
Communicating WHS information can be achieved in many ways.
Some methods may include:
WHS introduced through induction programs WHS policies published on workplace posters WHS policies stated in the company’s communications Training sessions, seminars and WHS meetings Suggestion boxes or programs Multimedia presentations – videos, CD ROMs, DVDs, etc Written correspondence – memos, emails, letters, etc
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Communicating WHS Information
The WHS information communicated must be:
Current information Relevant to the receiver and workplace Easy and simple to understand Supported by senior executives
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Communicating WHS Information
The audience receiving this information could include:
Workers and staff of the company Suppliers to the company Consultants/contractors to the company Trade unions Employer/industry representatives Regulatory authorities The community
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WHS Training
Training is the most important part of WHS management. Records should be kept showing the following information:
Trainee’s name Training content Trainer Date completed Training assessments and competencies attained
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WHS Training
There are numerous training sources of WHS training.
They include:
Training organisations Consultants ‘Train the Trainer’ programs Seminars Workshops Suppliers/manufacturers User manuals/MSDS Internal training
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New Employee Induction
A new employee should be informed of WHS policies and procedures during induction.
Some points that should be included in an induction program:
Introduce the company Introduce general policies and procedures Introduce specific WHS policies and procedures Review the job role/tasks, etc. Review training needs for job and WHS
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End of Section 4
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