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b$orto II It IN "|1$ - | P &'P,,f4 IATAL PMOJECT PAPER (PROP) 1 PACE I eI2Z AG1,l
I. PROJECT IDENTIFICATION rY,1 :eg-T -TL APPENDIX A7 TACHI t UG AL MDAD KAINTINANCE AND ll4B' HENNT
"
W 0C1 New . PROJECT NO. (Of11. I10A.p
I I I625-l -610-180 .sRCIINT .MvrJ /4. LIFf OF PROJECT S Y 196S MORIGINAL
D[ ut ___________k] aoi° , 6 _ REV. No.,EJ *s.,eNALEntente Fundj *NTgRReON*--N_ ENDS Y 76 CONTR.'PASA No.a*r-686
11. FUNDING (5000) AND MAN MONTHS 04M) REUIREMENTS "WNDNG C. O. G.a PRSNELPATCIANS E. IF H. LOCAL EXCHANGE
tOIN I. PERSONNEL PARTICIPANTS COMMOO- OTHERTOTAL P.ASA/CONTR. CURRENCY RATE! S I'SCOSTS (U.S. OWNED FISCAL S N M in TIS 1 2 II) U.S. (2) COOP COUNTRYYEAR S "IM GRANT -
I PRIOR THRU- -TLOAN AlJOINT IU'oGE-T ACTUAL FY 3632* 1832 476 661 2004 1014 125 1653 431 30
A. OPRN FY 75 1538 670 74, 173 691 695 0 670 174 220
3 '0,UOGET.,0 76 815 305 80.440 .161 0 70 305 80 300 4 BUDGET
61 ry $.BUDGET
42 FY G. BUDGET
7ALi SU. FY
S. GRAND
TOTAL 5985 2807 730 12744 149C 1709 195 2628 685 824 9T rR DONOR CONTP.IUTIONS-A1PhA-APE DONOR- OF 10'.KIAO0 OF GOODSISr-RVICES 1ICl A,-C,,,',l
FAC (France) Instructors, scholarships, equipment 1$ 675,000FED ormitory, instructors $1,116,000
M. ORIGINATING OFFICE CLEARANCEI 1ArFTERJames Purcell (Draft) TITLEProject Oticer kLome) oAT L
Bob Geeinsw,_ AFR/CWR Dec.. 21, 1974 2 - F. AN,-' OFFICERCIL TITLE DAT
I IV.PROJECT AUTHORIZATION
I "'OI3ITIOt3SOF APPROVAL The Project Development Committee fo.ussed on several areas in the review of this
Project Paper and recommends that the Grant Agreement for FY 1975 be amended to require certain obligations on the part of the Entente Fund and RRMTC prior to disbursement of AID funds for commodities and scholarships in FY 1975. (See Sec. I.F, Page 7)
*FY 1976 CP and 12/31/74 U-203 show cwmmulative obligations of $4,116, difference of $484 which was obligated FYs 1963-1968 under original bilateral project. Total life of
3.;"c. 'A ICr'. project cost. including ,bilateral phase, e ua s $6,469.noI * pf r. I NATI-fli:: DA I" slun 'OFF. SIGNATURE ItNf.
AFR/DP Robert Iluesmann 1taGC/AFR __untsine_
AFR/DS Princeton Lyan) AA/AFR Donald Brown AM"
-l thur Hahdl gC Arthur Z. Cardiner. I-J.-As s1/tnt d inn,Fi I€ r;F1,015.AfricI a1 .4, At-1410VAL A 'Airs Att
"Assistant Administrator, Africa / " * , .-7,,, u ,@,, ,,, ,, . ,.,.-,,., -- • i n n i ii
PROJECT PAPER OUTLINE
I. St*]IAR' AND REO).IMENDATION
A. Project Development Team 1
B. Grantee 1
C. Life of Project Cost 1
D. Justification for Extending the Life of 3the Project
E. AID Assistance, FY 1975-1976 5
F. Obligations and Covenants 7
G. .Contributions of Other Donors 10
Il. The Logical Framework Matrix 12
. PROJECT BACKGPOUND 17
A." RRTIC Accomplishmer ts 17
B. Implementation Problems 21
7II. PROJEC' ANALYSES 23
*A. .Economri .. nalysis 23
Bo. Policy Analysis 24
C. Administrative Analysis 26
D. Technical. Analysis 27
E. Finoncial Analysis 31
IV. PRDJEOr I!cr'LE'E: TIcN 31
A. lirl ements-ion Plan 31
B. Evaluation Plan 32
?ACIlWENTS
I. Budget Summary, FYs 1969-1976
. Hanpower Requirements
3. Hanagement, Instructor Support Positions
4. Logical Frameowrk Matrix
5. RRiC Equipment Status and New Requirements Report
6. RRMTC Management Action Plan
I. SUMAKY AND RE01TtENDATIONS
A. Project Development Team
Deputy Director, AFR/CWR, Irving Coker .Project Officer, James Purcell AFR/CWR/OIC Entente, Frederick Gilbert AFR/CWR/Coastal States, Bob Gee AFR/DS, Michael Mau AFR/DP, James Govan SER/FM' Mark Vahey PPC/DPR, John Shannon GCiAFR, Thomas Muntsinger
Be Grantee
The Entente Fund for the Regional Road Maintenance Trainin& Center
C. Life of Project Cost (See Attachnent L:Budget Summary FYs 1969-1976)
The original and revised Project Paper life-of-project costs are
as follows:
Original Revised
Obligation span FYs 1969-1973 FYs 1969-1976
Implementation span FYs 1969-1975 F.Ys 1969-1976
Life-of-Project Cost $5,917,000 $5,985,000
Obligated through 6/30/74 ($3,632,000)
FY 1975 obligation ($1,538,000)
FY 1976 obligation ($ 815,000)
*Not increase of $ 68,0o0
-2
[Ccomncut on the Revision of the Project Paper: The substance of
the revision of the original -Project Paper#whidh was approved in FY 1969#has
been based on the Projact Appraisal Report submitted to AID/Washington by
the Area Development Office/Niamey in April 1974, and on the reconimendations
of the Project Development Team which reviewed the.Project Officer's draft
during October-November 1974. The revised.Project Paper presented here Lakes
into account the substantial implementeion progress made to date and focuses
on those critical areas remaining for successftl completion of the project
by mid-CY 1976. The Project Paper revision, thereforeis.not intended to
be an exhaustive restatement ,of the project and must be read as an adjunct
to the original Project Paper. However the text of this revision has been
written in conformance with the Agencyis revised guidelines for Project
Papers for analytical purposes.]
-3.. D, .,rtificnt.en for rJxtending the Life of t,' rulect
The RIRgUC has entered one of the most, if not the most, critical phases of Its development. It will bp maturing during IY 1975-1976 into a truly independent apd self-supporting regional institution. The challenge to donors assisting in this effort, and most particularly AID, is to remain firm.in the deternination to phase opt external assistance while retaining a certain flexibility to adjust to development in a changing situation.
In pursuing our objective of developing a viable institution at the Lome Center, AID strategy during these final years of assistance is to stress the importance of competence and quality in creating an effective institution. Experience has shown that,llike most training institutions, the Center's success will hinge on the support it receives from its patrons--the Entente states and other African nations. And this support can be expected in proportion to the quality of service rendered to these clients.
On the basis of the ADO/Niamey PAR, dated April 1974, particular em.hasis will be given to achievingtgr ater productivly. from the IMITC's considerable human, physical and financial resources in assistine the institution to to realize its potential. AID and the Center!s management have agreed that the following crucial areas will receive primary attention:
1. RR.MTC Personnel
The recruitment and employment of high caliber instructional and supporting staff, improvement of their technical qualifications, enlargement of their understanding of their fields by in-service training, and development of a professioiial commitment to the institution will be emphasized.
2. Management
A"
Modifications of the organizational structure, including
institutionalizing its mana94ment system (in particular equipment control
and preventive mdintcnancc), so that all departments of the Center are
working in concert Loward cormnon objetives will be emphasized.
3. Fiscal Policy
Broadening and fully developin fiscal resources required for
the Center's program is a matter which will challenge-all parties and re
quire constant attention. Careful financial controls and reasonable stu
dent train*.ng costs are essential to the Center's eventual independence.
Institutional development at the RRMTC has been a long-term effort,
and progress has often seemed painfully slow. The building process has not
followed a straight line. However, the AID strategy is to promote those
changes at the Ccnter which take recognicion of lessuns learned to date
and which will make it possible to operat4 the institution without ex
patriate assistance.
-5
go AID AssiNstnnce, FYs 1975-1976 (SOO also PP facesheet)
L. Personnel (See Attachment 2)
The Philco-Ford contract is being extended a total of 22 months, from September 1974 to June 1976, to provide for the long-term servic,s of three management advisors and the Chief Mechanic on the support staff.
Ten instructors and three support staffers will be carried only through December 1975. The instructors will work with their counterparts utili:-
Ing the recently revised practical-training curriculum; they wil1 also provide in-service training for incoming instructors. In FYs 1975 and 1976, a total of $950,000 is required for 248 man-months of long-term
se.',ices, or .$645,000/168mm and $3 05,000/80mm, respectively. In FY 1975, $25,000 is tequired for 6 man-months of silort-tnrn ccn.ultant services in the areasof financial managemept and maintenance systems
deve 1opment.
26 Participant Training
The number of man-months of trainin p
program will continue to decline, as it has over the past three years. For FYs 1975-1976, a total of'$288,000 will be required to fund 1,152 man-months of training at the RRPI: FY 1975/$173,000/692 M and FY 1976/
15,0ooo/46o MMs.
In FY 1976 $60,000 will be required to fund 10 trainees (2 fr-om each Entente state) in nlddle-managcment 'raining in the U.S. The
program will emphasize skills development in costing and budgeting
-6
systems@ On completion of their nine-month training course (1 man-months),
they will return to their rtispective public works departments to apply
their new management skills.
For FY 1976, '$265,000 willi be set aside as a final scholarship con
tribution to this terminating project. While projections for financial
self-sufficiency are good, they are based on the principle that participat
ing countries will be able to finance the cost of sending students to
the Center: This may not be the case with the poorer African states,
especially those which are incurring treitendous financial burdens imposed
by recurring drought. Provision will be made in the F1 197b grant agree
ment for a conditionnl amount NTE $265 ,00to be placed in a Trust Fund
for use over several years for the most needy countries for 1,060 man-months
bf training.
3. Cormodities
The improved and revamped practical-training program incorporates
the former activities-of the mobile teams, and will also be equipped in
FY 1975 at a cost of $570,000, This am-iJnt restores, in effect, a portioil
of the funds obligated in FY 1972 and 1973 to equip Mobile Tc,.,m I, but
which were subsequently deobligated. Some of the vintage U.S. excess property
equipment supplied for the project will also be replaced. Other r.ommodities
to be purchased in FY 1975 include spareparts ($100,000) to support pre
viously supplied U.S. equipment and training aids ($25,000). These sub
stantiol expenditures for equipment and spareparts will fulfill the Center's
equipment and spareparts support requirements.
4. Other Costs
Costs in this category ($70,000) are for seminars and support
of the expanded practical-training program. (See also pp. 29-30)
-7-
T. jtio.s and Covenant4 Coverning Continued AID Assistance
The Project Development Committee focused on several areas in the
review of the Project Paper as submitted by the Project Officer, and re
comwmends that the following actions described below be taken. With AID
fully intending to terminate funding by the end of FY 1976, RRMTc policy
makers and management must m ove decisively if they are to maximize AID
The FY 1975 Grant Agreement shall beassistance during the next 18 months.
amended to contain certain obligations and covenants to be met by the Entente
Fund and RRMTC as an understanding to continuance of AID assistance. These many of the
obligations and covenants are realistic and/staffing and financial management
planning requirements can be met by April 30, 1975 and approved by the
Council of Administration NLT June 30, 1975. Th-se obligations and covenants
are vital to achieving the "conditions at the end of tho project" or EOPS.
The.Philco-Ford contractor began last December B'74 to assist the RRMTC to meet
these requirements by working out detailed implementation/management plans
in the following areas:
1. Realistic Africanization Staffing Plan (See Attachment z)
To date, the plan to gradually Africnnize the Center's staff
has been guided less by the availability of candidates than by budget con
siderations. The RRMTC is planning to complete the counterpart staff in
1975 to coincide with planned increased contributions from the Entente states.
The obligation/covenant regarding staffing will serve as an additional in
centive to the EF to move rapidly. This also satisfies the intent of the
Audit Report (July 1973, No. 4-625-74-3) which recommends that AID and Lhe
Entente Fund mutually agree to a counterpart staffing schedule as a condition
for continued AID assistance.
48.. 2. Realistic African Financial Planning
The problems of achieving timely financial contributios by the.Entente states and effeczve budget controls at the Center are.of such Importance to the Center's viability as to require AID to include improvement in these areas as an obligation/covenant in the FY 1975 Grant Agreement amendment in FY 1975. Accomplishmants in the financial planning #rea will also meet the intent of the Audit Report recommendation on this subject.
3. Equipnent Control and Preventive Maintenance Systems
The justification for the major input of $670.,000 for new heavy equipment and spareparts is based on the comprehensive technical and cost analysis of the Center~,s overall equipment requirements. This was performed by the contractor and is provided at Attachment 5. However, the Center must devhlop equipmt1 control and preventive maintnnance systems if the new equipment and spareparts are to be utilized efficiently and to their maximum. Because of the long lead-time involved in procuring this equipment (minimum 18 months), the PIO/Cs should be processed as soon as the Grant Agreement is amended whereby the RRMTC commits itself to meeting this obligation/covenant"
(In the event that there is a delay in the delivery of equipment, the project budget is sufficiently flexible to provide for the continuation of one contract position into FY 1977 to oversee the assembly and testing of the new equipment and checking of spareparts compatibility.)
[Page 9 deleted]
0. Contributions of (W"her Donors
i. FED (FY 1975/$ ,016,OO0)
The VED is finanncing from "FED 111" the construction of a
fully furnished 160-bed stiMent dormLtory.complex at a cost of $1
million (250 million CFA). Construction will be completed next summer.
Savings on operating costs which are expected will contribute to even
tual finanpial independenc. nf the institution. By housing students in
modern facilities adjacent to the Center rather than some miles away as
they are today, RRITC management will also be eliminating many adminis
trative problems while enhancing the Center's institutional identity and
cohesiveness. These new modern doritories will offer a very visible
exnwple of the RPtfC's growth.
Since the beginning of the project, FED has contributed about
$100,000 for instructors' salaries. It will provide $16,000 in FY 1975.
1. FAC (FYs 1975-1976 $182,000)
France will continue to provide for two more years of as
sistance as follows: In FY 1975, $90,000 will fund three instructors
and provide for 40 student quarters or 160 man-months of training. In
FY 1976, $92,000 will continue to fund 'the three instructors and provide
for 42 student quarters or 168 man-months of training. Additional funds,
to be determined, will be granted to the .RRMTC for the purchase of
spare parts and training aids, thereby conleting FAC's assistance to
project for a total of $675,000 since FY 1969.
3. Other
It is expected that by 1976, at least 75 per cent of .the
annual financial requirements of the RRMTC will be met from African sources.
It is likely that external donorsp including AID~will consider inakitg small*
-11grants undor other projects to help finance student stipends for study
at the Center or to permit advanced instructor'training abriad.
-12.
H. The Logical Framework Mtatrix (See also Attachment 3)
A. Sector Coal
To improve the capacity of the Entente states to
maintain their road network
A.2 Measurement of Coal Achievement
ac Increased numbers and skills of road maintenance
personnel employed in maintenance and improvement
of roads
b. Increasingly standardized road maintenance techniques
c. Increased kilometers of roads maintained and/or
improved 'annually
A.3 Important Assumptions (as related to Goal)
a. Improvement in capability to maintain roads leads
leads td adequante maintenance through proper
management of improved human resources
Entente states continueb. to provide productive employ
ment on road maintenance for newly trained perconnel
c. Adequate euipment shops are available for productive
employment of upgraded operator personnel
d. More and better trained road maintenance personnel
will cotinue to be required as traffic increases on
Entente roads
B.1 Purpose
Establishmnnt of a viable regional training institution
(RRMTC) for Entente road maintenance personnel
B.3
-13
5.2 End of Project Status
a. Full policy and nagement responsibility is exercised by the Council of Administration working
-through the RRHTC Director
b. Full African instructor and management staff in
place
c. Training curriculum is fully developed and imple
mented
d. Center's budget is fiPanced at least 75 per cent
from African sources
e. Entente and other states send participants
f. Clasrooms, garages, shops are fully utilized
for training
g. quir~cd eqituu is avai inble orer"t n an
fully utilized for training
:Important Assumptions (as related to purpose)
a. Countries realize better use of scarce resources
availa!,le for training can be achleved through
regional effort
b. Qualified African management and instructor personnel
can be retained
c. Management and instructors continue to provide train
ining at same level after termination of AID assist
ance
d. Sufficient donor support in formative years and continued limited support thereafter
-14
C.l Outputs
a. Well-trained and performing management, instruc
tional and s.upport staff
b. -Students tra ined annually
ct Practical 'training program developed and implemented
*d. Periodic regional seminars on road maintenance
a. Public works mid-management personnel trained and
utilizing new skills
f. Management systems and operating procedures
C.2 0utput indicators
a. Afri:can staff: management 5, instructors 4,
support 4
b. 225 students tra!ned annually from cross-section
of Entente and other'states
c. 13 courses conducted annually in French
d. Basic operator and mechanics courses offered in
English
e, One or more biannual regional seminars
f. Total 10 participants return from U.S. after 9
month courses and making use of new skills
g. More effect.tve use and better care of equirpment
Important Assumptions (as related to outputs)
a. Full and capable African staff can be recruited
(Covenant in FY 1975 G.A. ainendmont)
b. Entente national budgets will place increasing
emphasis on meeting financial needs of Center
C.3
-5
(Covenant In FY 1975 C.A. ainealdment)
C. RRXTC training satisfie~s needs of African
.nations
d. "ormal personnel relations and rapport exist
D.1 Inputs
a. AID
-TA contract personnel (14+)
-Project Manager (Direct hire funded under operating
expenses)
-Commodities (equipment and spareparts)
-Scholarship grants
-U.S. participant training
-Other costs (seminars, etc)
b. FAC
-Instructors (3)
-Scholarship grants
-Commodities
c. FED
-Construction of dormitory
-Instructor (1)
d. Entente states
-Annual dues
-Management
D.2 Budget/Schedule (Se'e I.E. 1-5)
-16.
b.3 Isportant'Assumptions(as related to inputs)
a .Techical assistance ocnv~yed will be timely and
in language of trainees and Center staff b. 'Effective RRHTC management of scholarship, seminar
and operational funds (Covenant in FY 1975 G.A.
amendment)
C% Qualified candidates for U.S. management training
available
d. Eqpipment ordtred and delivered when required.
(subject to cited covenants in FY 1975 G.A. amendment) e. Equipment proylded suitable to training needs f." Entente states increase contributions and make
timely payments (Covenant in FT 1975 G.A. amendment)
1I. P*OW.£CT BACK'GROUND
A. RDITC Accomplishments
Five years of collaboration between the U.S., France, the FED and
- five Africaq nations, has created one of Africals.leading training institu
tions. Many of the basic end of project conditions delinoated in the original
PROP - regionalization and Africanization of the former U.S. - Togo training
center leading to a viable and independent institution - have already been
substantially established.
1. Regional Policy and Management Direction
Since 1969, full policy direction and management responsibility
of the Center has been exercised by its Council of Administration composed
of two representatives from each Entente member state. Chaired by a Nigerien,
the Council has met on nine occasions. The approval of budgets, hiring of
*a ...-.pruL£ IutaI . . o...... l, "- tlng .: , :J.._. ....... ... h ,.-:
governing board. Between Council meetings a permanent Management Co::;mittee
works closely with the Togolese Director of the Center in planni!1g, managing
and evaluating the Center's programs. The make-up and activities of these
'two governing bodies reflect the truly regional nature of the RRMITC.
2. Regional Financial Participation
Regionalization of th; Center in 1969 implied a clear comnit
ment by the participating nations to assume gradually financial respohsibility
for RRMTC operating costs through country contributions,tulion and operating
receipts. A five-year Financial Plan (1972-1976), leading to solvency and
basic financial independence of the RRMTC, was developed by a Philco-Ford
financial analyst and adopted by the Council of Administration March 1972.
-IS-
Annual dues paid by each Entente state amounted to $7,000
(2 million CFA) in 1971, $12,O00 (3 million CFA) in 1972 and $31,000 (7
million CFA) in 1973, an increase in only two years of 350.. Contributiols
from each nation in 1974 are set.at $38,000 (9.5 mil.lion CFA).
3. African Management and Instructor Staff (See Attachment 3)
Explicit in development of RRNTC as an African institution is
the replacement of American and French expatriate personnel and gradual
Africanization of all management, instructional and support positions. The
original PROP identified the following key positions to be filled: 8
instructors, 2 administrative/logistic experts and a vocational education
specialist. These quantitative targets were met; however, the education
expert and one instructor subsequently resigned.
With the Center's training program expanding and the need to reflect the Center's regional nature in its instructional staff, the Council
of Administration adopted a new, time-phased Africanization plan in March 1972.
A year of only modest success in recruiting additional personnel from the
region led to the adoption in late 1973 of induceme-its to those outside
Togo to accept positions on the RRMTC staff. The offer of a bonus of
20%4 of base salary, a $60/month housing stipend and a transportation allowance
are expected to improve markedly the prospects of:acquiring high caliber staff.
4. Meaningful Training for the Region
Since 1969, the RRMTC has offered a full range of 12-15 French
language courses for heavy equipment mechanics and operators, road crew fore
me*, and classes in the specialized fields of machine tools, supply manage
ment, electricity, die!el injection and soils. Mechanic and operator
courscs in En.lish have also been conducted for Anglophone African nations.
-19-
These courses in English Ijave been dropped tcwnpor:irily from the curriculu
until substanial unpaid training bills are cleared by three delinquent
Anlophone countries.
Training offered at RMTC is not only meeting the needs of
-the Entente sponsors but is being used extensively by other African nations.
In 1973 the Center trained 175 students bringing the total number trained
since 1963 to 1130 from twenty-two nations. Of this total, 32% (361 trainees)
were frcm sixteen non-Entente countries; five were from Europe.
Entente States Non-Entnte States
Dahomey 183 Cameroun 22 Senegal 1
Ivory Coast 36 Zaire 25 Madagascar 2
Niger 85 Gabon 76 Congo 4
Tc-o 374 Chad 47 Sierra Leone 32
Upper Volta 86 C;Ak 44 Liberia 4 764
Mauritania 25 Ghana 28
Mali 22 Nigeria 11
.Burundi i Gambia 4
361
A thoroughgoing reassessment and adjustments in the curriculum
were completed in 1973. In December of that year, the Council of Administration
approved the first major modifications to the education program, most notably:
a) adoption of a fixed 11-month (September-July) school year which began in
1974; b) reduction of the number of courses to 13; c) reduction in instructor
teawhing hours to 6; and d) authorization for Center management to make
major changes in the content of courses.
-20
5. Regional Resource .Cntai
Tn addition to its role as a school offering course and on
the-job training to.-meet specific needs of the participating countries,
"the'Center serves as a resource center: a)to ascertain training needs and
analyze existing and planned programs of the participating countries;
b) to advise participating countries on methods of developing in-service
training programs; c) to develop training aids and materials; and d)
to host periodic regional seminars on coninon road maintenance problems.
Late in November, 1970, the RRTC was host to 30 Entente
and donor ,iation representatives for a four day seminar on road maintenance
personnel training requirements. Several recoimneidations of this con
ference were later incorporated into the Center's training programs.
RRMTC collaborated in 1973 with the FED and the Administrative
Secrcariat of the Gou.ull uf Lh EutCta i,, publication of "N'lotc c on the
Training Needs of the Entente". Based on surveys undertaken in each
nation, road maintenance trairsing requirements by numbers and type were
projected for 1973-19/Y. The study concluded that these training require
ments for-several years to come corresponded qualitatively and quantitatively
to the capacities of the RRMTC.
-21
3, ZWlmentatfn Prcblneui (See Also I.F' p. 7)
Theno'very real cuccesses to date were accompanied by several
1Mlcmentation problems which hampered more rapid development of the
Insait~tion.
I. Project Personnel
o-ne r of U.S. contractFrequent turnover in Center mn
team leaders; difficulties in keeping equipment operational,untitmely country
financial con ,ributions, sub-par contract employees and mediocre local support
staff combined to pose formidabl.e obstacles. Continuity and momentum, two
critical elements in the institution building process, were denied to the
project when in less than four year (1969-1973), RRMTC had three Directors
General and three Philco-Ford team leaders. An auxiliary problem, but one
that has now been resolved, was the AID contractor's difficulties employing
'eh- persv.[ inh ri.cip- ine n,ofidJtcchn-.c _y speakin ntahiIah n
It was only beginning inand conveying to them a sense of project purpose.
late 1973 that for the first time in two years, determined and forceful
management was being.p.-ovided from all quarters.
.2.Mobile Training Units
To complement the instructional program offered at the Lome
Center, RRMTC attempted on bi-national mobile units to offer training in
actual job productivity and teamwork'for public works department employees
who lacked the qualifications for more-in-depth formal training offered
at the Center itself. The first cycle of Mobile Unit I,.working on a road
between Togo and Dahomey during the period October 1971 to July 1972,
-22
provided valuable experience for 28 heavy equipmeajt mechanics and operators
who reconstructid 17 kms of laterite road. However, this first effort as
well as an aborted second cycle were plagued by equipment breakdowns and_...
administritiOe difficulties.
Following a critical analysis and evaluation of the operations
of Mobile Unit I and plans for a second unit to operate between Upper Volta
and Ivory Coast, the Coun il of Administration decidod to abandon the mobile
team concept. The combination of high c6sts relative to studcnts trained,
inadequate quality of training provided, and most importantly, the
forraidabl c qg3tic and minagemant dii'.. ties of i;unning the teams far
from the center, led to the conclusion that mobile training teams are 4. uneconomical 'instruments for practical training. (Proceedings of the RPMITC
Council of Administration meeting, Lome, Togo, Derember 10-12, 1973.)
3. Maintenance and Spareparts
Development of the Center was also adversely affected by
maintenance problems created by the 608 Excess.-ropertyh-.avyeqWuipment
fu..nished hy the 7.S. in 1970-1971. Much of this equipment was unsuitable
or ob olete and thus difficult t.i support with spare parts; other pieces
were inadequately rehabilitated prior to delivery in Lome. Only recently
has it been confirmed that improper equipment use, without adequate super
vision, caused e;uipment damage. The Center was simply unable to cope with
this state of affairs, training programs suffered, ond worse, officials of
the Center and their expatriate advisors were consumed by the task of
tryiq, to keep this equipment operating.
-23111o PROJECT ANALYSIS
A. Econon'ic Analvsis
Within the Entente countries a high priority is given to the
development of the transportation sector. The coLntries possess a well
planned road network built during the colonial period,.and since indepen
dence have received extensive qssistance for the construction and improve
ment of major links, particularly by FAC and FED.
In recent years, increasing emphasis has been placed on the
development of adequate systems of road maintenance as the countries become
more aware of the high cost and difficIty of transportation over poorly
maintained rcads. The continually deteriorating road network causes great
losses to local economies, both directly and indirectly. Many roads in
these countries are cut off completely in certain seasons, and in other
seasons are so poor that cormmercial carriers do risknot their vehicles by
traversing them. The result is that large agricultural areas are without
access to markeLs anid consequently do not increase their production even
if new agricultural techniques would allow such increase. There is also the
direct relationship of poorly maintained roads to vehicle operating costs.'
In addition to direct economir. losses, poor road corlitions cause serious
problems in other domains, including administration, health, security, and
in allxeas which require movement of personnel and merchandise.
-24-
B. Policy.Anlysis
With litilced funds and enormous demands on resources for agriculture, health and other sectors, essential road maintenance traitilng must be met in the'most economic manner possible. In addition, many
road maintnance relate d activities - coordination of in-service train-Ing prgrams, sponsorship of technical seminars, and the development of
training aids -are also carried out best by sharing.thc high overhead
and technichl personnel costs. For these reasons, decision makers in the Entente countries now look to their K-gional Road Maintenance Training Center in Lome t,. provide the required trairning for technical per-onnel
in their public 'ork. departments. By pooling their human and financial
resources in common development of this training center, the member states
uave bee.a maximizing use of their scarce resources in receiving quality
L-ailtoz ailored to t . . ...
Offic.ais of the Entente states are responding to the need to improve their road networks by placing priority emphasis and taking vigorous
steps to.develop their road mairAtenance apabilities. Larger portions of
their transportation budgets are being allocated to road maintenance; there is greater movement toward coordination of road construction standards and maintenance policies; ministries of public works have be.en reorganized, and with aid from the IBRD (Upper Volta has benefited from rAC.assistance), each
of the five Entente nations ha underway a comprehensive road maintenance
program. Realizing that modern equipmert and the best road maintenance
techniques are only partial answers, considerabjattention is being given
M25.
to the scarcity of adequately trained operational and technical personnel.
A recent FED - Council of the Entente study, conducted in collbboration with
the.Rogional Road MainLenance Training CenLer, shows a fairly steady and
constant demandfor training'road maintenance personnel of the Entente
community.
Training Needs of the Entente Countries
1973 1974 1975-1977
Dahomey 37 38 63
Ivory Coast 35 32 78
Niger 66 53 65
Togo 55 64 104
Upper Volta 56 62 135 249 249 445
-26-
C. Adminf-trntive An-ilvss. (See also A1,tcthvr.cnt 6)
To cmplete development of the Centcr's capacity tv plan, manage
and evaluate its own affairs without expatriate assistance, considerable
attention will be given in 1975-1976 to refining and institutionalizing
management systems. Only with sound and sharply defined internal operating
procedures in place can the Center hope to maximize use of the resources
at its command. These systems can also partially reduce the need for highly
skilled support .staff.
Beginning with a major revision in the organizational chart and
pt.rsonnel position descriptions, clear lnes of authority and the principle
of r*ccountability will be established. Separate departmental budgets will
be drawn up and regular management staff meetings instituted. Development
.of feedback,to management from the Center's basic "work order" system will
1nr'y"'; A ~rtc r -~ -art~ mvAre Is at Oioy hi~vt ~and nten.al
procurement, as well as equipment utilization and personnel. With these
mechanisms and controls, the Director of the Center will have the con
fidence to delegate responsibilities and decision-makng authority ariong Center
depar:ment chiefs and make possible the rigorous enforcement of modern
operating procedures.
New procedures for recruiting, matriculating and evaluating students
are being simplified and standardized. In early 1975, the education advisor,
with technical expertise from his AID counterpart and an outside consultant,
will design and conduct .afollow-up survey of Center graduates. Among the
other areas identified for.attention is the need to systematic.ally public.ize
R101TC through paknphlcts and other_ promotAonal materials.
-27-
D. Technical Analvsis
1. African Management and Instructor Staff
The foremost task in these remaining years of AID assistance is
to complete the instructional staffing pattern and impart to these instructors
modern teaching techniques of vocational education. Attachment 2 shows
the key personnel who have been identified as critical to the complete
development and independence of the Center. Nearly 50% of these 23 strategic
positions are presently vacant.
To facilitate selection and recruitment of candidates, AID will
urge the liberalization of employment procedures. By lowering unnecessarily
high instructcr qu:'lifications which currently require a college degree
(generally in engincering), lifting the ban on the employment of RRMTC
graduaten as instructcrs and modifying the Council's practice of deciding
who shall be hired, the prospects of acquiring additional capable staff will
be substantial!y "ncreased.
AID's approach is to work indirectly through the Philco-Ford
assistance team, as well as directly with the Council of Administration,,in
a concerted recruit:nent effort to fill vacant positions. Two avenues will
be pursued: to continue direct hirings from the private sector with a
series of well-publicized recruiting trips through thw"region and secondly,
to encourage seconding to the Center's faculty of personnel from the public
works departments of the Entente states.
The latter approach will be co secure from the Entente members
agreement to supply two instructors for two year tours at the RRNTC. Salaries'
of these instructors codd continue to be paid by the public works. departments
-28-
In their respcective countries, and would be supplemented by Lhe financial
Incentives recently adopted by the Center. Teaching at the RMJTC would thus
become a prestigious assigrnent for these employees. Staffing in this
manner would also assure a constant reservoir of instructors for RRMTC
while improving the skills of pul1ic works training personnel.
Philco and the FED staff devebpment advisor initiated in September
1974 a comprehensive in-service training program for RRNITC instructors
which includes upgrading of driving skills, cross-training on equipment, and
periodic lectures on teaching techniques, utilization of graphics and
simulation.. FAC is offering overseas training for Center instructors to
upgrade their skills. While the availability of these opportunities for study
abroad will serve as an inducemeaL to join the RRMTC staff, the implementation
of this program will require careful preparation if "over training" of
i c rs.C to be .-,oded,
2. Traiiing Program
Center management is exercising its newly delegated authority
over curriculum by redesigning into its course syllabi the "teaching by
objectives" approach and by bringing the real worl into the classroom
with a new emphasis on what a trainee can do rather than what he knows.
These changes inevitably require that trainees be given far more and better
practical training than they have received heretofore. In 'turn, the currently
inadequate practical teaching facilities of the Center need revamping and
improvement. While mechanics training is now well organized and highly
integrated, the road works section is not, thus precluding the type of
-29
teamwork necessary to simulate public works activities. The Center's
current practice fleld is small and limits the quality of on-equipment
training.
A newiy designed Center approach t'o practical studbnt training,
once dubbed the "cole chantier",' is composed of two phases: the first
encompasses simulated road maintenance tasks conducted on an expansive
practice field near the.Center; the second facet consists of actual
revenue producin road works projects undertaken in the vicinity of Lome.
Figures available indicate that Niger and Upper Volta derive too
little beiefit from the RRITC, not by choice, but apparently because of a
scarcity, compared to Togo and Dahomey, of trainable personnel who can be
freed to attend the Center. RRMTC will examine wore closely the availa-flity
for training of public works personnel from Niger and Upper Volta ith an
eye toward possiblv establishiaiz uiure uiL ry irai u ~a3 cpratrary curses
and me-hanics at the Center. A study is also contemplated of the role
RRMTC might play in assisting in the rehabilitation work planned for Niger,
Upper Volta and the oLher Sahel nations.
3..Regional Resource Center
AID and Center management will give new eaphasis to the functions
of RRM1TC as well as its form. Concern over the question of treating the
"organization" as an end must be balanced with equal attention to the institu
tion's role in serving its clients.
As a regional resource center, the Center Ulans to continue its
seminar program in FY 75 and FY 76. In doing so, it will be contributing in
-30
a concrete way to Improving road maintenance whilc demonstrating a deter
mination to b6come a force in West Africa's development. AID funding
amounting to $70,000 will finance the costs of a 5-day workshop on Voca
tional Education and a 3-day seminar on African Rural Road Maintenance
Techniques to which Center instructors and representatives of 15 Francophone
and Anglophone nations will be invited to participate. Conference funding
includes transportation, honorariums, per diem, simultaneous translation
and costs of organization.
In 1975 leading U.S, and European vocational education experts
ofwill present a program techniques in course dciign, instruction and cvaluatiOn.
This conference will also be an integral part of'the in-service training and
'instructor development program of the RMITC staff. The following year, the
Rural Road Maintenance Techniques Seminar will bring together the RP !TC
staff and two representatives from the public works departmenc of i5 nations
to share problems and explore latest road maintenance techniques, equipment
selection and utilization, and critical path methodology.
__
-31-
S. Financial Analysts
FolloWing the Africanization of the Center staff is the davelopment
of o wider array of alternntive sources: of lon_rnpne financing a1hJ
"pplIction of rigorous controls over costs.
A revised long-term financial plan adopted by the Council of
Administration in 1973 calls for budgets of $332,000 (CFA 83 mill'on) in
1974, $348,OOb (CFA 87 million) the following year and $356,000 (CFA 89
million) in 1976. Contributions from each of the Entente states are
projected to increase annually from $38,000 (CFA 9.5 million) in 1974 to
$50,000 (CVA 12.5 million) in 1975 and $70,000 (CFA 17.5 million) in 1976,
or 98% support from the participating states. Noti ithstanding the admirable
past performance of the Entente members in steadily increasing their annual
financial contributions to the present level of $38,000, it is unrealistic
ond vnytepr4 *rn val~v emp~letey mpon receint of there contryf-i. nrtllic
and in a timely fashion.
Accordingly, AID's approach is to broaden the financial base of RRPTC.
The Center will be encouraged to use the machine shop and heavy equipment to
generate revenues within the scheduled training program. In 1972 RRMTC earned
revenues from "outside projects" of $76,000 (CFA 19 million) and $30,000
(CFA 7.3 million) in 1973. It is thus not unreasonable to expect that a
mininuiru of 10% of future annual budgets can 6e derived from these special
proj(,,(. It will bp proposed that income from this source, be used exc]tisivoly
for hpta' nn prwoetromoi L and oquipmoen replacomuits.
New avenues will also be explored to encourage tl IBRD..and bilateral
donors to incorporate a program of training at the RRMITC into their transport
ation sector activities in other African nations. An effective way this
-32
can be done is through establislhment of scholarship programs similar to
those of AID an4 FAC. The Center is also ready to provide custom-designed
programs such as the special four-week operators course RRITC offered to
conduct for Morrison-Knudsen personnel slated for'the.Parakou-Malanville
Road project. These sources are expected to contribute an additional 15 %
to Center income.
There is an absolute necessity for greater cost effectiveness.
Philco-Ford estimates that, given adequate financial management tools, the
Center can achieve 10-15% savings and attendant reductions in per-student
training costs. To achieve this, however, will require improvement in the
overall quality of management of the Center as well as an overhaul of
present accounting systeis and procedures.
IV. PROJZCT IMPL7IliNrATIcN AND EVALUATION
A. Project Implementation (See also 4dministrative Analysis, P. 26)
The Regional Development Office/Niamey submitted Philco-Ford's
Project Implementation Plan to AID/W in February 1975. This plan was
developed for the RRMiC in accordance with the contract with Philco-Ford
and has been adopted by the Council of Administration of Lhe RRMTC. A
Calendar of Actions has been excerpted from the plan and is provided as
Attachment 6.. The purpose of this "Management Action Plan" is to delineate
RRMTC decisions and benchunarks leading to the Center's capacity to plan,
manage..and evaluate the institution on its own without expatriate assistance.
B. Evaluation Plan (Sea also Logical Framework End-of-Project-Status,
P. 13)
-33-
The ilanagement Action.Plan described in Section A above has bepn
designed under tho PERT system whereby manafemcnt rnd operational actions
have bean projected on a month-by-month.basis. Adherence to this calendar
-of actions will enable the RRMTC to evaluate in progress towards conditions
expected at the end of the project.
D^27T S=:V.";.Y Ff 1969-1976
(":0o)
TOTAL T'ICA\T AL CC. OTHER - TAI-,IR GA._ININGCOSTS
(1) Original Li.e of Project " aFY 1969-1973 5917 3413 575 1524 405 (2) Revised Life of Project b /
FY 1969-1975 5985 2807 1274 1709 195
(- Difference 3etween(1) and (2) + 68 -605 +699 +185 -210(- zr) ,
( ) OblizgtionsF Thru C/ 183"66FY 1974 3632- 1832 661 1014 125.
(3) a!-~act to be obligated --Difference Between(2) and (4) 2353 975 613 695 70
d //f(6) FY 1975 Obligation 1538 7-- 1 7 3 63 (7) FY 1976 Obligation 815 305 440 0 70
a/Las- obligating ye-r was to have been FY 1973, with planned implementation through Fry 1975.
b/Revised total = (4) + (5)
c.'Y"176 CP and 12/31/74 U-203 shows cumulative obligations of $4,116, difference of $484,-...:ch was obligated FYs 1965-1968 under original bilateral project. d/Fo date, $469,000 obligated for Philco-Ford contract; $70,000 for participant training.
e!*'sbursemcnL depcndent on EF/RRNIrC cornmitment :o ObLigations and Covenants (See Sec. I.F, PP).
f':. 70 for direct co:mrod~iLes to replace $655 deoblig3ted in FY 1974; $25 for contract cv:-nodities.
gi. 5 for r:;]i;,:; 8;cho~S60 for mic !lce.-Innge1I't IT. . trinin. :265 fur s;chlars, i -rus: fund
Attachment 2
TECHNICAL ASSISTANCF MA.T-OWER REQUIrrEMENI'S
1974
erSnt JJ JJ O-N AS . FF A M J J A I S'ON BDJ F M A M "J
1. INT't. Avasor2.!. Advisor• xx x xXl xx X ~x Xxxx.x :Xx x XX XX x xX x xX XxX x xX x -xX x 2. E,... Xd.Ivisor i3.EC.XD'oY x xx x x 7xx x x x x x x x x x x x x x x x x4. FicldPracticeDir.- x x x x x x x x x xx x x x x x x x x. xx xxx x 5. Ec.u!i. III,. Dir.
I:,s tnt ctor's
1. MacehLii-s: Aids. 2. 11cch'aiics x x x.x x x x x xxx x x x x x x x
. C-if.icChanics x x. x x x x x x x x x x x x x x x x x 4. M echan-cs r,Iotors) x xx xxxx x xx xx xx x X xx •5. Iaehi.'Shop xxxxx:xx :cxxx xx x x x G. Electricity 0 7. Diesel Inj./Hydr., o S. Eqvi.).O!)erators (I) XXx xx x x xxx x xx x xx x x9.Eu~.Oeuratoxrs (11) 2: x x x x x x :cx x x x x x x x x x x -i:p.Operators 0 0 0 0 0 0 0 0
10. Rmz:iCrzw Foremen x xx x xx x xxx xxx xx x xx !l. Scc!'onChicls 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0012. S:;p!y&Wr.,house* x x x xx x x x x x x x x x x x x xx 13. Sis Lab Technicians x x x x x x Icx x xx x x x x x x x
S'u~roi't Staff
1. Accountant " 2. Chk!'-cc'an-c x x x x x x :rx x x x x xf x x x x x x x xx x
Suppv OfMcer * I 4. Spoc. Proj. Chief x x xjli x x x x :Lx xx X X
U.S. TOTIALS • 42M i 168MM 80LNI ,24V4" ~+6: .='4 o Financed by FAC ':" yI.ty & Warchouscmc- instructor also serves short;S S.1;.1'.vy OIi r'-i** r i:(].
--
3
C T 1TICAL MANAGEM.NTE NI1 '-pSTI
__________n
1. Director General 2. Adni'i -stvU0vefficer" 3. -u'-=tional Director 4. i ,! Practice Director S. Ec.uipmcnt Mt. Director
Instrecot's
1. Mk-clianics' Aids 2. - cc: .ic£ 3. Chii* Mecbiaic:i. -4.",'ee-.uicS (MotOr Specialists) ,. -. i'.eu Shop)
G. Electricity 7. Dlescl Injection/Eydraulics S. Epu;m-,nt Operators (I) 9. ..,... t Operators (It)
- 'c:.iipnt Operators 10. Road. Crew Foremen 31. Section Chiefs 12. Su.ply & Warehousemen if
!-:.S;i3 L b Teclicians
1. Accou..nt.,. 2. Chicf -Mcchanic 3. " 0.0Offccr i 4. Special Projects Chief
African Stmaff
Cb.,'rc 0
Vacant Vacant
Dogbe
Dos Reis Vacant 4' Vacant Edorh Sanon . Toupe Djafpata Vacant fotsoe Ioudjodji f Vacant Vacant:
Vact Vacatnt
Vacan; Essien Sokel Vacant
Attachment
JCT-ON &SU'PPORT POSITIONS
E.,riate Counterparts
f'I '-^ (AID))BBI ea'a.
,N fl )IImpircys(A,)
Nonc rcquired
None rqquired Perton (AID) Vacant (AID) Chidiak (AID) Delt (AIUD) Jouv.au (FAC) Jou-cau (FAC) Couturier (AID)
(.%!D) Sol (A)
V."cant (AID) Tcyssi-re (FAC) Gruanb.ar (AID). Scholcn (AID)
None required Granier (AID) (-rumbar (AM))
I'ortara (AID) .Positions vacated in 1973 by personnel (A.boku and Akue) who acceptcd overseas
*' O):'ly*~n-Tcgrolese instructor. C
........-.-.cal,:hcs a port-an ,rcbof-, o:x'rator cou:es (I) and (It).(H ,.:l,.r- .,P:.. :. II,:I-.Iuc.lf.7O o[f. .911 /'.',~col:(- ,, row-,..o.. Tn .tu:, .:&:nni~v orie
X
AOC. 7 LOGICAL FRAMEWORK MATRIX - PROP WORKSHEET Attac.-n, ,m~ o tA~~Objectively Verifiable Ind c~ e.1.G l 7
-_ iA. /de~M-.w t G-1| Ach--,ae
Increased numbers ve=nt in ibtLy ' .2and skills rov- caCpacity of Entente stateg to
of road m15-ntenence personnol a-e: .te ZA .*te--- " -. intain their roed network. ezploycd in mintenince and inmprovezcnt of roeds. " -
Increasingly sta-vidardlzed road maintenance techniques. or L=-oved h L-. re o..r:.:.t'nte r.stes c€ntin.% t3 p-. . .P! 0l:)&on roadIncreased kms. 1tn -..of roads maintained and/or Imp-oved ," .-* a
annumlly. p~rsrn e!..dequfk e'dpz.nt sb2ps " "
bre P-id better traIned d -- ..jce -..-A-.Vill crnntin: toStP8?E.. re-..1 p,*,,, ,aIul en~,Eablisment of viable regional training of Administration working Colnoil tles realize
policy and Mtnagnsont responsibflity exercised by 5.3t rdiz. ".s --African through ImxC Dlrecto:r. r-. r s &ainstructor and manageaent staff. la!L fur traL-,fr * can L,;.:*.-nil .. .- Stl. n!. (R?.'r C) f or Ltent . road Tr a nin gcUr r i culhim f ul l y d evel oped .ort.l i ti - -.-=Ina.tennce pora..nl. and i pl ehen t ed. 4 na i Africi n -" ez--n a &:.insBudget financed :at least 75% from African sources. nel c ibW retn!nod.
Countries sending st.udents. Classroonm, garage3, sanop eager::est a-:d i-ntru.tors =ir*--.fully utilized for traLning. nl.na. -:" .cx--ilev.l ar'.'r " :-.". f ,Required eTj1ipzent artilable, operatLng,training. filly utilized for a-"7ciit oncm: o i,. ..suppo.- t , ,r--:tln'--' 11:71.t.e. ..rtioo-t i -'_C.!. OgveC.2- O,0~~ 1-1-1- C.3 .**.- ars&%4.;ell trained and parforming management, ins- Africantru.ct!.-nil and support staff. staff: "angerent 5, instructors 1'., support 4.225 students trained annully from .0l and capable AtriL--n rtaff -a:Students trained cross sction E tente an - - --Fn' -tratlo:,.i b:,-! "'1 .onually,ote- states. ". .Practi-:al train-Le progran developed and 13 c-i)rsas conducted annually in French. fa,'-.sl..........
-=ented. s tits .-Basic op-rator and rechanics coursesPerc-ic reloasl se-l::2rs on road mainte- offered in nglisn. -.lpunn'el relations a, a-.. -
.0n,:o. .- rej--"a sa.mtn rss p'-' - .s.nanc_ .~Ont o7:c: biaatnonse eebirinnual re-ionnl s.ranare. "'=Te
.. % :'s id- an &e N~ ao Total 10 participants retu-n from U.S. .hr u rs -"w r = - =n t r s onnl a-. ........ .rs nt after nine- onth courseen Stdents retureLn., hoen to =n:kc uze of now skills.
-rp.atinp. procedures. D.2. FY 1475.jb3eeffectiv -use and better careFY 1976 of equi-j.-,nt.1. Crn:r :" . , ;r;'c(?!,ilco-Ford Corp.) T.,al1. $6702. Partcaitrr.ntnn $J3(72. 173 as3s:,nce con.ryd440 wil t *- -.
.P. 613:..r cipu.c!, rahini lafnguage of traine!. an!s a C :. -teraining (173 (115 (288S-:!-larship Tru.st Fund ( 60 -'tfective Pa*Z4rC mangeo---It of £2ola-:;,(265 ( 60(265 aid op-rational f'.Lis.3. '.
3. 695 -(570 695 alit'i.d ctddate for U.7.Spare par:s 0:-%1Cr.-r.ztt :.rainng conno'tJIies (100 (570-4. 0:--hr C.::s (:'ainlng support) ( 25 -(C (100 q-p,-C-t ordered25 and d-.'i'. -- "i. .4. - 70 P-o'td:. 3Jitabie -oo-FAC: 70 . se:otars.i'ps, Coroditles -4ttcnte state incre3s- c=,rn .i:.. a -ka90+ Y-D: d.'r-'. .-.-. f.tclL tv 9292 182
f-1016'-:.:s 2 1082220 300 520BEST AVAILABLE COPy
UNITED STATES CUOVERNNIENT ' Attachment 5
Memorandum TO Mr. F-)rank iler, AFIVCWR DATE: June 11, 197.1
AII)/W
-FRO" Jtmos II. Purcell, Project Officer, Lome
SUDJEC-r: RRMTC - Equipment Status &New Requirements Report
Attached please find four (4) copies of the Philco-Ford status report on heavyequipment of the Regional Road Maintenance Training Center and additionalequipment requirements to upgrade practical training at the Center.
Preparation of this report was by its natue a tine-consumming task. Asdirected by the Council of Administration at its December 10-11, 1973meettng, Philco- Ford first had to ai ~eer the costs of continuing MobileTeam I. Secondly, each piece of p j-ad..t be+niiicd aid a determittion made as to the economics of keeping it operating. And finally,spare pajrts Kreq r.ents had to be developed. These iu turn had b
the be matched
with supplier parts numbers and then divided between U.S. and local source procurement as iell as air rd surface shipments.
The involvement of Director General Gbarre throughout this process requi..edoonsiderable patience. Contrary to the impression he may have given youin his conversations in Washington, the Director has agreed with this reporLtand the recommendations contained therein.
Please make the AID/W distribution you deem to be appropriate. Ifaddirionalcopies are needed, please drop me a note and I shall forw.ard them.
cc: A] Baron, RDO/Niamey David Shear, REDSO/WA
UNCLASSIFIED
ZL RODUCTION
The ,folovin C is a complote status report on the equipmont of theRegional Road Maintenance Training Center and the additional equipment requirements for the proposed Practical Field School.
It i divided into four p.rts
U isa report of accomplisiaents under 608 repair project.
MT is the ruture stau of equipment throuljh December 1975 based upon AID's acceptance of these roooimmendations.
AT n states the objectives and provides a description of the
Practical Field School. Ineludcd thero unisa list of the now equipment required if the Practical Field School
is to tmction.
APPENDX This section includes the parts listi required to rccoplish the equipment status set forth inpart two.
.P&. c.
6~~~' q-ieq~r4 t ~ pd
PAR I
M 608 REPAIR PROJECT
BACKGROUND
US/AID has donated a large amount of U.S. military surplus equipment
to the Regional Road Maintenance Training Center at Lome, Togo. For varicus
reasons, ninety percent of this equipment became non-operational. The C.C
Administrativo Council had requested permission from AID to sell the "608
equipment" and permission was granted. At that time, early September 1973,
the Philco-Ford team at the RR14TC proposed a major repair project. The basic
rationale for the project was that operatig equipment would generate more
revenue at the pcint of sale than non-operating equipment. Philco-Fora
therefore submitted the following proposals to US/AID
PROJEj'. DESCRPI'ION
US/AID has given RRMTC permission to sell the 608 equipment. The proCOE-:
from the silo are to be placed in & special fund for the purchas., of ",ew.
equipment. The Philco-Ford team in conjunction with Center personel offer-4
to undertake the rehabilitation and repair of the 608 equipment prior to its
sale. Spare parts support was limited to local manufacture and purchase,
cannibalization, modification, substituton and use of parts available at the
Center. The work was accomplished by Philco-Ford and RRMTC personnel and a
group of eighteen Heavy Equipmont Hechmnic students, werewho just beginnine
the three month practical phase of their training.
BENEFITS ACCRUIN1G TO ATD
The rehabilitation and repair of the equipment prior to its sale would
mar.imize Center proceeds. This in turn would reduce the overall cost to
the U.S. Government for now equipment. In addition, the expenditures requirtl
to accomplish the repair oporation woro smill relative to the valug added.
ATtACH .
-2-
Another plenificant benefit derived from this project wan the valu'±Ale
axperionco Cainod in utilizini the total capabilitien of Centor-fnciliLios,
African and expatriato staff, and students to accomplish a major project
supported by locally available resourcts.
The attached cost ostimite to complete this work reflects the anticipatoi
cost by systems Croup, and is based on equipment condition surveys previous1'
carried out. It is not possible to include a detailed list of requirements
since the disposition of individual itews cannot be determi,ed until Lhu work
is nearly completed.
It was requested that immediate approval for this expenditure be grtantcd,
pending formal authorization. The interim approval was vital for threc rceasons.
Firct, students and supervisors were currently available to carry out the
necessary work. Second, this was the first in a series of now efforts to
place JtRHTC in top operating condition. Any delay now would retard the entire
program. Third, it was in the best interest of -he Center to complete this
project prior to t.. next meeting of the Council of Administration on
Dee~ber 10, 1973. Work had to begin immediatel;' if the Council members were
to see RRMTC equipment in the best possible condition. Ahis project had been
discussed in detail with the Director of the Center, Mr. Gbarre, who has given
his approval.
The project was approved approximntely 15 November, 1973. Our genoral
observation at the start of the project concerning the causes for equipmaent
failures were as follows
1, Operator deficiencies were a =aJor cause of breakdowns.
For example, improper use of the clutch had resulted in clutch
fail-res in the following equipment :
-3
(a) 3/4 Ton Trucks
(b) 3 5 Ton Trucks
3)PWtor Graders
(d) 1 Hydraulic and fMchanical Shovel.
2. Operator negligence while operating vehicles had led to serious
damage, which reflects a lack of attention to basic prin'iples an'
safety precautions for example :
(a) Transfer -n'd transmission cases and clutch housing breaks in
2 * Ton and 5 Ton trucks, cargo trucks, traotors and scrapers.
(b) Three trucks had been in serious accidents.
3. Lack of maintenance on the part of maintenance teams3 and operators
resulted in the following :
(a) LacK of oil in transfer case un two *:areo motor graders, luad~ng
to a complete stripping of all transfer case gears on one of
the units, and minor damage on the other.
(b) Complete breakdown of rear axle in 3/4 Ton truck duo ,o lack of
oil.
(c). Fuel oil leaking into the crankcase of a Curains engine on a
Michigan front-end loader went unobserved, lerding to major
damage to the crankshaft, connocting rod bearizns, and to a
eannecting rod.
4. Tho starter installation on the 3/4 Ton Bedford Diesel engites was
poorly designed.
These observations cover both 608 equipamnt, non-'.OS equipment, and that
provided through -aid from France.
ThM repair effort under this project basLcally coverod truckI, built'+,.. r:1 ard graders. Other units such as front-end loaders were avoided becauso of" th, oosts involved in bringing single units into operation.
Trucks were also a major area of concern. Since many were very old, our efforts were concentrated on those modified with new Diesel engines.
n the five ton group, fourteen (14) trucks with now Mack ongi.es were available. Two of these had been in serious accidents. We cannibalized
the two wreeks and one additional truck. Thus we now have eleven (11) o"erating five ton tr-cks. Nino (9) of these are dump trucks and two (2)
are tractors.
In the two and one-half ton group, we began with ninc trucks with Allis-Chalmers engines. One of these had been wrecked. We camnibalized the wreck. We now have seven operating trucks, and one progra:.'mod for repair. Of these, five Are dumps, two are flat beds, and one is a tanker.
In the throe-quarter ton group with Bedford engines, we began with
seven mits. One was cannibalized, wL now have six operating units.
spare parts situation for theseThe trucks is unique. 'te can support
them for three years with major components resulting from cannibalization,
and parts from less modern trucks. These are : housings, axles, motors, transfer cases, transmissions, differentials, and other major components. In other areas, we are actually short of spare parts. These are : bearings,
Cears, clutches, air system parts, hydraulic and brake system parts. Jo arc also experiencing problems with electrical system parts. Namely, the nonavailability, locally, of alternators and regtators.
Immodiate action is necessary to procure required parts if these trucks
are to be kept in runnig order.
Graders were another area of concern since only one was operational at
the start of the project. 'o began with cight graders of variou:& vintages and
umnufaeturora. Sevor, were not operating. At this point, four are operational.
Two additional graders need minor parts to bring them to an operational
condition. These parts are on order. I
Bulldozors wore also handled as a group. A Caterpillar DE was completely
disaqseebled. This unit was completely repaired and reassembled. Two other
cable controlled D7s comploted the Bulldozer group. Since we had two old
partlally complete D7s in the Junk yard, we had parts for cannibalizaiion.
As a result, at the end of the project we estimated the life of each of these
bulldozers at three to four thousand hours of work without a major overhaul.
The only deviation from the project description was that it became
necessary to or-ler about fourteen hundred dollars worth of spare Port- frc.-i
the U.S.A.
It should be noted however, that the objective was to make equipment
cperational. Additional funds will be needed to put it in like-new
condition. This is proposed in Part II of this report.
i emzoranaum Z Mr. Fritz cilbert &%Tz: rebruMa7 11. 1975
IZuene Oesk Officert ZV.s. OF r-9 .!.X=". WT .C?1!9H ME Gans Chisea ' Actit4 ROISiacey
1M.'sot C pi
The folovirg pates ,efer to me flow-oshart of Ua
gaglaged flE three copies of the project mplemuntation plan davelbped Ikoagertnt Action :,Ian. All of the actions of the hahrt s by ihLlco-ford Corporation for the R-C. The plan bs bean adopted by the Cumetl of Adziatestraiom of the Center. ezplained. !..fy a- aned mtb 1y month a#SntllJ I* &Vaes -. ha
dates. and within each conth they are classif ed byWei plan is submitted as a substitute PIP. While not in the form projsctse tpically epmloyed for a PIP. it nevertheless to In a form that the Cener persosl and the Entente Pund can use, their ide--ifcation m0.-bers for easy consultati:=. Ih t r" gm
this pla is also submitted as fulfflcent of the PT contract require- digits of the idettLficaton nu:ber ideatify thw action as follos mvt to davelop such a pl-.
ea: SZ3IC'I0Ohilt (vlaetachcent) 01 - '¢,.na c=-ezni.. the l,a~st: Depk~tv.e-nt
02 - .ctlo-s coc=rtric the Log.tlorlDsXpe.*zt
G2- Ltans cocernincg the Zdu..i~nla 2 ptastae
04 - Lctions concer.Lneths Ac ounti- Doartr.cat
05 - -LtLnsConcerring the Director Gerr&l
The section ooncl'=es vith a CalorY-.r of stLe"s w hia
stows a1 of the actLoan to be acccepl@ish d each zorth.
Bay Us. Sarim: &Vil Rogslarl os the PAy.II sa:irv f'
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InIIt=^2.1.3
C -01-02 Icpl rAr.t To Storag Syste z
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Study The ..rpanOlon of Instructional
Facilitios Classroom, Library, ;.nd
;.udio-Visual rrojection Room
Establiab , Component Str-or Facility
hpnd Spare rartu "nd DX Storaa. FaCiliti'
Establish &LReorder Syntel,
:Mvolop lint-un Stock Levels
Inte.reto Instructional Facilities In The Ropair Effort
."
iE 1975 1975
.f, XE 1975
JUVIE 1975
JUNE 1975
JULY 1975
JULY 1.975
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0-0-02-03-01 05-023
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Trainla. Of Afrioaz Tersenm~l
Syposiu- On Coutse ChaCes For "a
Operators. Chief O;errtoro. 5411g JdZa Mg
Tedhnicians. mIC'iotOf Sector
Increase Center's .epU Capability
Covio Student la(gltjco irocoduv.
-ooept Student8 FrM Otber Tbas hteute States
44- 1975
r.Y 1975
.. y. 1975
Y-. 1975
ui. 1975
:Y 1975
W Y 1975
01-03-03-02
02-02-02-01-02
0202-02-03-02
02-05-01
O3-0202-03-01
0.1-03-01
05-05
Repair Undor Way
Place Orders For Nov Rooks
Evaluate Instructor's Use Of Training ,.Ldf
Identify NeovCourse aquirenents Thilmui Job Dfiscriptiors Review
Job 1975 0ecritItensiv Rocruit Intensivelly
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.G. 1975
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Develop Cost E ticates For The lte m tie
1 - 70
BC_..F.,VAIL.ABL COPY
S-:-- 1,975 02-0--SMO P"11 Utilization Of Field School
o03-01H-Oroaie Cenral dinitration Support MnY
K;,T 1976
1976
03-02L
05-02 Develop Zack.p Utility Systea Hold A Sei~nar On 1 Cnoms Iroblso Related
To Provide 4i lSu )port - To Uo.-M iantenaJoc In '.a Ln5ta te State liT 1976 05-24 Construct The Dow Ir 'tw o:al* eir sis.
C. 1975 05-03 TotallZ Staffed inrd Nnaged Dy African@ ]C. 1975 05-09 Approve ;.nd Fund The DooiCn For 4 Cleaning
S. 1975 05-23
AM Lubricating ;.rea
Present The i.lerrative To The Council Of
JULY 1976
, 1976
04-01
05-01
Make
Irdo
Center rianalzlly
,7MYThe root -elble
Viable
Tral" it -duinistration For *.pprove.l And Funding
J.N. 1976 02-02-02-01-O1 Provide Necessary Technical Zeta To Support
Instruction .nr Equilxent Faintenance
- 1975 05-11 Open The Student Irilag 3iMMSa
J:. 1976
Mi. 1976
.05-10
03-02-02-01-02
Contruct ..n ,rea For Cleaning GOeasing Of Vehicles
Develop Pro-Entry i.saistance Package
.
1975
1975
1975
05-12 0
05-15
05-14
Install !quipcaat
x1r Require& Permel
Constructiona oPiemIlM
!GRCZ 1976 02-04-01 Increase Use Of Heavy Equipment s
1975 05-15 Eesin rie Cotreato Of the Stoloet
Operator Training Aide
PRlL 1976 020O1 Fully tilze The Training Facilities Of The Center 1-72
:LVJXL 1976 "5-02--01-M Offer Pro-2ntry .xsiszance
1 - 71
3 C " iVAiLA3LE COPY.
WUUftT I Catrai oad Woot Af ricz nw.,onoal
PRijCr TZI.S a NOIS!onal JRosd ZMaintenmica 4&nd
?RDJSCr IUMM3R S625.11a610.1w0
APTO2PITION4 CA=OOrli 'Sclctad Oevolopmint ProblIor
M~&tUDZD OIIATION $105309000
In azccorcbnee with~ Sction 113 of .:. eaAasi~itanca and Eelatad r',.n 'Lt.n
we 1iliem4 to ObILgate funj1a 4.n o r =90unts IncLudad li the o;c ~ c~na
Duri Irf 197.3, tilo RP.3;iou4 1P.oi r~lte-,11nO .lj.''AL*(fl=70C and A.110, 1--W3 agrSed to 1..:i the 1Loilo
the proje3ct by ?1l 1970, which its to ba L=,: ;.;,.:L C. .. D taclinfcal asistaant.g ()cltA .LaLiu. RMITC m~nagrt and instructor Stafe, (2) SUP0Tt b7' the i-.ra~to mamtwvb vtatoas m-icO t,..) L,Coastp To,3o, Dalmmry, IZigr~ ad I'mpar V.ta, (3) It1 nd financtat mnTtr01* ov~r iCt'I oporatioua, and (4) iliat'41.tion oi off--etive eqtvk7=t utlizatiOI onmtrai anau '*,,vztivratA:.nLr.mnacG Sy~t~aoIs n order to assure t;i,l4a
tlastmmaurs, *1#333,OOO Art IF 1975 fUnd13 will be ruivad
~h1co.2or (~?Oa~iUrequires $67CP.00Oj fo~r 174 me--~ of ser~vLC03 from~ Septmitor 1,37 to. Senta.,r Ut/5 Lothe t dram, of the V4 MLmakgent a'4 Lutrtuctor -sa~ totalus ovr all R!' VWC poiltions bi Juno 1976* To, $469,030)ba bnqn pzowldod to the contractor for 122 ms~nar..'is of &6eviCos
B3EST AVAIL~ABLE c~
-2
2e Participant trainins F-RI-ITC training scholarships In the amunt of $173,00J Is required for 173 studant quar. ton or 692 man-wnths of training.
3. Canrmdtiest A total of $695,000 is required for cotmrodity procurwent* Of this amoet, $25,,00 is for trainin3 aids and equpcmnt under the Philco-Ford contract,$570,000 isfor direct procur.ecrnt of heavy equipmant for use in th improved practical training progran, and $100,000 is for spare parts. The lascar t;.o awounts in eftoct rake up for'the $655,000 in prior year u-,Jinthat was doobligated In 71 1974. Cotlotion of aquiprea,specifications and design of tho trainig , pro,3=r n permit the procuremant'of direct-comwdiic%.
A total of $1,538,000 in PT 1975 and $815,00) in 71 l47:will complete A.1.D* aasistnce to the Rc:,ional Road MIntz==c TraLnin,- C"uters
Attacbment Activity data sheet
..Clearances:
AF/CWR Ma of (draft) AFR/CWER:DShear AFR/DP:JGcvan A'AA/AFR:DBrown -|\
AA/AFR: SCAdams GC/LPC:DNeil1 .PPC/RB:GCauvin..
Drafted byrd:. IR:FGilbert/BGee 0'..1/75 E tc22929
An 30f 433 PHIS/00 ACTION
THRU
NRHCRANDUK FOR
: AA/PPC, Hr.
THE DEUAIJ.'~~5
Philip Birnbauu 0 APR 1.07S
ES
FROM 3 AA/AFR, Samuel C. Adams, Jr.,49i 7
SUBJECT: Approval of Improvement
Revised Project Paper for Regio(No. 4&1+tUT5)
nal Road Maintenance
Problem: Your approval of the attached revised Project Paper is required because the total planned A.ID. dollar funding from the time of revision to completion exceeds $2 million.
Discussion: As part of the effort to improve the capabilities of the five Entente states (Ivory Coast, Togo, Dahomey,_Niger and Upper Yolta) to maintain and improve secin-da-iiro-ads, the Entente Fund, U.S. and other donors have collaborated in the development of the Regionaf-R-o-d Maintenance Training Center (RRMTC) in Lome, Togo. The predeupSr of the RRMTC was the Lome Center, which was assisted by A.I.D. on a bilateral basis from FYs 1963 to 1968 at a cost of $484,000 to develop the Togolese capability in road maintenance and improvement. Because the other Entente states shared similar problems as Togo in this area, the Lome Center project was expanded as a regional institution in FY 1969 under the auspice of the Entente Fund. Since that time, the RRMTC has received $4,116,000 in A.I.D. assistance through FY 1974.
The Project Paper has been revised at the recommendation of the Project Manager and Project Review Committee, primarily to incorporate into the project certain obligations and covenants to assure that certain critical elements are in place by the end of the project. These elements are described on Pages 7-8 of the Projdct Paper and include: complete Africaniza-'I tion of the Center's staff, effective operational and budgetary controls, installation of equipmet.t utilization and preventive maintenance systems. The revised Project Paper increases the cost of this regional project by$68,000 (from the original $5,917,000 to $5,985,000 or $6,469,000 including the earlier bilateral assistance). The life of the project is also extended by one fiscal year to FY 1976.
Final A.I.D. inputs for FYs 1975-1976 for contractor personnel, participant training, commodities and other costs are described on Pages 5-6 of the revised Project Paper, and contributions of other major._donors on Pages I011, which include the Europ-ean Development Fund and the Fund for Assistance and Cooperation,
A Notification to the Congress is in clearance justifying the net increase of $999,000 in FY 1975 from the original FY 1975 Congressional Presentation request of $539,000 to the revised request of $1,538,000. A copy of this notification is provided at Attachment 7 for your information.
-2-The cost-shering reuiripmentof FAA Section 110(a) is inapplicableIn this case since the projject Was oriinally authlorediFY16prior to enactment of-that requirement. Moreover, the project isregional and multi-donor in nature rather than bilateral, and receives contributions from the Entente states themselves and fromother international donors. Recommendation: That you approve the revised Project Paper forRegional Road Maintenance and Imvrovement.
Approved:
Disapproved:
Date:
attach a/s
Clearances: v'/AAFR/CWR:DShiear_N AFR/DS:SKlein (drL.1:t)PPC/DPR:AHandley (draf"l A GC/AFR:Tuntsinge AFR/DP:RHuesmann AA/AFR:DBrown GC:AZGardine,.j'._
Drafted by:AFR/CWR:BGee'o? 03/19/75 Ext 2929