The Premier Solid Waste Management Event in Pennsylvania Hilton Harrisburg, September 6 & 7, 2017

19th Annual Joint Fall Conference Exhibitor & Sponsor Registration

Early Bird Rates Expire on May 15, 2017 Book Now to Reserve Your Prime Location and Select Sponsorship

Greetings,

As we prepare for our Annual Joint Fall Conference, we are reminded of those who contribute the most to its success. This will be the nineteenth conference sponsored by the Keystone Chapter of the Solid Waste Association of North America (SWANA) and the Pennsylvania Waste Industries Association (PWIA). Our sponsors and exhibitors are the foundation of this event and contribute to the renewed interest of our attendees. We appreciate your past loyalty and support and hope that you will join us for another year full of opportunities.

Perhaps you’ve noticed in the past few years, we’ve been host to a full house of attendees. To accommodate the growing number of attendees, we are adding two new classrooms. Your rave reviews of the exhibit hall configuration convince us it should remains the same with some addition al expansion into the registration area. Our previous exhibitors and sponsors know the preferred exhibit spaces and sponsorship opportunities book quickly. Be sure to take advantage of our early bird rates to save money while reserving one of those high demand placements. If the past years are any example, we expect these select spaces and sponsorships to disappear soon. Demand runs high during our Early Bird offer and exhibit spaces sell out rapidly.

Exhibit spaces and sponsorships are always reserved on a first pay basis. To ensure your spot, you can pay in full as soon as your registration clears our system

We look forward to hearing from you soon. A layout of the exhibit hall, along with sponsorship opportunities are attached for your convenience. Thank you once more for your support. As always, please contact our Conference Coordinator and Co-Chairs with any questions.

Sincerely,

Bryan Wehler Tim O’Donnell President President Keystone SWANA PWIA

Conference Co-Chairs

Michele Nestor, SWANA Mary Webber, PWIA michele@nestorresources.com mary@webber-associates.com Office: 724-898-3489 Office: 717 731-6057

Conference Coordinator

Chanda Martino SWANA Keystone Chapter Secretariat (866) 467-9262 cell (717) 507-7462 chanda@keystoneswana.org 1610 Russell Road Lebanon, Pa 17046

CONFERENCE VENUE AND LODGING Hilton Harrisburg

One North Second Street, Harrisburg, PA 717-233-6000

Block of Rooms Reserved Until August 3,

2017 or until sold out Rates $129 per night plus taxes

Group Code SWANA

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EXHIBIT HALL Designed for Traffic Flow• Placement of exhibits allows full time visibility• Comfortable uncrowded exhibit spaces• Extended Exhibit Hall Hours • Greater opportunities for attendee face-time

FOOD AND BEVERAGE SERVICES Frequent Breaks in Exhibit Hall• Strategic placement to redirect foot traffic

throughout the exhibit hall

SPONSORSHIPS Options for all budgets• Customized upon request • Joint exhibitor/sponsorship discounts

PROGRAM Industry Relevant Speakers & Topics• Early promotion of conference content to

increase attendance• Exhibit and learn-Time for exhibitors to attend

program sessions • Speakers are recognized experts

PRE-CONFERENCE RECOGNITION lncreased Frequency & Mechanisms• In the Keystone SWANA newsletter• On the PWIA and Keystone SWANA websites• Facebook and Twitter• Email blasts and outreach for attendee

registrations

CONFERENCE VISIBILITY Recognition Throughout The Venue

• Increased sponsor signage and promotion• Slide show featuring sponsors/exhibitors

products and services• Facebook and Twitter posts

PROSPECTING Targeted Marketing

• Early registration list sent to sponsors/exhibitors

• Direct your marketing pieces to attendees in advance

• Agenda-free evening for customer appreciation

Exhibitor and Sponsor Benefits

Space and Amenities•8 ft. x 1O ft. floor space•Can accommodate Freestanding Booths or Table Top Displays•6' Skirted tables with two chairs are available for Table Top

Displays•Electrical Connections are available at $50

Exhibitor Rates Discounts Apply through May 15•$550 per Exhibit space through May 15,2017

Effective May 16, 2017 $615 per Exhibit space•Includes one free attendee registration•Each additional attendee $175 Early Bird Registration thru May 15•May 16- $185 Registration. August 1 - $215 Late Registration

Save More as a Combination Exhibitor/Sponsor•Get more exposure by becoming a Sponsor and an Exhibitor•See the Sponsorship Opportunites for Details•Discounts Apply

HOTEL SERVICES Receiving & Handling 3 business days Pre-Conference • 2 Boxes - no charge • 3 or more boxes under 20lbs = $3 per

box • 3 or more boxes 20-99 lbs each = $5

per box • Items 100lbs-199lbs = $55 per item • Over 200lbs = $110 per item • Storage fees of $80 apply for

items received more than 3 business days in advance

Shipping & Handling Post Conference • Same fees as for Receiving plus the

cost of Shipping

IMPORTANT INFORMATION FOR

EXHIBITORS

Space Is Limited. Act Now To Reserve The

Best Locations. Booths reserved on a first paid

first served basis

EXHIBIT HALL LAYOUT

In this Location

Two Newly Added Session Rooms for 2017

Tentative SCHEDULE OF

EVENTS SEPTEMBER 6, 2017 WEDNESDAY 7:45 AM PRE CONFERENCE TRAINING REGISTRATION OPENS

8:30 AM-11:30 AM Pre Conference Training

10:00 AM GENERAL REGISTRATION OPENS 10:00 AM

BREAKFAST EXHIBIT HALL

11:30 AM BANQUET HALL

Welcome and Opening Remarks Lunch and Keynote Speaker

1:15 PM CONCURRENT SESSIONS

2:15 PM BREAK EXHIBIT HALL 2:30 PM CONCURRENT SESSIONS

3:45 PM BREAK EXHIBIT HALL 4:00 PM PLENARY SESSION

BANQUET HALL

5:30 PM RECEPTION EXHIBIT HALL SCHEDULE OF EVENTS SEPTEMBER 8 , 2016 THURSDAY

7:15 AM

REGISTRATION OPENS

7:30 AM

BANQUET HALL

Breakfast and DEP Updates

8:30 AM EXHIBIT HALL OPEN 8:45 PM CONCURRENT SESSIONS

BANQUET HALL

9:30 AM BREAK EXHIBIT HALL 9:45 AM PLENARY SESSION

10:45 AM BREAK EXHIBIT HALL 1100AM CONCURRENT SESSIONS

NOON CLOSING CEREMONIES

BANQUET HALL PLENARY SESSION Concluding Remarks and Door Prizes

1:00 PM SWANA BOARD MEETING

Sponsorship Opportunities Exhibitor Discounts Available for Sponsors

Platinum Early Bird $2500 Each

After May 15 $2700 Each

• Three Co-Sponsorships for Wednesday Reception• •Four Slides for Continual Loop Presentation in Banquet Hall• •Full Page ad in Keystone Newsletter• •Placement on SWANA and PWIA Conference Web pages• •Logo and Name in All Pre-Conference Communications• •Large Logo and Name on Conference Brochure• •$100 Discount on Exhibit Space

Gold Early Bird $2000 Each

After May 15 $2175 Each

• •Two Co-Sponsorships for Wednesday Luncheon• •Three Slides for Continual Loop Presentation in Banquet Hall• •Half Page ad in Keystone Newsletter• •Placement on SWANA and PWIA Conference Web pages• •Logo and Name in All Pre-Conference Communications• •Medium Logo and Name on Conference brochure• •$85 Discount on Exhibit Space

Silver Early Bird $1,750 Each rAfter May 15 $1850

Each

• •Two Co-Sponsorships for Thursday Breakfast• •Two Slides for Continual Loop Presentation in Banquet Hall• •Third Page ad in Keystone Newsletter• •Placement on SWANA and PWIA Conference Web pages• •Logo and Name in All Pre-Conference Communications• •Medium Logo and Name on Conference Brochure• •$75 Discount on Exhibit Space

Bronze Early Bird $750 Each

After May 15 $800 Each

• •Two Sponsorships for Keynote Speakers• •Two -Sponsorships for Plenary Sessions• •Two Sponsorships for Wednesday Breakfast

• •Two Slides for Continual Loop Presentation in Banquet Hall• •Third Page ad in current or future Keystone Newsletter• •Placement on SWANA and PWIA Conference Web pages• •Logo and Name in All Pre-Conference Communications• •Small Logo and Name on Conference Brochure

Nickel Early Bird $500 Each

After May 15 $525 Each

• Two Sponsorships for Breaks• •Two Sponsorships for Audio Visual Equipment• •One Sponsorship for Registration Table

• •One Slide for Continual Loop Presentation in Banquet Hall• •Quarter Page ad in current or future Keystone Newsletter• •Placement on SWANA and PWIA Conference Web pages• •Small Logo and Name on Conference Brochure• •$50 Discount on Exhibit Space

CopperEarly Bird $400 Each

After May 15 $425 Each

• One Sponsorship for Closing Ceremonies• •Twelve Sponsorships for Breakout Sessions

• •Name and Logo on Joint Slide for Presentation in Banquet Hall• •Business Card ad in current or future Keystone Newsletter• •Name and Logo on Easel Signage for Session• •$30 Discount on Exhibit Space

EXHIBITOR AND SPONSOR CONTACT INFORMATION

ORGANIZATION OFFICE PHONE

CONTACT PERSON RESPONSIBLE FOR ARRANGEMENTS AND PAYMENT MOBILE PHONE

STREET ADDRESS FAX

CITY, ZIP CODE, STATE EMAIL

FOR EXHIBITORS ONLY, NO CHARGE FOR FIRST ATTENDEE. LIST ALL OTHERS, ON NEXT PAGE

DESIGNATED EXHIBITOR ATTENDEE BADGE NAME/NICKNAME

TITLE OFFICE PHONE

STREET ADDRESS MOBILE PHONE

CITY, ZIP CODE, STATE EMAIL

PRODUCTS AND SERVICES PROVIDE A BRIEF DESCRIPTION IN 25 WORDS OR LESS

Exhibitor and Sponsor Registration Early Bird Rates Apply through May 15, 2017 Discounts for Exhibitor/Sponsors Combo Packages

ADDITIONAL ATTENDEES REGISTRATION FEE = EARLY BIRD THRU June 14, 2016

$185 PER PERSON UNTIL AUGUST 15, 2016 LATE REGISTRATION FEE = $215 DUPLICATE THIS PAGE AS NEEDED

ATTENDEE BADGE NAME/NICKNAME

TITLE OFFICE PHONE

STREET ADDRESS MOBILE PHONE

CITY, ZIP CODE, STATE EMAIL

ATTENDEE BADGE NAME/NICKNAME

TITLE OFFICE PHONE

STREET ADDRESS MOBILE PHONE

CITY, ZIP CODE, STATE EMAIL

ATTENDEE BADGE NAME/NICKNAME

TITLE OFFICE PHONE

STREET ADDRESS MOBILE PHONE

CITY, ZIP CODE, STATE EMAIL

ATTENDEE BADGE NAME/NICKNAME

TITLE OFFICE PHONE

STREET ADDRESS MOBILE PHONE

CITY, ZIP CODE, STATE EMAIL

EXHIBIT SPACE Exhibit Type Mark One

Space Requested List Space Number from Diagram

Early Bird Unit Price

May 16 Unit Prices

Quantity Amount

Skirted Table with two chairs

Free Standing Booth

Preferred

2nd Choice

3rd Choice_

$550 $615

Electrical Services Standard Set-Up $50 $50 SUBTOTAL EXHIBITS

SPONSORSHIPS Early Bird

Unit Price

May 16 Unit Prices

Quantity Amount

PLATINUM Wednesday Reception (Co-Sponsors)

$3500 $3500

$3750 $3750

GOLD Wednesday Luncheon (Co-Sponsors)

$2000 $2000

$2175 $2175

SILVER Thursday Breakfast (Co-Sponsors)

$1750 $1750

$1850 $1850

BRONZE Wednesday Breakfast $750 $750

$800 $800

Keynote Speaker $750 $800

Keynote Speaker $750 $800

Plenary Session $750 $800

Plenary Session $750 $800

NICKEL Break $500 $525

Break $500 $525

Registration Table $500 $525

Audio Visual Equipment (Co-Sponsors)

$500 $500

$525 $525

COPPER Closing Ceremony $400 $425 Will match Session Topic as closely as possible to Sponsor’s service/products

Breakout Session $400 $425

SUBTOTAL SPONSORSHIPS

ATTENDEES

Early Bird Unit Price

May 16 Unit Prices

Quantity Amount

FREE EXHIBITOR ATTENDEES $0 $0 $0 EARLY REGISTRATION $175 $185

LATE REGISTRATION August 16 $215

SUBTOTAL ATTENDEES

SUBTOTALS FROM PREVIOUS PAGE

SUBTOTAL EXHIBITS

SUBTOTAL SPONSORSHIPS

SUBTOTAL ATTENDEES

COMBINED SUBTOTAL

SPONSOR DISCOUNTS FOR EXHIBIT SPACE PLATINUM ($100)

GOLD ($85) SILVER ($75)

BRONZE ($75) NICKEL ($50)

COPPER ($30)

TOTAL DISCOUNTS

COMBINED TOTAL PAYMENT DUE

Cancellation Policy: For an exhibit space, written cancellation must be received by August 1, 2017 to obtain a refund minus a 15% handling fee. No refunds after that date.

For paid registration fees written cancellation must be received by August 1, 2017 to obtain a refund minus a 15% handling fee. No refunds after that date. Although, with advance notification, another member of your organization is allowed as a substitute for the registrant.

Registration & Payment Instructions:

Please submit the completed form to Chanda Martino SWANA Keystone Chapter Secretariat chanda@keystoneswana.org. You will receive a confirmation email within 24 hours with an invoice and detailed instruction on how to make your payment online via credit card or through the mail via check.

DOOR PRIZES FOR CLOSING CEREMONIES

Questions????

Contact Chanda Martino SWANA Keystone Chapter Secretariat

(866) 467-9262 cell (717) 507-7462

chanda@keystoneswana.org 1610 Russell Road, Lebanon, Pa 17046

Please submit your graphics using the prescribed formats.

Deadline for Graphics, August 1,

Please note Ad dimensions may have changed

email to michele@nestorresources.com

Platinum Four Power Point Slides with white background

Full Page Ad (7.5w” by 9.25h”)

Logo

Gold Three Power Point Slides with white background

Half Page Ad (7.5 w” by 4.5h”) or (3.75"w x 9.25"h)

Logo

Silver Two Power Point Slides with white background

Third Page Ad (7.5"w by 3.5"h) or(2.5"w x9.25"h)

Logo

Bronze Two Power Point Slides with white background

Third Page Ad (7.5"w by 3.5"h) or(2.5"w x 9.25"h)

Logo

Nickel One Power Point Slide with white background

Quarter Page Ad (3.75”w by 4.75”h)

Logo

Copper Business Card Ad (3.5”w by 2” h)

Logo

In appreciation for your support of the 19 Annual Fall Conference, we plan to use every opportunity to provide added exposure for your organization.

Experts claim the best way to advertise is by using a multimedia approach. We agree.

Our sponsors will be featured on the Internet, in emails, in a Conference slide show, in print and on-site signage.

To showcase your products and services to the Conference attendees we need your timely cooperation.

Please provide us with digitally formatted copies of your logo and ad copy as shown at left.

To ensure that your organization is featured, all materials must be received no later than August 1, 2017

HELP US TO PROMOTE YOU