190114 Building Committee January 14...Students are not required to wear their ID’s, nor are there any punitive consequences if they are not carrying their ID’s with them. The

Education First - Safety Always WSSCA, PO Box 8441 Green Bay, WI 54308, Email: [email protected], 920-615-3926

Web: www.wssca.org, Edward L. Dorff, Executive Director

Executive Committee

President

Jim Jozwiakowski

Cottage Grove

Past-President

Brian Koffarnus

Greendale

First Vice-President

John Stangler

Pewaukee

Second Vice-President

Jeremiah Johnson

Muskego-Norway

Secretary

Melissa Nettesheim

Wauwatosa

Board of Directors

Jay Jones

Oshkosh

Al Behnke

Howard-Suamico

Tim Gorecki

Muskego-Norway

Scott Johnson

West Salem

Patrick Finnemore

Kenosha

Lowell Fromm

Sparta

Dave Schultz

Wauwautosa

Board Advisors

Jodi Traas

Appleton

Dave Young

Brookfield

Bill Freeman

Lake Mills

Gary Rosploch

Muskego

Alyssa Hrubes

Platteville

IT Director

Stacy Washington

Green Bay

Executive Director

Edward L. Dorff

Green Bay

WISCONSIN SCHOOL SAFETY COORDINATORS ASSOCIATION

WSSCA December 24, 2018

Mr. Don Erickson

Director of Maintenance & Plant Operations

Germantown School District

N104W13840 Donges Bay Road

Germantown, WI 53022

Dear Don,

On December 6 & 7, 2018, 2018, WSSCA Assessors Patrick Finnemore, Dan Larsen,

Brina Kofarnus, and Robert Ellis conducted school security assessments of six school

sites in the Germantown, Wisconsin School District. The assessment process included

participation by Germantown School District administrators, and local Law Enforcement

Agency officers.

The WSSA Team truly appreciated the hospitality and kindness that was extended to

them during the school audits. The commitment to safety, security, and the well-being

of the students, staff and community that the Germantown School District demonstrates

is truly outstanding. Your facilities staff is especially to be commended for the physical

appearance and condition of the buildings and grounds. Their pride in their work is

clearly evident

My team tells me they enjoyed their time with you and your colleagues, and they have

completed the After-Action Reports which are included with this mailing. I know that

you and your team will read the reports carefully. There are a number of points that I

would like to emphasize as I did a final review of each report:

Strengths:

• School climate, pride, and disposition to student safety and well-being is very

evident.

• A comprehensive and easily understood student code of conduct is in place and

is followed faithfully at the high school.

mailto:[email protected]

http://www.wssca.org/

https://maps.google.com/?q=N104W13840%2BDonges%2BBay%2BRoad%2B262&entry=gmail&source=g

https://maps.google.com/?q=N104W13840%2BDonges%2BBay%2BRoad%2B262&entry=gmail&source=g



• Many staff in the district have been trained in non-violent crisis intervention through the

Crisis Prevention Institute (CPI) protocols.

• The District utilizes a solid visitor management system (Raptor).

• The District Emergency Operations Plan (EOP) was developed with multiple local

partner agencies.

• Staff are ALICE trained, many have undergone NIMS and ICS training.

Opportunities for Improvement:

• While it is noted that your school EOP is in place and regularly revised, it was noted that

site specificity; having individualized schools safety plans for each site, is needs

attention. WSSCA offers the following template which is currently approved by the

Wisconsin DOJ:

http://www.wssca.org/resources/Documents/2019/WSSCA%20EOP%20Template%20Mod

el%2011092018.docx

• Please note carefully the items addressed in the Climate portion of Section R: Areas of

Vulnerability and Opportunities for Improvement. Special attention to establishing and

monitoring the district-wide expectation for maintaining locked classroom doors while

school is in session, and for staff to wear their District-issued ID cards prominently and

consistently is recommended.

• Ensure that all staff members in every school receive training and authorization to access

the school’s public-address system through the classroom phones and review procedure

for calling emergency services (911). Additionally, WSSCA strongly recommends that

District and School site teams undergo the NIMS training that is available online at:

IS-100.C: Introduction to the Incident Command System, ICS 100

https://emilms.fema.gov/IS100c/curriculum/1.html

• Develop written memoranda of understanding (MOU) with those sites and organizations

you have arranged to use as evacuation and reunification sites.

• Strongly consider the requirement for secondary students to wear their district ID cards

on a lanyard.

• Bolster your protocols and processes for threat and risk assessment.



http://www.wssca.org/resources/Documents/2019/WSSCA%20EOP%20Template%20Model%2011092018.docx



https://emilms.fema.gov/IS100c/curriculum/1.html



Once again Don, thank you for working with WSSCA to take advantage of the school safety

audit. It was great working with all of you.

If there is anything WSSCA can assist the Germantown School District with in the days ahead,

please contact me at your convenience. I will include a brief survey and a self-addressed stamped

envelope in the hard copy package I send. We would greatly appreciate your and your team’s

feedback.

Be safe and be well,

Edward L. Dorff, PSP. Executive Director

Wisconsin School Safety Coordinators Association

Encl:

1. WSSCA Invoice for School Security Audits

2. Client Evaluation and SASE

3. Audit Reports (6)

Portable Document Format (pdf) files emailed:

4. Memorandum of Understanding Sample

5. Memorandum of Understanding Template

6. Suspicious Package Protocol

7. Threat and Risk Assessment Process Examples



WSSCA Wisconsin School Safety Coordinators Association

Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org

Page 1 of 16

WSSCA School Security Assessment After-Action Report

District: Germantown School District School:

Germantown

High School

Date and

Time:

12-06-18 @

7:00am District School

enrollment: 2,670 enrollment: 1,330 FTE Staff: 124

Grade Levels: 9-12 Sq. footage: 393,239

Neighborhood Type: Combination of Rural & Industrial Acreage: 76.25

Natural and

Man-made

Vehicular Traffic: Generally light traffic Hazards: Pond nearby

Administrator/Principal: Joel Farren SRO FTE: 1.0 – Toni Olson

Assessor(s): Patrick Finnemore & Dan Larsen

The assessment began with a meeting including the following people:

Joel Farren – Principal Don Erickson – Buildings & Grounds Director

Mark Lehnerer – Assistant Principal

Matt Jolliff – Assistant Principal

Toni Olson – School Resource Office

Upon completion of our assessment, an after-action review was conducted.

During this time the following items were addressed in the order they appear on the school security assessment tool.

I. Human Action

Criteria Comments

A. Climate Overall environment was inviting considering the significant amount of

construction occurring at the school. There are bus and parent drop-off

lanes with plenty of visitor parking near the main entrance. Directional

signage to the visitor parking could and will be improved as part of the

construction project; however, the new main entrance is very pronounced

to direct visitors. The school is very aesthetically pleasing as well as

being very clean throughout and well maintained.

The exterior doors are numbered clockwise around the building

beginning with the main entrance (Door 1). There is some inconsistency

in the numbering as well as the quality of the door numbering signage

due to the construction activities at the school.

Students are not required to wear their ID’s, nor are there any punitive

consequences if they are not carrying their ID’s with them. The ID is

needed for access to the library as well as some other positive

reinforcement items.

It is not a stated expectation, but staff members are encouraged to be

visible in the hallways during passing times. We did not witness a large





Page 2 of 16

number of staff members in the hallways during the passing time that we

observed (10:09am). There are three security staff - hall monitors during

the day, two that walk the hallways and a third person stationed at the

front/visitor desk.

The expectation is that teachers teach with their classroom doors closed

and locked. Approximately 35-40% of the doors checked during our

building tour were unlocked including some doors to rooms that were

unoccupied.

The school has a strict student code of conduct, and has had a great deal

of success in implementation with very good student adherence. There

are stiff consequences for violations. Both students and parents are

required to sign off on the student handbook.

Student discipline referral data is tracked through Skyward for significant

issues such as suspensions and detentions. The administrative team and

counselors meet every Tuesday to review and discuss disciplinary issues

over the past week and look for trends or new issues. An example of a

prevalent topic this year has been vaping.

All staff members have been trained in the non-verbal intervention piece

of CPI, and about a dozen staff members have had the full CPI training.

The district has a formal bullying prevention program covered in School

Board Policy. The district has also adopted the See Something – Say

Something Program.

There are several mentoring programs including Best Buddies (peer to

peer), Big Brothers – Big Sisters, and have high school students go to

Kennedy Middle School to meet with middle school students. The

school also initiated a program called Project Care where they listed the

name of each student on a big board and had each staff member put

check marks next to the names of students they knew in order to make

sure that there were not students that were being ignored.

Criteria Comments

B. Emergency Operations

Plan

Wis, Statute 118.07). (4) (a) Each school board and the governing body

of each private school shall have in effect a school safety plan.

The Sandy Hook Commission encourages multiple agency input into

development of the Plan.

The 2013 FEMA Guide also encourages a plan. Each plan should

address the five mission areas of prevention, protection, mitigation,

response, and recovery.

The District Emergency Operations Plan is very extensive and easy to

follow. It was developed cooperatively with the District Safety





Page 3 of 16

Committee, administration, teachers, support staff, the Village of

Germantown Police, Fire and Rescue Departments, the Washington

County Sheriff’s Department, and the district’s insurance company.

In addition, the EOPs incorporate the Washington County All Hazards

Mitigation Plan to determine the greatest threats to the area.

The current version of the plan has not been reviewed and approved by

the School Board which is required before it is submitted to the State of

Wisconsin by January 1, 2019.

The district does not have copies of any MOUs with its partner agencies

as well as with entities that serve as rally points for its schools as part of

the EOP. It was indicated that MOUs do exist; however they were not

provided as part of our assessment, and it was not clear if they are

updated annually.

The district uses ALICE as its response to an Active Threat. The initial

staff training was done two years ago in conjunction with the

Germantown Police Department and Washington County Sheriff’s

Department. Training was done at each school in the district including

holding full active shooter drills at both the high school and middle

school. In addition, a parent presentation was done at every school.

Annual ALICE refresher training for staff was done as part of an all-

district meeting at the beginning of the school year, as well as included in

the online training through Safe Schools. The high school also included

a school level review with staff of the procedure manual, and safety

topics are covered in the Principal’s weekly newsletter.

Background checks are performed on staff at initial hiring and for

volunteers that work with children and are reviewed every three years.

There are no written procedures for off-hour usage; however, building

use is controlled through a School Dude permit process.

Field Trips: The procedure includes parent approval, Principal approval,

and a review by the Health Room Aide of student medical plans and

preparation of a medical kit. The school generally limits field trips to

one /semester/class. Lead staff members carry cell phones and a list of

students and their emergency contact information.

Bus drivers from the transportation provider Riteway receive company

emergency training, but nothing specific from the school district.

Criteria Comments

C. Preparation The Principal provided an updated copy of the EOP as part of our

assessment interview in addition to the electronic copy sent in advance

by the Buildings & Grounds Director.





Page 4 of 16

The primary rally point listed in the EOP for the high school is Kennedy

Middle School which is a 2 mile walk. The staff interviewed indicated

that they would use the Blackstone Creek development and golf course

because of its close proximity. The district does not have an MOU with

Blackstone.

Classrooms have written narrative tornado shelter and fire evacuation

route instructions posted in them. In addition, each teacher has a double-

sided thick stock pink summary page of key EOP information. That page

was not observed in any classrooms, but teachers are instructed to use in

the event of an emergency. In addition, a quick reference guide is

printed on the back of each staff ID badge.

The PA system can be accessed in the main office, and the phone system

also has the capability to page using a code. The district is in the process

of implementing the phone system paging feature, and at this point there

is not a sticker on or near the phones with the paging code.

The school does not have evacuation Go-Bags.

Substitute teachers are provided several emergency planning items as

part of their substitute folder. These items include: The pink EOP

summary sheet, information on ALICE, information related to any

special health concerns with students in that classroom, and fire

evacuation and tornado shelter directions.

The school has 20 two-way radios, and provided a list of which staff

members/positions carry the radios. The list of staff members was very

consistent with what is typically seen at a high school.

Criteria Comments

D. Training The Sandy Hook Commission found that effective training of staff

provides the most critical, timely, and effective mechanism for resisting a

threat to schools based on human actions.

It was communicated that the Superintendent of Schools was taking the

lead in coordination of the Act 143 required training. As a reminder,

ACT 143 requires all staff receive a minimum of 3 hours training in

Adverse Childhood Experiences and Trauma Informed Care before June

2019, and that 10% of full-time teachers and counselors attend the DOJ

approved 12-hour Adolescent Mental Health training program by August

31, 2020.

ALICE training for staff was covered in a previous section. Teachers

talk to students; however the students have not been formally trained on

ALICE outside of the lockdown drills. The high school has not

performed a drill with staff and/or students to evacuate to the rally point.





Page 5 of 16

UPS and Fed Ex packages are currently received through Door 5;

however this will be changed to Door 1 once the new main office

construction is complete. Large packages are delivered to receiving. If

there is a suspicious package they would contact the School Resource

Officer.

All staff members are empowered to call 911, and have been trained to

use 9-911 from district phones.

The school has an alert system in place for emergencies, specifically

active threats. The system can be triggered from a blue pull station

located in the main office or by using a special code set up on the district

phone system. Currently a limited number of staff have been trained and

authorized to use the alert system. The school has four AEDs: one in the 1st floor academic area, one near

the gymnasium, one is carried by the SRO, and one is carried by the

athletic trainer.

Areas of Rescue Assistance exist by Rooms 208 and 308, but are not

clearly marked. Staff members are assigned to aid any students or staff

members who may need help walking down the stairs during an

emergency or drill.

Criteria Comments

E. Teams and Roles The School Safety Team historically referred to as GASP consists of

Guidance – Administration – Social Worker – Police. There are

approximately 15-20 staff members trained in CPR/First Aid.

The district does define roles and duties of safety and security team

members off of NIMS, and all administrators are trained online in IS-

100, 300, 400 and 700 as well as all staff members being trained in IS –

100 and 700.

There is a person stationed at a kiosk inside the new main entrance at

Door 1 at all times during the school day.

Student Arrival:

• Teachers proximity cards allow them inside the building

beginning at 6:00am on weekdays

• Doors 5, 31 and 33 are unlocked at 6:30am and locked again at

7:20am. This is automated and controlled by the Administrative

Assistant to the Business Manager

• Doors 5, 31, and 33 were not monitored during the time they

were unlocked

• The school is served by 25 busses

• Once students enter the building they are allowed access

throughout the school.





Page 6 of 16

• The first bell rings at 7:15am and classes start at 7:20am. Many

students were seen in classrooms before the first bell and they

quickly went to class following that first bell, and before the

second bell rang.

• No staff members were seen inside or outside the school

performing any specific roles during student arrival with the

exception of the person stationed at the kiosk inside of Door 1.

Student Dismissal:

• The school day ends at 2:25pm.

• The same doors are used in the afternoon as the morning. The A-

wing (academic) empties by 2:45pm, and staff sweep the halls of

the A-wing at 3:15pm.

• Students are required to be in the B-wing (Fieldhouse, etc.) no

later than 3:15pm.

• The exterior doors are not unlocked, outside of Door 1 during

student dismissal.

The District Administrator is the contact person for media inquiries in the

event of an emergency with the HR Director as his back-up. A high

school science teacher is designated as the Chemical Hygiene Officer.

Criteria Comments

F. Drills All Wisconsin Schools must follow Act 143 and Wis ss. 118.07.

The school holds monthly fire drills, an annual tornado drill, and

generally has had three or four safety/security drills each year. Those

drills have been lockdown drills using their ALICE training skills.

As mentioned in a previous section, the school has an alert system in

place for emergencies, specifically active threats. The system can be

triggered from a blue pull station located in the main office or by using a

special code set up on the district phone system. That system is tested at

least three times a year as part of the lockdown drills. The system has

several notification avenues outside of the building including:

• Automated notification to the police dispatch center phone

• Text notification to police officers that have signed up and use

police department issued cell phones.

• Auto generated emails to various district and law enforcement

personnel

Drills are all recorded and logged per State and Federal requirements.

Criteria Comments

G. Visitors and Deliveries All visitors enter through Door 1. There is a buzzer-intercom system at

the inside vestibule doors that is managed by the person stationed at a

kiosk in the corridor inside of Door 1. The kiosk is temporary until the

new main office and secured entrance currently being constructed are

finished.





Page 7 of 16

Visitors check in at the visitor kiosk and are required to show their

identification. The ID is processed through the RAPTOR visitor

management system which generates a visitor sticker badge that includes

the person’s picture as well as the date and time of arrival. The ink on

the sticker is time sensitive and will begin the blur in about 12 hours.

Visitors are also required to sign in and out on a traditional visitor log

book.

Deliveries were covered in a previous section.

Criteria Comments

H. Threat and Risk

Assessment

It is reinforced to the students to bring forward any threats, fears, or

concerns. The staff interviewed feels that students are comfortable in

talking to an adult whether it is a teacher, counselor, administrator, etc.

Threats would be forwarded by staff members to the Principal or

Assistant Principals to investigate. The process includes involvement by

administrators, counselors, the SRO and other police officers as

necessary. It includes interviewing those involved and any witnesses.

The district has a referral process to Acute Care Services which is the

crisis line for Washington County.

The school district had not used the Youth Risk Behavioral Survey for

several years, but did last year to aid in the pursuit of a grant. They used

an opt in approach instead of an opt out and only had about 200 students

participate.

There is an Employee Assistance Program coordinated through the HR

Department.

II. Technology

Criteria Comments

I. Communications There were some issues with the PA system at the start of the school year

as a result of the construction project, but it is now working well.

As mentioned in a previous section, the school has 20 two-way radios

which have channels to work within the building and district-wide.

As mentioned earlier, 9-911 is used from the district phones to contact

the 911 call center.

The school uses clear language and not codes in all forms of

communication related to emergencies or suspicious activities.

The district does not have an anonymous tip line for students to use to

report threats or suspicious activity.





Page 8 of 16

Communication to parents in the event of an emergency would be done

through Blackboard Connect.

Criteria Comments

J. Monitoring and

Surveillance

The school has 66 cameras, some of which are older analog cameras that

will be replaced this coming year. Additional cameras are also planned

that will bring the total at the school to close to 100. The camera system

is an integrated district-wide system.

School Administration, the SRO, and the Buildings & Grounds Director

all have access to the camera system, as does the local police department

dispatcher. In addition, there is cloud access for authorized users.

The district retains approximately 30 days of video footage.

The school has not performed a “walking test” of the camera system.

The School Resource Officer is at the high school five days a week from

7:00am to 3:30pm. She is frequently there off hours for events and as

needed by the school.

As mentioned earlier, there are three security staff serving as hall

monitors and at the main entrance kiosk. The school is hoping to add a

4th position.

There is custodial coverage 18 hours a day on week days. The only time

that there is not a custodian in the building is from 12:00 - 6:00am. The

building has a motion detection system when it is unoccupied.

Evening and event coverage is managed by the Activities Director. She

flexes her hours around events. Inside events are limited to the B-wing,

and at least one administrator is always present. Law enforcement

officers are present at home football games.

The school has a weather radio in the main office.

Criteria Comments

K. Keys and IDs Billie Jo Mohn who is the Administrative Assistant to the Business

Manager, oversees key management for the high school and all other

schools in the district.

Staff are required to wear their ID’s.

If a staff member retires or otherwise leaves the district, Billie Jo Mohn

and/or the HR Department is contacted to collect keys and ID’s.

There is a Knox box for quick access to the school by the Fire

Department.





Page 9 of 16

III. Infrastructure

Criteria Comments

L. Building Access The Sandy Hook Commission Report stated, “We must redouble our

efforts to restrict access to school buildings.

The details of student and visitor access to the school were covered in

previous sections of this report, as were after school usage and the

separation of the school into A and B wings.

Staff can access the building using the fobs through a number of doors

that have card readers beginning at 6:00am.

Criteria Comments

M. General Interior The Sandy Hook Commission Report recommends classroom doors be

lockable from inside the classroom.

The building was very clean and well maintained.

Overall it was well lit throughout.

There was no graffiti or signs of vandalism.

The doors and locks were in good condition. Most of the door hardware

was new, and the district uses an office function lockset for classroom

doors. This design allows the doors to be locked from inside the

classroom.

Several unoccupied classrooms had unlocked doors. The doors to

custodial closets that we checked were all locked.

The electrical panels located in common areas such as hallways were

locked.

A few classroom door or sidelight windows were completely covered to

the hallways.

The school has a courtyard. The doors from the courtyard back into the

building are locked and do not have panic hardware to re-enter the

building if locked in the courtyard.

Criteria Comments

N. Gymnasium None

Criteria Comments

O. Special Areas None

Criteria Comments

P. General Exterior There is an extensive construction project taking place at the school.

Ongoing construction of a new performing arts center, pool, and





Page 10 of 16

fieldhouse are occurring in various locations on the site. Despite the

construction, the overall grounds are very well maintained. There were

no obvious problems with trees or shrubs that could be used to hide

behind.

Construction areas were properly separated from the active part of the

school site by barricades, snow fence, etc.

Roof access is via a roof hatch on the inside of the building.

Exterior door signage numbers were lacking on some doors, needed to be

renumbered on others because of the construction, and in some cases

were hard to read.

IV. Summary

Narrative

Q. Strengths A. Climate

The school has a strict student code of conduct, and has had a great deal

of success in implementation with very good student adherence. There

are stiff consequences for violations. Both students and parents are

required to sign off on the student handbook.

All staff members have been trained in the non-verbal intervention piece

of CPI, and about a dozen staff members have had the full CPI training.



Something Program.

The school initiated a program called Project Care where they listed the

name of each student on a big board and had each staff member put

check marks next to the names of students they knew in order to make

sure that there were not students that were being ignored.

B. Emergency Operations Plan





County Sheriff’s Department, and the district’s insurance company. In

addition, the EOPs incorporate the Washington County All Hazards


The district uses ALICE as its response to an Active Threat. Annual

ALICE refresher training for staff was done as part of an all-district





Page 11 of 16

meeting at the beginning of the school year, as well as included in the

online training through Safe Schools.

C. Preparation

Each teacher has a double-sided thick stock pink summary page of key

EOP information. That page was not observed in any classrooms, but

teachers are instructed to use in the event of an emergency. In addition, a

quick reference guide is printed on the back of each staff ID badge.

Substitute teachers are provided several emergency planning items as

part of their substitute folder.

D. Training






phone system.

E. Teams and Roles

The district define roles and duties of safety and security team members

off of NIMS, and all administrators are trained online in IS-100, 300, 400

and 700 as well as all staff members being trained in IS – 100 and 700.

Students quickly make their way to classrooms after the first bell rings

before the start of the school day.

The building is managed to separate the academic (A) wing from the

public spaces (B-wing) at the end of the school day including a staff

sweep the halls of the A-wing at 3:15pm.

F. Drills

The alert system is tested at least three times a year as part of the

lockdown drills. The system has several notification avenues outside of

the building including:





personnel

G. Visitors and Deliveries





Page 12 of 16

All visitors enter through Door 1. There is a buzzer-intercom system at

the inside vestibule doors that is managed by the person stationed at a

kiosk in the corridor inside of Door 1. The kiosk is temporary until the

new main office and secured entrance currently being constructed are

finished.

Visitors check in at the visitor kiosk and are required to show their



the person’s picture as well as the date and time of arrival.

Contractors working within the active part of the school (where students

are present) are required to sign in/out every day.

I. Communications



J. Monitoring and Surveillance

The school has 66 cameras; additional cameras are planned that will

bring the total at the school to close to 100. The camera system is an

integrated district-wide system. School Administration, the SRO, and

the Buildings & Grounds Director all have access to the camera system,

as does the local police department dispatcher. In addition, there is cloud

access for authorized users.


The school has a School Resource Officer at the high school five days a

week from 7:00am to 3:30pm.

K. Keys and IDs


M. General Interior

The building was very clean and well maintained.

Overall it was well lit throughout.





classroom.





Page 13 of 16

P. General Exterior

Construction areas were properly separated from the active part of the

school site by barricades, snow fence, etc.

R. Areas of Vulnerability and

Opportunities for

Improvement

A. Climate

There is some inconsistency in the door numbering as well as the quality

of the door numbering signage due to the construction activities at the

school.

Students are not required to wear their ID’s, nor are there any punitive

consequences if they are not carrying their ID’s with them.

We did not witness a large number of staff members in the hallways

during the passing time that we observed (10:09am).


and locked. Approximately 35-40% of the doors checked during our

building tour were unlocked including some doors to rooms that were

unoccupied.


The current version of the EOP has not been reviewed and approved by





the EOP. It was indicated that MOUs do exist; however they were not


updated annually.

C. Preparation

The primary rally point listed in the EOP for the high school is Kennedy

Middle School which is a 2 mile walk. The staff interviewed indicated

that they would use the Blackstone Creek development and golf course

because of its close proximity. The district does not have an MOU with

Blackstone.

The school does not have evacuation Go-Bags.

D. Training





Page 14 of 16

The students have not been formally trained on ALICE outside of the

lockdown drills. The high school has not performed a drill with staff

and/or students to evacuate to the rally point.

Currently a limited number of staff have been trained and authorized to

use the alert system.

Areas of Rescue Assistance exist but are not clearly marked.

E. Teams and Roles

Doors 5, 31, and 33 were not monitored during the time they were

unlocked for a 50 minute period during the morning. This is not

consistent with the requirement of Act 143.

During student arrival, once the students are allowed in the school they

are able to go anywhere in the building instead of in one or two

controlled and supervised areas.

No staff members were seen inside or outside the school performing any

specific roles during student arrival with the exception of the person

stationed at the kiosk inside of Door 1. In addition, only one staff

member communicated with us as we walked the halls of the school

between 7:00am and bell time.

I. Communications




The school has not performed a “walking test” of the camera system.

M. General Interior

Several unoccupied classrooms had unlocked doors

A few classroom door or sidelight windows were completely covered to

the hallways.

P. General Exterior

Exterior door signage numbers were lacking on some doors, needed to be

renumbered on others because of the construction, and in some cases

were hard to read.





Page 15 of 16

S. Summarization of

Observations and

Considerations for Action

WSSCA offers the following recommendations in two categories, first-

tier and second-tier based on time, budgets and dispositions required to

make changes.

FIRST-TIER:

• The exterior door numbering signage should be replaced as

planned as part of the construction activities at the school.

• Provide direction to staff that it is an expectation that they are

visible in hallways and stairwells during passing times.

• Emphasize the expectation that all teachers teach with their

classroom doors locked, and that unattended classrooms are also

locked.

• Students should be required to wear their ID’s or have them on

them at all times while on campus.

• Ensure that the Emergency Operations Plan is reviewed and

approved by the School Board and includes a sign-off page.

• Consider one (or possibly two) locations within the school for

students to congregate once allowed in the building for improved

supervision and control.

• Add copies of any MOUs with its partner agencies to the EOPs

• Enter into an MOU with the Blackstone develop to use as the

rally/evacuation point for the high school.

• Consider providing evacuation Go-Bags for every classroom and

the main office.

• Authorize all staff to initiate ALICE procedures and use the alert

system feature on the school phones.

• Either do not unlock Doors 5, 31, and 33 for a 50 minute period

during the morning or provide a dedicated monitor at each

unlocked entrance as required by the School Safety Law.

• Assign staff members (in addition to the person stationed at the

kiosk inside of Door 1 and those that sweep the halls of the A-

wing after school) specific student management roles during

student arrival and dismissal.

• Perform a “walking test” of the camera system by having school

staff follow someone through the building while watching them

live on the cameras.

• Remove materials that are blocking visibility into classrooms

through door windows or sidelights from the hallways.

SECOND TIER:

• Provide proper signage and notification system for Areas of

Rescue Assistance.

• The district should pursue an anonymous tip line for students or

others to use to report suspicious activity or concerns if they are

uncomfortable contacting staff or police directly. The DOJ

Office of School Safety is developing such a system and many

insurance companies will financially support this type of

initiative.





Page 16 of 16

• Develop lesson plans or some form of training process to

supplement the ALICE drills. Although they are not endorsed by

WSSCA, we can provide an electronic copy of the Kenosha

Unified School District ALICE lessons plans for grades 9-12.

T. Leadership Disposition to

Safety and Security

The District and Germantown High School Safety Team demonstrate a

strong disposition and attention to ensuring and maintaining the safety

and security of the students and staff of Germantown High School and

the Germantown School District.

All administrators and staff with whom we engaged during our

assessment were open to suggestions and thoroughly forthcoming about

strengths and challenges of their process, policies and facilities.

These attitudes along with the commitment of resources from the

Germantown School District are clear evidence of a genuine desire to

make and keep their schools safe and secure.

U. Final Comments Thank you for inviting WSSCA to work with the Germantown School

District and for the welcome and assistance we received at Germantown

High School. WSSCA looks forward to continuing to work with

Germantown Schools and providing high-level recommendations and

resources for those areas noted within this report.

Assessment Conducted By: Patrick Finnemore & Dan Larsen

Title/Affiliation: WSSCA Safety Assessment Team

Date: December 12, 2018

Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association

.

Signature Date

Revised: 100318

The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational

Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District

Facility safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School

Safety, and The Wisconsin School Safety Coordinators Association (WSSCA).



http://www.ncef.org/



Page 1 of 16


District: Germantown School: Middle School Date and Time: 7 Dec 18 – 7:30 am District School

enrollment: 3926 enrollment: 897 FTE Staff: 80

Grade Levels 6th thru 8th Sq. footage: 190,730

Neighborhood Type: Business/Residential Acreage:

Natural and

Man-made

Vehicular Traffic: Light/Medium Hazards: Manufacturers near facility

Administrator/Principal: Mrs. Susan Climer SRO FTE: 1

Assessor(s): Mr. Robert Ellis and Mr. Brian Koffarnus

The assessment began with a meeting including the following people: Mrs. Susan Climer – Principal, Mr. Mark

Kominski – Assistant Principal, Mr. Brandon Kohl – Dean of Students, Mr. Aaron Gaskell – Media Specialist & Stand

In Administrator, Mr. Ralph Faulds – Lead Custodian, SRO Cathy Pierce



I. Human Action

Criteria Comments

A. Climate The facility has two possible entry points; the blue and the gold

entrance. The flag pole is located at the blue entrance that use to

serve as the main entrance. The gold entrance is located along

Williams Drive. Visitors may be unsure which entrance to use.

Once in the secured foyer we were buzzed in to the main office. The

administrative assistant was helpful and friendly even as she worked

through issues with the Raptor Visitor Management System.

During our check in we observed students who wanted to decorate

lockers of other students for their birthdays. The administrative

assistant was enforcing a protocol of allowing the student in the halls

prior to the opening for the school day only if they had a pass or

prearranged with a teacher being to be in that area.

On tour examples of the PBIS messages were prominently displayed

and student achievement awards/recognition were also noted.

We were introduced to a creation known as a KYHFOOTY – Keep

your hands, feet and other objects to yourself. A catchy catch phrase

to help students respect each other’s personal space.

Student art work prominently displayed throughout the facility.

“Empty Bowls” project bowls made by students to help feed those in

need were on display to include in the main office where one was





Page 2 of 16

used as a candy dish. On tour the art staff proudly showed off some

of the remaining bowls.

Athletics, arts and other social clubs/organizations had informational

posters throughout the facility.

Mindfulness training/lessons are taught to students to help them stay

calm. Counselors are regularly in the classroom or houses to work

with students reinforcing those lessons.

KMS also utilizes Cool Tools to provide mini lessons on

expectations with students.

KMS offers various clubs to include Big Brothers/Big Sisters, Peers

for Peers and Best Buddies to help in mentoring students. GHS Freshmen return to KMS to work with 8th graders quarterly to

help them prepare for high school.

KMS visitor policies as described appear to align with board policy 9150.

Criteria Comments

B. Emergency Operations Plan Wis, Statute 118.07). (4) (a) Each school board and the governing

body of each private school shall have in effect a school safety plan.






KMS is working off of the district EOP template dated 24 Sep 2018

to create a site-specific plan. The plan is extensive in the component

parts:. Page 4 – notes revision change sequential protocols that comply with Act

143.

Page 11 has information on how to report anonymously items of concern.

Pages 23 and 24 provide overviews of the five mission areas: preparedness,

prevention, mitigation, response and recovery.

Page 25 in the Concepts of Operations includes NIMS information,

Implementation of ICS, ICS Emergency Operations Center Interface.

Subsequently on pages 38, 39 and 40 additional information on NIMS

roles and display the hierarchy of a NIMS structure is listed.

Page 46 notes communications should: “…provide the necessary details to

make an informed decision.”

Page 80, 81 provide information of available resources to use in plan

revision and review, also during and post any incident/event.





Page 3 of 16

Page 92 of the EOP has an agreement form for use with the reunification

site.

Page 111 of the EOP notes the KMS Emergency Team Response members.

Lines of succession, team membership, member roles are also included in

the plan.

Mrs. Climer told us of the procedures used at KMS to inform staff

members when changes to the EOP happen via staff or face to face

meetings.

Criteria Comments

C. Preparation At KMS one of the response tactics is ALICE.

At the beginning of the school year during the in-service, changes to

the plan are explained to staff.

KMS and GSD employ Safe Schools to help train staff on other

necessary/required trainings.

As KMS completes its site specific plan Mrs. Climer indicated they

will install procedures to ensure the MOU’s are reviewed and

updated yearly for content.

KMS staff can access the building PA and are provided the access

code.

Substitute’s folders have and are expected to have basic EOP

information.

KMS school staff have and use portable radios.

Assignment of the limited number of radios appeared appropriate

and intended to provide maximum coverage of the facility.

Currently KMS staff do not wear high visibility vests during outside

duty. The team was open to reviewing requiring vests when on

exterior duty.

SRO Pierce as she moves about the building will remind staff of

items such as: unlocked lock she found during a drill, will talk with

students and staff in an effort to make proper drill response systemic.

Criteria Comments


provides the most critical, timely, and effective mechanism for

resisting a threat to schools based on human actions.

As described KMS is performing all required safety/security drills

per state code and Mr. Kominski described his extensive records on

drills. Additionally post drill communications to staff as described

were pro-active in improving drill performance.





Page 4 of 16

KMS plans security drills quarterly and this would exceed the

requirements of the law and is commended.

Mrs. Climer and SRO Pierce recounted incidents where

students/staff reported suspicious activities/persons on/near the site.

Mrs. Climer and the team noted the expectation that staff be visible

in hallways during passing times. That they should be actively

watching the surroundings and on tour that is what we observed.

KMS described good procedures to review, accept deliveries and

noted deliveries happen in three designated areas.

SRO Pierce indicated she would reach out to the post office to help

staff recognize suspicious letters/packages using Postal Poster 84. Page 77 of the EOP describes tips for “Building Awareness” and is

available for KMS staff to educate themselves on potential

suspicious activity cues.

KMS has twelve response team members listed on page 111 of the

EOP. Recent construction and relocation of offices has team

members dispersed in the facility.

KMS follows the EOP protocols and utilizes the ATF Bomb Threat

Checklist. Mrs. Climer described how the front desk administrative

assistant has copy of the form in an easily reachable zone.

Staff can access the 911 system directly and Mrs. Climer was

receptive to labeling the phones with decals noting 9-9-1-1.

SRO Pierce noted she does check the system to ensure it dials

through and will check to see if dialing 9-9-1-1 results in any

connection delays.

We noted on tour an AED that was easily accessible.

The staff can access the building PA and are provided the access

code.

Criteria Comments

E. Teams and Roles In the EOP section VI. Organization and Assignment

Responsibilities’ pages 28 to 36 provide roles and responsibilities for

staff and emergency response team members.

KMS’ team does include the staff social worker and counselor.

Additionally pages 38 and 39 delineate an ICS responsibility flow

chart and note roles/responsibilities in their ICS roles.





Page 5 of 16

Mrs. Climer understood the basic components of NIMS/ICS and her

role as the “Incident Commander.”

Administration team members in discussion described their support

roles to Mrs. Climer in her Incident Commander role even though

each member may not be fully versed in the NIMS/ICS verbiage.

KMS’ Emergency Response Team is activated as needed and as

described will de-brief to review response and possible

improvements.

Criteria Comments


As described the logs of the KMS administrative assistant and Mr.

Kominski would exceed the requirements of the law.

As described KMS would comply with state requirements on drills.

KMS staff described a test using a police officer who entered the

building and then fired simulation rounds as part of a test of response

actions. (Students were not present) Testing is being done yearly.

SRO Pierce indicated a willingness to use GPD officers – non-

uniformed – to assist in testing at KMS intruder responses.

Criteria Comments

G. Visitors and Deliveries Visitors are secured in the foyer.

Visitors must buzz in to gain entrance to the office and are required

to submit to a Raptor review before being given a visitor sticker.

The requirement for Raptor review and sign in is an operational

protocol for visitors to KMS to include contractors.

As described the KMS operational procedure requires contractors to

be escorted through the building.

As described the KMS operational procedure requires that all other

visitors are escorted to their destination in the building.

KMS staff described the procedure to log deliveries.

KMS currently has no formal inspection process for deliveries and

SRO Pierce was prepared to contact the Post Office to secure Poster

84 to help staff learn cues/clues when inspecting deliveries.

Criteria Comments

H. Threat and Risk Assessment At KMS student reporting of concerns of threats and fears is most

often done via the trusted adult relationship. Though it was noted

reports have also come via the counselors.





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Per page 77 of the EOP 1-877-WI-WATCH and wiwatch.org serve

as the districts anonymous tip line.

KMS staff reporting of concerns happens via the adult relationships

established.

GSD offers an EAP. Staff rate of enrollment was not known.

Mrs. Climer explained the KMS operational protocol/procedure of

bringing appropriate resources such as the counselor, psychologist,

SRO/PD to help determine a threat level.

Page 80 and 81 of the EOP note additional resources that are

available in threat/risk assessment.

II. Technology

Criteria Comments

I. Communications The PA system at KMS is operational and staff can access it via an

access code.

Portable radios are kept by the administrative staff, counselor/pupil

services, phy-ed and the SRO.

Communications with the transportation provider is via phone.

Staff are free to dial 911 as needed.

A plain language protocol is in place at KMS and conforms to page

46 of the EOP.

Students, staff and the general public can report anonymously using

1-877-WI-WATCH and wiwatch.org.

Safety related communications updates are relayed to parents via

email, newsletters, Blackhawk Bulletin, Facebook, district web page

and, as needed ,Blackboard Connect.

The KMS Handbook also describes behavioral

expectations/consequences, protocols/procedures regarding school

safety and security.

Skyward is used to share daily announcements/communications with

parents.

At KMS Blackboard Connect is the preferred method during

emergencies as it uses Skyward for daily communications.

Criteria Comments

J. Monitoring and Surveillance Current camera count is believed to be twelve.





Page 7 of 16

Interior camera coverage is considered adequate. Currently there are

some construction related issues and not all cameras are operational

The system can be reviewed remotely at the dispatch office of the

GSD. As described this operational protocol allows for command

oversight of the facility in the event of an emergency.

The retention period is currently believed to be at least a month.

KMS has an alarm system that is nightly activated by the custodial

staff.

SRO Pierce is assigned to KMS.

During student drop off and pick up KMS staff physically monitors

those areas.

As described for most non-school building usage custodial staff is

present. Most other KMS rentals are with the Park and Recreation

Department who provide supervision. All other requests must be

approved via the procedures outlined in policy 7510.01

A weather radio is located in the main office and is monitored by the

administrative assistant.

Criteria Comments

K. Keys and IDs Mrs. Climer described how via the end of year check out procedure

the administrative assistant audits the keys and Fob’s.

The FD Knox box is located at the front entrance.

SRO Pierce noted GPD has access capabilities via district

FOB’s/Keys and are in response bags kept in squad cars.

Staff wearing of their district ID is an operational expectation.

At the end of employment staff turn in of keys is part of the checkout

process.

III. Infrastructure

Criteria Comments



At KMS there at two main drop off/entry points and have staff

monitoring them.

At the start of the school day visitor entrance should happen at the

gold entrance.





Page 8 of 16

The office has a direct line of sight to the secured entrance and

offices can look out to the parking lot.

Signage directing visitors to the main office was not noted.

Staff can access KMS after school with permission from Mrs. Climer.

As described KMS follows board policy 7501.01 on Use of Facilities

for use outside school activities.

Criteria Comments

M. General Interior The Sandy Hook Commission Report recommends classroom doors

be lockable from inside the classroom.

The building is generally in very good condition.

It is an expectation that classroom locksets be set locked but the door

open or closed is up to the staff.

On tour all rooms checked had the lockset secured.

On tour all electrical panels were secured.

On tour all custodial and utility and mechanical doors that were

checked were found secured.

As described the KMS Operational Protocol is to secure areas when

they can be.

Installation of filaments to glass assets to “harden” them will be

implemented are part of the Office of School Safety Grant(s).

On tour unobstructed AEDs were observed.

It was noted that fire exit and severe weather location mapping was

in place in some rooms, but it was inconsistent and not in a

consistent location in each room.

Criteria Comments

N. Gymnasium The gym had appropriate matting, safety straps, light guards and an

AED present.

Criteria Comments

O. Special Areas Most hallways were well lit.

Pathways to the exits were clear.

In the shop, art and science area’s we observed the proper use of

safety equipment such as eye protection.





Page 9 of 16

The woods shop was one of the cleanest, neatest and most well

organized that we have seen. Students were cleaning the area and

interaction with the tech teacher was very positive.

The arts area – while one staff member was still dealing with some

construction related clutter – was also one of the cleanest, neatest

and well-organized art rooms we have seen.

The food science area while very active also appeared to be neat and

well organized.

Criteria Comments

P. General Exterior The exterior appeared to be well maintained.

Trees and shrubbery should be reviewed to comply with the

recommendations of CPTED principals such as: keeping shrubbery

at a maximum height of three feet and trim trees to a seven foot

height to eliminate hiding places.

Lighting systems for the building exterior and parking area appeared

to be sufficient.

Traffic patterns/routes for student drop off/pick up appears to be well

thought out to keeps cars and buses from mingling.

Exterior door signage was noted.

IV. Summary Narrative


A strength at KMS is the administration team itself. During our

initial meeting while good natured banter and humor was present it

was clear that the team is committed do anything in its power to help

keep KMS staff, students and the general public staff and secure.

Mrs. Climer should be commended for doing one of the most

necessary yet hardest things in leadership; empower and trust her

team. As discussions continued it was clear that the strength of each

team member is utilized at KMS and they are free to give opinions to

help in building operations.

Additionally as topics and subject matters moved into areas in which

team members had more day to day operational experience and

control of Mrs. Climer freely let them describe KMS

protocols/procedures.

Having SRO Pierce full time in the building allows for the

establishment of good relationships that can provide long term

benefits for the building and district.





Page 10 of 16

Her willingness to talk to staff and students about sensitive subjects

shows that KMS and GSD are engaging students on subject matters

that impact their lives. Those personal one on one connections are

imperative to provide an environment where students feel free to talk

to staff about all the things that impact their lives.

Pride was apparent in the condition of the facility so students, staff

and the buildings and grounds department’s efforts to maintain a

positive educational environment was apparent.

On tour, staff appeared to be looking for our “visitor” sticker

And were welcoming, polite and professional.

During our visit we observed staff of all levels, administrators,

teachers, custodians interactions and all appeared appropriate and

positive.

Club/Activity posters were prevalent in the building.

The administrative staff showed willingness to review any and all of

the policies and procedures that govern the operations (safety and

security) of KMS. They are working to take the district EOP and

mold into a site-specific plan for KMS.


The Emergency Operations Plan we were given is extensive and

provides operation protocols/procedures/resources that can assist in

the event of an emergency.

C. Preparation

KMS as described exceeds the requirement on student training for

emergencies. Training the skills that can be used in a multiplicity of

situations benefits all at KMS.

The administrative staff showed willingness to review any and all of

the policies and procedures that govern the operations (safety and

security) of KMS.

The district is working to take the district EOP and mold it into a

site-specific plan for KMS.

D. Training

Mrs. Climer expressed a willingness to use all the resources

available to her to review the training protocols/procedures at KMS.

Mrs. Climer appeared eager to ensure all students/staff receive the

appropriate/proper training to respond properly during emergency

situations.

E. Teams and Roles





Page 11 of 16

Mrs. Climer has some knowledge with the NIMS/ICS

protocols/language and is willing to use them to help in emergency

communications to ensure seamless role/responsibility

identification and transition to emergency providers during an

emergency. SRO Pierce agreed that knowledge of the ICS language

would help in response during situations.

F. Drills

KMS drills as described appear to be extensive and the debrief and

follow up communications that are given to staff will help in

making sure response actions stay responsive and response times

and actions are appropriate.


Staff log deliveries to KMS. SRO Pierce will be talking to the local

post office to help develop and instruct staff on “cues/clues” of

suspicious packages via Postal Poster 84.

H. Threat and Risk Assessment

Mrs. Climer and her team explained strong operational protocols

used at the KMS to help determine a threat level. They described

their use of the available resources and are interested in additional

training and education in how to make the process more effective.

I. Communications

KMS use of two-way communications appeared to be engrained,

systemic, professional and appropriate.

Mrs. Climer’s use of skyward to keep ongoing communications

from the school to the parent community is commendable.

Daily announcements note students who are KMS way winners

reinforcing positive behaviors.


KMS staff described the camera system and their effect use of it.

K. Keys and IDs

Key and FOB audit processes and protocols at KMS appear to be

appropriate to trying to maintain control of who has access to the

building and proper record keeping.

L. Building Access

KMS follows district protocols and as described works well for

KMS.

M. General Interior

The interior of the building reflects well on the staff and students as

the building appeared very well maintained.





Page 12 of 16

N. Gymnasium

The gym appeared to be well maintained.

O. Special Areas

Science, art and tech labs were well maintained, neat and orderly.

P. General Exterior

KMS is a nice campus that appears well maintained.


Opportunities for Improvement

A. Climate

While developing KMS site specific EOP please seek

review/potential improvements from staff to include support staff.


Continue efforts to revise the district EOP template and make it site

specific to the KMS.

Require all administrative staff to complete the FEMA ICS 100

course to help educate them in the ICS command structure and

terminology. With a better understanding of ICS KMS can set up

appropriate supportive roles to assist the Incident Commander in

emergency response.

While WSSCA does not specifically endorse companies we note

companies such as Fair Skies Consulting can assist in providing

historical weather data to help in planning for weather related

emergencies.

We would encourage KMS administrative staff to sign up with

NOAA to receive NOAA weather alerts. These alerts can provide

valuable information in assessing the impact of projected weather

events.

Confirm that site specific plans meet all requirements noted in Act

143 or as part of the Office of School Safety Grant(s).

C. Preparation

Ensure that all existing MOU’s for rally points/reunification sites are

up to date and contain all appropriate contact information and are

reviewed yearly.

Review with the district safety committee the appropriateness of the

contents of the emergency go bags. As an example: In the case of an

emergency evacuation in the winter months are appropriate

coverings such as Mylar emergency blankets available in the bag?

Confirm with GPD the color of the bag to ensure it easily

identifiable as an appropriate item to emergency providers during a

room by room clearing of the facility.





Page 13 of 16

Review with the district safety committee an appropriate shelter in

place kit and the items it should contain. Contents could include a

tarp, duct tape, toilet paper in a bucket. These items could help

should the students and staff have to shelter in place for a sustained

period of time.

We would encourage systemic locating of the emergency maps and

go bags near the door. This will help substitute and non-routine staff

in knowing the location of the maps and bags.

Review with the building or district safety committee the desired

protection levels of glass laminates. Review the capabilities of the

laminates to ensure they can meet the desired protection levels.

While WSSCA does not endorse any products or companies

reviewing the capabilities of products such as Tru Armor glass

laminate may help educate the committees on the full capabilities of

glass laminates.

We would encourage KMS and the district to review enrollment with

GETS (Government Emergency Telecommunications Service)

which can help administrator gain access to cell phone

communications during large emergency events.

We would encourage a review of board policies. As we reviewed

them many had last revision dates of 2011. As the building develops

site specific security/safety plans they should align to board policy.

Since 2011 protocols/procedures along with state and federal statues

may have changed and may no longer align to GSD policies.

D. Training

KMS staff described some strong operational protocols to help

ensure that staff are properly trained. Review to ensure

documentation and record retention meets the reporting

requirements of the Office of School Safety.

E. Teams and Roles

Require all administrative staff to complete the FEMA ICS 100

course to help educate them in the ICS command structure and

terminology. As noted in the report the EOP has ICS information so

staff training is needed. As appropriate, train staff to meet the

requirements of their roles.

F. Drills

Confirm location and storage of the historical records of drills at

KMS and that they conform with record retention requirements.






Page 14 of 16

Work with the post office to help staff learn “cues/clues” to

determine if a package is suspicious and appropriate follow up

actions are warranted.

As man traps are instituted to contain visitors until access is

authorized review the use of glass laminates to harden interior foyer

glass assets.


Described protocols/procedures to determine a threat at the KMS

appear to be very comprehensive. Ensure those

protocols/procedures follow a “process” to ensure uniformity and

consistency based on the threat and is properly documented.

I. Communications

KMS’ use of multiple communications platforms to the greater

school community is commendable. Designating Skyward for daily

communications and Blackboard Connect for emergency

communications can help parents know when an situation has

happened.

Emergency situations increase stress levels that can impact fine

motor skills. We would encourage review/reinstitution of a flip

chart in each occupied room that provides action steps for

emergencies.


KMS staff are comfortable with the current number of cameras. It is

noted that construction has caused some localized black outs and

when restored a walking audit will be performed to note any

weaknesses.

K. Keys and IDs

KMS appears to have very good operational protocols on keys and

FOBs ensure that yearly audits are documented.

Use of staff IDs while an expectation was inconsistent on tour or

may have been worn in an area harder to review quickly. Remind

staff of the expectation to have the staff ID on when on duty.

Work with the SRO/GPD to establish a “wearable zone” of the staff

ID for quick identification by emergency providers during an

emergency.

L. Building Access

Building access follows the district guidelines.

M. General Interior





Page 15 of 16

We noticed on tour that some hallway lighting was turned off.

Review the reasoning to ensure that proper light levels in hallways

are maintained when hallways are occupied.

Confirm with GPD/SWAT Response teams operational protocols for

exterior window coverings and blind use during lockdowns. If

window coverings/blinds are permissible ensure they met fire code

requirements.

Review interior way finding signage to aide in quick response times.

Review the installation height of ADA class and room signage.

Review the removal of the hallway door leading to the courtyard. If

the doors is not necessary it should be removed to prevent its use

during an emergency and trapping someone in the courtyard.

Note on door from hallway to courtyard – NOT AN EXIT.

P. General Exterior

The flag pole is located at the blue office, while the main entrance is

the gold office. This may cause confusion to those unfamiliar with

the building. Emergency providers could presume the flag pole is the

main entrance and waste valuable time during an emergency.

Work with the Village of Germantown to review relocating the

physical address to Williams Drive. This will help those using a web

based application to find KMS’ correct entrance.

Relocation of the flag pole to the gold office door could help identify

it as the main entrance point.

Signage on the doors noted that visitors should report to the office.

These should be reviewed/modified to include the door number that

is the main entrance.

Review with local emergency providers the size of the door

numbering signage to ensure it can be seen from an appropriate

distance.

Review with local emergency providers the use and size of room

numbering to ensure it can be seen from an appropriate distance.

Exterior way finding signage to the gym, track and other locations

may also be helpful to emergency providers and the general public.

Establish a review process to ensure future compliance with CPTED.

S. Summarization of Observations

and Considerations for Action

KMS has a team that is committed to improvement of the facility

and development of its site-specific plan should include a whole staff

approach. Support staff can provide valuable knowledge and bring a





Page 16 of 16

unique point of view to plan review/revision. A whole staff

approach will ensure the whole of the building is safe and secure.

T. Leadership Disposition to Safety

and Security

Mrs. Climer demonstrated a profound concern for the staff and

students at the high school. In our discussions it appeared that she

has empowered her team in the decision and implementation process

at KMS. We believe this creates the critical systemic environment

necessary to improving safety and security.

The relationship with police department and the school in providing

two full time SRO’s is commendable. SRO Pierce demonstrated a

passion for keeping the students safe at school and helping them

learn life lessons beyond school.

Recent improvements via the referendum construction process have

helped to create safer spaces. Community engagement in providing

resources is critical to maintain safe and secure spaces. The school

community served by KMS will see that KMS places a priority on

keeping their children safe and secure while providing a positive

educational environment. This can help in gaining future public

support to improve the facilities and is a plus for the district.

U. Final Comments We thank Mrs. Climer, the staff at KMS and the district for its

commitment to review and improve the school districts safety and

security plans. As we met with the staff of the facilities, we were

privileged to tour we could see the district commitment to create

secure and safe environments in action.

Assessment Conducted By: Robert Ellis and Brian Koffarnus

Title/Affiliation: WSSCA Assessors

Date:


12/18/2018 .

Signature Date

Revised: 082518


Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District Facility

safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School Safety, and

The Wisconsin School Safety Coordinators Association (WSSCA).






Page 1 of 11


School District Germantown School District School:

School

Amy Belle

Elementary

Date and

Time:

Dec 6, 2018

@ 12 pm

District enrollment: 2672 enrollment: 402 FTE Staff: 51

Grade Levels: K-5; 0850-344pm Sq. footage: 56,682

Neighborhood Type: Rural Acreage: 7.5 7.5 Natural and

Vehicular Traffic: Light Man-made

Hazards:

Wooded Areas and County

Roads

Random visits from County

Administrator/Principal: Katie Kohel SRO: Sheriff

Assessor(s): Dan Larsen and Pat Finnemore

The assessment began with a meeting including the following people: Don Erickson and Katie Kohel



I. Human Action

Criteria Comments

A. Climate There is active construction inside and outside of this building.

Upon entry to the school via the visitor entrance, one is held in place in a

vestibule until the main office buzzes acceptance into the main office

area. Once inside, the visitor is requested to provide a driver license. This

driver license is then processed through the RAPTOR visitor

identification system and a stick-on visitor badge is produced with “time-

sensitive” ink. When this badge is returned, it is destroyed by the

secretary.

Two exterior doors are electronically opened for student arrival and

departure and the doors are monitored by staff.

Students are not required to wear identification badges.

Students are informed of activities and opportunities for involvement via

daily announcements.

Student artwork, trophies and projects were displayed and more would be

expected after the construction process is completed.

The building was welcoming and clean but is in some disarray due to the

construction process.

Staff members accompany the well-behaved students through the

hallways as is common in elementary schools.





Page 2 of 11

Repairs are requested through the School Dude maintenance program

and repairs are made in a reasonable timeframe.

Staff are expected to teach with their classroom doors locked.

Defined sections of PBIS are shared with parents and students in an

Elementary Student Handbook with an electronic sign-off procedure. The principal and counselor utilize SWIS (School Wide Integration

System) and PBIS Tier One and Tier Two assessments to coordinate

student reviews.

Teachers are not required to submit an individual classroom management

plan but rather may modify the building plan for their own curriculum.

The principal, Special Education, Counselor and some teachers are

trained in CPI. Students are trained in Stepping Stone, problem solving

bridges and/or Zones of Regulation strategies.

A bullying prevention program is addressed in Board Policy and

communicated to the public, staff and students. A bullying flowchart was

shared with the Principal.

Mentoring programs utilize Big Sister, Kiwanis Kids, DARE, retired

adults, High School students and STEP volunteers.

Criteria Comments


Plan

Wis, Statute 118.07). (4)(a) Each school board and the governing body

of each private school shall have in effect a school safety plan. The

Sandy Hook Commission encourages multiple agency input into


The District-level Germantown Emergency Operations Plan is very

extensive, well written, identifies many positions and their roles. It was

developed cooperatively with the District Safety Committee,

administration, support staff, Germantown Police, Fire and Rescue

Departments and insurance companies. It incorporates the Washington

County All Hazards Mitigation Plan to determine the greatest threats to

the area. As thorough as it is, it does lack a Board of Education sign-off,

written Memoranda of Understandings with the District partners and an

adaption for Amy Belle Elementary School. This completed Plan is to be

submitted to the State by January 1, 2019. An example of a school

specific phone tree was provided to the principal.

Narrative directions for fire and severe weather were found in the

majority of classrooms as updated building drawings were not available.

A single sheet of four EOP event instructions was noted by the door.

A quick reference guide is printed on the back of each staff ID badge that

addresses emergency 9-911, Hold, Evacuation and Lockdown

instructions.





Page 3 of 11

Background checks are provided to staff and volunteers at initial hiring

and are reviewed every three years.

Administrators and school staff receive annual EOP refresher training at

the beginning of the year and at Leadership Team Meetings.

There has not been any disregard of safety procedures during this

principal’s tenure and if so, would be followed up immediately by the

principal.

Clear communication protocol is established in the EOP, but the actual

PA/phone system has installation issues to be corrected.

There are no written procedures for off-hour usage of this site. However,

building use is controlled through a School Dude permit for Park and

Recreation and Child Care Programs. Note: The High School does have

After-Hour Emergency Action Plans in the EOP for reference.

There is a written protocol for field trips requiring Principal and Parental

approval and medical needs are reviewed by the School Nurse who also

supplies a Go-Bag for the trip.

Criteria Comments

C. Preparation The District EOP is available electronically and in printed form in the

principal’s office.

The primary evacuation site for Amy Belle has been abandoned and a

replacement site should be secured.

A red nylon Go Bag containing first aid items, narrative fire and

evacuation instructions, condensed EOP protocols for fire, intruder and

evacuation, class roster, allergy information and red and green cards is

located by all classroom doors. These bags are also taken outside during

recess times. Examples of some items for a go bag were shared with the

principal.

There is no “Go Kit” for the main office.

There are no 9-911 stickers on the phones. (Work in Progress).

There is no substitute teacher informational folder available.

Thirteen relatively new hand-held radios are available for many of the

staff to use.

No staff were observed wearing a high-visibility safety vest during recess

or dismissal times.

Criteria Comments







Page 4 of 11

threat to schools based on human actions. ACT 143 School Safety Grant

eligibility requires all staff receive minimum of 3 hours training in


2019. Grant applicants must send 10% of full-time teachers and

counselors to a DOJ approved 12-hour Adolescent Mental Health

training program by August 31, 2020.

Deliveries are verified by the main office staff by comparing purchase

orders to packing slips. Law enforcement is notified if anything looks

suspicious.

All staff are empowered to call emergency services at 9-911. The District

EOP encourages building awareness and to say something if you see

something.

The eight-member Safety and Security team is CPR and First Aid

certified and all meetings are documented.

One AED is located in the main office and checked by the health room

aide.

Staff are trained in ALICE protocols and should be authorized to

implement ALICE procedures using the phone system.

There are no fire safe areas identified for staff or students as this is a

single-story building.

Student training for emergencies is limited to actual drills or events.

All staff are required to complete on-line training in the Incident

Command System. Park and Recreation supervisors are aware of the EOP protocol.

Criteria Comments

E. Teams and Roles The Director of Building and Grounds is the point person for the Safety

and Security Teams and the principal is the local leader. The local team

consists of the principal, secretaries, health aide, teacher aides, Special

Ed and a counselor.

There is no on-site SRO but Washington County Sheriff deputies

randomly stop by.

All administrators are trained on-line in IS 100, 300, 400 and 700 and all

staff are trained in IS 100 and 700.

The main office secretary monitors the main entrance for visitors which

are kept in a secured vestibule until she buzzes them inside.

Staff monitor arrival and dismissal at student exits.





Page 5 of 11

The designated Public Information Officer is the Superintendent of

Schools and his back-up is the Human Resource Director.

Criteria Comments

F. Drills All required drills are documented including 3 lockdown drills.

A “Panic Alarm” is installed in the main office.

Criteria Comments

G. Visitors and Deliveries Board of Education Policy #9150 addresses visitor protocol.

Policy and procedures are not posted on all doors as there is on-going

construction.

All visitors are required to show their identification and the secretary

processes it through the RAPTOR visitor program. A sticker badge is

given to the visitor that is time sensitive.

Deliveries are not documented at this time.

Criteria Comments

H. Threat and Risk

Assessment

There is no written threat and risk assessment process. Resources and

recommendations will be provided to the District by WSSCA.

Students contact their teacher, counselor, main office or principal to

address threat information.

Staff contact their union representative, principal or Human Resources

dept.

II. Technology

Criteria Comments

I. Communications The Public Address system is not 100% operational. This is expected to

be repaired during the construction process and training will be required.

All classroom phones are labelled with appropriate 9-911 stickers.

Thirteen two-way radios are available for staff use during recess, student

arrival, and dismissal and security concerns. The main office monitors the building weather radio.

No codes are used to identify any event communications.

There is no anonymous tip line procedure in place at this time. The EOP

states that a Germantown SD tip-line will be coming soon.

Emergency communication with parents is accomplished via phone,

text, email, Blackboard Connect, Germantown School District website

and/or Skyward.

Criteria Comments





Page 6 of 11

J. Monitoring and

Surveillance

No one at this building monitors the camera system on a regular basis.

The Superintendent, B&G Director, Principal and law enforcement are

capable of monitoring the 19 cameras on an as-needed basis. Additional

cameras are expected in the future as the majority are located outside.

An intrusion security system is armed from 11 pm until 6 am when the

Park and Recreation opens the morning day care program.

The Washington County Sheriff patrols this part of the county.

Teaching staff monitor student drop-off and pick-up, interior halls,

lunchroom and recess operations.

Before and after school hour operations are supervised by the Park and

Recreation Department staff.

The custodian secures the building after their shift at 11 pm.

Criteria Comments

K. Keys and IDs The District Business Manager’s Administrative Assistant has overall

control for all keys, identification badges and fobs.

The back side of the staff ID has the emergency phone number and

condensed instructions for Hold, Evacuation and Lockdown procedures.

A Knox box is located at the main entrance

All staff members are required to wear their photo IDs and they receive

new school IDs each year.

III. Infrastructure

Criteria Comments



The main entrance provides a secured vestibule from which the office

secretary allows access to the main office, identifies the visitor, prints a

sticker from RAPTOR and then admits them to the school. This main

entrance is to be remodeled and provide a secure vestibule/waiting room

outside of the office.

The main entrance and door #2 are monitored by staff that walk each

class of students to the parent or bus pick-up area.

Park and Recreation staff are supposed to monitor doors and visitors for

their programs. There are no written procedures for after hour building

usage at Amy Belle Elementary except one must request usage through

the School Dude system. Note: Germantown HS does have after hour

procedures in the EOP for reference.

Criteria Comments





Page 7 of 11

M. General Interior Classroom doors use an office function lockset which allows securing the

lock from the inside. Very few classrooms were unlocked however some

offices and custodial closets were found unlocked.

The EOP has fire and severe weather diagrams but they do not show any

new construction. Upon our walkthrough, we noted narratives for fire

and severe weather room exiting directions.

A classroom had some dish soap and a custodial closet had some

unlabeled spray bottles that create a safety concern.

Some hallways contained furniture and restrooms were clean, lighted and

without graffiti.

Roof access is from inside the building.

Criteria Comments

N. Gymnasium Safety mats were located behind the main court backboards.

The AED is located in the main office and checked by the Health Aide.

Criteria Comments

O. Special Areas The boiler and mechanical rooms were locked and most electrical panels

were locked. (The unlocked panel could be due to the on-going

construction).

Fire extinguisher checks were signed-off per month.

Criteria Comments

P. General Exterior Exterior signage and numbers were lacking on some exterior doors, again

there is construction in progress.

Restrictive signage and snow fencing were found in external construction

areas to prevent uninvited access.

No classroom numbers are visible from the exterior and only one sign

prohibiting weapons was noted.

Although major construction of parking lots, deforesting, grading and

preparing for new building construction events are in progress, the

contractor appeared to provide a safe environment for the students.

This small rural elementary school does not have concerns with crime or

business in the neighborhood.

IV. Summary

Narrative


The secured main entrance vestibule prevents visitors from having

unrestricted access to the rest of the building. This will be enhanced by

the new construction.





Page 8 of 11

The RAPTOR visitor information system is a quality tool to assess all

visitors District-Wide, especially with its timed sensitive badge.

The principal and counselor utilize SWIS (School Wide Integration


student reviews on a regular basis.

Multiple mentoring programs are used to foster trusting relationships.

Red Go Bags were found in every room and are used for recess, field

trips and emergency events.

All staff have been trained in ALICE protocol.


An extensive District-level EOP is formatted with positions, roles,

NIMS/ICS language and Reunification Protocol. The EOP was written

with input from many local sources.

All staff ID badges have a short version of response actions printed on

the backside.

C. Preparation

Classroom Go-Bags are used on a regular basis and maintained.

D. Training

A School Safety and Emergency Response Team is CPR and First Aide

trained.

Administrators are trained in four levels of IS protocol.

Refresher EOP training at start of year and Administration Team

meetings is commendable.

E. Teams and Roles

A District and School Safety and Security Team is active.

It is commendable that All administrators are trained on-line in IS 100,

300, 400 and 700 and all staff are trained in IS 100 and 700.

F. Drills

The main office has a “Panic Button” alarm that is tested 3 times per

year.

Required drills are documented.


RAPTOR visitor system is installed and used.

I. Communications

The school uses multiple avenues to communicate with parents and staff

throughout the year.


Teaching staff closely monitor the students during arrival, dismissal and

recess times.





Page 9 of 11

K. Keys and IDs

The District employs a strongly monitored key, FOB and ID protocol.

M. General Interior

Classroom doors can be locked from the inside of the classroom.

P. General Exterior

There is good separation of construction and students due to construction

fencing and staff monitoring.

All school buses have their engines turned off while loading students.


Opportunities for

Improvement

A. Climate

Extra diligence will be required during the construction period.

Consider implementing an individual classroom management plan.


Adapt District EOP to one specifically for Amy Belle Elementary

School.

Consider reviewing additional hazards such as: Blood Borne Pathogen,

Hostage Situations, Choking and Food Contamination events for the

EOP.

Establish written Memorandums of Understandings with Police, Fire,

EMT, Transportation Company and alternate reunification sites.

Add utility locations to building diagrams within the EOP (gas meter,

main electrical panels, water shut-off, sprinkler riser, Fire Alarm Control

Panel and Intrusion Alarm panel).

The Board of Education needs to approve and sign-off on the District

EOP.

Consider written procedures for off-hour usage and ensure the user is

aware of the EOP.

C. Preparation

Secure a new evacuation site to replace the abandoned church building.

Create a substitute teacher informational folder to address principal

expectations and EOP protocols.

Provide a Go-Kit for the main office.

Have all staff wear brightly colored vests while escorting or supervising

students outside. Especially in the presence of vehicular traffic. Having

highly visible security staff can act as a deterrent and immediately

identify who is in charge.





Page 10 of 11

Expedite repairs and training for the PA and phone system.


Implement a package delivery log.

Provide exterior door signage to direct visitors to the main entrance when

construction is completed.


Provide a written protocol for threat and risk assessment.

I. Communications

Expedite the repair of the PA/phone system interaction.

Provide an avenue for anonymous tips with regards to suspicious

activities or threats. The EOP states that a Germantown SD Tip-Line will

be coming soon.


Consider adding interior cameras and train appropriate staff how to use

the system effectively.

L. Building Access

Verify off-hour users monitor door access.

M. General Interior

Reinforce all staff to close and lock doors when they are not in the room.

Provide staff refresher training with regards to MSDS practices.

Keep all electrical panels in the hallways locked.

O. Special Areas

Lock the teacher lounge to prevent access to knives.

Eye wash bottles do not allow long term flushing of eyes.

P. General Exterior

Verify doors are numbered inside and outside in a visible manner after

the construction process.

Review classroom numbering on exterior window and prohibiting

weapon signage on exterior doors with the Safety Committee and Board

of Education.

S. Summarization of

Observations and


FIRST TIER

Finalize the Emergency Operations Plan for Amy Belle Elementary

School.

Implement an individual classroom management plan.





Page 11 of 11

Secure another reunification site to replace the abandoned church.

Provide high-visibility vests and require them to be worn by all staff

supervising students outside of the school building.


SECOND TIER

Provide additional interior surveillance cameras.

Ensure the PA and phone systems work efficiently.


Safety and Security

District and Building Leaders demonstrate very strong dispositions and

attention to ensuring and maintaining the safety and security of the

students and staff of the Amy Belle Elementary School. This is portrayed

in the commitment to the new construction and openness of this

assessment process.

Principal Kohel displayed very positive and a dedicated commitment to a

safe school environment in her dismissal practice of not having the

school bus engines running while loading with students and directing

traffic herself to keep busses, parents and students all safely separated.

U. Final Comments Thank you for inviting WSSCA to work with GSD and for the welcome

and assistance we received while assessing your schools. WSSCA looks

forward to continuing to work with GSD and providing high-level

recommendations and resources for those areas noted within this report

once we have completed this project.

Assessment Conducted By: Dan Larsen and Pat Finnemore

Title/Affiliation: Assessor for Wisconsin School Safety Coordinators Association



.

Signature Date

Revised: 100318










Page 1 of 13


District: Germantown School District School:

County Line

Elementary

School

Date and

Time:

12-07-18 @

8:00am District School

enrollment: 2,670 enrollment: 460 FTE Staff: 66

Grade Levels: K-5 Sq. footage: 65,994

Neighborhood Type: Residential Acreage: 10.85

Natural and

Man-made

Vehicular Traffic: Generally light traffic Hazards: None

Administrator/Principal: Andy Eisenbach SRO FTE: None

Assessor(s): Patrick Finnemore & Dan Larsen


Andy Eisenbach – Principal Bruce Endlich – 3rd Grade Teacher (Stand-in Administrator)

Erika Freiburger – Counselor

Kyla Thanholt – Administrative Assistant



I. Human Action

Criteria Comments

A. Climate The school sits in a very nice residential setting with both bus and parent

drop-off lanes on separate sides of the building. There is plenty of visitor

parking near the main entrance; however, the visitor parking spots were

not labeled with signage.

The school recently was updated and added onto and is very aesthetically

pleasing as well as being very clean throughout and well maintained.

The office staff was very friendly and helpful.

The exterior doors are numbered clockwise around the building

beginning with the main entrance (Door 1).

Students are led by teachers from their classrooms to the cafeteria,

gymnasium and other specials typical of an elementary school. If a

student has a behavioral issue in class, the teacher radios the main office

and an adult goes to the classroom to escort the child to the office.


and locked. The majority of the doors checked during our building tour

were unlocked and open.





Page 2 of 13

The school utilizes PBIS with incentives and begins each school year

with an all-school assembly to cover expectations. Teachers work with

students to develop classroom posters that highlight both the classroom

and building matrices. Parents are informed on the district/school

website as well as a flier that was sent out in the summer. That flier has

been recently updated by the school.

Student discipline data is tracked through the use of SWIS. The Tier 1

team consists of representatives of all grade levels and special education,

an educational assistant, and the Principal. They are scheduled to meet

twice a month, but generally meet more frequently than that. The Tier 2

team consists of the Principal, counselor, district social worker, special

education teacher and 2 aides, and a classroom teacher. They meet every

two weeks.



Something Program.

There are several mentoring programs including Big Brothers – Big

Sisters, a matching of a teacher to Tier 2 students, older students working

with younger students and a Buddy Program where entire classes are

matched-up together such as 3rd grade and kindergarten.

Criteria Comments


Plan

Wis, Statute 118.07). (4) (a) Each school board and the governing body

of each private school shall have in effect a school safety plan.










County Sheriff’s Department, and the district’s insurance company.

In addition, the EOPs incorporate the Washington County All Hazards


The current version of the plan has not been reviewed and approved by



The printed version of the EOPs in the main office was outdated (2015).





Page 3 of 13



the EOP. It was indicated that MOUs do exist; however, they were not


updated annually.

The district uses ALICE as its response to an Active Threat. The initial

staff training was done two years ago in conjunction with the

Germantown Police Department and Washington County Sheriff’s

Department. Training was done at each school in the district including

holding full active shooter drills at both the high school and middle

school. In addition, a parent presentation was done at every school.

Annual ALICE refresher training for staff was done as part of an all-

district meeting at the beginning of the school year, as well as included in

the online training through Safe Schools. County Line also had an all-

staff meeting to review its emergency planning in light of all of the

changes resulting from the construction project ending.


volunteers that work with children and are reviewed every three years,

and are tracked through the RAPTOR system.

The Principal and office staff have access to the PA system. A new

system will allow all staff to access the PA through the use of classroom

phones, but staff has not been trained on that to date.

There are no written procedures for off-hour usage; however, building

use is controlled through a School Dude permit process. The Rec Dept.

runs a number of after school programs, the school has a program called

Girls on the Run, and they have a Destination Imagination program

where the building remains locked. For outside groups in the evenings,

the building will have an entrance on a timed unlock for that event.

Field Trips: The procedure includes parent approval, principal approval,

and a review by the health room aide of student medical plans and

preparation of a medical kit. Lead staff members carry cell phones and a

list of students and their emergency contact information.

Bus drivers from the transportation provider, Riteway, receive company

emergency training, but nothing specific from the school district.

Criteria Comments

C. Preparation The primary rally point for the school is Crossway Church which is only

a few blocks away from the school. The school has keys for the church.

Classrooms have tornado shelter and fire evacuation route maps. Some

rooms we visited in the assessment did not have them posted.





Page 4 of 13

The PA system can be accessed in the main office, and the phone system

also has the capability to page using a code. The district is in the process

of implementing the phone system paging feature, and at this point there

is not a sticker on or near the phones with the paging code.

Every classroom has a recess bag with first aid supplies and other items.

They also have class rosters and red/green cards for evacuations near the

doors.

An ALICE quick reference guide is printed on the back of each staff ID

badge.

There is not a formal district-wide list of items to be included in a

substitute teacher folder.

The school has 12 two-way radios carried by the Principal, Custodian;

there are three in the main office, three in the teacher’s lounge used for

recess and other things, phy. ed, special ed. And one that is a reserve.

The school staff does not wear safety vests when outside for recess,

student arrival/dismissal supervision, or phy. ed.

Criteria Comments




It was communicated that the Superintendent of Schools was taking the

lead in coordination of the Act 143 required training. As a reminder,

ACT 143 requires all staff receive a minimum of 3 hours training in


2019, and that 10% of full-time teachers and counselors attend the DOJ

approved 12-hour Adolescent Mental Health training program by August

31, 2020.

UPS and Fed Ex packages are received in the office through Door 1.

Large packages are delivered to receiving (Door 10). If there is a

suspicious package, the school will not accept it.






phone system.

The school has an AED which is located near the cafetorium and Door

10.





Page 5 of 13

Criteria Comments

E. Teams and Roles The School Safety team is comprised of the Principal, Administrative

Assistant, Third Grade Teacher, and Counselor. There are 6-8 staff

members trained in CPR/First Aid.

The district does define roles and duties of safety and security team

members using NIMS, and all administrators are trained online in IS-


100 and 700.

The office staff monitors the controlled entrance at Door 1 – this will be

discussed in greater detail later in the report.

Student Arrival:

• The Before School Care program is run by the Park and Rec Dept.

and uses the gymnasium. Parents dropping students off must call

a phone number to reach the Before School Care staff to come and

let a child into the building through Door 10 as the doors remain

locked. There are approximately 65 students in that program.

• The busses drop students off in front of the school and students

enter through Doors 1 and 14.

• The parent drop-off loop is in the rear of the building, and

students enter through Door 10.

• Door 10 is unlocked at 8:35am and locked again at 8:50am. This

is automated and controlled by the Administrative Assistant to the

Business Manager

• Door 10 was not monitored for about 5 minutes while unlocked

until staff arrived at the Door at 8:40am

• Doors 1 and 14 remain locked and staff are present at those doors

to let students enter the school from the bus drop-off loop

• Once students enter the building they are expected to go to their

classrooms.

Student Dismissal:

• The busses park in both the front and back of the school at

dismissal time, and students exit through Doors, 1, 10 and 14.

• Parent pick-up of students is done on the playground, and

students exit through Door 12.

• Students that participate in the After-School Care program (Kid’s

Club) in the gymnasium and students being picked up by their

parents are released at 3:40pm.

• Students that are on the back-door busses are released at 3:42pm.

• Students that are on the front door busses are released at 3:44pm.

• The exterior doors are not unlocked during student dismissal.

The District Administrator is the contact person for media inquiries in the

event of an emergency with the HR Director as his back-up.





Page 6 of 13

Criteria Comments


The school holds monthly fire drills, an annual tornado drill, and

generally has had three or four safety/security drills each year. Those

drills have been lockdown drills using their ALICE training skills.

Two tornado drills per year are required by law.

As mentioned in a previous section, the school has an alert system in

place for emergencies, specifically active threats. The system can be

triggered from a blue pull station located in the main office or by using a

special code set up on the district phone system. That system is tested at

least three times a year as part of the lockdown drills. The system has

several notification avenues outside of the building including:





personnel

Drills are all recorded and logged per State and Federal requirements.

Criteria Comments

G. Visitors and Deliveries All visitors enter through Door 1. The school has a controlled secure

entrance that requires visitors to enter the school through the main office.

Visitors check in with the office staff and are required to show their



the person’s picture as well as the date and time of arrival. The ink on

the sticker is time sensitive and will begin the blur in about 12 hours.

Visitors are also required to sign in and out on a traditional visitor log

book.

Contractors are also required to check-in as visitors if they enter the

school.

Deliveries are managed by the Administrative Assistant, and receipts are

stamped received and those receipts are filed.

Criteria Comments

H. Threat and Risk

Assessment

It is reinforced to the students to bring forward any threats, fears, or

concerns. The staff interviewed feels that students are comfortable in

talking to an adult whether it is a teacher, counselor, administrator, etc. Threats would be forwarded by staff members to the Principal, 3rd Grade

Teacher or Counselor to investigate. The process would include

involvement by police officers as necessary. It includes interviewing

those involved and any witnesses, and communicating with parents.





Page 7 of 13

The district has a referral process to Acute Care Services which is the

crisis line for Washington County.

There is an Employee Assistance Program coordinated through the HR

Department.

II. Technology

Criteria Comments

I. Communications There are some issues in a couple of classrooms with the PA system; the

district is working with contractors to rectify those problems.

As mentioned in a previous section, the school has 12 two-way radios

which have channels to work within the building and district-wide.

As mentioned earlier, 9-911 is used from the district phones to contact

the 911 call center.





Communication to parents in the event of an emergency would be done

through Blackboard Connect.

Criteria Comments

J. Monitoring and

Surveillance

The school has 17 cameras, some of which are not online yet. The only

interior camera is in the hallway outside the main office. The camera

system is an integrated district-wide system.

Within the school, only the main office has access to the camera system.

In addition, the Buildings & Grounds Director all have access to the

camera system, as does the local police department dispatcher. In

addition, there is cloud access for authorized users.


The school has not performed a “walking test” of the camera system

although with only one interior camera, a “walking test” is not necessary.

The building has a motion detection system which is armed from

11:00pm to 6:30am on weekdays as well as every weekend.

The school does get police support from the SRO located at Kennedy

Middle School and random visits from the Germantown Police

Department.

The school has a weather radio in the main office.

Criteria Comments





Page 8 of 13

K. Keys and IDs Billie Jo Mohn who is the Administrative Assistant to the Business

Manager, oversees key management for the high school and all other

schools in the district.


If a staff member retires or otherwise leaves the district, Billie Jo Mohn

and/or the HR Department is contacted to collect keys and ID’s.

There is a Knox box for quick access to the school by the Fire

Department.

III. Infrastructure

Criteria Comments



The details of student and visitor access to the school were covered in

previous sections of this report.

Criteria Comments

M. General Interior The Sandy Hook Commission Report recommends classroom doors be

lockable from inside the classroom.

The building was very clean and well-lit and well maintained.





classroom.

Doors in the majority of classrooms checked were unlocked and open.

Electrical panels located in common areas such as hallways were locked.

Criteria Comments

N. Gymnasium None

Criteria Comments

O. Special Areas None

Criteria Comments

P. General Exterior Overall, there were no safety concerns on the exterior of the school

Roof access is via a roof hatch on the inside of the building.



The school recently was updated and added onto and is very aesthetically

pleasing as well as being very clean throughout and well maintained.

The office staff was very friendly and helpful.





Page 9 of 13

Students are led by teachers from their classrooms to the cafeteria,

gymnasium and other specials typical of an elementary school. If a

student has a behavioral issue in class, the teacher radios the main office

and an adult goes to the classroom to escort the child to the office.

The school utilizes PBIS with incentives and begins each school year

with an all-school assembly to cover expectations. Student discipline

data is tracked through the use of SWIS. The school has Tier 1 and Tier

2 PBIS teams that meet regularly to review and evaluate data.



Something Program.

There are several mentoring programs at the school.






County Sheriff’s Department, and the district’s insurance company. In

addition, the EOPs incorporate the Washington County All Hazards


The district uses ALICE as its response to an Active Threat. Annual

ALICE refresher training for staff was done as part of an all-district

meeting at the beginning of the school year, as well as included in the

online training through Safe Schools.


volunteers that work with children and are reviewed every three years,

and are tracked through the RAPTOR system.

C. Preparation

The primary rally point for the school is Crossway Church is an excellent

choice and is only a few blocks away from the school. The school has

keys for the church.

An ALICE quick reference guide is printed on the back of each staff ID

badge.

D. Training






phone system.





Page 10 of 13

E. Teams and Roles

The district defines roles and duties of safety and security team

members using NIMS, and all administrators are trained online in IS-


100 and 700.

The school has a very controlled procedure for drop-off and pick-up from

the Before and After School Care program. Parents must call a phone

number to reach the staff to come and let a child into or out of the

building through Door 10 as the doors remain locked.

F. Drills

The alert system is tested at least three times a year as part of the

lockdown drills. The system has several notification avenues outside of

the building including:





personnel


All visitors enter through Door 1. The school has a controlled secure

entrance that requires visitors to enter the school through the main

office.

Visitors are required to show their identification to the office staff

member greeting them. The ID is processed through the RAPTOR

visitor management system which generates a visitor sticker badge that

includes the person’s picture as well as the date and time of arrival.

Contractors working within the school are required to sign in/out in the

main office similar to other visitors.

I. Communications




The camera system is an integrated district-wide system. The main

office at the school and the Buildings & Grounds Director have access to

the camera system, as does the local police department dispatcher. In

addition, there is cloud access for authorized users.


K. Keys and IDs






Page 11 of 13

M. General Interior

The building was very clean and well maintained and there was no

graffiti or signs of vandalism.




classroom.


Opportunities for

Improvement

A. Climate


and locked. However, the majority of the doors checked during our

building tour were unlocked and open.


The current version of the EOP has not been reviewed and approved by





the EOP. It was indicated that MOUs do exist; however, they were not


updated annually.

C. Preparation

Classrooms have tornado shelter and fire evacuation route maps;

however, some rooms visited did not have them posted.

The school does not have go-bags for teachers to take during an

evacuation. A recess bag is in every classroom with first aid supplies

and other items. Class rosters and red/green cards for evacuations are

near the doors.

There is no formal district-wide list of items to be included in a substitute

teacher folder.

The school staff does not wear safety vests when outside for recess,

student arrival/dismissal supervision, or phy. ed.

D. Training

The students have not been formally trained on ALICE outside of the

lockdown drills.

The PA from the phone system doesn’t function yet, and staff have not

been trained on how to use it.

E. Teams and Roles

The school has a safety team; however, that team should be formalized

and have a regular meeting schedule.





Page 12 of 13

As part of the student arrival procedure, Door 10 is unlocked at 8:35am

and locked again at 8:50am. This is automated and controlled by the

Administrative Assistant to the Business Manager. Door 10 was not

monitored for about 5 minutes while unlocked until staff arrived at the

Door at 8:40am

I. Communications

There are some issues in a couple of classrooms with the PA system; the

district is working with contractors to rectify those problems.




The school has only 17 cameras, some of which are not online yet. The

only interior camera is in the hallway outside the main office. A school

this size would better served by approximately 32 cameras.

S. Summarization of

Observations and


WSSCA offers the following recommendations in two categories, first-

tier and second-tier based on time, budgets and dispositions required to

make changes.

FIRST-TIER:

• Emphasize the expectation that all teachers teach with their

classroom doors locked, and that unattended classrooms are also

locked.

• Ensure that the Emergency Operations Plan is reviewed and

approved by the School Board and includes a sign-off page.

• Add copies of any MOUs with its partner agencies to the EOPs

• Update and ensure that every classroom and office have fire

evacuation and tornado shelter routes posted near the door.

• Upgrade the existing recess bags by adding class rosters,

simplified EOP information, and a flashlight at a minimum to

become evacuation Go-Bags.

• Print out an updated copy of the EOP for the main office Go-Bag.

• Develop a standardized substitute teacher folder including

emergency information such as fire and weather maps, simplified

EOPs, class roster, student medical information, and parent and

school emergency contact information.

• Consider having staff wear safety vests and using hands free

option for two-way radios used for recess and student

arrival/dismissal supervision.

• The school has a safety team; however, that team should be

formalized and have a regular meeting schedule.

• A dedicated staff member must monitor Door 10 for the entire

time that it is unlocked each morning during student arrival.

• The remaining issues with the PA system need to be addressed.

SECOND TIER:

• The district should pursue an anonymous tip line for students or

others to use to report suspicious activity or concerns if they are





Page 13 of 13

uncomfortable contacting staff or police directly. The DOJ

Office of School Safety is developing such a system and many

insurance companies will financially support this type of

initiative.

• Develop lesson plans or some form of training process to

supplement the ALICE drills. Although they are not endorsed by

WSSCA, we can provide an electronic copy of the Kenosha

Unified School District ALICE lessons plans for grades 9-12.

• The number of cameras at the school is low as compared to other

elementary schools of similar size. Most notably, only having

one camera serving the interior of the school is inadequate.


Safety and Security

The District and County Line Elementary School Safety Team

demonstrate a strong disposition and attention to ensuring and

maintaining the safety and security of the students and staff of County

Line Elementary School and the Germantown School District.

All administrators and staff with whom we engaged during our

assessment were open to suggestions and thoroughly forthcoming about

strengths and challenges of their process, policies and facilities.

These attitudes along with the commitment of resources from the

Germantown School District are clear evidence of a genuine desire to

make and keep their schools safe and secure.

U. Final Comments Thank you for inviting WSSCA to work with the Germantown School

District and for the welcome and assistance we received at County Line

Elementary School. WSSCA looks forward to continuing to work with

Germantown Schools and providing high-level recommendations and

resources for those areas noted within this report.

Assessment Conducted By: Patrick Finnemore & Dan Larsen

Title/Affiliation: WSSCA Safety Assessment Team



.

Signature Date

Revised: 100318










Page 1 of 11


MacArthur Dec 7, 2018

School District Germantown School:

School

Elementary School Date and Time: @ 12pm

District enrollment: 2672 enrollment: 380 FTE Staff: 54

Grade Levels: K-5 Sq. footage: 67,713

Neighborhood Type: Residential, Business Acreage: 7.52

Natural and

Vehicular Traffic: Man-made

Light on main roads Hazards:

As needed from

Administrator/Principal: Steven Williams SRO: Kennedy MS or GPD

Assessor(s): Dan Larsen and Pat Finnemore


Steven Williams, Daren Schwarten



I. Human Action

Criteria Comments

A. Climate New construction and some remodeling occurred this year and punch list

items are still being worked on.

Visitor parking is located by the main entrance.

Upon entry to the school via the visitor entrance, one is held in place in a

vestibule until the main office buzzes acceptance into the main office area.

Once inside, the visitor is requested to provide a driver license. This

driver license is then processed through the RAPTOR visitor

identification system and a stick-on visitor badge is produced with “time

sensitive” ink. When this badge is returned, it is destroyed by the

secretary.

Five doors are electronically opened for student arrival and the doors are

monitored by staff.

Students are informed of activities and opportunities for involvement via

daily announcements.

Student artwork, trophies and projects were displayed and more would be

expected after completion of the construction process.





Page 2 of 11

The building environment was welcoming, clean and portrayed pride in

appearance.

Staff members accompany the well-behaved students through the

hallways as is common in elementary schools.

Repairs are requested through the School Dude maintenance program

and repairs are made in a reasonable timeframe.

There were no expectations of the teachers to keep classroom doors

closed and/or locked.

An Elementary Handbook documents a written school discipline plan.

The principal tries to solve any issues early by talking with the student

and using loss of privileges or suspensions as deterrents. There is no

sign-off required of the parent with regards to this plan.

Student discipline data is collected through SWIS (School Wide

Integration System) and PBIS Tier One and Tier Two assessments.

Teachers are not required to submit an individual classroom management

plan.

The principal and some teachers have received Crisis Intervention

training.

A bullying prevention program is addressed in Board Policy and

communicated to the public, staff and students on-line and in an

Elementary Handbook.

There are no formal mentoring program groups. Some staff are assigned

as mentors to students and do something positive for 15 minutes. Some

3rd graders work with kindergarten students and there are two Buddy-

Benches” at the school. Some STEP volunteers may also get involved.

Criteria Comments


Plan

Wis, Statute 118.07. (4) (a) Each school board and the governing body

of each private school shall have in effect a school safety plan. The

Sandy Hook Commission encourages multiple agency input into


The District-level Germantown Emergency Operations Plan is very

extensive, well written, identifies many positions and their roles. It was

developed cooperatively with the District Safety Committee,

administration, support staff, Germantown Police, Fire and Rescue

Departments and insurance companies. It incorporates the Washington

County All Hazards Mitigation Plan to determine the greatest threats to

the area. As thorough as it is, it does lack a Board of Education sign-off,

written Memorandums of Understandings with the District partners and

an adaptation for MacArthur Elementary School. This completed Plan is

to be submitted to the State by January 1, 2019. An example of a school

specific phone tree was provided to the principal.





Page 3 of 11

Building diagrams showing fire exit routes and safe severe weather

locations were found in the classrooms. The locations of these diagrams

were inconsistently placed in the classrooms.

A condensed copy of the District EOP was found in the “Fire Folder”. A

quick reference guide is printed on the back of each staff ID badge.

Background checks are conducted on staff and volunteers at initial hiring

and are reviewed every three years. Administrators and school staff receive annual EOP refresher training at

the beginning of the year and at Leadership Team Meetings.

There has not been any disregard of safety procedures during this

principal’s tenure. Any disregard for safety procedures would be

addressed immediately.

Clear communication protocol is established in the EOP, but the

PA/phone system needs repairs and the staff need training in its use.

There are no written procedures for off-hour building usage at this site.

However, building use is controlled through a School Dude permit for

Park and Recreation and Child Care Programs. Note: The High School

does have After-Hour Emergency Action Plans in the EOP for reference.

There is a written protocol for field trips requiring Principal and Parental

approval and medical needs are reviewed by the School Nurse who also

supplies a Go-Bag for the trip.

Criteria Comments

C. Preparation A condensed version of the District EOP is located in each classroom in

the “Fire Folder” along with Red/Green cards, a class list and out dated

inconsistent building drawings.

There were no “Go-Bags” found in the classrooms. Examples of Go-Bag

contents were shared with the principal.

There is no “Go Kit” for the main office.

9-911 Stickers are on the classroom phones.

The substitute teacher informational folder needs updating.

12 hand-held radios are available for staff to use.

No staff were observed wearing a high-visibility safety vest during recess

or at dismissal time.

Criteria Comments





Page 4 of 11




ACT 143 School Safety Grant eligibility requires all staff receive

minimum of 3 hours training in Adverse Childhood Experiences and

Trauma Informed Care before June 2019.

Grant applicants must send 10% of full-time teachers and counselors to

a DOJ approved 12-hour Adolescent Mental Health training program by

August 31, 2020.

Deliveries are verified by the main office staff by comparing purchase

orders to packing slips.

All staff are empowered to call emergency services at 9-911. The District

EOP encourages building awareness and to say something if you see

something.

The majority of the Safety and Security team is CPR and First Aid

certified and team meetings are documented.

The one AED by the Gym is checked monthly by the health aide.

Staff are trained in ALICE protocols.

Student training for emergencies is accomplished through the required

drills.

All staff are required to complete on-line training in Incident Command

System.

Park and Recreation supervisors are aware of the EOP.

Criteria Comments

E. Teams and Roles The Director of Building and Grounds is the point person for the Safety

and Security Teams and the principal is the local leader. The local team

consists of the principal, secretary and 3 teachers.

There is no on-site SRO but Germantown Police and/or SRO from

Kennedy Middle School come as needed.

All administrators are trained on-line in IS 100, 300, 400 and 700 and all

staff are trained in IS 100 and 700.

The office secretary monitors the main entrance for visitors which are

kept in a secured vestibule until she buzzes them into the Main Office.

Staff monitor doors for arriving students and bus drivers walk students to

their bus.





Page 5 of 11

The designated Public Information Officer is the Superintendent of

Schools and his back-up is the Human Resource Director.

Criteria Comments

F. Drills Drills are documented. The blue colored “Panic Button” has not been

used as it was newly installed.

Criteria Comments

G. Visitors and Deliveries Board of Education Policy #9150 addresses visitor protocol.

All visitors are required to show their identification and the secretary

processes it through the RAPTOR visitor program. A sticker badge is

given to the visitor that has time sensitive ink.

Visitor policy signage is posted on exterior doors.

Deliveries are not logged at this time.

Criteria Comments

H. Threat and Risk

Assessment

There is no written threat and risk assessment process. Resources and

recommendations will be provided to the District by WSSCA.

Students contact their teacher, counselor, main office or principal to relay

threat information.

Staff contact their union representative, principal or Human Resources

department.

II. Technology

Criteria Comments

I. Communications The Public Address system is not 100% operational. This is expected to

be repaired during the final construction process and training will be

required.

All classroom phones are labelled with appropriate 9-911 stickers.

12 two-way radios are available for staff use during recess, student

arrival and dismissal and security.

The main office monitors the building weather radio.

No codes are used to identify any event communications.

There is no anonymous tip line procedure in place at this time. The EOP

states that a Germantown SD tip-line will be coming soon.

Emergency communication with parents is accomplished via phone, text,

email, Blackboard Connect, Germantown School District website and/or

Skyward.

Criteria Comments





Page 6 of 11

J. Monitoring and

Surveillance

No one at this building monitors the 24-camera system on a regular basis.

There are 6 cameras that are inoperative and no one knew how to work

the system during our visit. The Superintendent, B&G Director,

Principal and law enforcement are capable of monitoring the surveillance

system on an as-needed basis.

Teaching staff monitor student drop-off and pick-up, interior halls,

lunchroom and recess operations.

Contracted bus drivers meet their riders inside the gym and walk the

students to their correct bus at school dismissal. The electronic doors at

door #2 are unlocked and unmonitored for 15 minutes at dismissal.

.

An intrusion security system is armed from 11 pm until 630 am.

Criteria Comments

K. Keys and IDs The District Business Manager’s Secretary has overall control for all

keys, identification badges and fobs.

The back side of the staff ID have the emergency phone number (9-911)

and condensed information about Hold, Evacuation and Lockdown

protocols.

A Knox box is located at the main entrance

Most staff members were observed wearing their school photo ID.

III. Infrastructure

Criteria Comments



The main entrance provides a secured vestibule from which the office

secretary allows access to the main office, identifies the visitor, prints a

sticker from RAPTOR and then admits them to the school.

Park and Recreation staff are to monitor doors and visitors for their

programs.

There are no written procedures for after hour building usage at

MacArthur Elementary except one must request usage through the School

Dude system. Note: Germantown HS does have after hour procedures in

the EOP for reference.

Criteria Comments

M. General Interior Classroom doors use an office function lockset which allows securing the

lock from the inside.

We found inconsistencies with regards to classroom doors being open,

doors being closed and doors being locked.

Most electrical panels and custodial closets were found to be locked.





Page 7 of 11

Hallways and restrooms were well lit, clean and without graffiti.

We found inconsistencies with regards to monthly fire extinguisher

checks.

Some classrooms had window coverings on the door and side lights.

Classrooms had fire exiting and severe weather drawings along with a

“Fire Folder” containing a condensed EOP.

Roof access is obtained via a “ships ladder” located on the exterior of the

building.

Criteria Comments

N. Gymnasium Safety mats were located behind the main court backboards

Criteria Comments

O. Special Areas The Teacher Lounge door was open and unlocked.

Criteria Comments

P. General Exterior Special Lite exterior doors were numbered inside and outside. However,

when the inside vestibule doors were held open via kick downs, the

inside numbers were not visible.

No classroom numbers are visible from the exterior and only one sign

prohibiting weapons was noted.

Mechanicals and utility meters were secured within protective

enclosures.

Play equipment appeared age appropriate.

Principles of Crime Prevention Through Environmental Design were

followed.



The secured main entrance vestibule prevents visitors from having

unrestricted access to the rest of the building.

The RAPTOR visitor information system is a quality tool to assess all

visitors District-Wide, especially with its timed sensitive badge.

The principal and counselor utilize SWIS (School Wide Integration


student reviews on a regular basis.

All staff have been trained in ALICE protocol and should be able to

initiate procedures using the phone system, when it is repaired.

A School Safety and Emergency Response Team is CPR and First Aide

trained.





Page 8 of 11


An extensive District-level EOP is formatted with positions, roles,

NIMS/ICS language and Reunification Protocol. The EOP was written

with input from many local sources.

All staff ID badges have a short version of response actions printed on

the backside.

D. Training

Administrators are trained in four levels of IS protocol.

Refresher EOP training at start of year and Administration Team

meetings is commendable.

E. Teams and Roles

A District and School Safety and Security Teams are active.


RAPTOR visitor system is installed and used.

I. Communications

The school uses multiple avenues to communicate with parents and staff

throughout the year.

K. Keys and IDs

The District employs a strongly monitored key, FOB and ID protocol.

M. General Interior

Classroom doors can be locked from the inside of the classroom.

P. General Exterior

Excellent separation of students, busses and parents during arrival and

dismissal times were noted.

All school buses have their engines turned off while loading students.


Opportunities for

Improvement

A. Climate

Consider implementing an individual classroom management plan.


Adapt the District EOP to one specifically for MacArthur Elementary

School.

Consider reviewing additional hazards such as: Blood Borne Pathogen,

Hostage Situations, Choking and Food Contamination events.

Establish written Memorandums of Understandings with Police, Fire,

EMT, Transportation Company and alternate reunification sights.





Page 9 of 11

Add utility locations to building diagrams within the EOP (gas meter,

main electrical panels, water shut-off, sprinkler riser, Fire Alarm Control

Panel and Intrusion Alarm panel).

The Board of Education needs to approve and sign-off on the District

EOP.

Consider written procedures for off-hour usage and ensure the user is

aware of the EOP.

C. Preparation

Create a substitute teacher informational folder to address principal

expectations and EOP protocols.

Provide a Go-Kit for the main office.

Provide “Go Bags” for classroom use.

Have all staff wear brightly colored vests while escorting or supervising

students outside, especially in the presence of vehicular traffic. Having

highly visible security staff can act as a deterrent and immediately

identify who is in charge.

Expedite repairs and training for the PA and phone system.

Be consistent with fire evacuation and severe weather drawings in all

classrooms and the stored location of them.

D. Training

Provide conflict resolution training for staff and students.

E. Teams and Roles

Formalize School Safety and Security Team with roles and mental

health professional.

F. Drills Practice a “Panic Button Drill”.


Implement a package delivery log.



I. Communications

Expedite the repair of the PA/phone system interaction.

Provide an avenue for anonymous tips with regards to suspicious

activities or threats. The EOP states that a Germantown SD Tip-line will

be coming soon.





Page 10 of 11


Repair the defective surveillance cameras.

Consider adding interior cameras and train appropriate staff how to use

the system effectively.

L. Building Access

Verify off-hour users monitor door access.

Door 2 is electronically unlocked to allow bus drivers to enter the gym

and is not monitored by staff for unauthorized access. Any doors that are

unlocked should be physically monitored.

M. General Interior

Implement expectations that all classroom locksets will be locked at all

times.

Reinforce the expectation that all staff close and lock doors when they

are not in the room.

Provide staff refresher training with regards to MSDS practices.

Keep all electrical panels in the hallways locked.

Review the practice of covering window glass into classrooms with the

Safety Committee and the Germantown Police Department.

O. Special Areas

Lock the teacher lounge to prevent access.

Eye wash bottles do not allow long term flushing of eyes.

P. General Exterior

Review classroom numbering on exterior window and prohibiting

weapon signage on exterior doors with the Safety Committee and Board

of Education.

S. Summarization of

Observations and


FIRST TIER

Finalize the Emergency Operations Plan for MacArthur Elementary

School.

Implement an individual classroom management plan.

Provide high-visibility vests and require them to be worn by all staff

supervising students outside of the school building.


Establish expectations to keep classroom doors closed and locked when

students are present.





Page 11 of 11

SECOND TIER

Provide additional interior surveillance cameras.

Ensure the PA and phone systems work efficiently.


Safety and Security

District and Building Leaders demonstrate very strong dispositions and

attention to ensuring and maintaining the safety and security of the

students and staff of the MacArthur Elementary School. This is portrayed

in the commitment to the new construction and openness of this

assessment process.

U. Final Comments Thank you for inviting WSSCA to work with GSD and for the welcome

and assistance we received while assessing your schools. WSSCA looks

forward to continuing to work with GSD and providing high-level

recommendations and resources for those areas noted within this report

once we have completed this project.

Assessment Conducted By: Dan Larsen and Pat Finnemore

Title/Affiliation: Assessor for Wisconsin School Safety Coordinators Association



.

Signature Date

Revised: 100318










Page 1 of 14


Rockfield Dec.7, 2018 12:30

District: German Town School: Elementary Date and Time: pm District School

enrollment: 3926 enrollment: 351 FTE Staff: 30

Grade Levels 3K – 5th Sq. footage: 64,657

Neighborhood Type: Rural Acreage:

Natural and Light, most students ride the bus, well Man-made

Vehicular Traffic: organized. Hazards:

Administrator/Principal: Superintendent – Jeffery Holmes SRO FTE: District – 2 FT E ’s

Assessor(s): Robert Ellis and Brian Koffarnus


Principal - Dr. Dana Croatt, Robert Ellis and Brian Koffarnus



I. Human Action

Criteria Comments

A. Climate The school is located in a rural area with some fencing in place to

establish boundaries and there is signage in place to direct visitor to

the correct location to enter the building.

Messages of reinforcing of positive behavior and achievement were

seen while touring the hallway and classrooms. Also, areas of the

building had student art work openly display.

The building had a single point of entry for all. Students were held

in large group areas and only allowed to enter the academic areas

when the bell rang.

Interior doors near the office could be closed/locked so that parents

could wait in the Cafeteria, away from the rest of the building, at the

end of the day.

Staff were also present and walked with students at passing time.

After lunch, we observed students sitting quietly on a bench in the

hallway waiting for their Teacher to return before they entered the

classroom.

Staff members are required to wear ID badges and we found most

staff to be doing so.

Dr. Croatt described how staff are trained in communications

expectations to help students develop and maintain positive





Page 2 of 14

behaviors and climate. Dr. Croatt has developed the Rockfield Way

as a way to enforce positive behavior with students, Students meet

personally with Dr. Croatt to discuss the situation and to develop a

step by step plan so that behavior is not used again.

As part of the PBIS Tier 2, the schools mental health team will meet

on all referrals and develop a plan based on severity of behavioral

issues. They also track data.

Dr. Croatt has an all school assembly to review the handbook and

there are weekly video announcements. Communications with the

families are electronic.

Rockfield has a School Counselor and they share a Social Worker

with Kennedy Middle School. The Board of Education has made a

strong effort and commitment to have a Specialist in place to assist

with positive relationships with students.

No Bully Zone, building positive relationships, PBIS Policy, Focus

on Character – Kindness Assembly and 7 Habits of a Happy Kid.

The School Counselor works directly with each class on a monthly

behavior topic.

The district has worked to create trusted adult relationships to foster

a positive learning environment. We observed staff student

interaction and it was very positive.

Team Building is in place. Eighth grade students are selected to

return to elementary schools to mentor 5th grade students. Big

Brother/Sisters is available. There are also 3rd grade Pen Pal and

Peer to Peer programs. The German Honor students work with the

elementary students.

A variety of clubs are offered; Kids Club, Lego League and Spanish

Club to name a few and athletic programs are offered.

PBIS is in currently in place, Rockfield is a Distinguished School,

and they also observe Tier 1 and 2 structures.

On tour, we found locksets locked, some active classrooms had the

doors open, others closed.

In unused classrooms, doors were closed and locked.

Lavatories were clean, neat and well maintained.

No vandalism was noted on the interior or exterior of the facility.





Page 3 of 14

As we toured the facility, staff appeared to be looking for our

visitor badges.

Staff we interacted with on tour were friendly and polite.

Students we interacted with on the tour were friendly and polite.

Custodial closets and most electrical boxes were locked.

Criteria Comments

B. Emergency Operations Plan Wis. Statute 118.07). (4) (a) Each school board and the governing

body of each private school shall have in effect a school safety plan.






The Emergency Operations Plan/Protocols are a district-based plan

and does not include site specific plans. The Washington County

Sheriff’s Dept. has police jurisdiction at Rockfield, not sure if

MOU’s are in place or if they were part of the EOP development.

Both Law Enforcement agencies are present for drills and part of the

debriefing.

Rally points have not been established. The message is to just run

and get out if that is the best option.

Reunification site is Kennedy Middle School, we were told it would

take an estimated 15 minutes for buses to arrive at Rockfield.

The EOP calls for the uses of plain language.

The School Counselor is in charge of the building when Dr. Croatt is

out of the building.

All staff and volunteer back ground checks are completed in

conjunction with the district policy.

The district has adopted and trained staff with the ALICE protocols.

Through the review process all staff (Kitchen, Custodians, etc.) have

received updated training on the EOP plan. Other training provided,

fire and intruder protocols.

Bus services are contracted by Riteway and the drivers are not

included in the district training.





Page 4 of 14

Violations of EOP and safety protocols are reviewed by the

administration with the staff members.

Elements of the EOP are not available in the classroom but the lock

down procedure is printed on the back of staff ID’s badge.

PA use is available via the phone system but staff using it to lock

down the building is not part of the current operational protocol.

Emergency number is 911. The phones don’t have any labels for

emergency dialing at this time.

Building use after school is limited to school related functions and

Park and Recreation use with staff present. No weekend activities or

building usage is allowed without prior administrator approval.

Field trips require both administrative and parental approval. When

approved, rosters to include emergency contact information,

medically necessary information, a first aid kit and communication

via cell phone are confirmed.

Criteria Comments

C. Preparation The district empowers staff to react to intruders via ALICE. All staff

have been trained along with some student training, would

recommend training all students based on age and circumstances.

Rally points are not established and have not been practiced. Rally

points should be identified and should be noted in the EOP.

The district should confirm MOU’s are in place with all law

enforcements agencies and reunification sites.

Should also practice or do a table top with Kennedy Middle School

to ensure there is enough space for two schools to function, how

would reunification work with traffic flow, would there be enough

space to serve lunch etc.

The School is built into a hill making it multi-level building, each

level has doors leading to outside for ground access. Area of rescue

for ambulatory students are non-applicable but part of the IEP.

Currently staff does not wear brightly colored vests when on duty

outside.

To Go box is ready and in the office.

First Aid kits are available for recess attendants and the district

nurse keeps them inventoried and stocked.

Criteria Comments





Page 5 of 14


provides the most critical, timely, and effective mechanism for

resisting a threat to schools based on human actions.

The District is working to conform to the OSS requirement on

Adolescent Mental Health training. (we note this must be completed

by the 31 of Aug 2020)

Threat assessment protocols/procedures and training of appropriate

district staff is being done.

The district does have a district wide as well as building specific

safety teams, these core groups they meet to review the district’s

emergency crisis plans during staff meetings.

Medical emergency team members are trained in their roles and

some have been CPR and first aid trained.

A “Sub Folder” is in place for substitute teachers to ensure that

safety, security, and emergency practices are in place at all times.

Administration described how the staff performs the required drills,

documents and debriefs after.

Staff is free to report suspicious activity and irregularities in/near the

facilities.

Administration noted they did not have any concerns with the

surrounding community.

Staff is free to call 911 directly – phones are not labeled.

Current student training for emergencies has been fire, weather

related and lockdown drills have been done.

Criteria Comments

E. Teams and Roles The district does not have a dedicated security person – security

awareness is built into procedures and processes on site.

District - 2 SRO FTE’s

District provided NIMS training for Administrators 2 years ago.

The position and responsibilities of the Chemical Hygiene Officer

comes from the High School.

The principals/superintendent serve as the media contact for

building issues and the superintendent is the spoke person for all

crisis/safety/emergency situations.





Page 6 of 14

The building safety team will debrief after an event.

Rockfield Elementary has a staff representative on the district safety

committee.

Criteria Comments


All drills are performed per the code and documented. (Retention of

records is for seven years).

There is an emergency call buttons in the office and it has been

tested.

The District will provide a written review of the security drills to the

school board per Act 143.

Criteria Comments

G. Visitors and Deliveries The building was equipped with a camera, speaker and buzzer for

visitors. We were not asked any questions or a reason for being at

the school before entering.

Once in the building, we were funneled directly into the office. The

district uses the RAPTOR visitor management system.

The office had a waiting area, where we waited to be escorted to our

meeting location.

Signage was in place to direct visitors to the office.

The seating area is visible to an administrative assistant.

Contractors are required to report to the office.

Mail, FedEx and UPS deliveries are delivered to the school office,

packages are not inspected upon delivery.

Criteria Comments

H. Threat and Risk Assessment Face to Face with a trusted adult relationship.

Drop box is in place by the counselor’s office

See Something Say Something.

They identify destructive behavior and address high and low

frequency behavior. Create case by case plan.

As we toured staff was out and about in the building and interaction

with students looked comfortable and typical.

The district uses information gathered from staff, students and

parents to help drive changes to improve climate and safety.





Page 7 of 14

The Staff has been trained on threat assessment

protocols/procedures.

II. Technology

Criteria Comments

I. Communications Rockfield has some portable radios. They are carried by

administrative staff, counselor, custodians, and some special

educations teachers. They rely on cell phones as their primary

communication tool.

Staff are allowed to dial 911 directly. Phones are not labeled.

The District uses plain language when informing staff of emergency

situations.

Currently no anonymous tip line in place.

The superintendent is the designated as the spokesperson for media

inquiries in regards to crisis/safety/emergency situations.

The district has access to school messenger and they use the school

website when direct communications to parents regarding a school

situation as necessary. The school does have other social media

accounts as well.

Criteria Comments

J. Monitoring and Surveillance There are 14 security cameras on the interior and exterior of the

facility.

Cameras are viewed by administration and retention time is

estimated to be 1 month

Walking tests are currently performed as the system does not cover

the entire exterior/interior of the facility. Staff does stand in the

areas of concern during passing times.

All items related to the camera system – quality of camera and

images, retention time, web access and total number of camera’s are

being reviewed and upgrades are requested.

There is a central alarm monitoring company for the office.

After school events are school organized and staff is present.

Outside groups follow the District USOF policy.

The Custodian secures all areas before they leave.

Criteria Comments

K. Keys and IDs Fob access for staff is limited per the district policy.





Page 8 of 14

An audit is performed of staff keys and fobs. This is part of an end

of the year check out audit.

Staff whose employment has ended are required to turn in keys and

fobs.

There is a weather radio in the office within the building.

The Knox box is located outside the main entrance.

Staff are required to wear a photo ID an most staff were wearing the

district issued ID badge.

III. Infrastructure

Criteria Comments



Exterior access is controlled via a fob system.

There is only point of entry as students and staff arrive in the

morning.

There is good direct line of sight from the office to the main door.

Staff member is positioned in the hall at the entry in the morning.

Also, building staff has a good view of the parking lot and

approaching visitors.

Once in the building, you are funneled into the office and will be

escorted to your destination.

After school sponsored events are staffed by at least one school

employee who is aware of the safety and security procedures.

Outside groups follow district USOF Policy, schools or district staff

are required to be in the building.

There is signage at the other doors to direct visitors to main door.

Criteria Comments

M. General Interior The Sandy Hook Commission Report recommends classroom doors

be lockable from inside the classroom.

New interior doors to section off the academic area are in place.

The interior of the building appeared well maintained. The 80-20

rule for wall coverage was in effect. Maintenance and custodial staff address building maintenance needs

to ensure responses are timely





Page 9 of 14

The building’s cleanliness was apparent and well maintained.

The expectation of locksets being locked was in place.

Some staff taught with the door open, others with it closed.

Maintenance and custodial closets were locked

Most classrooms not in use were locked and secured but we found

one open while on our tour.

Not all electrical panels checked were locked, a couple where

unlocked.

The AED was mounted and access unobstructed.

Classrooms checked had mapping noting egress paths for fire.

The overall environment of the building was great and they

represent student/staff pride and administrative staff expectations

which are the best combination for success.

Criteria Comments

N. Gymnasium The gymnasiums and phy-ed spaces reviewed were clean and neat.

Safety straps were in place on all the backstops.

Lighting was uniform and functional in all phy-ed spaces.

Safety mats were in place and in good condition.

Criteria Comments

O. Special Areas Hallways were well lit and egress maintained.

Common areas had adequate lighting and storage areas had limited

access.

Art and science classrooms were neat and orderly.

Criteria Comments

P. General Exterior The exterior appeared to be well maintained and adhere to

established principles of Crime Prevention Through Environmental

Design.

Window Laminate will be in place as part of the DOJ Grant.

Trees and bushes on and along the property were trimmed to

discourage hiding and climbing. Perimeters are easily determined.





Page 10 of 14

The exterior of the building appeared to have the appropriate

building lighting.

There were street poles in the area that also provide supplementary

lighting for the parking lots.



An obvious strength was the desire of the administrative team

members to improve the safety plans/protocols and procedures.

Student focus was outstanding and included the district’s

willingness to add a full-time counselor to assist with the needs of

the students and to develop programs to be used monthly with the

students which include:

• Mental Health Training

• On site Counselor and shared Social Worker

• PBIS and Friendship Trail

• A large variety of clubs, activities, and athletics are in place.

• Team Building with student mentors.

District administration is very open to changes to improve the

facility, EOP plan, to better site-specific plans and there is apparent

goal of providing a safe, secure and positive environment for the

students and staff.

Staff members were very polite, engaging and friendly.

Knowledge of the surrounding community, a desire to interact and

to be a positive influence in the community were also strengths.


The plan as developed is district wide; further

additions/modifications to make the plan more organized and site

specific should be reviewed.

C. Preparation

We recommend placing the bomb threat call procedure under the

phone for easy access.

Staff are authorized to dial 911.and the PA is in working order.

D. Training

Training is being completed with students and staff. Additional

training is being reviewed and some has already been scheduled.

E. Teams and Roles

Teams and roles have been defined for medical emergency.





Page 11 of 14

F. Drills

Fire, Weather and Lockdown drills are being completed.

Expansion of the drills to include blocking an exit, fire department

review of a drill should be considered.

ALICE is being drilled to provide staff multiple strategies in the

event of an intruder or act of violence in the school


Current visitor system is in place, buzzer camera and phone.

Deliveries are made to the district office and maintenance area.


Threat and Risk Assessment protocols are in place.

Mental Health Specialist and Partners are in place

I. Communications

Staff effectively uses the cell phones to communications on site.

Parent Communication is also in place, newsletters, social media

and the use of School Massager.


There are cameras in place and the County Sheriff Deputies stop by

the school frequently.

K. Keys and IDs

Yearly audit is in place, most staff wear the required ID badge.

L. Building Access

Current visitor system is in place, buzzer camera and phone.

Doors are locked; one point of entry is in place at all times when

students are in the building.

M. General Interior

The facility is very well maintained.

N. Gymnasium

The gym areas are well maintained with the proper safety

equipment in place.

O. Special Areas

The classrooms and spaces we viewed on tour are well maintained.

P. General Exterior

The exterior of the facility is well maintained.

Doors are numbered.





Page 12 of 14


Opportunities for Improvement


Completion and organization of the revised EOP, note revision

dates on plan. Ensure EOP meets all requirements of Act 143.

Seek external sources on individual EOP development. Establish a

stronger working relationship with county government.

Review plan to establish EOP for an Active Threat Situation for the

District’s bussing operations.

Strengthen EOP to contain after school and weekend activities.

Submit plan to higher authority yearly for review and sign off.

Submit plan to Office of School Safety every year per Act 143.

C. Preparation

Enforce the expectation of staff wearing IDs. ID’s should be

displayed in an area defined as from the neck to the waist. Local

law enforcement agencies indicated this zone is acceptable to them

for quick identification of staff.

Have staff working exterior duty wear highly visible vest to identify

them as responsible staff. Doing so provides students and visitors

easy access to assistance, and also serves as a deterrent to anyone

thinking of approaching students at outdoor areas. It clearly

demonstrates that student supervision is present and adequate and

provides emergency providers quick identification of staff at the

sight.

D. Training

Train all staff yearly on appropriate procedures/protocols that align

to their employment/duties. Document all lock down/intruder

training and report findings to higher authority.

Review Sub binder and safety training, if possible, include Subs in

yearly staff training.

Review Epi Pen Training

E. Teams and Roles

Review EOP roles and align to NIMS/ICS terminology where

appropriate. Create layers of responsibility so that coverage is

provided in case of staff absence.

F. Drills

Comply with all required drills per Act 143. Test evacuation to

rally location. Pre-stage reunification supplies at the approved site

as appropriate.





Page 13 of 14


Ask visitors to state who they are and why they are visiting the

building before allowing them to enter.


Establishing tertiary levels of responsibility in threat assessment

team plan/protocols in case of absence.

I. Communications

Review the use of adding more 2-way Radio as a way to

communicate, get input from the SRO local Law enforcement.

Label phones with emergency number. PA Use; it is preferred that

all school staff members have access to and be empowered to

access to school public address system to put the building into

LOCK DOWN (with the proper training by the district).


Add additional cameras as needed to eliminate any and all dead

spots from the “walking test”

K. Keys and IDs

Again, enforce expectation of staff wearing ID. Keep classroom

keys and ID’s separate.

L Building Access

The District has single point of entry already, interior doors in place

to limit access to academic area. Visitor controlled vestibules,

security laminate will be in place per the DOJ grant.

M. General Interior

Secure all maintenance/custodial spaces and keep secured at all

times. Ensure all circuit breaker panels are locked and secured.

Maintain spaces in front of electrical panels/disconnects is kept

clear for 36”. Mount/store maps in hallways for emergency

providers to use during an emergency.

S. Summarization of Observations

and Considerations for Action

Continue the review process to improve safety and security

protocols. Seek exterior and interior partners to work on developing

individual site-specific plans. Use the available resources from local

and county government agencies and the SRO’s.

T. Leadership Disposition to Safety

and Security

The attitudes and dispositions to safety and security that we

observed were outstanding. During our discussions, Dr. Croatt was

open to a continual review of the safety/security procedures used at

Rockfield Elementary. The pride demonstrated by all of those we

met during our visit showed a commitment to facilitate a positive

educational environment and an understanding of safety/security.





Page 14 of 14

U. Final Comments We extend our thanks to the staff and students for allowing us to

meet them and tour their school. Pride in who they are, what they

believe in and their goal to provide a positive educational

environment were unmistakable. We left believing fully in their

aspiration to improve their facility, their commitment to their

students and that they will follow through on improving the facilities

EOP. Also, please thank the Student Group for the Happy Holiday

note and Candy Cane found on my Vehicle door handle, it was a

nice treat for the ride home.

Assessment Conducted By: Robert Ellis & Brian Koffarnus

Title/Affiliation: WSSCA Assessors



Signature Date

Revised: 082518


Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District Facility

safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School Safety, and

The Wisconsin School Safety Coordinators Association (WSSCA).


