166 - Conducting a Training Needs Assessment

8/8/2019 166 - Conducting a Training Needs Assessment

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DoD Lead Agent:Office of the AssistantSecretary of the Army(Installations and

Environment)

Department of DefenseVoluntary Protection Programs

Center of Excellence

Operated by:

Development, Validation, Implementation and

Enhancement of a Voluntary Protection Programs Center ofExcellence (VPP CX) Capability for Department of Defense

(DoD)

Development, Validation, Implementation and

Enhancement of a Voluntary Protection Programs Center ofExcellence (VPP CX) Capability for Department of Defense

(DoD)

Conducting a Training NeedsAssessment


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ObjectivesObjectives

After this training you will be able to: Describe why a training needs assessment is required by

OSHA for VPP

Identify the elements of a training needs assessment

Describe the difference between a training instruction/plan

and the training needs assessment

Identify tools and resources for conducting the training

needs assessment

Describe how to conduct a basic safety and health training

needs assessment


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BackgroundBackground

S&HMS not required by OSHA The critical elements of a S&HMS

are:

Management Leadership and

Employee Involvement, Worksite Analysis,

Hazard Prevention and Control, and

Training for employees, supervisors and managers as

defined by OSHA

An applicant is recognized by OSHA at the Star or

Merit level of VPP for how effective its S&HMS


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Training PlanTraining Plan

Training Plan Written program

Identifies who provides and receives training

States the frequency of training

Describes knowledge/qualification/subject matter expertise or

certification criteria of trainers

Identifies where to obtain training materials

Tells how to track and document completion of training

Tells how to maintain training records Ensures all personnel are provided opportunities to attend

training to increase their knowledge and skills

Instructs how to validate training


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What is TNA?What is TNA?

A tool/process used by the site toidentify the training needs of the

employees, supervisors, and

managers

Not just a comparison to who has done

what

Should ensure a safe work environment

for all employees

Should identify gaps and resources to fillthe gaps

Should help to reduce I/I rates


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Training and SafetyTraining and Safety

In order to have an effective S&HP you must train.

In order to train effectively you need to know:

Who needs to be trained

What training they need When they need to be trained

Why they need to be trained

How they will be trained


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Why do a TNA?Why do a TNA?

Required in one form or another by one or moreof the directives mentioned earlier

Only way to ensure you have identified what is

required at your facility

Shows your employees you are concerned

about their health and welfare

Documented completion required by OSHA if

applying for VPP


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When to do TNAWhen to do TNA

Facility start up BRAC/Mission change

As required by any service directive

As part of the VPP process Establish Planning Board for Training (PBFT) or

review periodically


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Who does TNA?Who does TNA?

Up to the facility unless specifically directed inyour directives

Can be a single person compiling the info

Needs multiple levels on input from others

Establish a team or committee

Designate a leader

Can be combined with regional/command level

process For VPP must be site specific


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Methods of Conducting TNAMethods of Conducting TNA

Most recognized method for conducting aTNA is by Survey

Another survey

More paperwork

Risk not receiving back

No designated method by OSHA

Preview a couple of sample TNA

process


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Sample TNASample TNA


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Sample TNASample TNA


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How to conduct TNAHow to conduct TNA

Determine the site Personnel

Equipment

Billets

Jobs

Contractors

Select a Process

Identify the resources Observe


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Cross Reference ResultsCross Reference Results

celi le re s eet

Co le / i ot les

et u Resource/ ools or s eets

Billet

lo ee

o s

ui entcilit

Reference


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WorksheetsWorksheets

Set up Worksheets Billet

BIL001 Commanding Officer (09571-000-001)

BIL002 HRO (09571-001-003)

BIL003 Administration Supervisor (09571-002-011)

BIL004 Administration Mail Clerk (09571-002-021)

BIL005 Auto Mechanic (09571-012-031)

Employee

ROS001 Jane Doe

ROS002 John Adams ROS003 Bill Smith


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WorksheetsWorksheets

Set up Worksheets Jobs (if different than manpower document)

JOB001 Life Guard

JOB001 Plumber

Equipment EQP001 Lathe

EQP002 Forktruck Sideloader 10,000 Lbs

Building

BDG001 Warehouse Bldg 2332

BDG002 Admin Office Bldg 10

BDG003 Auto Hobby Shop Bldg 137


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Training WorksheetsTraining Worksheets

Set up Training Worksheets HRO

HRO001 Ethics Training

HRO002 New Employee Orientation

HRO003 New Supervisor Training

Safety

SAF001 Hazard Communication

SAF002 Confined Space Program (Program Mgr)

SAF003 Confined Space Program Familiarization

(employees)


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Set up Training Worksheets Work Center/Job

WCJ001 Tool Inventory Control Program

WCJ002 MHE Inspection Program

Security SEC001 Computer Security

SEC002 OPSEC

References

REF001 DODI 6055.1

All employees

ALL001 Required by all Employees


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Set up Training Worksheets VPP

VPP001 Rights Under the OSH Act

VPP002 How to Recognize Hazardous Conditions

VPP003 Safe Work Procedures VPP004 VPP Fundamentals

VPP005 VPP Requirements

VPP006 Signs and Symptoms of Workplace Related

Illnesses

VPP007 Hazards in the Workplace



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Example TableExample Table

Table


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Worksheet RulesWorksheet Rules

Must reference at least one of the other numberidentifiers

ROS003-BIL005-BDG003-SAF001

-WCJ001

-SEC001

Any training that is required by all employees

ALL001-VPP004

One employee is the only one trained to operatea certain piece of equipment

EQP002-ROS002


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What OSHA Will Validate?What OSHA Will Validate?

OSHA Onsite Audit A1. What are the safety and health training

requirements for managers, supervisors, employees,

and contractors?

OSHA required Training Non-OSHA required courses

New work processes, new equipment, and new procedures

as needed

A2. Who delivers the training?

A3. How are the safety and health training needs foremployees determined?


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What OSHA Will Validate?What OSHA Will Validate?

OSHA Onsite Audit A4. Does the site provide minimally effective training to educate

employees regarding the known hazards of the site and their

controls? [Minimum Requirement - must be met to be eligible for

participation in VPP]

A5. What system is in place to ensure that all employees andcontractors have received and understand the appropriate

training?

A6. Who is trained in hazard identification and analysis?

A7. Is training in hazard identification and analysis adequate for

the conditions and hazards of the site? A8. Does management have a thorough understanding of the

hazards of the site? Provide examples that demonstrate their

understanding.


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VPP RequirementVPP Requirement

OSHA required Training (A1 & A3) Example - 29 CFR Pt. 1910, Subpt. E, App. Ch.

XVII (7101 Edition) (5) Training. (i) Before

implementing the emergency action plan, the

employer shall designate and train a sufficientnumber of persons to assist in the safe and orderly

emergency evacuation of employees.

What needs to be in place at your site


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Non-OSHA required courses: (A1 & A3) a. As directed by your site, higher echelon command

instructions, directives, orders, etc., as well as those

covered by 29 CFR 1960

b. Example - MCO 5100.29A, 4. Execution b.(2)(h) Developground safety training curricula to meet the needs of theMarine Corps.

c. Example - MCO 5100.29A, 4. Execution k.(1) (d) Identify

and establish safety billets at all commands and fill them with

appropriately trained personnel.


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New work processes, new equipment, and newprocedures as needed (A1 & A3)

When you get a contract to work on a new piece of

equipment that requires the line to be changed,ensure all personnel receive training appropriate to

maintain a safe work environment to include, new

chemical requirements, PPE requirements, new tool

usage, critical steps, cautions, warnings, handlingequipment, check sheets, etc.


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Where to go for Help?Where to go for Help?

TNA Programs available Consultants to help you do

Check out the internet

How To Conduct a Simple Training Needs

Assessment By Susan M. Heathfield, About.com

http://humanresources.about.com/od/trainingneedsassessme

nt/ht/training_needs.htm


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Where to go for Help?Where to go for Help?

Training Requirements in OSHA Standards andTraining Guidelines

http://www.osha.gov/Publications/osha2254.pdf

DoD VPP CX

Hotline

Implementation Leads


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SummarySummary

In this presentation you learned about: Why a training needs assessment is required by OSHA

for VPP

The elements of a training needs assessment

The difference between a training instruction/plan and

the training needs assessment

Tools and resources for conducting the training needs

assessment

How to conduct a basic safety and health training needs

assessment


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Questions?Questions?

Documents

166 - Conducting a Training Needs Assessment