CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 Council Meeting – 5:45 p.m. 

 Agenda 

 

Agenda Item:                                                     Reference #:  1. Call to Order   

A. Invocation  B. Pledge of Allegiance C. Presentations 

   2. Minutes    

A. August 4, 2016 Council Meeting  1  

Recommendation:  I recommend the Council approve the Minutes of the August 4, 2016 Council Meeting as presented.  

3. Individual Appearances – Agenda Items  4. Council Committees: 

 

Finance Committee  

Personnel Committee  

5. Consent Agenda  

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda and walk‐in Warrants List 

 A.  Program – N/A 

 B. Business 

   1.  Warrants List                                                                                                                  2 

   Recommendation: I recommend the Council approve the Warrants List, in    accordance with the established budgets for each of the expensed items,    as presented. 

2. Proclamation Recognizing September, 2016 as Infant Mortality Awareness Month  3 

   Recommendation: I recommend the Council approve this Proclamation to raise    awareness and recognize September 2016 as Infant Mortality Awareness Month.  

3. Resolution #16–029 Authorizing Amendment to Mobile Apps Contract for Parenting  4 Public Awareness/Education Campaign  

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Recommendation: I recommend the Council approve Resolution #16‐029 authorizing the Chief Executive Officer i) to execute an amendment the contract with Mutual Mobile to extend the funding period of the contract with Mutual Mobile for apps development to March 31, 2017; and ii) to set a $20,000 contingency, with contract amendment(s) as may be needed, all subject to the Council’s annual budget and TRIM process.  

4. Resolution #16‐030 Authorizing Extension and Amendment of the Agreement with   5 Svanaco Inc./AmericanEagle.com  Recommendation:  I recommend the Council approve Resolution #16‐030 authorizing the Chief Executive Officer to: i) execute an amendment(s) to the existing contract with Svanaco, Inc. d/b/a AmericanEagle.com to add Facebook login functionality to the website providing public education and awareness for the universal parenting campaign for an additional amount not to exceed $7,500, effective September 8, 2016; and to revise the funding period of the agreement with Svanaco Inc./AmericanEagle.com through March 31, 2017; and ii) to set a $15,000 contingency, with contract amendment(s) as may be needed, all subject to the Council’s annual budget and TRIM process. 

 6. Non Consent Agenda 

 A.  Business – N/A  B. For Informational Purposes Only – N/A  

7.  Walk‐In Items  8. Chief Executive Officer’s Report 

 9. Legal Reports 

 1. Motion to Adopt 2017 Calendar of Council Meetings (in CEO Report) 

 

Recommendation:  I recommend the Council approve the 2017 Calendar of Council Meetings as outlined in the CEO Report.  

10. Individual Appearances – Non Agenda Items  11. Council Comments  12. Adjournment 

#:   1  

AGENDA ITEM SUMMARY  September 8, 2016 Council Meeting  

AGENDA ITEM:    2A  TITLE:         Minutes – August 4, 2016 Council Meeting  RECOMMENDATION:  I recommend the Council approve the Minutes of the August 4, 2016 Council Meeting as presented.  

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY COUNCIL MEETING  

August 4, 2016, 4:30 p.m.  

MINUTES 1. Call to Order 

 Chair Langowski called the meeting to order at 4:32 p.m.    Present:  Robert M. Avossa, Ed.D.  Thomas Bean  Kathleen Kroll Greg Langowski Debra Robinson, M.D. Thomas P. Weber  Excused: Vince Goodman; Dennis Miles; Thomas E. Lynch; Shelley Vana   A. Invocation  B. Pledge of Allegiance – led by Chair Langowski C. Presentations  

 1.   Palm Beach County Substance Awareness Coalition (PBCSAC) Update – Marsha Guthrie,   Community Planning & Partnership Officer; Jeff Kadel, Executive Director, Palm Beach   County Substance Awareness Coalition 

 Marsha Guthrie, Community Planning & Partnership Officer, introduced Jeff Kadel, Executive Director, Palm Beach County Substance Awareness Coalition (SAC).  She stated that in August, 2015 the SAC had come before the Council to request sustainability funding because in June, 2016 it had lost two major grants.  She stated that the Council had approved funding in the amount of $300,000 over the course of three years, renewable each year, provided that SAC was able to meet the terms of the contract.  She stated that the Council had requested that SAC return to present to the Council after one year in order to share details about performance and whether it was meeting the contractually‐outlined targets.  She stated that SAC had met those targets, and CSC’s funding was to support current operations.  She stated that SAC had maintained its level of current operations to the same degree of quality as always, and that CSC was pleased to be moving forward with the SAC for the upcoming year.  She stated that SAC had informed the Council that it had received a one‐year grant extension, therefore the amount of CSC‐funding expended during the first year had been $37,500.  She stated that the contract was written with the intent that funding would increase for 16/17 to $150,000, and for FY 17/18 it would be $112,500.  Jeff Kadel, Executive Director, thanked the Council for its support.  He stated that there were over 40 Coalitions throughout the State of Florida, and communities that contained a Coalition usually had a lower rate of usage (of substances such as alcohol, tobacco, and 

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marijuana.) He stated that this was proven through the RYBS (Youth Risk Behavior Survey), a survey conducted each year by the CDC.  He stated that they would also follow up from the Florida Youth Substance Abuse Survey, a survey which he would frequently reference throughout his presentation.  Mr. Kadel stated that SAC was the founding member of the Florida Coalition Alliance which is an alliance of 34 different coalitions throughout the state.  He stated that they were members of CADCA (Community Anti‐Drug Coalitions of America) the organization that brings all coalitions together on a national level.  He stated that in this forum they tried to influence policy changes that pertained to drug and alcohol prevention and treatment.  Mr. Kadel stated that the Palm Beach County SAC was formed in 1982 as a response to a cocaine epidemic in South Florida.  He stated that over the past 30 years SAC had taken different forms, and had been under the auspices of United Way, and the Partnership for a Drug‐Free Palm Beach County at different times.  He stated that in 2010 the Board had decided that it needed to be a stand‐alone 501(C)(3).  He stated that they had started out with one grant from DCF for $90,000.  He stated that they had also had the previous drug‐free communities grant through SAMSHA for the first five years, but had failed to renew it for the following five years.  He stated that he had reapplied for the final five years and had been successful in receiving the grant.  He stated that the following year they had been approved for the state DCF “Partnership for Success” grant which had allowed them to expand staffing.  He stated that due to cutbacks staffing was down to three employees, but that they would still be able to produce everything mentioned in the Annual Report.  Mr. Kadel stated that they had begun with only one taskforce (the under‐age drinking prevention taskforce) which had had approximately 30 to 40 members, and they had managed to grow it to become the prevention agency in the county.  He stated that it now had over 200 members, and there were also three other taskforces.  He stated that they were also instrumental in building a coalition in the Glades.  He stated that in addition to being founding members of the Florida Coalition Alliance, he was also the Executive Director of the South Florida Coalition Alliance which included Broward, Dade, Monroe, and Palm Beach Counties.  He stated that he had also been sought to help District I9 with its emerging coalitions in Okeechobee, St. Lucie, etc.  He stated that as they continued to increase their expertise and ability to impact the community, they also shared their information and knowledge to neighboring counties.  Mr. Kadel stated that the SAC’s Vision was outlined in the PowerPoint, and its goals were: 

Reduce underage drinking 

Reduce marijuana use 

Reduce prescription drug misuse. He stated that the final goal had turned into more of an opioid taskforce, they had transitioned into broadening the scope to all opioids instead of just prescription drugs.  Mr. Kadel stated that they worked on emerging issues as they came up.  He stated that when he had presented in 2015 Flakka had been in the news, and they had conducted a 

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large Flakka forum and had convened 200 stakeholders from throughout the community.  He stated that they had developed a community action plan and had initiated strategies outlined in the plan. He stated that Flakka had gone away almost as quickly as it had appeared.  Mr. Kadel stated that SAC did all of its work with partnerships and collaboration, and they tried to develop and initiate data‐driven strategies.  He stated that they were all developed through the strategic planning framework, a framework that was used nationally.  He stated that it was all part of a comprehensive community action plan.  He stated that they utilized their prevention partners to deliver the programmatic elements in the schools and afterschool, and SAC concentrated on environmental strategies.  He stated that the reason was twofold: i) they wanted to be the organization where everyone came together under the prevention umbrella and worked together without the fear that SAC was competing with them for funding dollars; and ii) they believed a comprehensive plan was the better way to go, so while SAC was working on environmental strategies and other things, the programmatic partners could be working on the programmatic end, so making a complete plan.  Mr. Kadel stated that one big strategy over the past four or five years was the school bus prevention poster contest.  He stated that through its partnership with the School District, they were able to present the opportunity to the entire district (one of the few organizations that have access to every kid in the school) and allow the students the opportunity to spend 30 minutes or more thinking about alcohol prevention.  He stated that resources were provided to allow the children to tie their artwork into a fact around underage drinking.  He stated that they typically received 1,000 entries from K through 12, and those were broken down into 3 different segments.  He stated that in 2015 there had been over 50 schools participate, and there had been over 7,000 online votes.  He stated that the six winning entries were put on school buses throughout the county.  He stated that in such a way, 64,000 kids saw the prevention message every single day on their way to and from school. He stated that SAC had a partnership with the South Florida Fair where they had a display, and the 300 top entries were displayed to a total audience of 500,000 people.  He stated that the Rotary worked closely with them, helping them put the artwork on the buses, and the Palm Beach Sheriff’s Office was also a big sponsor.    Mr. Kadel stated that another big strategy was the point‐of‐purchase ordinance which required a sign in every alcohol outlet.  He stated that they were slowly getting each municipality to adopt the ordinance, and that Greenacres and Palm Springs had already done so.  He stated that recent additions were Delray Beach, Boca Raton, and the City of West Palm Beach.  He stated that the sign was not the only element of the ordinance.  He stated that their comprehensive approach included sending the alcohol outlet the sign (putting them in compliance) and also offering them free responsible beverage server training.  He stated that the outlet could hold a class and SAC would send someone in to teach their staff how to responsibly serve.  He stated that they could also offer certificates for online training.  He stated that they were trying to put them into compliance and make them do good business, instead of getting them into trouble. 

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Mr. Kadel stated that adoption of the ordinance was followed up with compliance checks at the local level, in addition to the ABT level (department of Alcoholic Beverage and Tobacco).  He stated that they performed trainings with local police departments on how to conduct compliance checks, and offered the free responsible beverage server trainings for those establishments found out of compliance.  He stated that the PBSO (Palm Beach Sheriff’s Office) was a big supporter, together with the League of Cities.  He stated that 211 was also a partner in the initiative.  He stated that the “877 MEANS 21” was a toll free tip line: any community member throughout the county could call this number to report a store selling alcohol to those under age 21, or report a party where underage drinking was taking place.  Mr. Kadel stated that the ABT divisions in local law enforcement were declining slowly each year with regard to funding, and were therefore not making as many compliance checks.  He stated that they had only conducted checks on 10% of alcohol outlets in 2012, and the percentage was getting smaller each year.  He stated that SAC filled that gap by training local police departments, and offering them compensation to go out and perform compliance checks.  He stated that the number of compliance checks have been going up, there had been 350 in the past year.  He stated that, more importantly, the rate of compliance had continued to increase.  Mr. Kadel stated that one of the main components of the opioid task force was the prescription drug dropbox program.  He stated that SAC had partnered with the Solid Waste Authority (SWA) to offer the dropboxes to any municipality willing to host one.  He stated that all dropboxes currently resided in a local police department or sheriff’s office location.  He stated that when SAC came onboard there had been 9 dropbox locations with a collection volume of 400 lbs of prescription drugs (not including the DEA takeback days); there were now 26 dropboxes throughout Palm Beach County – more than any other county in the entire nation – and they would collect over 8,500 lbs of prescription drugs for the current year.  He stated that it wouldn’t be possible without the cooperation of the local police departments, sheriff’s offices, local communities, and SWA.  He stated that Walgreens had given funding to SAC for handing out the flyers.  Mr. Kadel stated that they had a branded vehicle to make a presence in communities.  It is black and white and is called “Cow” for “Coalition on Wheels”.  He stated that they used these to have conversations with community members and disseminate information, working with local partners.  He stated that one of their best protective strategies for environment factors were the strengthening families’ dinners.  He stated that they handed out information and promoted the idea of the family dinner.  Mr. Kadel stated that one of the biggest parts of SAC was the Teen Coalition in Action, and that they helped SAC set up its youth summits.  He stated that they had undertaken some CADCA training, amongst other trainings, and that peer‐to‐peer training was the most effective way to reach young people.  Mr. Kadel stated that SBIRT was one of the most emerging strategies and it stood for Screening, Brief Intervention, Referral for Treatment.  He stated that he had some data sets 

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which he would attach to the Minutes when they were prepared.  He stated that SBIRT was a universal screening tool that could be used to identify early drug and alcohol abuse, which could be referred for a brief intervention, or, if necessary, to treatment.  Mr. Kadel stated that SAC’s biggest result/measure was the 30‐day use for alcohol abuse for kids aged 12 to 17.  He stated that they looked at county‐wide data, but they only received the data each even year.  He stated that he had unofficial numbers which indicated that SAC had once again made a significant impact in this area.   He stated that, regarding alcohol abuse trends, as perception of harm went up, and parent disapproval went up, youth usage went down.  He stated that they had seen usage decline, binge drinking decline, and the age of early use (first usage/initiation) had gone up.  Mr. Kadel stated that the chart for current alcohol use showed that in 2014 they had been at the lowest point they had been at in the past 10 years.  He stated that he was excited to see the 2016 numbers because early indications showed that there would be another big win in this area, and they could be well on their way to the lowest numbers they had seen in the State of Florida.  Mr. Kadel stated that SAC had 233 active members, and had received over $190,500 in volunteer time, cash, and in‐kind donations.  He stated that the community was very involved with SAC.  Mr. Kadel stated that they followed data on youth prescription drug use, and Palm Beach County’s numbers were very low in this area, below 1.5%.  He stated that this was another reason they were focusing on the bigger, broader opioid problem instead of just focusing on the 12 to 17 year olds.    Mr. Kadel stated that the biggest part of their forward direction was for them to sustain their impact on the community.  He stated that they would continue to increase their collaboration and initiatives, not only with CSC‐funded programs, but with other organizations throughout the community.  He stated that SAC would continue to mentor the Glades.  He stated that they were looking for new opportunities to expand their reach and partnerships.  He stated that in the coming months they would be undertaking doctor training at Bethesda and Jupiter Medical Center regarding the opioid issue.  He stated that they would also be conducting an opioid forum in February, and bring together several hundred stakeholders to flesh out an action plan for the community.  Mr. Kadel stated that in addition to the SAMSHA grant for which they had applied, there was also a STOPACT grant which looked promising.  He stated that there was a new Partnership for Success grant which had recently been approved for the State of Florida; this grant had identified Palm Beach County as authorized to apply for the grant (only five counties were authorized to apply).  He stated that they had wrapped up their contract with the managing entity, and had a three‐year contract with them to sustain the same funding level which they had received for the previous two years.  He stated that there was a new CARA act at the national level which would also create opportunity to pursue additional funding.  He stated 

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that they would continue to look for collaborative initiatives and other less‐traditional opportunities to sustain SAC.  He thanked the Council for its support.  Thomas Bean referred to a slide depicting prescription drug misuse and asked whether it was worth (for clarity’s sake) to redefine it as ‘drug abuse’ to include both illicit and prescription drugs.  Mr. Kadel stated that they typically focused on the 12‐17 year old population but they had found that most prescription drug abusers were from age 24 to 34.  He stated that they were expanding not only to include opioids, prescription and illicit, but also the age range that they typically focused on.  Marsha Guthrie stated that the prescription pill drop locations were also featured in CSC’s Safe Map app.  She stated that despite the fact that CSC was funding SAC to maintain current operations, SAC had shown that they are willing to partner with CSC.  She stated that SAC would attend the Healthy Start Coalition general coalition meeting in September to discuss Heroin use, especially as it related to pregnant women.  She stated that there had been an increased number of infants that had been born substance‐exposed in the community.  She stated that Mr. Kadel and a group of experts would be attending that meeting.  Ms. Guthrie stated that the COW (vehicles) were on the move, and she invited Council members to attend a SAC training, which were well‐recognized and well‐respected in the community.  She stated that SAC were often training in the CSC building, and if Council members would like to attend they could call her or Mr. Kadel to make it happen.  Debra Robinson, M.D. asked Mr. Kadel what the doctors would be trained on.  Mr. Kadel stated that the doctor training would be focused on proper prescribing methods.  He stated that instead of prescribing for 30, 60, or 90 days, or a certain milligram, there may be a reduction in the milligram prescribed, and a reduction in the number of pills prescribed.  He stated that 70% of prescriptions written ended up unused in a medicine cabinet.  He stated that they would be bringing in Dr. Kolodny of the Phoenix House to talk about alternate methods to pain management.  He stated that they would also be bringing in someone from the State to educate and inform about E‐FORCSE (Electronic Florida Online Reporting of Controlled Substance Evaluation Program), the prescription drug monitoring program.  He stated that this was a database where all pharmacies and doctors should check before prescribing or dispensing prescriptions.  He stated that pharmacies were required to check, but doctors were not required to at this time.  Dr. Robinson stated that she had undertaken those trainings multiple times, and that she thought they were required for renewal of a license.   Mr. Kadel stated that, in a brief study, they had found that 87% of pharmacists were using the prescription drug monitoring program, but this number was much less with regard to doctors.  He stated that, to the knowledge of SAC, doctors were not required to use E‐FORCSE; they were required to know about it but not required to utilize it.  He stated that SAC was trying to break down barriers to usage, and possibly training a nurse practitioner to access E‐FORCSE.  He stated that E‐FORCSE had built an online tutorial which they could also use for training.  

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Dr. Robinson stated that what the doctors needed to be trained on was the appropriate way to respond to a patient’s number on the pain scale.  She stated that it was the opinion of learned physicians that much of the opioid crisis had come about because of the pain scale, because the common‐held expectation was that a doctor should make a patient’s pain go to zero.  Mr. Kadel stated that alternatives to an opioid would be a topic of discussion at the training.  He mentioned to Dr. Robinson that he may solicit her to perform a training in the future.  Dr. Robinson stated that it sounded like “mission creep” for SAC because they had previously  focused on the 12 to 17 age group, and were now including secondary care for the young adults with opiate abuse.  Mr. Kadel stated that SAC was only about 6 years old, and when they started their focus had immediately been the 12 to 17 year old age group.  He stated that the data kept suggesting that the abuse rate was higher in the higher age group, and therefore SAC continued to expand its scope.  Dr. Robinson stated that SAC’s involvement with that age group was not in prevention.  Mr. Kadel stated that it was.  He stated that they were hoping that, by educating and informing youth and adults about prescriptions, and educating doctors and nurse practitioners about the pain scale, and with protective factors such as the family dinners, it was all tied together.  He stated that if they continued to reduce the youth alcohol use, then the use of all drugs, illicit or prescription, would be less down the road, therefore it was all preventative.  Dr. Robinson stated that she respectfully disagreed with him.  

2.  Minutes  A. June 23, 2016 Council Meeting   

 A motion by Bean/Robinson to approve the Minutes of the June 23, 2016 Council Meeting as presented was approved by unanimous vote. 

 3. Public Comment – Agenda Items  

 4. Council Committees: 

 

Finance Committee – no report 

Personnel Committee – no report  

5.  Consent Agenda  1. Additions, Deletions, Substitutions  

 2. Items to be Pulled for Discussion – There were no Agenda items pulled for discussion 

purposes.  3. Adoption of the Consent Agenda and Walk‐in Warrants List  

Children’s Services Council of Palm Beach County August 4, 2016 Council Meeting  Page:  8 

160804 Minutes.doc 

A motion by Weber/Avossa to approve the Consent Agenda and Walk‐in Warrants list was approved by unanimous vote.  

A. Program 

1. Sunset of the Fetal Infant Mortality Review (FIMR) Contract with the Health Council of Southeast Florida – For informational purposes only; no action required  

2. Resolution #16‐025 Authorizing an Agreement with the Center for Child Counseling, Inc. for Mental Health Services – Approved by Consent  

3. Resolution #16‐026 Authorizing an Amendment to the Prime Time Palm Beach County Inc. Contract for a Lego League Program Coordinator at Green Mouse Academy – Approved by Consent 

 4. Subcontractors, Quality Improvement Sites (Early Childhood and Afterschool), Staffing – For 

informational purposes only; no action required  

  5.   Resolution #16‐027 Authorizing Agreement with Center for Study of Social Policy (CSSP)      Early Childhood‐ Learning and Innovation Network for Communities (EC‐LINC) – Approved by     Consent 

 B. Business 

 1. Warrants List – Approved by Consent 

   2.   Resolution #16‐028 Authorizing an Agreement with MSL Consulting for the Services of Mike      Levine – Approved by Consent 

 6.  Non Consent Agenda  

A. Business – N/A  B. For Informational Purposes Only – N/A 

 7.  Walk‐In Items – N/A  8.  Chief Executive Officer’s Report  

1. Proposed Millage Rate  Lisa Williams‐Taylor, Ph.D. stated that at the June 23, 2016 Council meeting the proposed Millage rate for FY 16/17 had been .6857, and at that meeting the Council had authorized staff to adjust the Millage rate to provide the same amount of budgeted tax revenue in the event that the final figures that CSC received from the Tax Collector’s office were different.  She stated that the gross 

Children’s Services Council of Palm Beach County August 4, 2016 Council Meeting  Page:  9 

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taxable values had been deemed to be more than anticipated, therefore the Millage rate that will be proposed at the September TRIM hearings would now be reduced to .6833.  

2. Communications Update  

Dr. Williams‐Taylor stated that they were in receipt of the new Family Guides, and to please contact her if anyone needed additional information.  She stated that the CEO Report contained information regarding the new android version of the Safe Map app.  She stated that Family Guides and Safe Map app cards were available, and to please let her know if Council members would like a supply for distribution.  

3. Summer Swimming Celebration  

Dr. Williams‐Taylor stated that this was the second year that CSC had conducted a summer swimming celebration at Lake Lytal pool in West Palm Beach.  She stated that there had been 1,100 people attend the event on July 30th.  She stated that another swimming celebration was held at Pioneer Park in Belle Glade and approximately 600 people attended.  She stated that there had been CSC T shirts distributed to all, in addition to food and free bicycle helmets.  She stated that there had been at least 8 CSC‐funded programs at each event which had handed out programmatic information.  She stated that they had received positive input and feedback.  

9.  Legal Reports   

1. Review of September Council Meeting and TRIM Hearing Dates/Times  

Mr. Sheehan stated that the meeting dates/times for September were as follows: September 8, 2016 – 5:45 p.m. Council meeting, 6:00 p.m. TRIM Public Hearing September 22, 2016 – 5:30 p.m. Council meeting and Prevention Partnerships for Children, Inc. Board Meeting, 6:00 p.m. TRIM Public Hearing.  

He stated that if a quorum was not reached for each meeting, it was a very complicated process that must be undertaken to re‐notice the TRIM hearings.  He stated that it was critical that there were 6 Council members present at each TRIM hearing in September, not including Judge Kroll. 

 

10.  Individual Appearances – Non‐Agenda Items – N/A  

11.  Council Comments       

Thomas Bean stated that Lisa Williams‐Taylor, Ph.D. had been accepted for the upcoming Leadership Palm Beach County class.  He congratulated Dr. Williams‐Taylor. 

 

12.  Adjournment  

The meeting was adjourned at 5:03 p.m.    ________________________________   _________________________________________ Vincent Goodman, Secretary                              Lisa Williams‐Taylor, Ph.D., Chief Executive Officer 

Fiscal Year Pounds

Percentage Increase Boxes

2010 1418 0.02011 1908 35%2012 406 ‐79% Just Sherriff Boxes (Did not participant in DEA NATL. Take back Day2013 1352 233% 21 boxes2014 5393 299% 23 boxes2015 8164 51% 26 boxes2016 8074.4 ‐1% 26 boxes 2017 0 ‐100%

Just Sherriff Pill Boxes  (Includes DEA Natl. Take Back Day)

Pill Drop Collection

14181908

406

1352

5393

8164 8074.4

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

2010 2011 2012 2013 2014 2015 2016

Pill Drop Pounds

Series1

All Providers

Gender Total

 

  

Females: Screened 128

Females: Positive 85

Males: Screened 88

Males: Positive 60

Total Screened 216

Total Positive 14

Race Total  

  

African-American: Screened 72

African-American: Positive 55

Asian: Screened 2

Asian Positive 0

Caribbean: Screened 0

Caribbean: Positive 0

Caucasian: Screened 55

Caucasian: Positive 34

Hispanic: Screened 55

Hispanic: Positive 32

Native American: Screened 0

Native American: Positive 0

Other Screened 14

Other Positive 9

Total:     

Screened 216   

Positive 145     

0

100

200

300

Females:Screened

Females:Positive

Males:Screened

Males:Positive

TotalScreened

TotalPositive

SBIRT Gender Breakdown

Females: Screened Females: Positive Males: Screened

Males: Positive Total Screened Total Positive

0

10

20

30

40

50

60

70

80

SBIRT Race Breakdown

African‐American: Screened

African‐American:Positive

Asian: Screened

Asian Positive

Caucasian: Screened

Caucasian: Positive

Hispanic: Screened

Hispanic: Positive

Other Screened

Other Positive

Screenings  Total 

 

 

Providers Reporting:  7   

Unduplicated Clients Served:  435   

Pre‐Screenings:  228   

Positive Pre‐Screenings:  143   

Full Screenings:  143   

Positive Full Screenings:  104    Brief Intervention Sessions:  979   

Brief Therapy Sessions:  194   

Treatment Referrals:  4   

Treatment Completions:  125   

Follow‐up Screenings:  9   

 

7

435

228143 143 104

979

194

4125

90

200

400

600

800

1000

1200SBIRT Screening

Total

#:   2  

AGENDA ITEM SUMMARY  September 8, 2016 Council Meeting  

  AGENDA ITEM:     5B(1)  

TITLE:   Consent Agenda – Business   Warrants List           CSC STAFF:      Jen Diehl, Chief Financial Officer   RECOMMENDATION:   I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented. 

Children's Services Council

Warrant List

September 8, 2016

Walk-In

Po Num Vendor Name Description Amount

PO-16-1722 Elizabeth Clark Mileage reimbursement $105.30

PO-16-1723 Val-DA-LAR INC Roof cement putty knife sliders repair fabric $82.95

PO-16-1724 Solar Gard Install tint at office glass $145.00

PO-16-1725 American Express CPC Paint 3 gals harmony hearts of palm $71.56

PO-16-1726 Wilson Rowen Locksmiths Replace lever lock & cylinder rekey $343.84

PO-16-1727 United Fire Protection Clean agent in server room - annual $350.00

PO-16-1728 Interline Brands Hard roll towels kitchen roll towels $685.29

PO-16-1729 DebonAir Mechanical Emergency service - refrigerant replacement $621.35

PO-16-1730 American Express CPC Deposit: replacement glass window 1st floor $550.00

PO-16-1731 American Express CPC Paint 5 gals harmony relaxed khaki $123.38

PO-16-1732 American Express CPC Paint 5 gals harmony daydream $106.05

PO-16-1733 Maria A Peralta Mileage reimbursement $115.02

PO-16-1734 Christina Hallyburton Mileage reimbursement $26.08

PO-16-1735 Jennifer Munoz Mileage reimbursement $89.32

PO-16-1736 American Express CPC "The Essentials Of Front Desk Safety & Security" Webinar $149.00

PO-16-1737 Office Depot Office supplies $98.45

PO-16-1738 American Express CPC Roxul Rockboard, Mineral Wool Boards $735.70

PO-16-1739 American Express CPC American Management Webinar Finance Division 9/1-16 $149.00

PO-16-1740 American Express CPC Audit Productivity Conference Regist AAgramonte 9-7/8-16 $379.00

PO-16-1741 PC Solutions & Integration Mounting brackets for recessed ceiling tiles $352.00

PO-16-1742 Lisa Williams-Taylor Mileage reimbursement $83.92

PO-16-1743 Jennifer Diehl Mileage reimbursement $21.98

PO-16-1744 Gold Star Graphic I HomeSafe Reorder Eng-Span-Creole $638.63

PO-16-1745 American Express BTA Johnson & Nelson presenters airfare Equity Summit WPB 10/7/8-16 $703.15

PO-16-1746 Pitney Bowes Reserve Postage added to Machine $498.14

PO-16-1747 Randy Palo Mileage reimbursement $115.13

1

Children's Services Council

Warrant List

September 8, 2016

PO Num Vendor Description Total

PO-16-1624 American Express CPC SCooper hotel for 4th night Confab Intensive Seattle WA 9/18-16 $255.13

PO-16-1625 Val-DA-LAR Nuts bolts bug stop hooks trash bags $26.88

PO-16-1626 American Express CPC Meeting supplies for CEO's Team meeting $113.36

PO-16-1627 Interline Brands Cleaning chemical NABC soap mops $824.37

PO-16-1628 Emerson Network Power Liebert UPS Annual Maintenance & Service $3,675.00

PO-16-1629 American Express BTA LFleischman one way flight Newark NJ for RWood Johnson Foundation meeting 9/1-16 $127.10

PO-16-1630 American Express CPC LWilliams-Taylor for Parking 7/25-16 $6.00

PO-16-1631 American Express CPC Healthy Start Coalition check order $145.49

PO-16-1632 American Express CPC File cabinet keys & control key $27.00

PO-16-1633 American Express CPC SanDisk Replacement SSD $86.94

PO-16-1634 Charles Palo Mileage reimbursement $39.40

PO-16-1635 Gold Star Graphic Triple P Core Rack Cards $536.39

PO-16-1636 Amazon.com HDMI External Video Graphics Adapter for multiple monitors $71.25

PO-16-1637 Mobile Services Group 2000 Baby Wipe containers for OMG group $2,874.73

PO-16-1638 Office Depot Travel calendar & monitor stand for CDavis $32.33

PO-16-1639 Dell Marketing LP 5 Additional monitors keyboards & mice $900.00

PO-16-1640 Regions Bank Annual Administration Fee for Custody Account $2,500.00

PO-16-1641 American Future Systems Keep Up To Date On Payroll $299.00

PO-16-1642 American Express CPC Nurse Family Partnership graduation 2016 @ CWPB Pavillion $1,931.30

PO-16-1643 Burstein Jon Mileage reimbursement $147.80

PO-16-1644 American Express CPC Meeting supplies for CEO's Team meeting $14.99

PO-16-1645 Publix Meeting supplies for CEO's Team Workshop $17.93

PO-16-1646 Publix Meeting supplies for Leadership Roundtable 8/11-16 $26.14

PO-16-1647 Regina Battle Travel reimbursement Minneapolis MN Institute for Equity in Birth Outcomes 8/1-16 $61.36

PO-16-1648 DebonAir Mechanical Furnish & install two parallel 600 v electrical disconnects & feeders to MDPA $31,977.00

PO-16-1650 American Express CPC Council member supplies for VGoodman $158.95

PO-16-1651 American Express CPC Photo Voice Meeting supplies Belle Glade 8/11-16 $199.74

PO-16-1652 American Express CPC MGuthrie registration Child Protection Summit Orlando 9/7-16 $250.00

PO-16-1653 OUTFRONT Media LLC New vinyl artwork for billboards under contract Public Education 8/12/31-16 $8,500.00

PO-16-1654 Marriott West Palm Beach Event Trauma Talks @ Marriott West Palm Beach (includes $500 deposit on amex) $18,000.00

PO-16-1655 Forte Interactive Managed server service 2 year renewal $449.00

PO-16-1656 American Express CPC Equivalent Forward Throw LED Wall Pack 250-BRZ DLC Qualified & Enhanced Optic $339.80

PO-16-1657 Eco-Products Plates & cups for Staff $862.29

PO-16-1658 John Bartosek Travel reimbursement Florida Children's Council Tampa FL 7/18-16 $119.18

PO-16-1659 Beacon Group Inc Healthy Start Coalition Directors & Officers Liability Policy effective 9-18-2016 $2,069.00

PO-16-1660 American Express CPC JBart's registration for the Chamber's Back to School $40.00

PO-16-1661 American Express CPC P-Card & Credit Card Risk in Organizations Webinar - 9/22-16 $199.00

PO-16-1662 The Florida Legislature Law Book 2016 Florida Statutes for TSheehan $300.00

PO-16-1663 Palm Beach Newspaper Legal Ad Public Notice 9-16 TRIM Council Meetings $92.88

PO-16-1664 Gold Star Graphic 1000 Window envelopes $119.84

PO-16-1665 American Express CPC GoDaddy invoice for Strong Minds bulk domain names 1 year renewal $131.36

PO-16-1666 Lisa Williams-Taylor Travel reimbursement Orlando Florida CSC meeting 8/16-16 $243.15

PO-16-1667 Burstein Jon Mileage reimbursement $103.68

PO-16-1668 Palm Beach Newspaper Employment Ads $1,608.00

PO-16-1669 American Express CPC LWilliams-Taylor for parking $1.00

PO-16-1670 American Express CPC LWilliams-Taylor for Parking $7.00

PO-16-1671 Carahsoft Technology Tableau Server-Web Client Interactor-Maintenance FY1617 $1,960.00

PO-16-1672 NonProfit Technologies Prof SVC provided via phone to discuss splitting AP EFT payments 7/13-16 $29.75

PO-16-1673 American Express CPC Bio guard drain cleaner $99.61

PO-16-1674 GoingPlaces Cleaning Barrie A & B Stevenson IT $625.75

PO-16-1675 All Pro Advanced Services Cleaning balconies walkways entry loading windows $996.79

PO-16-1676 DebonAir Mechanical Emergency service too low refrigerant $728.00

PO-16-1677 Sunshine Golf Car Golf car $4,224.00

PO-16-1678 Gen-X Construction Install wall at HR/IT office 154 $4,500.00

PO-16-1679 American Express CPC Exclaimer Signature Software $1,254.00

PO-16-1680 American Express CPC Meeting supplies Program Division Clinic Learning Day $64.26

PO-16-1681 Clear Copy Business cards $80.00

PO-16-1682 Amazon.com Items for Touchpoints training & HR $294.86

PO-16-1683 American Express CPC Deposit for Event Trauma Talks @ Marriott WPB $500.00

PO-16-1684 Capital Office Products Copy paper staff $400.93

PO-16-1685 Solarwinds SolarWinds Server Monitoring Maintenance Renewal $1,127.00

Page 1

Children's Services Council

Warrant List

September 8, 2016

PO Num Vendor Description Total

PO-16-1686 American Express CPC LWilliams-Taylor meeting with JMiranda $24.09

PO-16-1687 American Express CPC PBC Medical Society - Future of Medicine event sponsor $300.00

PO-16-1688 American Express CPC Women's Chamber PR & Brand Awareness $30.00

PO-16-1689 Junction International Translation Services $158.24

PO-16-1690 Delores Haynes Mileage reimbursement $18.30

PO-16-1691 LaNita Sanders LSanders Travel reimbursement Detroit MI NeighborWorks America 8/7-16 $207.97

PO-16-1692 American Express CPC Family scholarly culture & educational success books & schooling in 27 nations $31.50

PO-16-1694 Triple P America Triple P parent resource materials $34,523.50

PO-16-1695 Mobile Services Group Reorder of 5 BRIDGES fence signs $356.54

PO-16-1696 Office Depot Office supplies $530.48

PO-16-1697 Kaeser and Blair Table throws for HMHB, HomeSafe, BRIDGES $1,469.00

PO-16-1698 American Express CPC Meeting Supplies Supervisors Forum $125.11PO-16-1699 Addys Guerra Mileage reimbursement $16.20PO-16-1700 American Express CPC STozzi to pay Amex card amount in dispute 8/5-16 $14.00PO-16-1701 Robert Kurimski Mileage reimbursement $65.29

PO-16-1702 Addys Guerra Mileage reimbursement $20.03

PO-16-1703 Addys Guerra Mileage reimbursement $12.31

PO-16-1704 Addys Guerra Mileage reimbursement $13.39

PO-16-1705 Addys Guerra Mileage reimbursement $18.68

PO-16-1706 Marsha Guthrie Mileage Reimbursement $28.22

PO-16-1707 Amazon.com Name Badge Labels Ribbon for Finance & USB lavalier mic for Communications $1,053.05

PO-16-1708 American Express CPC Great Ideas Initiative 2 days $201.59

PO-16-1709 American Express CPC Charge istock credits for photos to use in public awareness $220.00

PO-16-1711 American Express CPC Community Conversations Meeting Pahokee Recreation Center $100.80

PO-16-1712 American Express CPC QuestionPro Annual License for Program Division $144.00

PO-16-1713 Christine Potter Mileage reimbursement $92.02

PO-16-1714 Addys Guerra Mileage reimbursement $101.10

PO-16-1715 Christine Potter Mileage reimbursement $148.50

PO-16-1716 John Bartosek Mileage reimbursement $27.70

PO-16-1717 American Express CPC Kellogg & Kresge meeting $214.88

PO-16-1718 American Express CPC SCooper Leadership Palm Beach County Focus program $600.00

PO-16-1719 Gold Star Graphic HomeSafe Quarterly Order - Baby Blues 4000 Eng, 600 Span, 150 Creole $549.21

PO-16-1720 Clear Copy HomeSafe quarterly Reorder Better Sleep for Your Baby 4000 Eng 600 Span 150 Creole $982.00

PO-16-1721 MDH Graphic Services HomeSafe quarterly Re-order - Developmental Stages 5000 Eng 1250 Span Create A Loving Bond $3,488.00

PO-17-1 American Express CPC THallyburton hotel Orlando Nat'l Child Black Development Institute 10/1-16 $522.00

PO-17-2 American Express CPC JColeman hotel gas for rental car Nat'l Child Black Development Institute 10/1-16 $572.00

PO-17-3 Avis JColeman rental car Nat'l Child Black Development Institute 10/1-16 $198.86

PO-17-4 American Express CPC LCover hotel Orlando Nat'l Child Black Development Institute 10/1-16 $522.00

PO-17-5 American Express CPC LSanders hotel Orlando Nat'l Child Black Development Institute 10/1-16 $522.00

PO-17-6 American Express CPC KOwers hotel Orlando National Black Child Development Institute 10/1-16 $522.00

PO-17-7 American Express CPC MAbarca registration hotel airport pkg baggage Summit Quality Home Visiting 11/11-16 $817.54

PO-17-8 Board of County Commissioners Interlocal Agreement between OIG and CSC FY1617 $116,191.00

PO-17-9 American Express Year End Event FY1617 $2,880.00

PO-17-10 Judy Goodman, P.A. Public Policy Consulting Services FY16/17 $15,000.00

PO-17-11 American Express CPC GFO Association GAAP Update Webinar JDiehl 11/3-16 $135.00

PO-17-12 American Express CPC ATD Membership LShaw FY1617 $229.00

PO-17-14 MailFinance Blanket PO Postage Machine Lease (Qtrly payments of $696) $2,784.00

PO-17-15 Florida Dept Children & Families Agreement ACCESS employees support outreach for public assistance applications FY1617 $85,356.00

PO-17-16 Barry Telecommunications Airtime Rebroadcast Growing Up Strong Season 3 10/1-11/1-17 $3,150.00

PO-17-17 American Express BTA MAbarca flight Washington DC 11/11 National Summit Quality in Home Visiting $163.20

PO-17-19 Research Triangle Institute Evaluation Child First FY1617 $415,396.33

PO-17-20 Pathways to Prosperity Implementation of Circles FY16/17 $61,238.00

PO-17-21 Boca Raton Housing Authority Funding for Robotics FY16/17 $25,000.00

PO-17-22 Palm Beach County Food Bank Provision & distribution of food to children & families FY16/17 $375,000.00

PO-17-23 Resource Depot Resource Depot Administrative Expense FY16/17 $150,000.00

PO-17-24 United Way PBC Continuous Improvement Initiative FY16/17 $175,000.00

PO-17-25 United Way PBC Nonprofit Legal Assistance FY16/17 $60,000.00

Pending CouncilApproval of Agenda item:

PO-17-18 Svanco Agreement Increase agreement for Faebook login to desktop site & web service 7,500.00

Page 2

Strong Minds Allocations Children's Services Council

Sept 08, 2016

Warrant Payable To Description

TBD15/16 Myra Dixon Reimb Exp Aug - Sept 15/16Strong Minds 371.20TR248KK15/16 Kreative Kids Club Reimb Exp July - Sept 15/16Strong Minds 4,767.60

Allocations Children's Services Council

September 8, 2015

Warrant Payable To Description Amount

683CC15/16 Center for Child Counseling, Inc Reimb Exp Remaining BalCounseling for Parents and Young ChildrenPending

#:   3  

AGENDA ITEM SUMMARY  September 8, 2016 Council Meeting  

 AGENDA ITEM:     5B(2) 

 

TITLE:   Consent Agenda ‐ Business         Proclamation Recognizing September 2016 as Infant Mortality Awareness         Month     CSC STAFF:       Regina Battle, Program Officer; John Bartosek, Chief Communications          Officer  SUMMARY:        

Too many babies die before celebrating their first birthday.  Infant mortality, the death of a child before the first birthday celebration, is a widely accepted measure of a community’s well‐being.  While Palm Beach County’s infant mortality is lower than the statewide average, the rate increased last year and continues to be a major social crisis and health care concern in our State and county.   Infant mortality increased in Palm Beach County and the State in 2015, with 73 infant deaths reported in Palm Beach County – the most since 2011 – and more than 1,400 throughout Florida.  The county’s rate (per 1,000 births) of 4.9 last year is better than the State rate of 6.2, but the trend continues to be particularly alarming for black babies.  In Palm Beach County, the 2015 infant mortality rate was 3.2 per 1,000 births for white children, but nearly triple, 9.1 per 1,000 births, for black children.    Many babies who are born too small, too soon are not only at higher risk for infant mortality but, for those that survive, they are also at higher risk of poor birth outcomes.  Some complications may surface shortly after birth such as problems with breathing or low blood pressure.  Other complications can develop as the child ages.  Infant deaths in Palm Beach County from complications from low birthweight and prematurity increased to 11 from just four in 2014, and these causes last year accounted for 15 percent of the infant deaths in the county.  Children’s Services Council recognizes the importance of designating a time devoted to increasing the public’s awareness that all new parents deserve a healthy, safe and strong future for their baby.  FISCAL IMPACT:   

 

None  RECOMMENDATION:   I recommend the Council approve this Proclamation to raise awareness and recognize September 2016 as Infant Mortality Awareness Month. 

PROCLAMATION

OF CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA

PROCLAIMING SEPTEMBER, 2016 AS

Infant Mortality Awareness Month

WHEREAS, infant mortality – the death of a child before the first birthday – is a

widely accepted measure of a community’s well-being and continues to be a major social

crisis and health care concern in our state and county; and

WHEREAS, infant mortality has increased in Palm Beach County and the State, with

73 infant deaths reported in 2015 in Palm Beach County – the most since 2011 – and more

than 1,400 throughout Florida; and

WHEREAS, significant racial disparities persist for children in their first year of life in

Palm Beach County with the infant mortality rate per 1,000 births for black babies nearly

three times the rate for white babies; and,

WHEREAS, infant deaths from complications from low birthweight and prematurity

increased to 11, or 15 percent, of the infant deaths in Palm Beach County; and

WHEREAS, pre-conception and inter-conception health and early, consistent

prenatal care are proven factors influencing premature birth and low birthweight; and

WHEREAS, Children’s Services Council recognizes the importance of designating a

time devoted to increasing the public’s awareness that all new parents deserve a healthy,

safe and strong future for their baby.

NOW, THEREFORE, BE IT PROCLAIMED BY CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA, assembled in regular session this 8th day of September 2016, that the month of September 2016, in Palm Beach County, is hereby declared as:

Infant Mortality Awareness Month

  The foregoing Proclamation was offered by Council Member __________________ who moved its adoption. The motion was seconded by Council Member _______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen Kroll Gregory A. Langowski Thomas E. Lynch Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber

The Chairman thereupon declared the Proclamation duly passed and adopted this 8th day of September, 2016. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________

Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#:   4  

AGENDA ITEM SUMMARY  September 8, 2016 Council Meeting  

AGENDA ITEM:     5B(3)  

TITLE:   Consent Agenda ‐ Business         Resolution #16–029 Authorizing Amendment to Mobile Apps Contract          with Mutual Mobile for the Parenting Public Awareness/Education          Campaign  CSC STAFF:   Mike Roedel, Digital Communications Administrator; John Bartosek,          Chief Communications Officer  SUMMARY:       

 

On February 25, 2016, the Council approved Resolution #16‐008 authorizing development and launch of mobile apps in support of the Parenting Public Awareness and Education Campaign.  The apps are being developed in conjunction with development of a new website for the campaign under a separate contract.  Due to the time it has taken to finalize the design, coding and coordination between developers for the website and the apps, it is necessary to amend the contract with Mutual Mobile to extend the contract agreement dates through March 31, 2017.  In addition, we are requesting a contingency of $20,000 to cover any unexpected costs of development and avoid potential delays should they arise.  FISCAL IMPACT:   

 

The total additional cost of funding this item is up to $20,000 and the funds to support this agenda item are budgeted in the Communications Division budget in the Public Education line item.  For transparency, we note that the initial contract authorized by Council Resolution #16‐008 in February, 2016 was for $396,500.  RECOMMENDATION:   I recommend the Council approve Resolution #16‐029 authorizing the Chief Executive Officer i) to execute an amendment to the contract with Mutual Mobile to extend the funding period of the contract with Mutual Mobile for apps development to March 31, 2017; and ii) to set a $20,000 contingency, with contract amendment(s) as may be needed, all subject to the Council’s annual budget and TRIM process. 

RESOLUTION #16-029

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AMENDMENT TO MOBILE APP CONTRACT WITH MUTUAL MOBILE,

INC. FOR PARENTING PUBLIC AWARENESS CAMPAIGN

WHEREAS, the Children’s Services Council of Palm Beach County (the Council)

issued a Request for Proposals for creation of smart phone apps to support its universal

parenting campaign; and

WHEREAS, the Council has entered into an agreement with Mutual Mobile, Inc.,

the entity recommended by the RFP team, for creation of such apps; and

WHEREAS, the Council wishes to extend the contract agreement date beyond the

former agreed-upon date of September 30, 2016 through March 31, 2017; and

WHEREAS, the Council wishes to authorize the Chief Executive Officer to amend

the contract as needed by adding up to an additional $20,000 to the contract as a

contingency to cover any unforeseen difficulties during this extension period.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to: i) amend the necessary agreement(s) with Mutual Mobile, Inc. for the work

to create two smart phone apps (Android and iOS) by extending the original agreement

through March 31, 2017, and ii) to add up to an additional $20,000 to the contract as

needed to cover any unforeseen difficulties during this extension period, all subject to the

Council’s annual budget and TRIM process.

The foregoing Resolution was offered by Council Member ___________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 8th day of September, 2016.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ____________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#:   5  

AGENDA ITEM SUMMARY  September 8, 2016 Council Meeting  

AGENDA ITEM:     5B(4)  

TITLE:   Consent Agenda ‐ Business         Resolution #16‐030 Authorizing Extension and Amendment of the           Agreement with Svanaco Inc./AmericanEagle.com   

CSC STAFF:    Mike Roedel, Digital Communications Administrator; John Bartosek, Chief   Communications Officer 

 

SUMMARY:        

Through ongoing planning and technology development of the parenting campaign, we have learned and recognize the value of allowing users to log into the campaign website using their Facebook logins, as they will be able to do with the new campaign apps.  We request approval to authorize the Chief Executive Officer to execute an amendment to the existing contract with Svanaco, Inc. d/b/a AmericanEagle.com to add this website feature prior to launch.  

The mobile apps are being developed to implement social login, or account creation using Facebook. This critical function on the apps makes it easier for users to create accounts and sign in.  To create a consistent user experience across both platforms, website and apps, we plan to add the feature to the website as well.  

In a recent national survey on social media sharing, 86 percent of respondents said they are bothered by the need to create new logins on websites. So we expect this additional functionality, in addition to improving consistency across multiple platforms, will also leverage the ubiquity of Facebook users and will improve access to the campaign website, increasing the likelihood of use.  

In addition, due to the time it has taken to finalize the design, coding, and coordination between developers for the website and the apps, it is necessary to revise Council Resolution #16‐001 to extend the contract agreement dates through March 31, 2017.  Finally, we are requesting a contingency of $15,000 to cover any unexpected costs of development and avoid potential delays should they arise.  

FISCAL IMPACT:   

The total cost of funding this item is not to exceed $22,500 ($7,500 for social login described above and the $15,000 contingency) and the funds to support this agenda item are budgeted in the Communications budget in the Public Education line item.  For transparency, we note that the initial contract for $144,999 authorized in Council Resolution #16‐001 in January, 2016 was also amended through Resolution #16‐018 in May, 2016 by an amount not to exceed $1,500 for Hawk Search functionality on the website.  

RECOMMENDATION:   

I recommend the Council approve Resolution #16‐030 authorizing the Chief Executive Officer to: i) execute an amendment(s) to the existing contract with Svanaco, Inc. d/b/a AmericanEagle.com to add Facebook login functionality to the website providing public education and awareness for the universal parenting campaign for an additional amount not to exceed $7,500, effective September 8, 2016; and to revise the funding period of the agreement with Svanaco Inc./AmericanEagle.com through March 31, 2017; and ii) to set a $15,000 contingency, with contract amendment(s) as may be needed, all subject to the Council’s annual budget and TRIM process. 

RESOLUTION #16-030

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING FACEBOOK LOGIN FUNCTIONALITY TO THE UNIVERSAL PARENTING

PUBLIC AWARENESS CAMPAIGN WEBSITE AND AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH SVANACO INC./AMERICANEAGLE.COM WHEREAS, by Resolution #16-001 the Children’s Services Council of Palm Beach

County (the Council) approved the creation of a dedicated website for its Embrace Each

Day universal parenting campaign; and

WHEREAS, the Council desires to add additional functionality to the website by

adding Facebook login capabilities in an amount not to exceed $7,500; and

WHEREAS, the Council wishes to extend the contract agreement date beyond the

original September 30, 2016 date to March 31, 2017; and

WHEREAS, the Council wishes to authorize the Chief Executive Officer to amend

the contract as needed by adding up to an additional $15,000 to the contract as a

contingency to cover any unforeseen difficulties during this extension period.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to: i) execute the necessary amendments to the existing contract with Svanaca,

Inc. d/b/a AmericanEagle.com to add Facebook login functionality to the universal

parenting public awareness campaign website in an additional amount not to exceed

$7,500; and extend the original agreement to be effective through March 31, 2017; and ii)

add up to an additional $15,000 to the contract as needed to cover any unforeseen difficulties

during this extension period; all subject to the Council’s annual budget and TRIM process.

The foregoing Resolution was offered by Council Member ___________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber

The Chairman thereupon declared the Resolution duly passed and adopted this 8th day of September, 2016.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY

BY: ____________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

    

CEO Report September 8, 2016 

   

       

           

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 CEO Report

1

  Chief Executive Officer Report  

Follow Up from 6/23 Council Meeting  Comprehensive Program Performance Assessment (CPPA)   At the June Council meeting, staff provided an update on the mid‐year CPPA results for our funded providers.  As shared, the program assessment tool, CPPA, has been refined over the last four years.  The focus has moved from reviewing both agency operations and program performance to a review of program operations and program implementation.      In the original tool, the agency level operations and financial functioning represented 33% of the overall score.   Program implementation, data quality and program outcomes represented 67% of the overall score.  In the current CPPA, program implementation, data quality and program outcomes now represent 82% of the CPPA score.   Per request of the Council, staff reviewed the CPPA results of one of the programs from FY 2010‐11 that fell below the 75% threshold (failure to meet minimum expectations or scoring in the “red”) against the current version of CPPA.   The program still fell below the 75% threshold using the current version of CPPA.    

 State/National Recognition  Children's Services Council of Palm Beach County was featured this month in an Urban Institute report for the US Partnership on Mobility from Poverty.  The final report, Building Blocks and Strategies for Helping Americans Move Out of Poverty, has been published and can be found at http://www.urban.org/sites/default/files/alfresco/publication‐pdfs/2000905‐Building‐Blocks‐and‐Strategies‐for‐Helping‐Americans‐Move‐Out‐of‐Poverty.pdf.  CSC is highlighted for its work in developing a more‐effective and integrated local early childhood system of care for children and families, which includes components such as early intervention, parenting support, health services, and high‐quality child care and early learning.  

 Economic Forum  The Central Palm Beach County Chamber of Commerce hosted an Economic Forum Luncheon titled The Importance of Early Childhood Education.  This event took place on Thursday, August 18, and panelists included: Dr. Robert Avossa, Palm Beach County School District; Dave Lawrence, Jr., the Children’s Movement of Florida; Warren Eldridge, Early Learning Coalition; and Dr. Lisa Williams‐Taylor.  The conversation focused on the benefits of early learning in setting our students up for long‐term success.  The Central Palm Beach County Chamber of Commerce collected school supplies that were donated to Red Apple School Supplies. Our staff contributed by donating approximately 250 boxes of crayons. 

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 CEO Report

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 Great Ideas Initiative Update  In January 2016, the Council approved the creation of the Great Ideas Initiative (GII). The purpose of the GII is to use a portion of CSC’s current‐year under‐expenditures to provide one‐time funding to nonprofit organizations providing services to children and families in Palm Beach County. In June, CSC made notice of the availability of GII funding and conducted widespread outreach efforts. In July, CSC received applications from 132 organizations interested in securing funding in one of the following categories: Essential Services; Supplies/Equipment; Community Outreach/Engagement; Capacity Building; or Capital Improvements (for directly funded CSC providers).    Maximum funding is $25,000 per organization (with the exception of the Capital Improvement category which has a $50,000 maximum funding amount with a 50% match component for any amount over $25,000). Funding must be spent within one year of award.  A GII review team comprised of 7 CSC staff representing a cross section of departments within CSC will be evaluating the proposals and making recommendations for funding in early‐mid September. A list of the grantees will be provided to the Council at its September 22nd meeting.  

Communications Update  School Attendance Billboards  

             

 With the start of the school year in August, Children’s Services Council created billboards to emphasize consistent school attendance. Often, families grow concerned only about students who miss consecutive days of school. But even occasional absences can be just as disruptive as they can add up quickly – just two to three days a month can add up to nearly 10 percent of the school year. Studies show many children who miss too many days in kindergarten and first grade can struggle academically in later years. They often have trouble mastering reading by the end of third grade. So preschool and kindergarten is a great time to start building a habit of good attendance, and our goal is to emphasize that message for all families.  

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 CEO Report

3

School attendance is also one of the pillars of the Grade Level Reading Campaign. Hedy Chang, executive director of the national Attendance Works national and state initiative, will present on reducing chronic absenteeism, from 9:30 a.m. to 1:30 p.m. on Thursday, September 29, 2016, at Children’s Services Council. We ask that you help promote that meeting through your own networks.  

Children’s Services Council maintains a dozen billboards throughout the county to boost public awareness and education on our goals and child outcomes. We rotate the messages every few months to keep them fresh and to highlight current topics or campaigns, and are pleased to share the above images. Digital Communications Administrator Mike Roedel and PIO Shana Cooper designed the billboards.  

Healthy Safe & Strong Fund 2016  Children’s Services Council’s Healthy Safe & Strong Fund assists groups in sponsoring public awareness events, conferences and community outreach activities for children and families in Palm Beach County. This year, we’re pleased to report that we approved more applications (27) than in the previous two fiscal years combined (18).  

To improve use of the Healthy Safe & Strong Fund, we made two important changes this year. First, we increased the maximum amount available, to $2,500 from $2,000.  Second, we reduced the lead time for approval by streamlining the approval process within Communications Division. We are delighted with the improved results.  

While some of the applications are repeated year to year, we were able to work with several new events and organizations this year. Among new events are Walk This Way (pedestrian safety event for school children), The Cruelty Connection (linking community violence and animal abuse), The Safety Box for Children with ADS (related to prevention of wandering) and I Love Pahokee Day. In addition, we partnered with a number of groups that have not participated in the Healthy Safe & Strong Fund in the past. Among them are El Sol, Jupiter’s Neighborhood Resource Center; the Haitian Foundation; Palm Beach Atlantic University; and the FAU Foundation.  

The public awareness events/ activities using the Fund must plan to reach a minimum of 100 people and include a marketing/public relations plan, distribution plan and an itemized budget. Example areas of focus for this fund include child safety, child development, parenting education, cultural events, literacy, and school readiness activities. These funds are intended to support organizations’ activities and efforts that do not fit within the funding parameters of Children’s Services Council, but support the Council’s goals. No organization may be awarded more than $2,500 in the fiscal year. Communications Director Christy Potter manages the Fund applications and awards.  

Family Guide Update  We mentioned publication of the Family Guide last month and want to provide an update. Of the 57,500 copies printed, 92 percent of them – more than 52,000 – have been delivered. We included Family Guide publication in the Monday Morning Update in mid‐August, and received 40 requests for more copies (All have since been delivered.)  

Overall, Family Guides were delivered to 503 sites, including 201 Strong Minds sites, 108 elementary schools, 31 charter schools and 18 Palm Beach County Sheriff’s Office locations. The two largest requests came from PBSO and Healthy Mothers, Healthy Babies – our prenatal entry agency.   

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 CEO Report

4

 Communications Specialist Jon Burstein updated the guide in the spring, coordinated the RFP for printing and distribution, and personally delivered thousands of the Guides to providers and partners.  

Proposed 2017 Calendar of Council Meetings 

Notice of Council Meetings ‐ 2017  

The Children’s Services Council of Palm Beach County holds public meetings the fourth Thursday of each month beginning at 4:30 p.m. with exceptions as noted below: 

 

January 26, 2017 February 23, 2017 

March 30, 2017* (*5th Thursday) April 27, 2017 – 2017/2018 Planning Session* 

April 27, 2017* May 25, 2017 June 22, 2017 

July, 2017 – no Council meeting August 3, 2017 

1st September Council meeting/TRIM hearing – date not yet determined 2nd September meeting Council/TRIM hearing – date not yet determined 

October 26, 2017 November, 2017 – no Council meeting 

December 7, 2017  

All meetings are held at the Council’s offices ‐ Ebbole Room, 2300 High Ridge Road, Boynton Beach.  

*Monthly Council meeting preceded by CSC’s Annual Planning Session – Thursday, April 27, 2017, 4:00 p.m. to 6:00 p.m. (followed by Council meeting beginning at 6:00 p.m.) 

 

If any person decides to appeal any decision of the Council at these meetings, that person will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made, which record 

includes the testimony and evidence upon which the appeal is to be based. 

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY September 8, 2016 CEO Report

5

Employee Service Awards  

 

 

CSC congratulates Jackie Vistein (above L), Administrative Assistant III, and Cheri‐Beth Olavarria (above R), Administrative Assistant II, on achieving 15 years (each) of service to CSC. 

 

 

 

CSC congratulates Robert Kurimski, Chief Technology Officer, on achieving 5 years of service to CSC. 

   

 

TRIM PUBLIC HEARING September 8, 2016 – 6:00 p.m. 

         

1

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY  

TRIM PUBLIC HEARING, SEPTEMBER 8, 2016  

 

 COVER PAGES      Agenda & Synopsis of Exhibits  

   EXHIBIT I  Certification of Taxable Value/Independent Special District 

Maximum Millage Levy Calculation Preliminary Disclosure ______________________________________________________________________________  EXHIBIT II  Comparison of Proposed 2016‐2017 Budget to Approved 

2015‐2016 Annual Budget   ______________________________________________________________________________  EXHIBIT III        Proposed 2016‐2017 Annual Budget by Fund ______________________________________________________________________________  EXHIBIT IV  Proposed 2016‐2017 Annual Budget by Division 

(General Fund) ______________________________________________________________________________  EXHIBIT V        Notes         ______________________________________________________________________________  EXHIBIT VI        Proposed TRIM Advertisement                        

2

 CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY 

 TRIM PUBLIC HEARING 

September 8, 2016, 6:00 p.m.  

2300 High Ridge Road, Boynton Beach, FL  

AGENDA   1.  CALL TO ORDER  2.  AGENDA    A.  Additions, deletions, substitutions   B.  Adoption  3.  2016‐17 TENTATIVE BUDGET    A.  Percent increase above roll‐back rate 9.50%   B.  Presentation   C.  Public Comment   D.  Review  4.  2016‐17 TENTATIVE MILLAGE RATE ‐ .6833    A.  Review   B.  Public Comment   C.  Tentative Adoption  5.  TENTATIVE ADOPTION OF 2016‐17 BUDGET    A.  Tentative adoption of 2016‐17 budget    6.  ANNOUNCEMENT OF FINAL TRIM HEARING – SEPTEMBER 22, 2016 – 6:00 P.M.  7.  PERCENT BY WHICH PROPOSED MILLAGE RATE IS MORE THAN THE ROLL‐BACK RATE – 

9.50%  8.  ADJOURNMENT 

3

CERTIFICATION OF TAXABLE VALUEDR-420 R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

Year : County :

Principal Authority : Taxing Authority :

SECTION I : COMPLETED BY PROPERTY APPRAISER

1. Current year taxable value of real property for operating purposes $ (1)

2. Current year taxable value of personal property for operating purposes $ (2)

3. (3)Current year taxable value of centrally assessed property for operating purposes $

4. (4)Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $

5. (5)Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.)

$

6. (6)Current year adjusted taxable value (Line 4 minus Line 5) $

7. (7)$Prior year FINAL gross taxable value from prior year applicable Form DR-403 series

8. (8)Does the taxing authority include tax increment financing areas? If yes, enter number of worksheets (DR-420TIF) attached. If none, enter 0

Number

9. (9)NumberDoes the taxing authority levy a voted debt service millage or a millage voted for 2

years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0

SIGN

HERE

Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.

Date :

SECTION II : COMPLETED BY TAXING AUTHORITY

If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-.

10. Prior year operating millage levy (If prior year millage was adjusted then use adjusted millage from Form DR-422) (10)per $1,000

11. (11)Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000) $

12. (12)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIF forms)

13.

14.

(13)

(14)

Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $

$Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms)

15. (15)$Adjusted current year taxable value (Line 6 minus Line 14)

16. Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) per $1000 (16)

17. (17)per $1000Current year proposed operating millage rate

18. (18)

$

Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided by 1,000)

Continued on page 2

YES NO

YES NO

Signature of Property Appraiser:

PALM BEACH

101,954,052

163,400,467,882

✔

0.6677

142,672,040

2,108,788,189

2016

Print Form

0.6240

Electronically Certified by Property Appraiser

Children's Services Council

113,092,475

0

6/29/2016 8:32 AM

9,719,960,310

0

155,646,623,721

152,694,401,056

163,400,467,882

PALM BEACH CHILDREN'S SERVICES

0

101,954,052

✔

0.6833

165,509,256,071

0

Reset Form

4

DR-420 R. 5/12 Page 2

19. TYPE of principal authority (check one)County Independent Special District

(19)Municipality Water Management District

(20)20.Applicable taxing authority (check one) Principal Authority Dependent Special District

MSTU Water Management District Basin

21. (21)Is millage levied in more than one county? (check one) Yes No

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE - SIGN AND SUBMIT

22. (22)$

Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR-420 forms)

23. Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000) (23)per $1,000

24. (24)$Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 1,000)

25. (25)$Enter total of all operating ad valorem taxes proposed to be levied by the principal taxing authority, all dependent districts, and MSTUs, if any. (The sum of Line 18 from all DR-420 forms)

(26)Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied by 1,000)

per $1,000

(27)Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line 23, minus 1, multiplied by 100)

%

S

I

G

N

H

E

R

E

Taxing Authority Certification

I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.

Date :

Title : Contact Name and Contact Title :

Mailing Address : Physical Address :

City, State, Zip : Phone Number : Fax Number :

Instructions on page 3

First public

budget hearing

Date : Time : Place :

27.

26.

Signature of Chief Administrative Officer :

9.50

6:00 PM EST

LISA WILLIAMS-TAYLOR PH.D, CEO

BOYNTON BEACH, FLORIDA 33426

✔

0.6833

✔

2300 HIGH RIDGE ROAD

113,092,475

101,954,052

9/8/2016

✔

5617407000

JENNIFER DIEHL, CFO

103,277,776

5618351956

Electronically Certified by Taxing Authority

2300 HIGH RIDGE ROAD

2300 High Ridge Road Boynton Beach Florida 33426

7/27/2016 1:22 PM

0.6240

5

MAXIMUM MILLAGE LEVY CALCULATION

PRELIMINARY DISCLOSURE For municipal governments, counties, and special districts

DR-420MM-P R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

Year: County:

Principal Authority : Taxing Authority:

1. (1)Is your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years? Yes No

IF YES, STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.

2. (2)per $1,000Current year rolled-back rate from Current Year Form DR-420, Line 16

3. Prior year maximum millage rate with a majority vote from 2015 Form DR-420MM, Line 13 per $1,000 (3)

4. (4)per $1,000Prior year operating millage rate from Current Year Form DR-420, Line 10

If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5.

Adjust rolled-back rate based on prior year majority-vote maximum millage rate

5. (5)Prior year final gross taxable value from Current Year Form DR-420, Line 7 $

6. (6)$Prior year maximum ad valorem proceeds with majority vote (Line 3 multiplied by Line 5 divided by 1,000)

7. (7)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR-420 Line 12

8. (8)Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $

9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ (9)

10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) per $1,000 (10)

Calculate maximum millage levy

11. (11)Rolled-back rate to be used for maximum millage levy calculation (Enter Line 10 if adjusted or else enter Line 2) per $1,000

12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions) (12)

13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) (13)per $1,000

14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) per $1,000 (14)

15. Current year proposed millage rate per $1,000 (15)

16. (16)Minimum vote required to levy proposed millage: (Check one)

a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17.

b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.

c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

17. The selection on Line 16 allows a maximum millage rate of (Enter rate indicated by choice on Line 16) (17)per $1,000

18. (18)Current year gross taxable value from Current Year Form DR-420, Line 4 $

Continued on page 2

PALM BEACH2016

152,694,401,056

0.7754

✔

0

✔

0.6677

118,399,239

Print Form

0.6833

165,509,256,071

1.0375

118,399,239

0.7246

PALM BEACH CHILDREN'S SERVICES

163,400,467,882

0.8270

Children's Services Council

0.7246

0.7518

0.7518

Reset Form

0.6240

6

DR-420MM-P R. 5/12 Page 2

19. Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000) (19)$

20. (20)Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000) $

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE. SIGN AND SUBMIT.

21. Enter the current year proposed taxes of all dependent special districts & MSTUs levying a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P) $ (21)

22. Total current year proposed taxes (Line 19 plus Line 21) (22)$

Total Maximum Taxes

23. (23)Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P) $

24. Total taxes at maximum millage rate (Line 20 plus Line 23) (24)$

Total Maximum Versus Total Taxes Levied

25. Are total current year proposed taxes on Line 22 equal to or less than total taxes at the maximum millage rate on Line 24? (Check one) YES NO (25)

S I

G N

H E R E

Taxing Authority CertificationI certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.

Signature of Chief Administrative Officer : Date :

Title : Contact Name and Contact Title :

Mailing Address : Physical Address :

City, State, Zip : Phone Number : Fax Number :

Complete and submit this form DR-420MM-P, Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value.

Instructions on page 3

Taxing Authority :

124,429,859

Electronically Certified by Taxing Authority

0

Children's Services Council

2300 HIGH RIDGE ROAD

0

BOYNTON BEACH, FLORIDA 33426

113,092,475

✔

113,092,475

7/27/2016 1:22 PM

124,429,859

LISA WILLIAMS-TAYLOR PH.D, CEO

2300 HIGH RIDGE ROAD

5617407000 5618351956

JENNIFER DIEHL, CFO

7

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

PROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

2015/16 2016/17 INCREASE %APPROVED

BUDGETPROPOSED

BUDGET(DECREASE) DIFFERENCE

INCREASE (DECREASE)

REVENUES

AD VALOREM TAXES 102,176,959$ 113,092,475$ 10,915,516$ 10.68%GRANT INCOME Palm Beach County Head Start Match 3,100,000 2,100,000 (1,000,000) -32.26% JPB Foundation 250,000 250,000 - 100.00% Department of Health/Agency for Health Care Administration 3,630,806 3,094,966 (535,840) -14.76%

Sub-Total Grant Income 6,980,806 5,444,966 (1,535,840) -22.00%

INTEREST INCOME 300,000 400,000 100,000 33.33%INCOME FROM TENANTS 70,000 70,000 - 0.00%OTHER INCOME 100,000 100,000 - 0.00%CASH BALANCES BROUGHT FORWARD 14,843,281 9,076,761 (5,766,520) -38.85%

TOTAL 124,471,046$ 128,184,202$ 3,713,156$ 2.98%

EXPENDITURES

CHILDREN'S PROGRAMS Direct Services 100,696,792$ 104,001,628$ 3,304,836$ 3.28% Support Services 9,771,341 9,413,838 (357,503) -3.66%

Sub-Total Children's Programs 110,468,133 113,415,466 2,947,333 2.67%

ADMINISTRATIVE EXPENSES 5,342,146 5,218,109 (124,037) -2.32%CAPITAL EXPENDITURES 250,000 350,000 100,000 40.00%NON OPERATING EXPENSES Palm Beach County Property Appraiser Fees 772,645 783,812 11,167 1.45% Palm Beach County Tax Collector Fees 2,029,274 2,262,191 232,917 11.48%

Sub-Total 2,801,919 3,046,003 244,084 8.71%

CONTINGENCY 500,000 500,000 - 0.00%

SUB-TOTAL EXPENDITURES 119,362,198 122,529,578 3,167,380 2.65%RESERVE FOR UNCOLLECTABLE TAX 5,108,848 5,654,624 545,776 10.68%

TOTAL 124,471,046$ 128,184,202$ 3,713,156$ 2.98%

PROPOSED MILLAGE RATE: 0.6833

Exhibit II8

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

PROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

REVENUES

AD VALOREM TAXES 113,092,475$ 90.16% ‐                             0.00% 113,092,475$ 88.23%GRANT INCOME Palm Beach County Head Start Match 2,100,000 1.67% - 0.00% 2,100,000 1.64% JPB Foundation 250,000 0.20% - 0.00% 250,000 0.20% Department of Health/Agency for Health Care Administration 3,094,966 2.47% - 0.00% 3,094,966 2.41%

Sub-Total Grant Income 5,444,966 4.34% - 0.00% 5,444,966 4.25%

INTEREST INCOME 400,000 0.32% - 0.00% 400,000 0.31%INCOME FROM TENANTS 70,000 0.06% - 0.00% 70,000 0.05%OTHER INCOME 100,000 0.08% - 0.00% 100,000 0.08%TRANSFER IN (OUT) (2,742,285) -2.19% 2,742,285 100.00% - 0.00%

CASH BALANCES BROUGHT FORWARD 9,076,761 7.24% - 0.00% 9,076,761 7.08%

TOTAL 125,441,917$ 100.00% 2,742,285$ 100.00% 128,184,202$ 100.00%

EXPENDITURES

CHILDREN'S PROGRAMS

Direct Services

Program Services 99,179,343$ 79.06% 2,742,285$ 100.00% 101,921,628$ 79.51% Special Funds and Other 95,000 0.08% - 0.00% 95,000 0.07% Public Education/Awareness 1,985,000 1.58% - 0.00% 1,985,000 1.55% Sub-total Direct Services 101,259,343 80.72% 2,742,285 100.00% 104,001,628 81.13%

Support Services

Programmatic Support Expenses 9,413,838 7.50% - 0.00% 9,413,838 7.34% Sub-total Support Services 9,413,838 7.50% - 0.00% 9,413,838 7.34%

Sub-Total Children's Programs 110,673,181 88.23% 2,742,285 100.00% 113,415,466 88.48%

ADMINISTRATIVE EXPENSES 5,218,109 4.16% - 0.00% 5,218,109 4.07%CAPITAL EXPENDITURES 350,000 0.28% - 0.00% 350,000 0.27%NON OPERATING EXPENSES Palm Beach County Property Appraiser Fees 783,812 0.62% - 0.00% 783,812 0.61% Palm Beach County Tax Collector Fees 2,262,191 1.80% - 0.00% 2,262,191 1.76%

Sub-Total Non Operating Expenses 3,046,003 2.43% - 0.00% 3,046,003 2.38%CONTINGENCY 500,000 0.40% - 0.00% 500,000 0.39%

SUB-TOTAL EXPENDITURES 119,787,293 95.49% 2,742,285 100.00% 122,529,578 95.59%

RESERVE FOR UNCOLLECTABLE TAX 5,654,624 4.51% - 0.00% 5,654,624 4.41%

TOTAL 125,441,917$ 100.00% 2,742,285$ 100.00% 128,184,202$ 100.00%

MILLAGE RATE: 0.6833

FOR CHILDREN, INC. TOTAL BUDGET

GENERAL FUND SPECIAL REVENUE FUND

PREVENTION PARTNERSHIPS 2016 - 2017

EXHIBIT III9

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

PROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

Executive  Talent &  Finance Program Communications Information  TOTALSExpenses Administration Operations Services Management

SALARIES 405,538           989,088           1,062,315        3,536,539          620,289               1,298,339            7,912,108           ‐                           

TEMPORARY PERSONNEL ‐                        ‐                        ‐                        15,000              ‐                            ‐                            15,000                 ‐                           

FRINGE BENEFITS ‐                              A. FICA 19,411             61,324             65,864             217,518             36,826                  78,463                  479,406                 B. FICA MED 5,880               14,342             15,403             51,280              8,994                    18,826                  114,725                 C. FL Unemployment 811                   1,978               2,125               7,073                1,241                    2,597                    15,825                    D. Workers' Comp 642                   2,782               3,210               10,700              1,712                    3,210                    22,256                    E. Health Plan 86,576             230,527           273,186           1,061,797          172,860               366,950               2,191,896              F. Retirement 57,526             152,178           137,541           447,824             75,830                  158,164               1,029,064              G. Long Term Disability 1,200               3,826               3,929               15,123              2,374                    3,624                    30,076                    H. Tuition Reimbursement 65,000             ‐                        ‐                         ‐                            ‐                            65,000                    J. Retirement Health Savings 3,355               14,540             16,777             55,924              8,948                    16,777                  116,321                 K. Short Term Disability 972                   3,176               3,258               12,072              1,964                    2,988                    24,429                    L. Other Fringe Benefits 3,600               15,600             18,000             60,000              9,600                    18,000                  124,800              Total Fringe Benefits 179,973           565,273           539,292           1,939,311          320,349               669,599               4,213,797           

TOTAL PERSONNEL 585,511           1,554,362        1,601,606        5,490,850          940,638               1,967,938            12,140,905         

TRAVEL   A. Local Mileage 1,500               200                   1,850               5,500                3,000                    400                       12,450                    B. Staff Development / CSC Business‐Related Travel 12,000             35,000             27,500             100,000             18,000                  12,000                  204,500                 C. Council Member Travel 2,000               ‐                        ‐                        ‐                         ‐                            ‐                            2,000                      D. Business Expense 3,000               ‐                        ‐                        ‐                         ‐                            ‐                            3,000                   TOTAL TRAVEL 18,500             35,200             29,350             105,500             21,000                  12,400                  221,950              

BUILDING SPACE   A. Maintenance & Security 11,538             49,999             57,693             192,309             30,769                  57,692                  400,000                 B. Utilities 4,615               20,001             23,077             76,922              12,308                  23,077                  160,000                 C. Emergency Maintenance Fund 1,442               6,250               7,211               24,039              3,846                    7,212                    50,000                    D. Quantum Park Fees and Assessments 346                   1,499               1,731               5,770                923                       1,731                    12,000                    E. Real Estate Taxes Quantum Park 1,731               7,500               8,653               28,847              4,615                    8,654                    60,000                 TOTAL BUILDING SPACE 19,672             85,249             98,365             327,887             52,461                  98,366                  682,000              

COMMUNICATIONS   A. Telecommunications 1,442               6,250               7,211               24,039              3,846                    7,212                    50,000                    B. Postage ‐                        ‐                        15,000             ‐                         ‐                            ‐                            15,000                        2016 Tax Notices ‐                        7,600               ‐                         ‐                            ‐                            7,600                          Total Postage ‐                        ‐                        22,600             ‐                         ‐                             ‐                             22,600                 TOTAL COMMUNICATIONS 1,442               6,250               29,811             24,039              3,846                    7,212                    72,600                 

PRINTING & SUPPLIES   A. Supplies 1,154               5,001               5,769               19,230              3,077                    5,769                    40,000                    B. Meeting Supplies 1,400               5,200               300                   5,000                750                       200                       12,850                    C. Computer Supplies ‐                        ‐                        ‐                         ‐                            20,000                  20,000                    D. Printing  100                   250                   350                   1,750                75,000                  100                       77,550                    E. Photography/Video ‐                        ‐                        ‐                         50,000                  ‐                            50,000                 TOTAL PRINTING & SUPPLIES 2,654               10,451             6,419               25,980              128,827               26,069                  200,400              

Exhibit IV 10 0

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

PROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

Executive  Talent &  Finance Program Communications Information  TOTALSExpenses Administration Operations Services Management

OTHER EXPENSES   A. Purchase of Service       1. Legal 35,000             ‐                        ‐                        ‐                         ‐                            ‐                            35,000                        2. Audit ‐                        60,400             ‐                         ‐                            ‐                            60,400                        3. Consulting 10,000             50,000             ‐                        200,000             25,000                  25,000                  310,000                     4. Inspector General Fee 58,095             58,096             ‐                         ‐                            ‐                            116,191                B. Insurance 220,000           ‐                        ‐                        ‐                         ‐                            ‐                            220,000                C. Staff Development ‐ In House 50,000             ‐                        ‐                         ‐                            ‐                            50,000                   D. Dues 130,000           6,800               2,700               5,000                2,000                    500                       147,000                E. Background Checks/Fingerprinting 2,000               ‐                        ‐                         ‐                            ‐                            2,000                     F. Subscrip/Publications 2,000               14,700             1,600               2,000                2,200                    500                       23,000                   G. Public Notices & Employment Ads 12,000             ‐                        ‐                         ‐                            ‐                            12,000                   H. Copier Equipment 1,442               6,250               7,211               24,040              3,846                    7,212                    50,001                   I. Computer Maint & Support ‐                        ‐                        ‐                         ‐                            260,000               260,000                J. Banking Services ‐                        ‐                        5,000               ‐                         ‐                            ‐                            5,000                     K. Investment Advisory Services ‐                        ‐                        20,000             ‐                         ‐                            ‐                            20,000                   L. Service Awards & Recognition 3,500               ‐                        ‐                         ‐                            ‐                            3,500                   TOTAL OTHER EXPENSES 398,442           203,345           155,007           231,040             33,046                  293,212               1,314,092            TOTAL ADMINISTRATIVE EXPENSES 1,026,221        1,894,857        1,920,558        6,205,296          1,179,818            2,405,197            14,631,947         

CAPITAL EXPENSES  A. Computer Hardware ‐                        ‐                        ‐                        ‐                         ‐                            350,000               350,000              TOTAL CAPITAL EXPENSES ‐                        ‐                        ‐                         ‐                            350,000               350,000              

NON OPERATING EXPENSES  A. Property Appraiser Fee 783,812           ‐                        ‐                        ‐                         ‐                            ‐                            783,812                B. Tax Collector Fee 2,262,191        ‐                        ‐                        ‐                         ‐                            ‐                            2,262,191           TOTAL NON‐OPERATING EXPENSES 3,046,003        3,046,003           

ALLOCATIONS CHILDREN'S PROGRAMS AND SPECIAL SERVICES

  A. Direct Funded Programs and Initiatives ‐                        ‐                        ‐                        99,179,343        ‐                            ‐                            99,179,343           B. Healthy Safe & Strong Fund ‐                        ‐                        ‐                        ‐                         50,000                  ‐                            50,000                   C. Lobbying/Legislative Issues ‐                        ‐                        ‐                        ‐                         45,000                  ‐                            45,000                   D. Public Education ‐                        ‐                        ‐                        50,000              1,935,000            ‐                            1,985,000           TOTAL ALLOCATIONS CHILDREN'S PROGRAMS AND SPECIAL SERVICES ‐                        ‐                        ‐                        99,229,343        2,030,000            ‐                            101,259,343       

CONTINGENCY 500,000           500,000              

RESERVE FOR UNCOLLECTABLE TAX 5,654,624        ‐                        ‐                        ‐                         ‐                            ‐                            5,654,624           

TOTAL BUDGET 10,226,848      1,894,857        1,920,558        105,434,639     3,209,818            2,755,197            125,441,917       

Budget: Administrative Expenses 1,026,221        1,659,775        836,975           356,198             641,964               696,975               5,218,109           Budget: Capital Expenses ‐                        ‐                        ‐                         ‐                            350,000               350,000              Budget: Children's Program:  Direct Services ‐                        ‐                        99,229,343        2,030,000            ‐                            101,259,343       Budget: Children's Program: Support Services 235,081           1,083,583        5,849,098          537,854               1,708,222            9,413,838           Budget: Non‐Operating Expenses 9,200,627        ‐                        ‐                        ‐                         ‐                            ‐                            9,200,627           

TOTAL BUDGET 10,226,848      1,894,857        1,920,558        105,434,639     3,209,818            2,755,197            125,441,917       

Exhibit IV 11 1

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

 

1. Breakdown of Divisions/Departments

The budget is developed reflecting the functional and program operations within

CSC. The functional and program operations as they appear on the detailed

budget document are:

A. Executive Administration - reflects the costs associated with the CEO

function and administration of the Children's Services Council, such as legal

fees, insurance, non-operating expenses for the Property Appraiser and Tax

Collector and organizational consultants.

B. Talent & Operations - consists of the Operations, Human Resources, Project

Management and Talent Management departments.

C. Finance - Consists of the Accounting, Budget Oversight and Audit and Compliance departments.

D. Program Services - Reflects the costs associated with the funded ch i ld ren’s

programs and initiatives. In addition to funding from ad-valorem tax revenue there

is financial support from the Department of Health and the Agency for Health

Care Administrat ion through the Healthy Start Coalition, the JPB Foundation and

from the Palm Beach County Head Start Match.

E. Communications- Reflects the costs associated with the Communications division.

F. Information Management- Reflects the costs associated with Information

Management, Information Technology and Business Analytics.

2. Personnel

The proposed 2016/17 fiscal year budget contains funding for 104 approved positions, a

3% merit pool in correlation with staff performance evaluations and .5% for promotional

increases.

Fringe benefits are calculated at existing rates for FICA, Medicare and Florida Unemployment.

Retirement is calculated at 10% of eligible salaries for employees hired on or after

January 1, 2012. This percentage is based on the maximum exposure if a match is made

depending on the employee’s contribution. Prior to a hiring date of January 1, 2012,

retirement is calculated at 13% of eligible salaries for employees employed ten years or

12

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

less, 15% of eligible salaries for employees employed between eleven and fifteen years,

17% for employees employed between sixteen and twenty years, and 19% for

employees employed twenty years or more.

Workers' Compensation is calculated based on the formula supplied by CSC's insurance broker.

Based on input from CSC's insurance broker and historical trends, health plan

premiums have been projected at 10% over 2015/16 fiscal year rates to maintain

coverage at existing levels.

Long Term Disability premiums are projected based on the rate that was provided by the carrier.

Tuition reimbursements have been estimated based on anticipated usage for the

2016/17 fiscal year.

Retirement Health Savings reflects the estimated amount needed for this benefit.

Other Fringe Benefits provides for enhancements or additions to the current benefit

package offered by CSC and supports health related items.

3. Travel

The local mileage reimbursement rate is projected at $0.54 per mile based on the

Internal Revenue Service standard mileage rate for 2016. The mileage traveled for

each position has been projected based on historical data.

Staff Development / CSC business-related travel - Staff development reflects the

expenses associated with CSC staff achieving their development plans. CSC

business-related travel reflects the costs associated with CSC staff traveling on CSC

related business. An amount has also been budgeted to provide for the costs of staff

attendance at business meetings taking place outside of Palm Beach County.

Council member travel is included to cover the costs relating to travel by Council members on CSC related business.

4. Building Space

Amounts have been budgeted for Maintenance and Security based on contracts that

have been entered into for those services at the 2300 High Ridge Road building as

well as actual expenditures incurred through the normal operation of the building. An

additional $50,000 is budgeted to provide for emergency repairs not covered under

13

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

maintenance agreements. The amount budgeted is allocated by department based on

the number of full-time equivalent (FTE) employees.

Utilities are based on projected actual usage and historical data. The amount

budgeted is allocated by department based on the number of full-time equivalent

(FTE) employees.

Quantum Park fees cover the costs charged by the Quantum Park Property Owners’

Association. The amount budgeted is allocated by department based on the

number of full-time equivalent (FTE) employees.

5. Communications

Telecommunication expenses are budgeted based on amounts being billed by various

vendors for this item and reflect the costs associated with all telecommunication

related expenses. The amount budgeted is allocated by department based on the

number of full-time equivalent (FTE) employees.

Postage includes the costs for routine mailings as well as amounts projected for costs

associated with the mailing of special reports and newsletters produced by CSC.

The cost of mailing the 2016 tax notices has been included as expenditure in

conformity with legislation which requires each taxing authority to reimburse the

tax collector for its proportionate share of postage.

6. Printing & Supplies

The anticipated costs for these items are based on planned expenditures, historical

information, and projected price increases. Supplies includes anything related to

office supplies, program supplies, meeting supplies, training supplies and/or computer

supplies.

Printing reflects the projected costs of producing various reports and newsletters.

Photography/video costs are expenses associated with the communications department

and the public education of program services.

7. Other Expenses

Legal expenses reflect “not to exceed” amounts of contracts with outside counsel, if

needed to assist with issues resulting from CSC's operations.

Audit reflects the projected amounts for the annual external audit.

14

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

Consulting has been budgeted under various divisions as follows:

o Executive Administration – Consultants may be used to provide consulting services related to public policy issues.

o Talent & Operations - Consultants may be used for leadership and

organizational learning services as well as for administrative

services related to the facilities.

o Program Services – Research consultants will be engaged to do

research as it relates to cost benefit analysis and special projects.

Consultants may be used for evidence-based trainings and the

variety of other training programs offered by CSC. Consultants are

engaged to provide feedback as to the feasibility of bringing

evidence-based programs to Palm Beach County as well as to

assist in the evaluation of initiatives.

o Communications - Consultants may be used to assist in the use of

translation services.

o Information Management - Consultants may be used to assist in the

maintenance and training of various databases and the equipment

necessary to maintain these programs.

The following are descriptions of the other items budgeted under the "Other Expenses" cost category:

The Inspector General fee is a charge for the Inspector General to review CSC’s

contracts and other transactions.

Insurance is made up of expenses related to non-benefit insurance premiums.

Staff Development is budgeted to cover the costs associated with training activities

designed to enhance CSC staff knowledge and skills to support funded programs.

Dues reflect the costs of memberships to various organizations to which CSC belongs.

Background checks/fingerprinting are made up of background checks and

fingerprinting expenses related to employees.

Subscriptions & Publications reflect the costs of various "trade" magazines, journals,

curriculums, videos, and books.

Public Notices and Employment Advertising include the cost of required

advertising for public meetings and other CSC activities as well as costs associated

with recruitment of CSC staff positions.

15

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

Copier equipment reflects the cost of maintaining and leasing CSC's copier

equipment. The amount budgeted is allocated by department based on the number of

full-time equivalent (FTE) employees.

Computer maintenance and support is provided to cover the costs of support for various

software programs as well as the repair of the system for those items no longer covered

by the manufacturer's warranty period.

Banking services and Investment Advisory services cover the costs of bank, credit card

and investment advisory fees.

Service Awards and Recognition cover the costs associated with awards and recognition

to individuals and/or groups for their accomplishments and contributions to the work of

the Children’s Services Council.

8. Capital Expenditures

Capital Expenditures generally reflect the costs associated with the purchase or upgrade

of furniture and equipment items and the costs of replacing and increasing CSC's

information and data processing technology. The costs associated with these items are

$350,000 for computer hardware and updated server infrastructure.

9. Non-operating expenses

These expenses have been calculated based on the proposed millage rate for the Tax

Collector and the estimated fee provided by the Property Appraiser.

10. Allocations

The total proposed allocation to children's programs and initiatives is $104,001,628.

11. Contingencies

An amount totaling $500,000 has been budgeted.

12. Reserve for Uncollectable Tax

A 5% reserve has been established to provide for the projected difference in the amount of

tax levied and the amount actually collected.

16

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

13. Ad Valorem Tax

Revenue is calculated based on a projected estimate of taxable value which reflects an

estimated 8.4% increase in the taxable value from the previous year. The millage rate is

.6833 compared to .6677 in the prior year.

14. Grant Income

Grant income is budgeted to reflect grant income from the following:

Federal and State dollars through the Department of Health and Agency of

Health Care Administration through the Healthy Start Coalition to support

CSC's operation of several Healthy Beginnings programs

County match dollars through Palm Beach County to support the Head Start

program

Foundation dollars through the JPB Foundation to support a randomized control

trial of the Child First program

15. Other income

Other income reflects the revenues to be generated from miscellaneous revenue.

16. Interest income

Interest income is projected based on current interest rate trends applied to average

invested balances.

17. Cash balances brought forward

Use of fund balance not to exceed the 27.5% of the total budget fund balance policy.

17

BUDGET SUMMARYCHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

FISCAL YEAR 2016-2017

THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE CHILDREN'SSERVICES COUNCIL OF PALM BEACH COUNTY ARE 3% MORE THAN LASTYEAR'S TOTAL OPERATING EXPENDITURES.

FIXED SPECIALGENERAL ASSET REVENUE TOTAL

FUND FUND FUND BUDGET

Balances Brought Forward from Prior Fiscal Years 8,726,761$ 350,000$ -$ 9,076,761$ ESTIMATED REVENUES

TAXES: Millage per $1000

Ad Valorem .6833 113,092,475 - - 113,092,475

GRANTS: Other Governmental Sources 5,444,966 - - 5,444,966 INTEREST EARNINGS: 400,000 - - 400,000 MISCELLANEOUS REVENUES: Tenant/Other Income 170,000 - - 170,000 Transfers In (Out) (2,742,285) - 2,742,285 - Total Revenues 116,365,156 - 2,742,285 119,107,441

Total Estimated Revenues and Balances 125,091,917$ 350,000$ 2,742,285$ 128,184,202$

EXPENDITURES/EXPENSES

Children's Programs Direct Services 101,259,343$ -$ 2,742,285$ 104,001,628$ Support Services 9,413,838 - - 9,413,838 Sub-total Children's Programs 110,673,181 - 2,742,285 113,415,466 Administrative Expenses 5,218,109 - - 5,218,109 Capital Expenditures 350,000 - 350,000 Allocation to Contingency Fund 500,000 - - 500,000 Non-operating Expenses 3,046,003 - - 3,046,003 Total Expenditures 119,437,293 350,000 2,742,285 122,529,578 Reserves 5,654,624 - - 5,654,624

Total Appropriated Expenditures and Reserves 125,091,917$ 350,000$ 2,742,285$ 128,184,202$

THE TENTATIVE, ADOPTED, AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICEOF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD.

Exhibit VII 18

Last year's property tax levy:A. Initially proposed tax levy $102,176,959B. Less tax reductions due to Value Adjustment Board $222,907 and other assessment changesC. Actual property tax levy $101,954,052

This year's proposed tax levy: $113,092,475

A FINAL DECISION on the proposed tax increase and the budget will be made at this hearing.

at2300 High Ridge Road

Boynton Beach, FL 33426

NOTICE OF PROPOSED TAX INCREASE

All concerned citizens are invited to attend a public hearing on the tax increase to be held on:

Thursday, September 22, 20166:00 P.M.

The Children's Services Council of Palm Beach County has tentatively adopted a measure to increase its property tax levy.

Exhibit VI 19

Children’s Services Council  

Finance Committee Meeting  

Thursday, September 1, 2016, 4:00 p.m.   

AGENDA / MINUTES   Welcome and introductions    Finance Committee Members:   Tom Lynch, CSC Finance Committee Chair  

Thomas Bean, CSC Finance Committee Vice‐chair   Greg Langowski, Chair Children’s Services Council   Tom Weber, Vice Chair Children’s Services Council   Paul Dumars, Director Financial Services, Solid Waste Authority    John Marino, Volunteer    CSC Staff:   Lisa Williams‐Taylor, Ph.D., CEO   Jennifer Diehl, CFO   Tom Sheehan, General Counsel    Elsa Sanchez, Senior Executive Assistant  Agenda Items:  

1 May 26, 2016 and June 23, 2016 Minutes 2 July 31, 2016 Financial Statements 3 Proposed 2015‐2016 CSC Budget Revision 4 TRIM Package 5 Investment Policy Revision 6 Other – Discussion of Financial Advisor presentation to Committee  7 Adjournment 

 Next Meeting: September 22, 2016      

1

Children’s Services Council  

Finance Committee Meeting  

Thursday, May 26, 2016, 4:00 p.m.   

AGENDA / MINUTES   Welcome and introductions    Finance Committee Members:   Tom Lynch, CSC Finance Committee Chair, Present  

Thomas Bean, CSC Finance Committee Vice‐chair, Present   Greg Langowski, Chair Children’s Services Council, Present   Tom Weber, Vice Chair Children’s Services Council, Not Present   Paul Dumars, Director Financial Services, Solid Waste Authority, Present    John Marino, Volunteer, Not Present    CSC Staff:   Lisa Williams‐Taylor, CEO, Present   Jen Diehl, CFO, Present   Tom Sheehan, General Counsel, Present    Elsa Sanchez, Senior Executive Assistant, Present  Agenda Items:  

1 Revised Minutes March 31, 2016, Approved unanimously 2 Minutes April 28, 2016, Approved unanimously 3 April 30, 2016 Financial Statements, Approved unanimously 4 Other, Discussed scheduling of June 2016 meeting and confirmed would be the 

same day as the Council meeting 5 Adjournment 

 Next Meeting: Tentatively June 15, 2016, Revised to same day as Council meeting      

2

Children’s Services Council  

Finance Committee Meeting  

Thursday, June 23, 2016, 4:00 p.m.   

AGENDA / MINUTES   Welcome and introductions    Finance Committee Members:   Tom Lynch, CSC Finance Committee Chair, Not Present 

Thomas Bean, CSC Finance Committee Vice‐chair, Not Present   Greg Langowski, Chair Children’s Services Council, Present   Tom Weber, Vice Chair Children’s Services Council, Present   Paul Dumars, Director Financial Services, Solid Waste Authority, Present   John Marino, Volunteer, Not Present    CSC Staff:   Lisa Williams‐Taylor, CEO, Present   Jen Diehl, CFO, Present   Tom Sheehan, General Counsel, Present    Elsa Sanchez, Senior Executive Assistant, Present  Agenda Items:  

1 May 26, 2016 Minutes – No changes, action deferred due to lack of quorum 2 May 31, 2016 Financial Statements ‐ Presented by staff 3 Proposed 2016‐2017 CSC Budget ‐ Presented by staff 4 Summary for Presentation to Council‐ discussed giving the staff authority to adjust 

the millage rate in the future to keep the ad valorem revenue the same as approved by Council 

5 Other – Discussion of Financial Advisor presentation to Committee – In October 6 Adjournment 

 Next Meeting: September 1, 2016      

3

AGENDA ITEM:  2  TITLE:                            Financial Statements – July 31, 2016       (Unaudited)  STAFF:                           Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County  SUMMARY:  The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the ten months ended July 31, 2016.  The audit of the Council for the fiscal year ended September 30, 2015 has been completed and the applicable figures represent audited numbers. Balance Sheet: As of July 31, 2016 the Council had $68,970,053 in cash and investments.  Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $32,540,846 was held in a public funds money market account, and $232,701 was held in the Morgan Stanley Institutional Liquidity Prime Advisory Fund #8341.  The remainder of the funds were on deposit in the Council’s operating accounts.  The Capital Assets and the Investment in Capital Assets for $19,554,398 represent the costs associated with furniture and fixtures, equipment, and building costs.  Statement of Revenue and Expenses:  The budgeted expenditure rate at July 31, 2016 is 83.33%. The estimated expenditure rate for Children’s Programs at July 31, 2016 is 77.58%  RECOMMENDATION:  I recommend the Finance Committee propose that the Council accept the July 31, 2016 Financial Statements as submitted.  

4

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

July 31, 2016

General Fund Total All Funds

Assets

Cash & Investments 68,957,600$ 12,453$ 68,970,053$ Accounts Receivable 798,169 - 798,169 Interest Receivable 155,300 - 155,300 Advances to Agencies 3,988,436 - 3,988,436 Prepaid Expenses 407,747 - 407,747 Due From - General Fund - 263,733 263,733 Capital Assets 19,554,398 - 19,554,398

Total Assets 93,861,650 276,186 94,137,836

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 7,204,911 268,330 7,473,241 Deferred Revenue 650,388 - 650,388 Accounts Payable 370,336 7,856 378,192 Due to - Special Revenue Fund 263,733 - 263,733

Total Liabilities 8,489,368 276,186 8,765,554

Fund Balance

Nonspendable: Prepaid Expenses 407,747 - 407,747 Assigned: Reserved in accordance with fund balance policy 33,491,795 - 33,491,795 Unassigned: 31,918,342 - 31,918,342

Total Fund Balance 65,817,884 - 65,817,884

Investment in Capital Assets 19,554,398 - 19,554,398

Total Liabilities and Fund Balance 93,861,650$ 276,186$ 94,137,836$

Special Revenue Fund

Prevention Partnership for Children, Inc.

5

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE TEN MONTHS ENDED JULY 31, 2016

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2015/2016 Through Through Variance % 2015/2016 Through Through Variance % 2015/2016 Through Through Variance %

Budget 7/31/2016 7/31/2016 YTD YTD Budget 7/31/2016 7/31/2016 YTD YTD Budget 7/31/2016 7/31/2016 YTD YTD

Revenues

Ad Valorem Property Taxes 102,176,959$ 98,909,681$ 98,909,681$ -$ 96.80% -$ -$ -$ -$ 0.00% 102,176,959$ 98,909,681$ 98,909,681$ -$ 96.80%

Interest Income 300,000 250,000 641,411 391,411 213.80% - - - - 0.00% 300,000 250,000 641,411 391,411 213.80%

Unrealized Gain or Loss - - 99,338 99,338 100.00% - - - - 0.00% - - 99,338 99,338 100.00%

Department of Health/Agency

for Health Care Administration 3,630,806 3,025,672 2,951,796 (73,876) 81.30% - - - - 0.00% 3,630,806 3,025,672 2,951,796 (73,876) 81.30%

Palm Beach County Head Start Match 3,100,000 2,583,333 2,752,112 168,779 88.78% - - - - 0.00% 3,100,000 2,583,333 2,752,112 168,779 88.78%

JPB Foundation 250,000 38,526 - (38,526) 0.00% - - - - 0.00% 250,000 38,526 - (38,526) 0.00%

Income from Tenants 70,000 58,333 62,713 4,380 89.59% - - - - 0.00% 70,000 58,333 62,713 4,380 89.59%

Other Income 100,000 83,333 261,963 178,630 261.96% - - - - 0.00% 100,000 83,333 261,963 178,630 261.96%

Cash Carryforward 14,843,281 - - - 0.00% - - - - 0.00% 14,843,281 - - - 0.00%

Total Revenues 124,471,046 104,948,879 105,679,014 730,135 84.90% - - - - 0.00% 124,471,046 104,948,879 105,679,014 730,135 84.90%

Expenditures

Administrative Expenditures 5,342,146 4,451,788 4,090,896 360,892 76.58% - - 1,232 (1,232) 100.00% 5,342,146 4,451,788 4,092,128 359,660 76.60%

Capital Expenditures 250,000 208,333 200,042 8,291 80.02% - - - - 0.00% 250,000 208,333 200,042 8,291 80.02%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 2,801,919 2,706,841 2,706,841 - 96.61% - - - - 0.00% 2,801,919 2,706,841 2,706,841 - 96.61%

Reserve for Uncollectible Taxes 5,108,848 - - - 0.00% - - - - 0.00% 5,108,848 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 98,014,091 81,678,409 75,795,316 5,883,093 77.33% 2,682,701 2,235,584 1,974,758 260,826 73.61% 100,696,792 83,913,993 77,770,074 6,143,919 77.23%

Support Services:

Programmatic Support 9,771,341 8,142,784 7,935,691 207,093 81.21% - - - - 0.00% 9,771,341 8,142,784 7,935,691 207,093 81.21%

Total Children's Programs 107,785,432 89,821,193 83,731,007 6,090,186 77.68% 2,682,701 2,235,584 1,974,758 260,826 73.61% 110,468,133 92,056,778 85,705,765 6,351,012 77.58%

Total Expenses 121,788,345 97,188,156 90,728,786 6,459,370 74.50% 2,682,701 2,235,584 1,975,990 259,594 73.66% 124,471,046 99,423,740 92,704,776 6,718,964 74.48%

Excess Revenues over Expenses 14,950,228 (1,975,990) 12,974,238

Other Financing Sources (Uses)

Transfers in (out) (2,682,701) (2,235,584) (1,975,990) (259,594) 73.66% 2,682,701 2,235,584 1,975,990 259,594 73.66% - - - - 0.00%

Net Changes in Fund Balances 12,974,238 - 12,974,238

Fund Balances

October 1, 2015 52,843,646 - 52,843,646

July 31, 2016 65,817,884$ -$ 65,817,884$

General Fund Special Revenue Fund Total

Prevention Partnership for Children, Inc.

6

AGENDA ITEM: 3 TITLE: Proposed 2015-2016 CSC General Fund Budget Revision STAFF: Jennifer Diehl, CFO SUMMARY: The proposed CSC Budget Revision to the 2015-2016 budget is submitted to the Finance Committee. The budget revision compares the originally approved budget to the proposed revision. Expenditures The following revisions to the budgeted expenditures are being proposed: An increase in Personnel expenditures of $3,105 for higher than expected retirement

health savings contributions An increase in Quantum Park Fees and Assessments of $1,199 for additional Property

Owners’ Association fees An increase in Communications expenditures of $1,767 for higher than expected

voice/data expenditures An increase in Printing & Supplies of $34,309 for additional meeting supplies and

printing expenditures An increase in background checks of $406 and Public Notices & Employment Ads of

$17,733 for higher than anticipated employee relation expenditures An increase in computer maintenance and support of $33,805 for items affected by the

capitalization threshold A net increase in capital expenditures of $207,019 to accommodate for underexpended

depreciable furniture and equipment and intangible software and databases offset by an increase in building improvements

In order to offset these increase in expenditures totaling $299,343, the under expended staff development, utilities, consulting and planning and policy line items have been decreased by this amount.

RECOMMENDATION:

We recommend the Finance Committee propose that the Council approve the proposed 2015-2016 CSC Budget Revision as submitted.

7

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED BUDGET REVISION

OCTOBER 1, 2015 - SEPTEMBER 30, 2016GENERAL FUND

APPROVED PROPOSEDBUDGET REVISED INCREASE/

GENERAL FUND BUDGET (DECREASE)GENERAL FUND

EXPENDITURES

PROGRAMMATIC SUPPORT AND ADMINISTRATIVE EXPENDITURESFICA/FICA Med 593,907 593,907 - Florida Unemployment 109,591 109,591 -

Health Plan 2,197,266 2,197,266 - Long Term Disability 29,268 29,268 - Other Fringe Benefits 124,800 124,800 - Retirement 974,623 974,623 - Retirement Health Savings 129,817 132,922 3,105 Salaries 7,941,325 7,941,325 - Short Term Disability 25,186 25,186 - Temporary Personnel 15,000 15,000 - Tuition Reimbursement 65,000 65,000 - Worker's Compensation 21,632 21,632 -

Sub-Total Personnel 12,227,415 12,230,520 3,105

Business Expense 3,000 3,000 - Conference/Staff Develop 231,680 181,680 (50,000)

Council Member Travel 3,000 3,000 - Travel In-Area 13,450 13,450 -

Sub-Total Travel 251,130 201,130 (50,000)

Maintenance & Security 450,000 450,000 - Offsite Storage 2,000 2,000 - Quantum Park Fees and Assessments 72,001 73,200 1,199 Utilities 200,000 175,657 (24,343)

Sub-Total Building Space 724,001 700,857 (23,144)

Postage 24,600 24,600 - Telephone 50,000 51,767 1,767

Sub-Total Communications 74,600 76,367 1,767

Computer Supplies 20,000 20,000 - Meeting Supplies 13,000 20,167 7,167 Photography/Video 50,000 50,000 - Printing 103,000 130,142 27,142 Supplies 43,001 43,001 - Sub-Total Printing & Supplies 229,001 263,310 34,309

Audit & Legal 103,400 103,400 - Background Checks 2,000 2,406 406 Banking Services 5,000 5,000 - Computer Maint & Support 260,521 294,326 33,805 Consulting 449,000 299,000 (150,000) Copier Equipment 70,000 70,000 - Dues 146,800 146,800 - Inspector General Fee 173,419 173,419 - Insurance 200,000 200,000 - Investment Advisory Services 20,000 20,000 Planning & Policy Issues 75,000 - (75,000)

8

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED BUDGET REVISION

OCTOBER 1, 2015 - SEPTEMBER 30, 2016GENERAL FUND

APPROVED PROPOSEDBUDGET REVISED INCREASE/

GENERAL FUND BUDGET (DECREASE)GENERAL FUND

Public Notices & Employment Ads 12,000 29,733 17,733 Rewards & Recognition 3,500 3,500 - Staff Development In-House 64,000 64,000 - Subscriptions & Publications 22,700 22,700 -

Sub-Total Other 1,607,340 1,434,284 (173,056) TOTAL PROGRAMMATIC SUPPORT AND ADMINISTRATIVE EXPENDITURES 15,113,487$ 14,906,468$ (207,019)$

NON-OPERATING EXPENDITURESPBC Tax Collector Fee 2,029,274$ 2,029,274$ -$ Property Appraiser Fee 772,645$ 772,645$ -$ Sub-total Non-Operating 2,801,919 2,801,919 -

CAPITAL EXPENDITURES 250,000 457,019 207,019

CONTINGENCY 500,000 500,000 -

RESERVE FOR UNCOLLECTABLES 5,108,848 5,108,848 -

DIRECT FUNDED PROGRAMS & INITIATIVES 98,014,091 98,014,091 -

TOTAL EXPENDITURES 121,788,345$ 121,788,345$ -$

9

CHILDREN’S SERVICES COUNCIL – FINANCE COMMITTEE AGENDA ITEM September 1, 

2016  AGENDA ITEM:  4 

 TITLE:  TRIM Package 

 CSC STAFF:  Jennifer Diehl, Chief Financial Officer  SUMMARY: 

 In addition to the notes to the budget, this budget incorporates the goals, strategies and outcomes that were presented at the Annual Council Planning Session on April 28, 2016.  Ad valorem tax revenue to support the proposed budget amounts to $113,092,475 which is based on a projected 8.4% increase in the total tax base within Palm Beach County.  The proposed millage rate will be .6833 compared to the prior year millage rate of .6677. 

 The proposed 2016‐2017 CSC Annual Budget is submitted reflecting the budget of the Children’s Services Council including its special revenue fund, which is also known as Prevention Partnerships for Children, Inc. The total proposed expenditures are $128,184,202.  Of the total proposed $128,184,202, Children’s Programs Direct Services are budgeted for $104,001,628 or 81.13% and Program Administrative Support is budgeted for $9,413,838 or 7.34% for a combined total of $113,415,466 or 88.48% of the total budget.  The Children’s Programs Direct Services budget reflects a 3.28% or $3,304,836 increase from 2015/2016.  This increase is attributed to supporting needed growth and newly identified community needs.  The Program Administrative Support budget reflects a 3.66% or $357,503 decrease which relates to an annually revised general and administrative allocation.  The proposed budget for the administrative costs of the Council is $5,218,109 representing a 2.32% or $124,037 decrease over the 2015/2016 budget.  This decrease reflects the annually revised general and administrative allocation as well as decreased utility, consulting, and planning and policy expenditures.  The proposed budget for capital expenses is $350,000, representing an increase of $100,000 for an updated server infrastructure.  The budget being proposed contains a projected 10% increase over the 2015/2016 health insurance premiums, a 3% total merit pool in correlation with staff performance evaluations and .5% total pool in relation to promotional increases.  RECOMMENDATION: We recommend the Finance Committee and Council approve the proposed 2016/2017 Annual Budget. 

10

   

 

TRIM PUBLIC HEARING September 8, 2016 – 6:00 p.m. 

         

11

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY  

TRIM PUBLIC HEARING, SEPTEMBER 8, 2016  

  COVER PAGES      Agenda & Synopsis of Exhibits     EXHIBIT I  Certification of Taxable Value/Independent Special District 

Maximum Millage Levy Calculation Preliminary Disclosure ______________________________________________________________________________  EXHIBIT II  Comparison of Proposed 2016‐2017 Budget to Approved 

2015‐2016 Annual Budget   ______________________________________________________________________________  EXHIBIT III        Proposed 2016‐2017 Annual Budget by Fund ______________________________________________________________________________  EXHIBIT IV  Proposed 2016‐2017 Annual Budget by Division 

(General Fund) ______________________________________________________________________________  EXHIBIT V        Notes         ______________________________________________________________________________  EXHIBIT VI        Proposed TRIM Advertisement                        

12

 CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY 

 TRIM PUBLIC HEARING 

September 8, 2016, 6:00 p.m.  

2300 High Ridge Road, Boynton Beach, FL  

AGENDA   1.  CALL TO ORDER  2.  AGENDA    A.  Additions, deletions, substitutions   B.  Adoption  3.  2016‐17 TENTATIVE BUDGET    A.  Percent increase above roll‐back rate 9.50%   B.  Presentation   C.  Public Comment   D.  Review  4.  2016‐17 TENTATIVE MILLAGE RATE ‐ .6833    A.  Review   B.  Public Comment   C.  Tentative Adoption  5.  TENTATIVE ADOPTION OF 2016‐17 BUDGET    A.  Tentative adoption of 2016‐17 budget    6.  ANNOUNCEMENT OF FINAL TRIM HEARING – SEPTEMBER 22, 2016 – 6:00 P.M.  7.  PERCENT BY WHICH PROPOSED MILLAGE RATE IS MORE THAN THE ROLL‐BACK RATE – 

9.50%  8.  ADJOURNMENT 

13

CERTIFICATION OF TAXABLE VALUEDR-420 R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

Year : County :

Principal Authority : Taxing Authority :

SECTION I : COMPLETED BY PROPERTY APPRAISER

1. Current year taxable value of real property for operating purposes $ (1)

2. Current year taxable value of personal property for operating purposes $ (2)

3. (3)Current year taxable value of centrally assessed property for operating purposes $

4. (4)Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $

5. (5)Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.)

$

6. (6)Current year adjusted taxable value (Line 4 minus Line 5) $

7. (7)$Prior year FINAL gross taxable value from prior year applicable Form DR-403 series

8. (8)Does the taxing authority include tax increment financing areas? If yes, enter number of worksheets (DR-420TIF) attached. If none, enter 0

Number

9. (9)NumberDoes the taxing authority levy a voted debt service millage or a millage voted for 2

years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0

SIGN

HERE

Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.

Date :

SECTION II : COMPLETED BY TAXING AUTHORITY

If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-.

10. Prior year operating millage levy (If prior year millage was adjusted then use adjusted millage from Form DR-422) (10)per $1,000

11. (11)Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000) $

12. (12)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIF forms)

13.

14.

(13)

(14)

Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $

$Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms)

15. (15)$Adjusted current year taxable value (Line 6 minus Line 14)

16. Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) per $1000 (16)

17. (17)per $1000Current year proposed operating millage rate

18. (18)

$

Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided by 1,000)

Continued on page 2

YES NO

YES NO

Signature of Property Appraiser:

PALM BEACH

101,954,052

163,400,467,882

✔

0.6677

142,672,040

2,108,788,189

2016

Print Form

0.6240

Electronically Certified by Property Appraiser

Children's Services Council

113,092,475

0

6/29/2016 8:32 AM

9,719,960,310

0

155,646,623,721

152,694,401,056

163,400,467,882

PALM BEACH CHILDREN'S SERVICES

0

101,954,052

✔

0.6833

165,509,256,071

0

Reset Form

14

DR-420 R. 5/12 Page 2

19. TYPE of principal authority (check one)County Independent Special District

(19)Municipality Water Management District

(20)20.Applicable taxing authority (check one) Principal Authority Dependent Special District

MSTU Water Management District Basin

21. (21)Is millage levied in more than one county? (check one) Yes No

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE - SIGN AND SUBMIT

22. (22)$

Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR-420 forms)

23. Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000) (23)per $1,000

24. (24)$Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 1,000)

25. (25)$Enter total of all operating ad valorem taxes proposed to be levied by the principal taxing authority, all dependent districts, and MSTUs, if any. (The sum of Line 18 from all DR-420 forms)

(26)Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied by 1,000)

per $1,000

(27)Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line 23, minus 1, multiplied by 100)

%

S

I

G

N

H

E

R

E

Taxing Authority Certification

I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.

Date :

Title : Contact Name and Contact Title :

Mailing Address : Physical Address :

City, State, Zip : Phone Number : Fax Number :

Instructions on page 3

First public

budget hearing

Date : Time : Place :

27.

26.

Signature of Chief Administrative Officer :

9.50

6:00 PM EST

LISA WILLIAMS-TAYLOR PH.D, CEO

BOYNTON BEACH, FLORIDA 33426

✔

0.6833

✔

2300 HIGH RIDGE ROAD

113,092,475

101,954,052

9/8/2016

✔

5617407000

JENNIFER DIEHL, CFO

103,277,776

5618351956

Electronically Certified by Taxing Authority

2300 HIGH RIDGE ROAD

2300 High Ridge Road Boynton Beach Florida 33426

7/27/2016 1:22 PM

0.6240

15

MAXIMUM MILLAGE LEVY CALCULATION

PRELIMINARY DISCLOSURE For municipal governments, counties, and special districts

DR-420MM-P R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

Year: County:

Principal Authority : Taxing Authority:

1. (1)Is your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years? Yes No

IF YES, STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.

2. (2)per $1,000Current year rolled-back rate from Current Year Form DR-420, Line 16

3. Prior year maximum millage rate with a majority vote from 2015 Form DR-420MM, Line 13 per $1,000 (3)

4. (4)per $1,000Prior year operating millage rate from Current Year Form DR-420, Line 10

If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5.

Adjust rolled-back rate based on prior year majority-vote maximum millage rate

5. (5)Prior year final gross taxable value from Current Year Form DR-420, Line 7 $

6. (6)$Prior year maximum ad valorem proceeds with majority vote (Line 3 multiplied by Line 5 divided by 1,000)

7. (7)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR-420 Line 12

8. (8)Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $

9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ (9)

10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) per $1,000 (10)

Calculate maximum millage levy

11. (11)Rolled-back rate to be used for maximum millage levy calculation (Enter Line 10 if adjusted or else enter Line 2) per $1,000

12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions) (12)

13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) (13)per $1,000

14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) per $1,000 (14)

15. Current year proposed millage rate per $1,000 (15)

16. (16)Minimum vote required to levy proposed millage: (Check one)

a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17.

b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.

c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

17. The selection on Line 16 allows a maximum millage rate of (Enter rate indicated by choice on Line 16) (17)per $1,000

18. (18)Current year gross taxable value from Current Year Form DR-420, Line 4 $

Continued on page 2

PALM BEACH2016

152,694,401,056

0.7754

✔

0

✔

0.6677

118,399,239

Print Form

0.6833

165,509,256,071

1.0375

118,399,239

0.7246

PALM BEACH CHILDREN'S SERVICES

163,400,467,882

0.8270

Children's Services Council

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DR-420MM-P R. 5/12 Page 2

19. Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000) (19)$

20. (20)Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000) $

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE. SIGN AND SUBMIT.

21. Enter the current year proposed taxes of all dependent special districts & MSTUs levying a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P) $ (21)

22. Total current year proposed taxes (Line 19 plus Line 21) (22)$

Total Maximum Taxes

23. (23)Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P) $

24. Total taxes at maximum millage rate (Line 20 plus Line 23) (24)$

Total Maximum Versus Total Taxes Levied

25. Are total current year proposed taxes on Line 22 equal to or less than total taxes at the maximum millage rate on Line 24? (Check one) YES NO (25)

S I

G N

H E R E

Taxing Authority CertificationI certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.

Signature of Chief Administrative Officer : Date :

Title : Contact Name and Contact Title :

Mailing Address : Physical Address :

City, State, Zip : Phone Number : Fax Number :

Complete and submit this form DR-420MM-P, Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value.

Instructions on page 3

Taxing Authority :

124,429,859

Electronically Certified by Taxing Authority

0

Children's Services Council

2300 HIGH RIDGE ROAD

0

BOYNTON BEACH, FLORIDA 33426

113,092,475

✔

113,092,475

7/27/2016 1:22 PM

124,429,859

LISA WILLIAMS-TAYLOR PH.D, CEO

2300 HIGH RIDGE ROAD

5617407000 5618351956

JENNIFER DIEHL, CFO

17

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

2015/16 2016/17 INCREASE %APPROVED

BUDGETPROPOSED

BUDGET(DECREASE) DIFFERENCE

INCREASE (DECREASE)

REVENUES

AD VALOREM TAXES 102,176,959$ 113,092,475$ 10,915,516$ 10.68%

GRANT INCOME

Palm Beach County Head Start Match 3,100,000 2,100,000 (1,000,000) -32.26%

JPB Foundation 250,000 250,000 - 100.00%

Department of Health/Agency for Health Care Administration 3,630,806 3,094,966 (535,840) -14.76%

Sub-Total Grant Income 6,980,806 5,444,966 (1,535,840) -22.00%

INTEREST INCOME 300,000 400,000 100,000 33.33%

INCOME FROM TENANTS 70,000 70,000 - 0.00%

OTHER INCOME 100,000 100,000 - 0.00%

CASH BALANCES BROUGHT FORWARD 14,843,281 9,076,761 (5,766,520) -38.85%

TOTAL 124,471,046$ 128,184,202$ 3,713,156$ 2.98%

EXPENDITURES

CHILDREN'S PROGRAMS

Direct Services 100,696,792$ 104,001,628$ 3,304,836$ 3.28%

Support Services 9,771,341 9,413,838 (357,503) -3.66%

Sub-Total Children's Programs 110,468,133 113,415,466 2,947,333 2.67%

ADMINISTRATIVE EXPENSES 5,342,146 5,218,109 (124,037) -2.32%

CAPITAL EXPENDITURES 250,000 350,000 100,000 40.00%

NON OPERATING EXPENSES

Palm Beach County Property

Appraiser Fees 772,645 783,812 11,167 1.45%

Palm Beach County Tax Collector Fees 2,029,274 2,262,191 232,917 11.48%

Sub-Total 2,801,919 3,046,003 244,084 8.71%

CONTINGENCY 500,000 500,000 - 0.00%

SUB-TOTAL EXPENDITURES 119,362,198 122,529,578 3,167,380 2.65%

RESERVE FOR UNCOLLECTABLE TAX 5,108,848 5,654,624 545,776 10.68%

TOTAL 124,471,046$ 128,184,202$ 3,713,156$ 2.98%

PROPOSED MILLAGE RATE: 0.6833

Exhibit II18

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

REVENUES

AD VALOREM TAXES 113,092,475$ 90.16% ‐                             0.00% 113,092,475$ 88.23%

GRANT INCOME

Palm Beach County Head Start Match 2,100,000 1.67% - 0.00% 2,100,000 1.64%

JPB Foundation 250,000 0.20% - 0.00% 250,000 0.20%

Department of Health/Agency for Health Care Administration 3,094,966 2.47% - 0.00% 3,094,966 2.41%

Sub-Total Grant Income 5,444,966 4.34% - 0.00% 5,444,966 4.25%

INTEREST INCOME 400,000 0.32% - 0.00% 400,000 0.31%

INCOME FROM TENANTS 70,000 0.06% - 0.00% 70,000 0.05%

OTHER INCOME 100,000 0.08% - 0.00% 100,000 0.08%

TRANSFER IN (OUT) (2,742,285) -2.19% 2,742,285 100.00% - 0.00%

CASH BALANCES BROUGHT FORWARD 9,076,761 7.24% - 0.00% 9,076,761 7.08%

TOTAL 125,441,917$ 100.00% 2,742,285$ 100.00% 128,184,202$ 100.00%

EXPENDITURES

CHILDREN'S PROGRAMS

Direct Services

Program Services 99,179,343$ 79.06% 2,742,285$ 100.00% 101,921,628$ 79.51%

Special Funds and Other 95,000 0.08% - 0.00% 95,000 0.07%

Public Education/Awareness 1,985,000 1.58% - 0.00% 1,985,000 1.55%

Sub-total Direct Services 101,259,343 80.72% 2,742,285 100.00% 104,001,628 81.13%

Support Services

Programmatic Support Expenses 9,413,838 7.50% - 0.00% 9,413,838 7.34%

Sub-total Support Services 9,413,838 7.50% - 0.00% 9,413,838 7.34%

Sub-Total Children's Programs 110,673,181 88.23% 2,742,285 100.00% 113,415,466 88.48%

ADMINISTRATIVE EXPENSES 5,218,109 4.16% - 0.00% 5,218,109 4.07%

CAPITAL EXPENDITURES 350,000 0.28% - 0.00% 350,000 0.27%

NON OPERATING EXPENSES

Palm Beach County Property Appraiser Fees 783,812 0.62% - 0.00% 783,812 0.61%

Palm Beach County Tax Collector Fees 2,262,191 1.80% - 0.00% 2,262,191 1.76%

Sub-Total Non Operating Expenses 3,046,003 2.43% - 0.00% 3,046,003 2.38%

CONTINGENCY 500,000 0.40% - 0.00% 500,000 0.39%

SUB-TOTAL EXPENDITURES 119,787,293 95.49% 2,742,285 100.00% 122,529,578 95.59%

RESERVE FOR UNCOLLECTABLE TAX 5,654,624 4.51% - 0.00% 5,654,624 4.41%

TOTAL 125,441,917$ 100.00% 2,742,285$ 100.00% 128,184,202$ 100.00%

MILLAGE RATE: 0.6833

FOR CHILDREN, INC. TOTAL BUDGET

GENERAL FUND SPECIAL REVENUE FUND

PREVENTION PARTNERSHIPS 2016 - 2017

EXHIBIT III19

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

Executive  Talent &  Finance Program Communications Information  TOTALSExpenses Administration Operations Services Management

SALARIES 405,538           989,088           1,062,315        3,536,539          620,289               1,298,339            7,912,108           ‐                           

TEMPORARY PERSONNEL ‐                        ‐                        ‐                        15,000              ‐                            ‐                            15,000                 ‐                           

FRINGE BENEFITS ‐                              A. FICA 19,411             61,324             65,864             217,518             36,826                  78,463                  479,406                 B. FICA MED 5,880               14,342             15,403             51,280              8,994                    18,826                  114,725                 C. FL Unemployment 811                   1,978               2,125               7,073                1,241                    2,597                    15,825                    D. Workers' Comp 642                   2,782               3,210               10,700              1,712                    3,210                    22,256                    E. Health Plan 86,576             230,527           273,186           1,061,797          172,860               366,950               2,191,896              F. Retirement 57,526             152,178           137,541           447,824             75,830                  158,164               1,029,064              G. Long Term Disability 1,200               3,826               3,929               15,123              2,374                    3,624                    30,076                    H. Tuition Reimbursement 65,000             ‐                        ‐                         ‐                            ‐                            65,000                    J. Retirement Health Savings 3,355               14,540             16,777             55,924              8,948                    16,777                  116,321                 K. Short Term Disability 972                   3,176               3,258               12,072              1,964                    2,988                    24,429                    L. Other Fringe Benefits 3,600               15,600             18,000             60,000              9,600                    18,000                  124,800              Total Fringe Benefits 179,973           565,273           539,292           1,939,311          320,349               669,599               4,213,797           

TOTAL PERSONNEL 585,511           1,554,362        1,601,606        5,490,850          940,638               1,967,938            12,140,905         

TRAVEL   A. Local Mileage 1,500               200                   1,850               5,500                3,000                    400                       12,450                    B. Staff Development / CSC Business‐Related Travel 12,000             35,000             27,500             100,000             18,000                  12,000                  204,500                 C. Council Member Travel 2,000               ‐                        ‐                        ‐                         ‐                            ‐                            2,000                      D. Business Expense 3,000               ‐                        ‐                        ‐                         ‐                            ‐                            3,000                   TOTAL TRAVEL 18,500             35,200             29,350             105,500             21,000                  12,400                  221,950              

BUILDING SPACE   A. Maintenance & Security 11,538             49,999             57,693             192,309             30,769                  57,692                  400,000                 B. Utilities 4,615               20,001             23,077             76,922              12,308                  23,077                  160,000                 C. Emergency Maintenance Fund 1,442               6,250               7,211               24,039              3,846                    7,212                    50,000                    D. Quantum Park Fees and Assessments 346                   1,499               1,731               5,770                923                       1,731                    12,000                    E. Real Estate Taxes Quantum Park 1,731               7,500               8,653               28,847              4,615                    8,654                    60,000                 TOTAL BUILDING SPACE 19,672             85,249             98,365             327,887             52,461                  98,366                  682,000              

COMMUNICATIONS   A. Telecommunications 1,442               6,250               7,211               24,039              3,846                    7,212                    50,000                    B. Postage ‐                        ‐                        15,000             ‐                         ‐                            ‐                            15,000                        2016 Tax Notices ‐                        7,600               ‐                         ‐                            ‐                            7,600                          Total Postage ‐                        ‐                        22,600             ‐                         ‐                             ‐                             22,600                 TOTAL COMMUNICATIONS 1,442               6,250               29,811             24,039              3,846                    7,212                    72,600                 

PRINTING & SUPPLIES   A. Supplies 1,154               5,001               5,769               19,230              3,077                    5,769                    40,000                    B. Meeting Supplies 1,400               5,200               300                   5,000                750                       200                       12,850                    C. Computer Supplies ‐                        ‐                        ‐                         ‐                            20,000                  20,000                    D. Printing  100                   250                   350                   1,750                75,000                  100                       77,550                    E. Photography/Video ‐                        ‐                        ‐                         50,000                  ‐                            50,000                 TOTAL PRINTING & SUPPLIES 2,654               10,451             6,419               25,980              128,827               26,069                  200,400              

Exhibit IV20

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET

OCTOBER 1, 2016 ‐ SEPTEMBER 30, 2017

Executive  Talent &  Finance Program Communications Information  TOTALSExpenses Administration Operations Services Management

OTHER EXPENSES   A. Purchase of Service       1. Legal 35,000             ‐                        ‐                        ‐                         ‐                            ‐                            35,000                        2. Audit ‐                        60,400             ‐                         ‐                            ‐                            60,400                        3. Consulting 10,000             50,000             ‐                        200,000             25,000                  25,000                  310,000                     4. Inspector General Fee 58,095             58,096             ‐                         ‐                            ‐                            116,191                B. Insurance 220,000           ‐                        ‐                        ‐                         ‐                            ‐                            220,000                C. Staff Development ‐ In House 50,000             ‐                        ‐                         ‐                            ‐                            50,000                   D. Dues 130,000           6,800               2,700               5,000                2,000                    500                       147,000                E. Background Checks/Fingerprinting 2,000               ‐                        ‐                         ‐                            ‐                            2,000                     F. Subscrip/Publications 2,000               14,700             1,600               2,000                2,200                    500                       23,000                   G. Public Notices & Employment Ads 12,000             ‐                        ‐                         ‐                            ‐                            12,000                   H. Copier Equipment 1,442               6,250               7,211               24,040              3,846                    7,212                    50,001                   I. Computer Maint & Support ‐                        ‐                        ‐                         ‐                            260,000               260,000                J. Banking Services ‐                        ‐                        5,000               ‐                         ‐                            ‐                            5,000                     K. Investment Advisory Services ‐                        ‐                        20,000             ‐                         ‐                            ‐                            20,000                   L. Service Awards & Recognition 3,500               ‐                        ‐                         ‐                            ‐                            3,500                   TOTAL OTHER EXPENSES 398,442           203,345           155,007           231,040             33,046                  293,212               1,314,092            TOTAL ADMINISTRATIVE EXPENSES 1,026,221        1,894,857        1,920,558        6,205,296          1,179,818            2,405,197            14,631,947         

CAPITAL EXPENSES  A. Computer Hardware ‐                        ‐                        ‐                        ‐                         ‐                            350,000               350,000              TOTAL CAPITAL EXPENSES ‐                        ‐                        ‐                         ‐                            350,000               350,000              

NON OPERATING EXPENSES  A. Property Appraiser Fee 783,812           ‐                        ‐                        ‐                         ‐                            ‐                            783,812                B. Tax Collector Fee 2,262,191        ‐                        ‐                        ‐                         ‐                            ‐                            2,262,191           TOTAL NON‐OPERATING EXPENSES 3,046,003        3,046,003           

ALLOCATIONS CHILDREN'S PROGRAMS AND SPECIAL SERVICES

  A. Direct Funded Programs and Initiatives ‐                        ‐                        ‐                        99,179,343        ‐                            ‐                            99,179,343           B. Healthy Safe & Strong Fund ‐                        ‐                        ‐                        ‐                         50,000                  ‐                            50,000                   C. Lobbying/Legislative Issues ‐                        ‐                        ‐                        ‐                         45,000                  ‐                            45,000                   D. Public Education ‐                        ‐                        ‐                        50,000              1,935,000            ‐                            1,985,000           TOTAL ALLOCATIONS CHILDREN'S PROGRAMS AND SPECIAL SERVICES ‐                        ‐                        ‐                        99,229,343        2,030,000            ‐                            101,259,343       

CONTINGENCY 500,000           500,000              

RESERVE FOR UNCOLLECTABLE TAX 5,654,624        ‐                        ‐                        ‐                         ‐                            ‐                            5,654,624           

TOTAL BUDGET 10,226,848      1,894,857        1,920,558        105,434,639     3,209,818            2,755,197            125,441,917       

Budget: Administrative Expenses 1,026,221        1,659,775        836,975           356,198             641,964               696,975               5,218,109           Budget: Capital Expenses ‐                        ‐                        ‐                         ‐                            350,000               350,000              Budget: Children's Program:  Direct Services ‐                        ‐                        99,229,343        2,030,000            ‐                            101,259,343       Budget: Children's Program: Support Services 235,081           1,083,583        5,849,098          537,854               1,708,222            9,413,838           Budget: Non‐Operating Expenses 9,200,627        ‐                        ‐                        ‐                         ‐                            ‐                            9,200,627           

TOTAL BUDGET 10,226,848      1,894,857        1,920,558        105,434,639     3,209,818            2,755,197            125,441,917       

Exhibit IV21

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

 1. Breakdown of Divisions/Departments

The budget is developed reflecting the functional and program operations within

CSC. The functional and program operations as they appear on the detailed

budget document are:

A. Executive Administration - reflects the costs associated with the CEO

function and administration of the Children's Services Council, such as legal

fees, insurance, non-operating expenses for the Property Appraiser and Tax

Collector and organizational consultants.

B. Talent & Operations - consists of the Operations, Human Resources, Project

Management and Talent Management departments.

C. Finance - Consists of the Accounting, Budget Oversight and Audit and Compliance departments.

D. Program Services - Reflects the costs associated with the funded ch i ld ren’s

programs and initiatives. In addition to funding from ad-valorem tax revenue there

is financial support from the Department of Health and the Agency for Health

Care Administrat ion through the Healthy Start Coalition, the JPB Foundation and

from the Palm Beach County Head Start Match.

E. Communications- Reflects the costs associated with the Communications division.

F. Information Management- Reflects the costs associated with Information

Management, Information Technology and Business Analytics.

2. Personnel

The proposed 2016/17 fiscal year budget contains funding for 104 approved positions, a

3% merit pool in correlation with staff performance evaluations and .5% for promotional

increases.

Fringe benefits are calculated at existing rates for FICA, Medicare and Florida Unemployment.

Retirement is calculated at 10% of eligible salaries for employees hired on or after

January 1, 2012. This percentage is based on the maximum exposure if a match is made

depending on the employee’s contribution. Prior to a hiring date of January 1, 2012,

retirement is calculated at 13% of eligible salaries for employees employed ten years or

22

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

less, 15% of eligible salaries for employees employed between eleven and fifteen years,

17% for employees employed between sixteen and twenty years, and 19% for

employees employed twenty years or more.

Workers' Compensation is calculated based on the formula supplied by CSC's insurance broker.

Based on input from CSC's insurance broker and historical trends, health plan

premiums have been projected at 10% over 2015/16 fiscal year rates to maintain

coverage at existing levels.

Long Term Disability premiums are projected based on the rate that was provided by the carrier.

Tuition reimbursements have been estimated based on anticipated usage for the

2016/17 fiscal year.

Retirement Health Savings reflects the estimated amount needed for this benefit.

Other Fringe Benefits provides for enhancements or additions to the current benefit

package offered by CSC and supports health related items.

3. Travel

The local mileage reimbursement rate is projected at $0.54 per mile based on the

Internal Revenue Service standard mileage rate for 2016. The mileage traveled for

each position has been projected based on historical data.

Staff Development / CSC business-related travel - Staff development reflects the

expenses associated with CSC staff achieving their development plans. CSC

business-related travel reflects the costs associated with CSC staff traveling on CSC

related business. An amount has also been budgeted to provide for the costs of staff

attendance at business meetings taking place outside of Palm Beach County.

Council member travel is included to cover the costs relating to travel by Council members on CSC related business.

4. Building Space

Amounts have been budgeted for Maintenance and Security based on contracts that

have been entered into for those services at the 2300 High Ridge Road building as

well as actual expenditures incurred through the normal operation of the building. An

additional $50,000 is budgeted to provide for emergency repairs not covered under

23

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

maintenance agreements. The amount budgeted is allocated by department based on

the number of full-time equivalent (FTE) employees.

Utilities are based on projected actual usage and historical data. The amount

budgeted is allocated by department based on the number of full-time equivalent

(FTE) employees.

Quantum Park fees cover the costs charged by the Quantum Park Property Owners’

Association. The amount budgeted is allocated by department based on the

number of full-time equivalent (FTE) employees.

5. Communications

Telecommunication expenses are budgeted based on amounts being billed by various

vendors for this item and reflect the costs associated with all telecommunication

related expenses. The amount budgeted is allocated by department based on the

number of full-time equivalent (FTE) employees.

Postage includes the costs for routine mailings as well as amounts projected for costs

associated with the mailing of special reports and newsletters produced by CSC.

The cost of mailing the 2016 tax notices has been included as expenditure in

conformity with legislation which requires each taxing authority to reimburse the

tax collector for its proportionate share of postage.

6. Printing & Supplies

The anticipated costs for these items are based on planned expenditures, historical

information, and projected price increases. Supplies includes anything related to

office supplies, program supplies, meeting supplies, training supplies and/or computer

supplies.

Printing reflects the projected costs of producing various reports and newsletters.

Photography/video costs are expenses associated with the communications department

and the public education of program services.

7. Other Expenses

Legal expenses reflect “not to exceed” amounts of contracts with outside counsel, if

needed to assist with issues resulting from CSC's operations.

Audit reflects the projected amounts for the annual external audit.

24

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

Consulting has been budgeted under various divisions as follows:

o Executive Administration – Consultants may be used to provide consulting services related to public policy issues.

o Talent & Operations - Consultants may be used for leadership and

organizational learning services as well as for administrative

services related to the facilities.

o Program Services – Research consultants will be engaged to do

research as it relates to cost benefit analysis and special projects.

Consultants may be used for evidence-based trainings and the

variety of other training programs offered by CSC. Consultants are

engaged to provide feedback as to the feasibility of bringing

evidence-based programs to Palm Beach County as well as to

assist in the evaluation of initiatives.

o Communications - Consultants may be used to assist in the use of

translation services.

o Information Management - Consultants may be used to assist in the

maintenance and training of various databases and the equipment

necessary to maintain these programs.

The following are descriptions of the other items budgeted under the "Other Expenses" cost category:

The Inspector General fee is a charge for the Inspector General to review CSC’s

contracts and other transactions.

Insurance is made up of expenses related to non-benefit insurance premiums.

Staff Development is budgeted to cover the costs associated with training activities

designed to enhance CSC staff knowledge and skills to support funded programs.

Dues reflect the costs of memberships to various organizations to which CSC belongs.

Background checks/fingerprinting are made up of background checks and

fingerprinting expenses related to employees.

Subscriptions & Publications reflect the costs of various "trade" magazines, journals,

curriculums, videos, and books.

Public Notices and Employment Advertising include the cost of required

advertising for public meetings and other CSC activities as well as costs associated

with recruitment of CSC staff positions.

25

Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

Copier equipment reflects the cost of maintaining and leasing CSC's copier

equipment. The amount budgeted is allocated by department based on the number of

full-time equivalent (FTE) employees.

Computer maintenance and support is provided to cover the costs of support for various

software programs as well as the repair of the system for those items no longer covered

by the manufacturer's warranty period.

Banking services and Investment Advisory services cover the costs of bank, credit card

and investment advisory fees.

Service Awards and Recognition cover the costs associated with awards and recognition

to individuals and/or groups for their accomplishments and contributions to the work of

the Children’s Services Council.

8. Capital Expenditures

Capital Expenditures generally reflect the costs associated with the purchase or upgrade

of furniture and equipment items and the costs of replacing and increasing CSC's

information and data processing technology. The costs associated with these items are

$350,000 for computer hardware and updated server infrastructure.

9. Non-operating expenses

These expenses have been calculated based on the proposed millage rate for the Tax

Collector and the estimated fee provided by the Property Appraiser.

10. Allocations

The total proposed allocation to children's programs and initiatives is $104,001,628.

11. Contingencies

An amount totaling $500,000 has been budgeted.

12. Reserve for Uncollectable Tax

A 5% reserve has been established to provide for the projected difference in the amount of

tax levied and the amount actually collected.

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Children’s Services CouncilNotes to 2016/17 Fiscal Year Proposed Budget

 

13. Ad Valorem Tax

Revenue is calculated based on a projected estimate of taxable value which reflects an

estimated 8.4% increase in the taxable value from the previous year. The millage rate is

.6833 compared to .6677 in the prior year.

14. Grant Income

Grant income is budgeted to reflect grant income from the following:

Federal and State dollars through the Department of Health and Agency of

Health Care Administration through the Healthy Start Coalition to support

CSC's operation of several Healthy Beginnings programs

County match dollars through Palm Beach County to support the Head Start

program

Foundation dollars through the JPB Foundation to support a randomized control

trial of the Child First program

15. Other income

Other income reflects the revenues to be generated from miscellaneous revenue.

16. Interest income

Interest income is projected based on current interest rate trends applied to average

invested balances.

17. Cash balances brought forward

Use of fund balance not to exceed the 27.5% of the total budget fund balance policy.

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BUDGET SUMMARYCHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

FISCAL YEAR 2016-2017

THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE CHILDREN'SSERVICES COUNCIL OF PALM BEACH COUNTY ARE 3% MORE THAN LASTYEAR'S TOTAL OPERATING EXPENDITURES.

FIXED SPECIALGENERAL ASSET REVENUE TOTAL

FUND FUND FUND BUDGET

Balances Brought Forward from Prior Fiscal Years 8,726,761$ 350,000$ -$ 9,076,761$ ESTIMATED REVENUES

TAXES: Millage per $1000

Ad Valorem .6833 113,092,475 - - 113,092,475

GRANTS: Other Governmental Sources 5,444,966 - - 5,444,966 INTEREST EARNINGS: 400,000 - - 400,000 MISCELLANEOUS REVENUES: Tenant/Other Income 170,000 - - 170,000 Transfers In (Out) (2,742,285) - 2,742,285 - Total Revenues 116,365,156 - 2,742,285 119,107,441

Total Estimated Revenues and Balances 125,091,917$ 350,000$ 2,742,285$ 128,184,202$

EXPENDITURES/EXPENSES

Children's Programs Direct Services 101,259,343$ -$ 2,742,285$ 104,001,628$ Support Services 9,413,838 - - 9,413,838 Sub-total Children's Programs 110,673,181 - 2,742,285 113,415,466 Administrative Expenses 5,218,109 - - 5,218,109 Capital Expenditures 350,000 - 350,000 Allocation to Contingency Fund 500,000 - - 500,000 Non-operating Expenses 3,046,003 - - 3,046,003 Total Expenditures 119,437,293 350,000 2,742,285 122,529,578 Reserves 5,654,624 - - 5,654,624

Total Appropriated Expenditures and Reserves 125,091,917$ 350,000$ 2,742,285$ 128,184,202$

THE TENTATIVE, ADOPTED, AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICEOF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD.

Exhibit VI28

Last year's property tax levy:A. Initially proposed tax levy $102,176,959B. Less tax reductions due to Value Adjustment Board $222,907 and other assessment changesC. Actual property tax levy $101,954,052

This year's proposed tax levy: $113,092,475

A FINAL DECISION on the proposed tax increase and the budget will be made at this hearing.

at2300 High Ridge Road

Boynton Beach, FL 33426

NOTICE OF PROPOSED TAX INCREASE

All concerned citizens are invited to attend a public hearing on the tax increase to be held on:

Thursday, September 22, 20166:00 P.M.

The Children's Services Council of Palm Beach County has tentatively adopted a measure to increase its property tax levy.

Exhibit VI29

AGENDA ITEM: 5 TITLE: Proposed CSC Investment Policy Revision STAFF: Jennifer Diehl, CFO SUMMARY: The proposed CSC Investment Policy Revision is being submitted to the Finance Committee. The following revisions to the budgeted expenditures are being proposed: A revision to section XI.G. to add “other depository accounts” A revision to sections XI.G.2 and XI.G.3 to add that 100% of funds may be invested in

overnight bank deposits secured by the Florida Security for Public Depositories Act, Chapter 280, F.S.

RECOMMENDATION:

We recommend the Finance Committee propose that the Council approve the proposed CSC Investment Policy Revision as submitted.

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CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY  

INVESTMENT POLICY PURPOSE  The purpose of this policy is to set forth the investment objectives and parameters for the management of public funds of the Children’s Services Council of Palm Beach County, Florida (hereinafter "CSC"). These policies are designed to ensure the prudent management of public funds, the availability of operating funds when needed, and an investment return competitive with comparable funds and financial market indices.  I.  SCOPE 

In accordance with § 218.415, Florida Statues, this investment policy applies to all cash and investments held or controlled by the CSC and shall be identified as "Pooled Funds" of the CSC. Pooled funds shall include other agencies that have chosen to have the CSC serve as their fiscal agent and invest funds on their behalf. 

 II.  INVESTMENT OBJECTIVES  

A. Safety of Principal The foremost objective of this investment program is the safety of the principal of those funds within the portfolios. Investment transactions shall seek to keep capital losses at a minimum, whether they are from securities defaults or erosion of market value. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.  

B. Return of Investment From time to time, securities may be purchased at a premium or traded for other securities to improve yield, maturity, or credit risk.  For these transactions, a loss may be incurred for accounting purposes to achieve optimal investment return, provided any of the following occurs with respect to the replacement security: 1.  The yield has been increased, or 2.  The maturity has been reduced or lengthened, or 3.  The quality of the investment has been improved.  

C.  Maintenance of Liquidity The second highest priority is liquidity of funds. The portfolios shall be managed in such a manner that funds are available to meet reasonably anticipated cash flow requirements in an orderly manner. Periodical cash flow analyses will be completed in order to ensure that the portfolios are positioned to provide sufficient liquidity. 

 D.  Return on Investment 

The third highest priority is investment income. Investment portfolios shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity 

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objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed.  

III. DELEGATION OF AUTHORITY  The responsibility for providing oversight and direction in regard to the management of the investment program resides with the CSC’s Finance Committee. The management responsibility for all CSC funds in the investment program and investment transactions is delegated to the CFO.   

A.   Written Procedures The CFO shall establish written procedures for the operation of the investment portfolio and a system of internal accounting and administrative controls to regulate the activities of employees. 

 B. Investment Manager 

The CSC may employ an investment manager to assist in managing some of the CSC's portfolios. Such investment manager must be registered under the Investment Advisors Act of 1940. 

 C. Contracts 

Proposed contracts between an investment manager and the Council shall be reviewed by the Finance Committee prior to submission to the Council. Any such contract shall include a stipulation that the investment manager is designated as a fiduciary. 

  IV.  STANDARDS OF PRUDENCE  

A.  The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing the overall investment program.  

 B.  Investment officers acting in accordance with written procedures and this investment policy 

and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectation are reported to the CFO and the Finance Committee in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. 

 C.  The "prudent person" rule states the following: 

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived from the investment. 

 D. While the standard of prudence to be used by investment officials who are officers or 

employees is the "prudent person" standard, any person or firm hired or retained to invest, monitor, or advise concerning these assets shall be held to the higher standard of "prudent expert.” 

 

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E. The standard shall be that in investing and reinvesting moneys and in acquiring, retaining, managing, and disposing of investments of these funds, the contractor shall exercise: the judgment, care, skill, prudence, and diligence under the circumstances then prevailing, which persons of prudence, discretion, and intelligence, acting in a like capacity and familiar with such matters would use in the conduct of an enterprise of like character and with like aims by diversifying the investments of the funds, so as to minimize the risk, considering the probable income as well as the probable safety of their capital. 

 V.  ETHICS AND CONFLICTS OF INTEREST  

A.  Employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. 

 B.  Also, employees involved in the investment process shall disclose to the CSC any material 

financial interests in financial institutions that conduct business with the CSC, and they shall further disclose any material personal financial/investment positions that could be related to the performance of the CSC's investment program. 

 VI.  INTERNAL CONTROLS AND INVESTMENT PROCEDURES  

A. The CFO shall establish a system of internal controls and operational procedures that are in writing and made a part of the CSC's operational procedures. The internal controls should be designed to prevent losses of funds, which might arise from fraud, employee error, and misrepresentation, by third parties, or imprudent actions by employees. 

 B. The written procedures should include reference to safekeeping, bonding, repurchase 

agreements, and separation of transaction authority from accounting and record keeping, wire transfer agreements, banking service contracts and collateral/depository agreements. 

 C. No person may engage in an investment transaction except as authorized under the terms 

of this policy.  D.  Independent auditors as a normal part of the annual financial audit to the CSC shall conduct 

a review of the system of internal controls to ensure compliance with policies and procedures. 

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VII. CONTINUING EDUCATION  

The CFO and appropriate staff shall each annually complete eight (8) hours of continuing education in subjects or courses of study related to investment practices and products. 

 VIII.  AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS  

A.  Authorized CSC staff and investment advisors shall only purchase securities from financial institutions, which are qualified as public depositories by the Treasurer of the State of Florida, or institutions designated as "primary securities dealers" by the Federal Reserve Bank of New York. Qualified public depositories may provide the services of a securities dealer through a Section 20 subsidiary of the financial institution or from direct issuers of commercial paper and bankers' acceptances. 

 B. Authorized CSC staff and investment advisors shall only enter into repurchase agreements 

with financial institutions that are state qualified public depositories and primary securities dealers as designated by the Federal Reserve Bank of New York.  

 IX.         MATURITY AND LIQUIDITY REQUIREMENTS  

A. Operating Funds   To the extent possible, an attempt will be made to match investment maturities with known 

cash needs and anticipated cash flow requirements.  Investments of current operating funds shall have maturities of no longer than twelve (12) months. 

 B. Core Funds   Investments of reserves, project funds and other non‐operating funds (“core funds”) shall 

have a term appropriate to the need for funds, but in no event shall exceed three (3) years and the average duration of the funds as a whole may not exceed two (2) years. 

   The maturities of the underlying securities of a repurchase agreement will follow the 

requirements of the master repurchase agreement.  

 X.  COMPETITIVE SELECTION OF INVESTMENT INSTRUMENTS  

A.  After the CFO or the investment advisor has determined the approximate maturity date based on cash flow needs and market conditions and has analyzed and selected one or more optimal types of investments, a minimum of three (3) qualified banks and/or approved broker/dealers must be contacted and asked to provide bids/offers on securities in question. Bids will be held in confidence until the bid deemed to best meet the investment objectives is determined and selected. 

 B.  However, if obtaining bids/offers are not feasible and appropriate, securities may be 

purchased utilizing the comparison to current market price method on an exception basis. Acceptable current market price providers include, but are not limited to: 

 1.  Bloomberg Information Systems 

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2.  Wall Street Journal or a comparable nationally recognized financial publication providing daily market pricing 

3. Daily market pricing provided by the CSC's custodian or their   correspondent institutions 

 C. The CFO or the investment advisor shall utilize the competitive bid process to select the 

securities to be purchased or sold. Selection by comparison to a current market price, as indicated above, shall only be utilized when, in judgment of the CFO or the investment advisor, competitive bidding would inhibit the selection process. 

 D. Examples of when this method may be used include: 

 1.  When time constraints due to unusual circumstances preclude the use of the 

competitive bidding process 2.  When no active market exists for the issue being traded due to the age or depth of the 

issue 3.  When a security is unique to a single dealer, for example, a private placement 4.  When the transaction involves new issues or issues in the "when issued" market 

 E. Overnight sweep repurchase agreements will not be bid, but may be placed with the CSC's 

depository bank relating to the demand account for which the repurchase agreement was purchased.  

XI.  AUTHORIZED INVESTMENTS AND PORTFOLIO COMPOSITION  

A.  Investments should be made subject to the cash flow needs and such cash flows are subject to revisions as market conditions and CSC's needs change. However, when the invested funds are needed in whole or in part for the purpose originally intended or for more optimal investments, the CSC may sell the investment at the then‐prevailing market price and place the proceeds into the proper account at the CSC's custodian. 

 B.  The following are the investment requirements and allocation limits on security types, 

issuers, and maturities as established by the Council. The CEO, CFO, and the Finance Committee shall have the option to further restrict investment percentages from time to time based on market conditions, risk and diversification investment strategies. 

 C.  The percentage allocation requirements for investment types and issuers are calculated 

based on the original cost of each investment. Investments not listed in this policy are prohibited. 

   

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 D.  United States Government Securities  

1.  Purchase Authorization The CSC may invest in negotiable direct obligations, or obligations the principal and interest of which are unconditionally guaranteed by the United States government. Such securities will include, but not be limited to the following: 

a.  Cash Management Bills b.  Treasury Securities ‐ State and Local Government Series ("SLGS") c.  Treasury Bills d.  Treasury Notes e.  Treasury Bonds f.  Treasury Strips 

 2.  Portfolio Composition 

A maximum of one hundred percent (100%) of available funds may be invested in the United States government securities. 

 3.  Maturity Limitations 

The maximum length to maturity of any direct investment in the United States government securities is three (3) years from the date of purchase. 

 E.  United States Government Agencies  

1.  Purchase Authorization The CSC may invest in bonds, debentures, notes which may be subject to call, issued or guaranteed as to principal and interest by the United States government agencies, provided such obligations are backed by the full faith and credit of the United States government. Such securities will include, but not be limited to the following: 

 a.  United States Export ‐ Import Bank 

‐Direct obligations or fully guaranteed certificates of beneficial ownership b.  Farmer Home Administration 

‐Certificates of beneficial ownership c.  Federal Financing Bank 

‐Discount notes, notes and bonds d.  Federal Housing Administration Debentures e.  General Services Administration f.  United States Maritime Administration Guaranteed 

‐Title XI Financing g.  New Communities Debentures 

‐United States Government guaranteed debentures h.  United States Public Housing Notes and Bonds 

‐United States Government guaranteed public housing notes and bonds i.  United States Department of Housing and Urban Development 

‐Project notes and local authority bonds  

2.  Portfolio Composition 

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A maximum of fifty percent (50%) of available funds may be invested in United States government agencies. 

 3.  Limits on Individual Issuers 

A maximum of twenty‐five percent (25%) of available funds may be invested in individual United States government agencies. 

 4.  Maturity Limitations 

The maximum length to maturity for an investment in any United States government agency security is three (3) years from the date of purchase. 

 F.  Federal Instrumentalities (United States government sponsored agencies) 

 1.  Purchase Authorization   The CSC may invest in bonds, debentures, notes which may be subject to call, issued or 

guaranteed as to principal and interest by United States government sponsored agencies (federal instrumentalities) which are non‐full faith and credit agencies limited to the following: 

 a.  Federal Farm Credit Bank (FFCB) b.  Federal Home Loan Bank or its district banks (FHLB) c.  Federal National Mortgage Association (FNMA) d.  Federal Home Loan Mortgage Corporation (Freddie‐Macs) including Federal    ‐Home Loan Mortgage Corporation participation certificates e.  Student Loan Marketing Association (Sallie‐Mae) 

 2.  Portfolio Composition   A maximum of eighty percent (80%) of available funds may be invested in federal 

instrumentalities.  3.  Limits on Individual Issuers   A maximum of fifty percent (50%) of available funds may be invested in individual 

United States government agencies.  4.  Maturity Limitations   The maximum length to maturity for an investment in any federal instrumentality 

security is three (3) years from the date of purchase.  G. Interest Bearing Time Deposit, Saving Accounts or Other Depository Accounts  

1.  Purchase Authorization The CSC may invest in non‐negotiable interest bearing time certificates of deposits, savings accounts or other depository accounts in banks organized under the laws of this state and/or in national banks organized under the laws of the United States and doing business and situated in the state of Florida, provided that any such deposits are secured by the Florida Security for Public Deposits Act, Chapter 280, F.S..  

 2.  Portfolio Composition 

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A maximum of twenty‐five percent (25%) of available funds may be invested in non‐negotiable interest bearing time certificates of deposit. A maximum of one‐hundred percent (100%) of available funds may be invested in overnight bank deposits secured by the Florida Security for Public Deposits Act, Chapter 280, F.S.. 

 3.  Limits on Individual Issuers 

A maximum of fifteen percent (15%) of available funds may be deposited in non‐negotiable interest bearing time certificates of deposit of any one issuer eligible depository. A maximum of one‐hundred percent (100%) of available funds may be invested in overnight bank deposits secured by the Florida Security for Public Deposits Act, Chapter 280, F.S..  

4.  The maximum maturity on any certificate shall be no greater than one (1) year from the date of purchase. 

 H.  Repurchase Agreements  

1.  Purchase Authorization  a.  The CSC may invest in repurchase agreements composed of only those investments 

based on the requirements set forth by the CSC's master repurchase agreement. All firms are required to sign the master repurchase agreement prior to the execution of a repurchase agreement transaction. 

b.  A third party custodian with whom the CSC has a current custodial agreement shall hold the collateral for all repurchase agreements with a term longer than one (1) business day. A clearly marked receipt that shows evidence of ownership must be supplied to the CFO and retained. 

c.  Securities authorized for collateral are negotiable direct obligations of the United States government, government agencies, and federal instrumentalities with maturities under three (3) years and must have a market value for the principal and accrued interest of one hundred two percent (102%) of the value and for the term of the repurchase agreement. Immaterial short‐term deviations from one hundred two percent (102%) requirement are permissible only upon the approval of the CFO. 

  2.  Portfolio Composition 

A maximum of fifty percent (50%) of available funds may be invested in repurchase agreements excluding one (1) business day agreements and overnight sweep agreements. 

 3.  Limits on Individual Issuers 

A maximum of twenty‐five percent (25%) of available funds may be invested with any one institution. 

   4.  Limits on Maturities 

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The maximum length to maturity of any repurchase agreement is ninety (90) days from the date of purchase. 

 H. State and/or Local Government Taxable and/or Tax‐Exempt Debt  

1.  Purchase Authorization The CFO may invest in state and/or local government taxable and/or tax‐exempt debt, general obligation and/or revenue bonds, rated at least "Aa" by Moody's and "AA" by Standard & Poor's for long‐term debt, or rated at least "MIG‐1" by Moody's and "SP‐1" by Standard & Poor's for short‐term debt. 

 2.  Portfolio Composition 

A maximum of twenty percent (20%) of available funds may be invested in taxable and tax‐exempt debts. 

 3.  Maturity Limitations 

A maximum length to maturity for an investment in any state or local government debt security is two (2) years from the date of purchase. 

 I. Registered Investment Companies (Money Market Mutual Funds)  

1.  Investment Authorization The CFO may invest in shares in open‐end, no‐load funds provided such funds are registered under the Federal Investment Company Act of 1940 and operate in accordance with Title 17 Code of Federal Regulations. § 270.2a‐7, which stipulates that money market funds must have an average weighted maturity of ninety (90) days or less. The prospectus of the funds will indicate that the share value shall not fluctuate. 

 2.  Portfolio Composition 

A maximum of fifty percent (50%) of available funds may be invested in money market funds. 

 3.  Limits of Individual Issuers 

A maximum of twenty‐five percent (25%) of available funds may be invested with any one (1) money market fund. 

 4.  Rating Requirements 

The money market funds shall be rated "AAm" or "AAm‐G" or better by Standard & Poor's, or the equivalent by another rating agency. 

 5.  Due Diligence Requirements 

A thorough investigation of any money market fund is required prior to investing, and on a continual basis. There shall be a questionnaire developed by the CFO that will contain a list of due diligence considerations that deal with the major aspects of any investment pool/fund. A current prospectus must be obtained. 

 XII.       DERIVATIVES AND REVERSE REPURCHASE AGREEMENTS    

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A. Investment in any derivative products or the use of reverse repurchase agreements requires specific Council approval prior to their use. If the Council approves the use of derivative products, the CFO shall develop sufficient understanding of the derivative products and have the expertise to manage them. A "derivative" is defined as a financial instrument the value of which depends on, or is derived from, the value of one or more underlying assets or indices or asset values. 

 B. If the Council approves the use of reverse repurchase agreements or other forms of 

leverage, the investment shall be limited to transactions in which the proceeds are intended to provide liquidity and for which the CFO has sufficient resources and expertise to manage them. 

 XIII.  PERFORMANCE MEASUREMENTS  

In order to assist in the evaluation of the portfolio's performance, the CSC will use performance benchmarks for short‐term and long‐term portfolios. The use of benchmarks will allow the CSC to measure its returns against other investors in the same markets.  A. The State Board of Administration's Local Government Surplus Funds Trust Fund ("SBA 

Pool") will be used as a benchmark as compared to the portfolios' net book value rate of return for current operating fund 

 B. Investment performance of funds designated as core funds and other non‐operating funds 

that have a longer‐term investment horizon will be compared to the Merrill Lynch 1‐3 year Government Index or an equivalent index comprised of U. S. Treasury or government securities. The appropriate index will have a duration and asset mix that approximates the portfolios and will be utilized as a benchmark to be compared to the portfolio's total rate of return.  

XIV.  REPORTING  

A.  The CFO shall provide timely transaction data as necessary to record and document investment activity. 

 B.  The CFO shall provide a monthly report including the listing of holdings in the portfolio at 

market value to the CEO, Finance Committee, and the Council.  C.  The CFO and/or investment advisor shall provide the CEO and Finance Committee with 

quarterly investment reports. Once reviewed by the Finance Committee this report shall be submitted to the Council. 

 D.  Schedules in the quarterly report should include, but not be limited to the following:  

1.  A listing of individual securities held at the end of the reporting period 2.  Percentage of available funds represented by each investment type 3.  Coupon, discount or earning rate 4.  Average life or duration and final maturity of all investments 5.  Par value, and market value 

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11

 E.    On an annual basis, the CFO shall prepare and submit to the CEO, Finance Committee, and 

the Council a written report on all invested funds. The annual report shall provide all, but not limited to, the following for each investment:   1.  A complete list of all invested funds 2.  Name or type of security in which the funds are invested 3.  Amount invested 4.  Maturity date 5.  Income earned 6.  Book value 7.  Market value 8.  Yield 

 F.  The annual report will show performance on both a book value and total rate of return basis 

and will compare the results to the above‐stated performance benchmarks. All investments shall be reported at fair value per GASB standards. Investment reports shall be available to the public. 

 XV.  THIRD‐PARTY CUSTODIAL AGREEMENTS  

A. All securities, with the exception of certificates of deposits, shall be held with a third party custodian; and all securities purchased by, and all collateral obtained by the CSC should be properly designated as an asset of the CSC.  

 B. The securities must be held in an account separate and apart from the assets of the financial 

institution.  C. A third party custodian is defined as any bank depository chartered by the federal 

government, the state of Florida, or any other state or territory of the United States which has a branch or principal place of business in the state of Florida as defined in § 658.12, F.S., or by a national association organized and existing under the laws of the United States which is authorized to accept and execute trusts and which is doing business in the state of Florida. 

 D. Certificates of deposits will be placed in the provider's safekeeping department for the term 

of the deposit.  E. The CFO, upon approval of the Finance Committee and Council will execute on behalf of the 

CSC, third party custodial agreement(s) with its bank(s) and depository institution(s). Such agreements may include: 1.  Letters of authority from the CSC 2.  Details as to the responsibilities of each party 3.  Method of notification of security purchases 4.  Sales, delivery and procedures related to repurchase agreements 5.  Wire transfers, safekeeping and transaction costs 6.  Procedures in case of wire failure or other unforeseen mishaps and describing the 

liability of each party 

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 F. The custodian shall accept transaction instructions only from those persons who have been 

duly authorized by the Children’s Services Council and which authorization has been provided, in writing, to the custodian. No withdrawal of securities, in whole or in part, shall be made from safekeeping, shall be permitted unless by such a duly authorized person. 

 G. The custodian shall provide the CFO with safekeeping receipts that provide detail 

information on the securities held by the custodian.     Security transactions between a broker/dealer and the custodian involving the purchase or 

sale of securities by transfer of money or securities must be made on a "delivery vs. payment" basis, if applicable, to ensure that the custodian will have the security or money, as appropriate, in hand at the conclusion of the transaction. 

   Securities held as collateral shall be held free and clear of any liens 

 XVI.  INVESTMENT POLICY ADOPTION  The investment policy was adopted on March 2, 2015 and revised September 8, 2016. The CEO, CFO and the Finance Committee shall review the policy annually and the Council shall approve any modification made thereto. 

42

160908 Personnel Committee Agenda 

Children’s Services Council 

PERSONNEL COMMITTEE MEETING 

Thursday, September 8, 2016 – 5:30 p.m. ‐‐‐ 

 R E V I S E D  AGENDA 

                                   

Reference #    1. Call to Order  

2.  Minutes of Personnel Committee Meeting of January 28, 2016  1    Recommendation:  I recommend the Personnel Committee approve the Minutes of the   January 28, 2016 Personnel Committee Meeting as presented.  

3.  Revision to Employee Handbook Regarding Breakdown of IRS Daily Meal Allowance for Travel  2      Recommendation:  I recommend the Personnel Committee approve the revision to the   Employee Handbook as outlined, effective October 1, 2016.  4.  2017 and 2018 Proposed CSC Holiday Schedules  3  

Recommendation:  I recommend the Personnel Committee approve the 2017 and 2018  proposed CSC Holiday Schedules as presented.  

 5.  Adjournment    

#1        

Children’s Services Council – Personnel Committee AGENDA ITEM 

September 8, 2016

160908 Personnel Committee Agenda items 

AGENDA ITEM:    2    

TITLE:    Minutes   January 28, 2016 Personnel Committee Meeting  

 RECOMMENDATION:   I recommend the Personnel Committee approve the Minutes of the January 28, 2016 Personnel Committee Meeting as presented.  

Children’s Services Council 

PERSONNEL COMMITTEE MEETING MINUTES January 28, 2016 

   1. Call to Order  

The meeting was called to order at 3:15 pm.  Present (Council):  Vince Goodman, Greg Langowski, Tom Weber, Thomas Bean (Staff): Leah Shaw, Tom Sheehan, Shay Tozzi, Lisa Williams‐Taylor, Ph.D. 

 2.  Minutes of Personnel Committee Meeting of December 3, 2015    A motion by Goodman/Weber to approve the Minutes of the December 3, 2015 Personnel   Committee Meeting as presented was approved by unanimous vote.  3.  Performance Review of Chief Executive Officer  

The Personnel Committee and staff (with the exception of Lisa Williams‐Taylor, Ph.D.) met and conducted a discussion regarding the performance of the Chief Executive Officer, Lisa Williams‐Taylor, Ph.D.  Once discussions were concluded Dr. Williams‐Taylor joined the meeting.  Chair Langowski informed Dr. Williams‐Taylor that the Committee had undertaken a discussion regarding her performance evaluation and had a prepared document.  He asked whether Dr. Williams‐Taylor had already reviewed the document, she responded that she had.  Chair Langowski asked whether Dr. Williams‐Taylor had any questions for the Committee, she responded that she had none.  Chair Langowski asked for comments from the Committee.  Thomas Bean stated that he was interested in hearing about any stretch goals for the organization which the Council should consider.  Dr. Williams‐Taylor stated that Council members would soon see where CSC was beginning to focus on coming together to best meet the community’s needs.  She stated that she would like to undertake policy conversations with the Council about how and where CSC could stretch to meet those needs, as well as better partner with some of the other government organizations in the community.  She stated that there were currently gaps in some of the services in the community.  Mr. Bean stated that stretch goals were intended to be challenging goals which may or may not be achieved, and stated that if these goals were not met there was no harm no foul because CSC would never have been moving in that direction unless it was stretched.  Dr. Williams‐Taylor stated that there were stretch goals with regard to possible investment opportunities regarding outcomes for Palm Beach County’s children.  She asked whether they were considering stretch goals with regard to reducing the fund balance in a more efficient way.  Mr. Bean stated that he was open to whatever Dr. Williams‐Taylor considered appropriate.    

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160128 Personnel Committee Minutes 

Tom Weber stated that he liked the goals Dr. Williams‐Taylor had set for the upcoming year and that she had performed very well on the goals from the past year.  He stated that he believed what Mr. Bean was referring to were items above and beyond what was listed on her upcoming goals.  He stated that it was a situation of trying to define what the stretch goals to pursue might be.  Dr. Williams‐Taylor stated that there was a good deal of CSC funding directed at the age group 0 to 5 and that over 30% of children were not ready for school.  She stated that the child abuse and neglect rates were increasing.  She stated that there were significant opportunities for CSC to determine how to collaborate and it may take something different than just programming.  Chair Langowski stated that Dr. Williams‐Taylor could perhaps touch upon these issues at the Planning Session in April.  Vince Goodman stated that the Committee understood that it was Dr. Williams‐Taylor’s first year as CEO and that he was very satisfied with her performance.  He asked Dr. Williams‐Taylor to outline a success story where she had identified a goal and had completed it successfully.  Dr. Williams‐Taylor stated that her vision for CSC for the first year had included some internal operational things, and there had also been an abundance of opportunity to get out into the community.  She stated that she had been conducting site visits and meeting with families in the BRIDGES communities.  She gave an example of one mother (a BRIDGES member) who had three children, two of them with special needs.  She stated that the mother had shared that if it wasn’t for BRIDGES she would never have gone back to school, been able to get child care for her children, and go back to work.  She stated that stories such as these inspired and motivated her.  She stated that when working within CSC administratively, if you didn’t get out into the field and witness the stories, you lose touch.  She stated that CSC was doing amazing things in the community.  She stated that over the past year, the partnerships that were being built with the County’s Youth Services division, with the School District, and with Career Source were all success stories.  She stated that they were looking at many different ways in which to interact with those community partners, brainstorming whether there may be co‐funding opportunities, and identifying gaps in services provided in the community.  She described a three‐day session the previous week where there had been 60 people talking about birth to age 22, and how to partner together to get better outcomes.  She stated that discussions at that session included identifying priorities, funding needs, looking at what was currently in place, and what gaps they wanted to fill.  She stated that it had been a great experience, and that she had heard on numerous occasions that others in the community also witnessed the positive movement regarding collaboration.  She stated that it took time, a lot of effort, negotiation, and sometimes compromise.  Vince Goodman stated that CSC had an excellent staff.  He asked her, when meeting with staff, whether she accepted criticism from staff and how she would handle a situation where a staff member suggested moving in a different direction.  Dr. Williams‐Taylor stated that she accepted criticism and push‐back and welcomed it.  She stated that it was her philosophy that you ended up with a better product if everyone came to the table with good intentions.  She stated that when you have people with different backgrounds and they all pose questions it is an environment ripe for innovation and you end up at a better place.  She stated that she welcomed this process at CSC and that she believed in servant leadership.  She stated that she was a risk‐taker but that she calculated the risk.  She stated that she would ask herself whether it was something that could 

Personnel Committee – Minutes Page 3 of 4 

160128 Personnel Committee Minutes 

derail CSC, she would help people think things through and support staff.  She stated that people grow by making mistakes, as long as it was not something that would hurt the organization.  Vince Goodman stated that in the past some Board members had recommended implementation of an employee exercise space/fitness center.  He asked Dr. Williams‐Taylor whether she had considered this.  Dr. Williams‐Taylor stated that she could look into it, and it was her understanding that it was not conducive to do it in‐house because of liability, but that was why CSC had a wellness plan and staff could utilize that plan to join a gym.  She stated that staff could get their gym memberships fully paid.  She stated that CSC had relationships with LA Fitness and other gyms within a mile radius.  Tom Sheehan, General Counsel, stated that 4 or 5 years previously there had been a committee of staff members who were tasked to look into it.  He stated that because it was proposed that there would not be an on‐site person managing the space and cleaning the equipment to eliminate hygiene problems, the unanimous verdict of the staff committee was not to pursue it.  He stated that it was clear that the Council was prepared to put money into it but the committee had determined that it didn’t make sense when there were other alternatives available to meet that need.  He stated that CSC had done very well in the area of employee health and had received some awards.  Shay Tozzi, Director of HR and Operations, stated that CSC had received two awards from the American Heart Association: one for being a Fit‐Friendly organization, and one was a Worksite Innovation award for the wellness calendar for 2015.  She stated that they were continuing the work for 2016.  Tom Weber stated that when CSC was going through the referendum several years previously, one of the biggest pushbacks had been that CSC did not do anything for older children.  He stated that Dr. Williams‐Taylor had done a good job in the collaboration with the community and getting out to the sites, as well as working with the School District.  He stated that this would be a good item to maintain and increase going forward because there was a lot more that could be done.  Dr. Williams‐Taylor stated that mental health in the community was a significant issue and was one of the areas they were considering.  She stated that they were brainstorming how to partner or fund additional services for older youth in the area of mental health.  She stated that they had determined that there was no funding in the community to conduct mental health training, and they were looking at evidence‐based programs around mental health.  She stated that some programs began from a prevention standpoint where there may be risk or issues arising, all the way through juvenile delinquency for those kids that were already in the court system.  She stated that there were some phenomenal models that were being implemented nationally and the court was very interested in looking into those.  Vince Goodman asked what Dr. Williams‐Taylor would recommend, which she may possibly be reticent to bring to the Board, and which would be beneficial to the whole organization. Dr. Williams‐Taylor stated that there were areas that had not typically been funded in the past which were worthy of exploration.  She stated that there was an agenda item at that evening’s Council meeting regarding usage of under expenditures, an area which had not typically been funded in an innovative way.  She stated that they would be bringing to the Planning Session a proposal to begin a two‐generational approach, in partnership with Career Source, for families where, upon becoming employed, lost their child care.  She stated that it would be proposed that CSC would assume a certain percentage of the cost of care, and as the parent/caregiver made more money 

Personnel Committee – Minutes Page 4 of 4 

160128 Personnel Committee Minutes 

they would assume a percentage.  She stated that in this manner they could eliminate the cliff and help sustain the families.  Chair Langowski stated that he would like Dr. Williams‐Taylor to continue to make a presence in the community and get to know more people.  Dr. Williams‐Taylor stated that she had attended a meeting the previous day regarding Leadership Palm Beach County.  She stated that she would be pursuing this avenue.  Thomas Bean stated that he would be happy to write her a recommendation.  Chair Langowski stated that the Personnel Committee recommended an increase in salary of 5%, and that it would be recommended to the Council at the Board meeting that evening.  Tom Sheehan asked about the timing of the increase based upon the anniversary date of the contract.  Chair Langowski stated that it would become effective February 1, 2016.  Dr. Williams‐Taylor thanked Council members for all their support over the past year. 

 4.  Adjournment      The meeting was adjourned at 4:00 p.m. 

_________________________________                   ________________________________________ Vincent Goodman, Secretary                                       Lisa Williams‐Taylor, Ph.D., Chief Executive Officer 

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Children’s Services Council – Personnel Committee AGENDA ITEM 

September 8, 2016

160908 Personnel Committee Agenda items 

AGENDA ITEM:    3    TITLE:    Revision to Employee Handbook Regarding Breakdown of IRS Daily 

Meal Allowance for Travel  SUMMARY:  CSC has typically followed the IRS standard “M&IE” rate for all locations within the continental United States, without taking into account specific higher‐cost locations (as set forth in IRS publication 1542 or its successor).  This amount has increased and will go into effect October 1, 2016 (for both CSC and its providers).  In the CSC Employee Handbook (a Council policy) it specifies that the IRS rate is pro‐rated equally for each meal.  Due to the fact that (by pro‐rating equally) the breakfast amount was overstated and the dinner amount was meager, it is proposed that a different breakdown of this new IRS rate of $51.00 per day become effective October 1, 2016 as follows: 

Breakfast @ $10.00 

Lunch @ $15.00, and  

Dinner @ $26.00. The specific breakdown per meal is not being put in the Employee Handbook revision in order to deal with potential future changes by the IRS.  Instead, the CEO will be authorized to set the amount for each meal.  Current Employee Handbook verbiage: Meals – The per diem rate for meals (pro‐rated equally for each meal) will be the IRS standard "M&IE" rate for all locations within the continental United States, without taking into account specific higher‐cost locations (as set forth in IRS Publication 1542 or its successor).  Proposed change to Employee Handbook verbiage (to become effective October 1, 2016): Meals – The per diem rate for meals (with the amount for each meal to be determined by the CEO) will be the IRS standard "M&IE" rate for all locations within the continental United States, without taking into account specific higher‐cost locations (as set forth in IRS Publication 1542 or its successor).  RECOMMENDATION:    I recommend the Personnel Committee approve the revision to the Employee Handbook as outlined, effective October 1, 2016.    

#3        

Children’s Services Council – Personnel Committee   R E V I S E D AGENDA ITEM 

September 8, 2016

160908 Personnel Committee Agenda items 

 AGENDA ITEM:    4    TITLE:    2017 and 2018 Proposed CSC Holiday Schedules  SUMMARY:  The proposed CSC Holiday schedules for calendar years 2017 and 2018 are attached for review.  RECOMMENDATION:    I recommend the Personnel Committee approve the 2017 and 2018 proposed CSC Holiday closing schedules as presented. 

   

2017 HOLIDAY SCHEDULE 

  

Holiday                Date Observed  

New Year's Day (Sunday, January 1) ......................................................... Monday, January 2, 2017  Martin Luther King, Jr. Day (3rd Monday in January) .............................. Monday, January 16, 2017  President’s Day (3rd Monday in February) ............................................ Monday, February 20, 2017  Memorial Day (Last Monday in May) .......................................................... Monday, May 29, 2017  Independence Day .......................................................................................... Tuesday, July 4, 2017  Labor Day (1st Monday in September) ................................................ Monday, September 4, 2017  Columbus Day (2nd Monday in October) .................................................. Monday, October 9, 2017  Veterans’ Day ........................................................................................ Friday, November 10, 2017  Thanksgiving Day .............................................................................. Thursday, November 23, 2017  Thanksgiving Holiday ............................................................................ Friday, November 24, 2017  Christmas Holiday .............................................................................. Monday, December 25, 2017  Christmas Holiday .............................................................................. Tuesday, December 26, 2017  Floating Holiday ............................................................................ Wednesday, December 27, 2017  Floating Holiday ................................................................................ Thursday, December 28, 2017  Floating Holiday ..................................................................................... Friday, December 29, 2017  

  PLEASE NOTE:  January 1, 2018 falls on a Monday, and will be the first holiday for 2018.   

   

2018 HOLIDAY SCHEDULE 

  

Holiday                Date Observed  

New Year's Day .......................................................................................... Monday, January 1, 2018   Martin Luther King, Jr. Day (3rd Monday in January) .............................. Monday, January 15, 2018  President’s Day (3rd Monday in February) ............................................ Monday, February 19, 2018  Memorial Day (Last Monday in May) .......................................................... Monday, May 28, 2018  Independence Day .................................................................................... Wednesday, July 4, 2018  Labor Day (1st Monday in September) ................................................ Monday, September 3, 2018  Columbus Day (2nd Monday in October) .................................................. Monday, October 8, 2018  Veterans’ Day (Sunday, November 11th) ........................................... Monday, November 12, 2018  Thanksgiving Day .............................................................................. Thursday, November 22, 2018  Thanksgiving Holiday ............................................................................ Friday, November 23, 2018  Christmas Holiday .............................................................................. Monday, December 24, 2018  Christmas Holiday .............................................................................. Tuesday, December 25, 2018  Floating Holiday ............................................................................ Wednesday, December 26, 2018  Floating Holiday ................................................................................ Thursday, December 27, 2018  Floating Holiday ..................................................................................... Friday, December 28, 2018  Floating Holiday ................................................................................. Monday, December 31, 2018  

  PLEASE NOTE:  January 1, 2019 falls on a Tuesday, and will be the first holiday for 2019.  

Children's Services Council

Warrant List

September 8, 2016

Walk-In

Po Num Vendor Name Description Amount

PO-16-1722 Elizabeth Clark Mileage reimbursement $105.30

PO-16-1723 Val-DA-LAR INC Roof cement putty knife sliders repair fabric $82.95

PO-16-1724 Solar Gard Install tint at office glass $145.00

PO-16-1725 American Express CPC Paint 3 gals harmony hearts of palm $71.56

PO-16-1726 Wilson Rowen Locksmiths Replace lever lock & cylinder rekey $343.84

PO-16-1727 United Fire Protection Clean agent in server room - annual $350.00

PO-16-1728 Interline Brands Hard roll towels kitchen roll towels $685.29

PO-16-1729 DebonAir Mechanical Emergency service - refrigerant replacement $621.35

PO-16-1730 American Express CPC Deposit: replacement glass window 1st floor $550.00

PO-16-1731 American Express CPC Paint 5 gals harmony relaxed khaki $123.38

PO-16-1732 American Express CPC Paint 5 gals harmony daydream $106.05

PO-16-1733 Maria A Peralta Mileage reimbursement $115.02

PO-16-1734 Christina Hallyburton Mileage reimbursement $26.08

PO-16-1735 Jennifer Munoz Mileage reimbursement $89.32

PO-16-1736 American Express CPC "The Essentials Of Front Desk Safety & Security" Webinar $149.00

PO-16-1737 Office Depot Office supplies $98.45

PO-16-1738 American Express CPC Roxul Rockboard, Mineral Wool Boards $735.70

PO-16-1739 American Express CPC American Management Webinar Finance Division 9/1-16 $149.00

PO-16-1740 American Express CPC Audit Productivity Conference Regist AAgramonte 9-7/8-16 $379.00

PO-16-1741 PC Solutions & Integration Mounting brackets for recessed ceiling tiles $352.00

PO-16-1742 Lisa Williams-Taylor Mileage reimbursement $83.92

PO-16-1743 Jennifer Diehl Mileage reimbursement $21.98

PO-16-1744 Gold Star Graphic I HomeSafe Reorder Eng-Span-Creole $638.63

PO-16-1745 American Express BTA Johnson & Nelson presenters airfare Equity Summit WPB 10/7/8-16 $703.15

PO-16-1746 Pitney Bowes Reserve Postage added to Machine $498.14

PO-16-1747 Randy Palo Mileage reimbursement $115.13

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