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    Systematic review

    An international review of patient safety measures in radiotherapy practice

    Jesmin Shafiq a,*, Michael Barton a, Douglas Noble b, Claire Lemer b, Liam J. Donaldson b

    a The Collaboration for Cancer Outcomes Research and Evaluation, University of New South Wales, Sydney, Australiab WHO World Alliance for Patient Safety, Avenue Appia 20, Geneva, Switzerland

    a r t i c l e i n f o

    Article history:

    Received 8 October 2008

    Received in revised form 4 March 2009Accepted 4 March 2009

    Available online 22 April 2009

    Keywords:

    Patient safety

    Radiation protection

    Radiotherapy accident/s

    Radiotherapy error/s

    Radiotherapy incident/s

    Quality assurance

    a b s t r a c t

    Errors from radiotherapy machine or software malfunction usually are well documented as they affect

    hundreds of patients, whereas random errors affecting individual patients are more difficult to be discov-

    ered and prevented. Although major clinical radiotherapy incidents have been reported, many more have

    remained unrecognised or have not been reported. The literature in this field is limited as it is mostly

    published as a result of investigation of major errors. We present a review of radiotherapy incidents inter-

    nationally with the aim of identifying the domains where most errors occur through extensive review

    and synthesis of published reports, unpublished Grey literature and departmental incident data. Our

    review of radiotherapy-related events in the last three decades (19762007) identified more than seven

    thousand (N= 7741) incidents and near misses. Three thousand one hundred and twenty-five incidents

    reported patient harm of variable intensity ranging from underdose increasing the risk of recurrence,

    to overdose causing toxicity, and even death for 1% (N= 38); 4616 events were near misses with no rec-

    ognisable patient harm. Based on our review, a radiotherapy risk profile has been published by the WHO

    World Alliance for Patient Safety that highlights the role of communication, training and strict adherence

    to guidelines/protocols in improving the safety of radiotherapy process.

    2009 World Health Organization. Published by Elsevier Ireland Ltd. All rights reserved. Radiotherapy

    and Oncology 92 (2009) 1521

    Introduction

    Radiotherapy treatment

    Radiotherapy is one of the major treatment options in cancer

    management. According to the best available evidence[2], 52% of

    patients should receive radiotherapy at least once during the treat-

    ment of their cancer. Together with other modalities such as sur-

    gery and chemotherapy radiotherapy plays an important role in

    the treatment of 40% of those patients who are cured of their can-

    cer[3]. Radiotherapy is also a highly effective treatment option for

    palliation and symptom control in cases of advanced or recurrent

    cancer. The process of radiotherapy is complex and involves under-standing of the principles of medical physics, radiobiology, radia-

    tion safety, dosimetry, radiotherapy planning, simulation and

    interaction of radiation therapy with other treatment modalities.

    The main health professionals involved in the delivery of radiation

    treatment are the radiation oncologists (RO), radiation therapists

    (RT) and medical physicists (MP). Each of these disciplines works

    through an integrated process to plan and deliver radiotherapy to

    patients. The sequential stages of the radiotherapy process of care

    (Fig. 1) were agreed by the Expert Committee of WHO World Alli-

    ance for Patient Safety[1].

    Errors in radiotherapy treatment

    Accidental exposures to radiotherapy may result from an acci-

    dent with a radiation source or from an event or a sequence of

    events including equipment failures and operating errors[4]. Elab-

    orate quality assurance (QA) protocols have been issued by a num-

    ber of international and regional organisations in order to reduce

    the likelihood of accidents and errors occurring, and to increase

    the probability so that the errors will be recognized and rectifiedquickly if they do occur [513]. Still the potential for the errors

    in radiotherapy is high as it involves highly technical measure-

    ments and calculations of different radiation doses to many differ-

    ent parts of the body. Treatment is delivered in multiple daily

    doses and patient set-up must be accurate and reproducible. Mod-

    ern radiotherapy departments are multi-system-dependent envi-

    ronments that rely heavily on transfer of data between patient,

    machine and processing systems.

    Over the last decade, the rapid development of new technology

    has significantly changed the way in which radiotherapy is

    planned and delivered. Three-dimensional computed tomography

    (CT)-based planning, multi-leaf collimation (MLC), improved

    0167-8140/$ - see front matter 2009 World Health Organization. Published by Elsevier Ireland Ltd. All rights reserved.doi:10.1016/j.radonc.2009.03.007

    * Corresponding author. Address: The Collaboration for Cancer Outcomes,

    Research and Evaluation (CCORE), South Western Clinical School, University of

    New South Wales, Liverpool Health Service, Locked Bag 7103, Liverpool BC, NSW

    1871, Australia.

    E-mail address:[email protected](J. Shafiq).

    Radiotherapy and Oncology 92 (2009) 1521

    Contents lists available at ScienceDirect

    Radiotherapy and Oncology

    j o u r n a l h o m e p a g e : w w w . t h e g r e e n j o u r n a l . c o m

    mailto:[email protected]://www.sciencedirect.com/science/journal/01678140http://www.thegreenjournal.com/http://www.thegreenjournal.com/http://www.sciencedirect.com/science/journal/01678140mailto:[email protected]
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    immobilization, and more sophisticated planning software now

    permit complex treatment plans to be developed for many patients

    [14]. The increased complexity of planning and treatment and ra-

    pid adoption of newtechnologies in the setting of increased patientvolume may thus create an environment with more potential for

    treatment mishaps to occur. Especially, in the low and middle in-

    come countries there may be old systems with less interconnectiv-

    ity and fewer trained QA personnel. In addition, technologies

    intended to reduce the risk of treatment inaccuracy might para-

    doxically act as a new source of error[15].

    Research on radiotherapy safety focuses on analyses of adverse

    events and near misses[16,17]as these might lead to the identifi-

    cation of latent problems and weak links within a system that lie

    dormant for some time and then combine with a local trigger to

    create an incident [18]. The reporting of near misses has been iden-

    tified as a valuable tool in preventing serious incidents in the non-

    medical domain [19]. Although detailed reports of some major

    clinical radiation adverse events in the last 30 years[20,21]havebeen published, it is likely that many more have occurred but

    either went unrecognised or failed to be reported to the regulatory

    authorities or were not published in the literature [13]. Errors in

    software or treatment machine calibration do affect hundreds of

    patients and usually are well documented[13,22]. Random errors

    may affect individual patients and are more difficult to be discov-

    ered and prevented.

    Presented below are a collation and synthesis of evidence on

    radiation incidents and the recommended safety measures. Both

    published literature and unpublished data sources have been re-

    viewed. The areas of the highest risk in the process of care for

    radiotherapy have been identified. The risk issues require further

    attention, especially those not related to equipment and system

    failure and modifiable through competency-based training of staffand changes in work practice culture in radiotherapy departments.

    Aim

    Our aim was to conduct an evidence-based review of current

    practice of patient safety measures in radiotherapy treatment facil-

    ities including an analysis of the previous incidents in radiotherapy

    delivery and identification of high risk areas through elaborate

    search of published literature and unpublished gray literature.

    Materials and methods

    Search strategy and selection criteria

    The terminology in patient safety can be confusing and in addi-

    tion clinical specialities have developed their own terminologies.

    According to the WHO World Alliance for Patient Safety taxonomy

    contained within the International Classification for Patient Safety

    [23]the medical safety incidents are defined as:

    A patient safety incident is an event or circumstance which

    could have resulted, or did result, in unnecessary harm to a

    patient.

    An adverse event is an incident which results in harm to a

    patient.

    A near miss is an incident that did not cause harm (also known

    as a close call).

    An error is a failure to carry out a planned action as intended or

    application of an incorrect plan, and may manifest by doing the

    wrong thing (an error of commission) or by failing to do the right

    thing (an error of omission), at either the planning or execution

    phase.

    According to the International Nuclear Event Scale (INES) de-

    scribed in the IAEA safety glossary an Incident (level 2) is defined

    as An event involving significant failure in safety provisions, but

    with sufficient defence in depth remaining to cope with additional

    failures and Near miss is defined as A potential significant event

    that could have occurred as the consequence of a sequence of ac-

    tual occurrences but did not occur owing to the plant conditionsprevailing at the time[24].

    We have used the INES definitions of Incident and Near Miss

    described in the IAEA safety glossary wherever possible within this

    report because this is the commonest taxonomy in the literature.

    However, this needs further discussion within the radiotherapy

    community to determine whether a uniform terminology as in

    other medical fields could be used in relation to radiotherapy

    safety.

    We reviewed the worldwide occurrence of radiotherapy treat-

    ment incidents and near misses in the last 30 years (from 1976

    to 2007) through appraisal of published materials (technical re-

    ports, journal articles, guidelines) and unpublished sources of

    information such as radiotherapy-related incident data maintained

    by the health services. An initial computer-based search of Googleand Google Scholar search engines and PubMed search of the e-

    journal collections on radiotherapy, medical physics and nuclear

    medicine was performed supplemented by the searches of rele-

    vant links for appropriate citations and article bibliographies for

    further relevant sources. The key words used were: patient safety,

    radiation protection, radiotherapy accident/s, radiotherapy er-

    ror/s,radiotherapy incident/s, radiotherapy overexposure, qual-

    ity assurance, safety measures and variations of these terms in

    combination. In addition, we performed a broader search to iden-

    tify relevant literature from developing countries using the above

    key words combined with the terms Asia, Africa, developing

    countries, Latin America and low and middle income countries.

    The bibliography of the individual literature retrieved was iter-

    atively searched for additional citations. For articles published inother languages (e.g. French, Japanese), we reviewed the translated

    Decision toTreat

    Simulation,Imaging & Volume

    Determination

    Planning

    TreatmentInformation

    Transfer

    Assessmentof Patient

    Patient Set-up

    TreatmentDelivery

    TreatmentReview

    PrescribingTreatmentProtocol

    Immobilization&

    Positioning

    Equipment andSoftware

    Commissioning

    Fig. 1. Radiotherapy process of care [1].

    16 Patient safety in radiotherapy

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    abstracts and verified them with the study findings from other

    sources in English (if available). Our search strategy further in-

    cluded selection of the Grey literature (materials that are not for-

    mally published) such as working papers, organisational reports

    (e.g. IAEA and ICRP reports) and conference proceedings available

    from web-based sources.

    We also searched for radiotherapy safety-related incidents and

    near misses that were available from local, national and interna-tional databases including the Radiation Oncology Safety Informa-

    tion System (ROSIS) database, a voluntary web-based safety

    information database for radiotherapy set by a group of medical

    physicists and radiation therapists in Europe,1 data from the UK

    peer review report that is in the process of publication2 and Austra-

    lian State-based Department of Radiation Oncology annual incident

    reports collection.3

    The incidents were recorded according to the following

    categories:

    Description

    Direct cause/s

    Contributing factors

    Stage/s (described as inFig. 1) of the treatment process during

    which the incident occurred

    Reported impact or outcome

    Corrective actions and prevention of future incidents.

    We explored and synthesised the data available from all sources

    to find out at what stage most accidents or incidents occurred,

    what were the existing deficiencies and contributing factors that

    led to the errors and how these errors could have been prevented.

    A conceptualisation of radiotherapy risk according to the stages of

    planning and delivery of treatment was presented in the UK Chief

    Medical Officers Annual Report in 2006 [25]. This led to clinical

    policy recommendations for radiotherapy services in that country.

    We developed this further and mapped incidents onto a grid of the

    stage of care at which they occurred.

    Results

    Radiotherapy incidents

    A summary of all widely reported major radiotherapy incidents

    that led to significant harm to patients (such as radiation injury

    and death) that occurred in the last three decades (19762007)

    is presented in Table 1 [13,22,24,26,27,3034,3639]. The coun-

    tries of occurrence were middle and high income countries in the

    US, Latin America, Europe and Asia. About 3000 (N= 3125) patients

    were affected and of them 38 (1.4%) patients were reported to have

    died due to radiation overdose toxicity or failures due to under-

    dose. Fifty-five percent of incidents (N= 1702) were in the plan-

    ning stage and of the remaining 45%, incidents were due toerrors that occurred during the introduction of new systems and/

    or equipment such as megavoltage machines (25%), errors in

    treatment delivery (10%), information transfer (9%) or in multiple

    stages (1%).

    In the years from 1992 to 2007, 4616 near misses that re-

    sulted in no recognisable patient harm were identified from the

    published literature from European countries, Canada and the

    US [14,15,18,28,29,35,40] and unpublished incident reporting

    databases from Europe,1 UK2 and Australia3 (Table 1). A major

    source (N= 854) of the recent non-injurious events was the

    Radiation Oncology Safety Information System (ROSIS) data-

    base,1 a voluntary web-based safety information database for

    radiotherapy set-up by a group of radiation therapists and med-

    ical physicists) in Europe. Of all such near misses without any

    known harm to patients, 9% (N= 420) were related to the plan-

    ning stage; 38% (N= 1732) were related to transfer of informa-tion and 18% (N= 844) to the treatment delivery stage. The

    remaining 35% of the incidents occurred in the categories of pre-

    scription, simulation, patient positioning or in a combination of

    multiple stages.

    Fig. 2describes a summary of injurious incidents including pa-

    tient deaths due to radiotherapy toxicity or failure for the last

    30 years (N= 3125), the highest number of injurious incidents

    (N = 1702, 22% of all) was reported in the planning stage; the

    number of deaths (N= 17) was also highest in this stage.

    A summary of the potentially highest risk areas in the radio-

    therapy process of care and the recommended interventions to im-

    prove patient safety, generated through the review of both

    published and unpublished radiotherapy incident reports and

    through input from the international expert committee of radio-

    therapy professionals involved in the development of Radiother-

    apy Risk Profile, a WHO Alliance for Patient Safety initiated

    radiotherapy safety project[1]is shown inTable 2.

    Radiotherapy incidents in developing countries

    No detailed reports on radiotherapy-related adverse events

    were available from low resource countries in Asia or Africa. The

    only published studies are the evaluation of the dosimetry prac-

    tices in hospitals in developing countries through the IAEA and

    World Health Organisation (WHO) sponsored Thermoluminescent

    Dosimetry (TLD) postal dose quality audits carried out on a regular

    basis [42,43]. These studies reported that facilities that operate

    radiotherapy services without qualified staff or without dosimetry

    equipment have poorer results than those facilities that are prop-erly staffed and equipped. Strengthening of radiotherapy infra-

    structure has been recommended for the under-resourced

    centres such as those in Latin America and Caribbean to improve

    their audit outcomes as comparable to those of developed coun-

    tries[42].

    An external audit of an Asian oncology practice was able to

    identify areas of need in terms of gaps in knowledge and skills

    of the staff involved. The study found that about half (52%) of the

    patients audited received suboptimal radiation treatment, poten-

    tially resulting in compromised cure/palliation or serious morbid-

    ity. Inadequate knowledge and skills and high workload of the

    radiation oncology staff were described as the reasons for poor

    quality of service[44].

    Discussion

    Although radiotherapy is perceived as risky and complex[25],

    the risk of mild to moderate injurious outcome to patients from

    radiotherapy errors was about 1500 per million treatment courses

    that were much lower than the hospital admission rates for ad-

    verse drug reaction in Canada and US (about 65,000 per million

    admissions) [45]. Also the reported rate of death from adverse

    events in radiotherapy (1%) was lower than the reported rates of

    death from the population-based adverse event studies (about 5

    14%)[46]. It is apparent that in the earlier 1990s major radiother-

    apy incidents occurred mainly due to inexperience in using new

    equipment and technology during radiotherapy. These errorsare now much less frequent. In more recent times errors in data

    1 ROSIS database: a voluntary safety reporting system for Radiation Oncolgy.

    Available from: www.rosis.info[accessed 10 September 2007].2 Optimising patient safety: reducing errors and incidents in radiotherapy. UK peer

    review report (in progress), September 2007.

    3 Sydney South West Cancer Services, Radiation oncology treatment relatedincident report database 2005.

    J. Shafiq et al. / Radiotherapy and Oncology 92 (2009) 1521 17

    http://www.rosis.info/http://www.rosis.info/
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    transfer constitute the greatest bulk of radiotherapy-related inci-

    dents. These incidents included transcription errors, rounding off

    errors, forgotten data or interchange of data and were attributed

    to human mistakes or inattention[47]. The United States Nuclear

    Regulatory Commission (NRC) that maintains a large database of

    radiotherapy misadministration incidents estimated that about

    60% or more of misadministrations were due to human errors

    [48]. It is now a well recognised challenge in radiotherapy and a

    large number of preventative guidelines and safety protocols have

    been established by the radiation safety-related authorities at the

    local and international level [49,50,10,51,52].

    The incidents in radiotherapy which are mainly related to pa-

    tient assessment prior to treatment involve history, physical exam-

    ination, imaging, biochemical tests, pathology reviews and errors

    during radiotherapeutic decision making which involve treatment

    intent, tumour type, individual physician practice and type of

    equipment used [53]. Comprehensive QA protocols have been

    developed that include medical aspects of the radiotherapy treat-

    ment such as clinician decisions and patient assessment [7] and

    are implemented in several centres in Europe. However, these pro-

    tocols have not been widely adopted in the radiotherapy centres

    worldwide. This has, amongst other issues, led to a systematic

    reporting bias which favours certain types of incidents, particularly

    those related to technology rather than clinical judgements. It is

    therefore important to view the data analysed in this paper taking

    this into consideration.

    An evaluation of radiotherapy incident reporting using three

    well-known incident data sources, namely, IAEA, ROSIS and NRC

    datasets revealed relatively fewer incidents in the Prescription

    domain than in the Preparation and Treatment domains [54].

    According to the report of a QA meeting in the UK in 2000, much

    effort has been directed at QA of system and equipment-related

    components of radiotherapy such as planning computers, dosime-

    try audit and machine performance. Few initiatives have been ta-

    ken to standardize medical processes including target drawing,

    the application of appropriate margins and the verification of set-

    up involved in radiotherapy [55]. These errors may cause varia-

    tions in target delineation leading to changes in the biological

    doses that have the potential for a significant impact in patient

    safety.

    Studies of radiotherapy practice have shown that the develop-

    ment of an explicit and uniform protocol for implementation and

    timely assessment of error rates can ensure that incidents are re-

    duced to the lowest possible level[14,29]. Systematic minor errors

    often suggest problems with infrastructure or information man-

    agement that may carry an inherent risk of more serious errors.

    Holmberg and McClean[18]claimed that detection and correction

    of near misses through practice of a systematic multilayered pre-

    treatment check-up system in their centre was preventing occur-

    rence of about 14 adverse events per 1000 treatment plans. An-

    other recent evaluation at a cancer centre in the United Kingdom

    reported a significant decrease in the number of recorded incidents

    Table 1

    Chronological summary of radiotherapy incidents and near misses by region and country.

    Country Year(s) Causes/contributing factors Incidents with

    harm (n)

    Near misses

    (n)

    References

    Toxicity Death

    USA 19741976 Co-60 unit wrong decay chart 426 [26]

    19851987 Therac-25 software programming error 6 3 [27]

    1992 Patient sent home with brachytherapy source left inside 1 [26]

    19992000 Incorrect data entry, errors in treatment site identification 9 [15]a

    Canada 19891996 Errors in indications for radiotherapy, choice of dose and target

    volume critical structures at risk, inhomogeneous dose distribution

    234 [28]

    19922002 Incorrect treatment plan parameters, data transfer/data

    generation errors, errors due to inadequate communication,

    incorrect placement of accessories

    596 [29]

    19972002 Incomplete/incorrect prescription, record and verify (R and V)

    system programming errors, calculation errors

    555 [14]

    20042007 Incorrect output determinations for field sizes 326b [30,31]

    Costa Rica 1996 Co-60 unit calibration error 114 6 [32]

    Panama 20002001 Wrong data entry into the Computerized Treatment Planning System (TPS) 28 11 [33]

    UK 19821991 Inappropriate commissioning of TPS 1045b [24]

    1988 Co-60 unit calibration error 250 [13]

    19881989 Cs-137 brachytherapy source identification error 22 [13]

    20002006 Incorrect treatment plan parameters, data transfer errors,

    errors in patient positioning, field size

    28 UK peer review1

    20052006 Linac data management system updating error 5 1 [22,34]

    Germany 19861987 Co-60 unit wrong dose table 86 [13]Spain 1990 Linear accelerator (Linac) maintenance error 27 9 [26]

    Belgium 19951997 Incomplete/incorrect prescription and calculation errors 1769 [35]

    Ireland 19982000 Errors related to TPS utilisation, calculation, and documentation 177 [18]

    Poland 2001 Failure of safety recheck on a Linac after power failure 5 [36]

    France 20042005 Linac updating error and misinformation errors 25 6 [37,38]

    Europe (not specified) 20012007 Incorrect treatment plan parameters, data transfer/data generation errors,

    miscommunication errors, errors related to patient identification,

    bolus application and block/wedge placement

    854 ROSIS database2

    Japan 19902004 Errors related to TPS updating, errors due to inadequate communication 734 1 [39]

    Australia 19931995 Errors in prescriptions and planning 235 [40]

    2005 Incorrect treatment plan parameters, data transfer/data

    generation errors, and errors related to bolus application, shielding

    159 (SAC 13)c SSW Cancer Services3

    All incidents 3087 38 4616

    a The incidents described were the ones only related to the computerised record and verify system.b Radiation underdose of 335% may have lead to high rate of local recurrence.c Severity Assessment Code (SAC) is a numerical score applied to an incident based on the type of event, its likelihood of recurrence and its consequence. The scale ranges

    from 1 (extreme) to 4 (low) [41].

    18 Patient safety in radiotherapy

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    6

    1713

    2

    790

    1685

    276

    304

    32

    3087

    38

    1

    10

    100

    1000

    10000

    Immobilization&positioning

    Simulation&imaging

    Commissioning

    Planning

    Treatmentinformationtransfer

    Patientset-up&verification

    Treatmentdelivery

    Treatmentreview

    MultiplestagesTotal

    Numberof

    incidents

    Death Overdose/underdose N = 3125

    Fig. 2. Radiotherapy incidents with adverse patient outcomes (19762007) by stage of treatment.

    Table 2

    Potential risk areas ( )a in radiotherapy treatment.

    Stages Patient factors Equipment or

    system factors

    Staff factors Suggested preventive

    measures

    History Clinical

    examination

    Pathology Communication Guidelines/

    protocol

    Training No. of

    staff

    Patient assessment and

    decision to treat

    Peer review process

    Evidence-based

    practice

    Prescribing treatment

    protocol

    Peer review process

    Standard protocol Competency

    certification

    Consultation with

    seniors

    Immobilisation and

    positioning

    Competency

    certification

    QA check and feedback

    Incident monitoring

    Simulation and Imaging Competency

    certification

    QA check and feedback

    Incident monitoring

    Planning QA check and feedback

    New staff and equip-

    ment orientation

    Competency

    certification

    Incident monitoring

    Treatment information

    transfer

    Clear documentation

    Treatment sheet check

    Record and verify

    system

    In vivo dosimetry

    Patient set-up Competency

    certification

    Incident monitoring

    Supervisor audit

    Treatment delivery Incident monitoring

    Imaging/portal film

    In-vivo dosimetry

    Treatment review Competency

    certification

    Incident monitoring

    Independent audit

    a Priority measures suggested for the factors with mark in all stages.

    J. Shafiq et al. / Radiotherapy and Oncology 92 (2009) 1521 19

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    over the past eight years. Changes in working practices during that

    time such as relocation of different procedures, increased use of

    specialist staff and regular discussion amongst staff regarding

    changes in relation to the requirements of new technology were

    identified as factors promoting incident reduction[56].

    An important initiative in preventing radiotherapy errors in

    decision making and poor or incorrect work practice could be

    behavioural modification achieved through frequent audit and reg-ular peer review of the specialists protocols, processes, procedures

    and personnel involved[6,57]. Shakespeare et al. [44] observed

    that their audit acted as an informal learning needs assessment

    for the radiation oncology staff of the audited centre. They became

    more aware of their knowledge and skills gaps and implemented

    peer review of all patients simulated, weekly departmental contin-

    uing medical education activities, a portal film review process and

    have been performing literature search and peer discussion of dif-

    ficult cases. They recommended that the establishment of an ade-

    quate radiation oncology training system, preferably one based on

    available evidence, is an essential element of improved safety prac-

    tice, especially in the low income countries [44]. Any investment in

    resource development (e.g. time, personnel, and training) would

    vary from country to country because of the variability of the

    radiotherapy workforce-related costs between high, middle and

    low income countries [58]. European experts suggested that taking

    initiatives to improve the culture of clinical governance and setting

    the standards of practice through medical peer review of target

    drawing and dose prescription would be a significant positive step

    in improving the quality of radiotherapy services[55].

    In our review, we have added a descriptive summary of inci-

    dents categorized according to the stage, examined the causes,

    contributing factors, suggestions and recommendations that were

    made. The sources that were found described a wide variety of

    incidents that occurred all through the radiotherapy process.

    Though a large proportion of reported incidents were related to

    the system failures due to incorrect use of equipment and set-up

    procedures, for a number of them the contributing factors were

    incorrect treatment decisions, incorrect treatment delivery andinadequate verification of treatment due to inexperience and inad-

    equate knowledge of the staff involved. These errors were not as

    well reported as the system-related errors documented predomi-

    nantly by the medical physicists, as observed in our review.

    The severity of incidents was not described with a standardised

    system and incidents were not collected prospectively. It was not

    possible to compare severity between incidents except when the

    incident resulted in death. Hence, development of a set of stan-

    dards highlighting the patient-centred risk areas in radiotherapy

    treatment with suggested improvements tailored to the need of

    individual countries and specific departments would be relevant

    for all stakeholders. Each radiotherapy service should individually

    and repeatedly examine its risk profile and incidents as well as

    near misses should be prospectively collected, measured andcategorised.

    Conclusion

    Radiotherapy-related errors are not uncommon even in the

    countries with the highest level of health care resources but

    the error rates compare favourably with the rate of other med-

    ical errors[46]. It is unrealistic to expect to reduce the error rate

    to zero but every effort should be taken to keep the rates low.

    Risk model researchers Duffy and Saull say Errors can always

    be reduced to the minimum possible consistent with the accu-

    mulated experience by effective error management systems

    and tracking progress in error reduction down the learning

    curve [48]. This can also lead to the identification of incidentsearlier in the process with less serious consequences.

    The WHO World Alliance for Patient Safety has taken an ini-

    tiative to address the risk areas in the radiotherapy process of

    care that is complimentary to the IAEA developed safety mea-

    sures and other previously developed standards[1]. Frequent for-

    mal and informal staff communication, competency-based

    training and regular audits to assess adherence to the protocols

    are the top three areas that need to be focused to improve safety

    in radiotherapy process.

    Role of the funding source

    The authors alone are responsible for the views expressed in

    this publication and they do not necessarily represent the deci-

    sions, policy or views of the World Health Organisation.

    Acknowledgements

    This paper was funded and supported by the WHO World Alli-

    ance for Patient Safety as part of the Radiotherapy Safety Initiative.

    Available from: http://www.who.int/patientsafety/activities/tech-

    nical/radiotherapy/en/index.html.

    Avenue Appia 20, CH-1211 Geneva 27, Switzerland.

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