15th Papua New Guinea Mining & Petroleum Investment Conference · to attracting 1400 conference delegates and 54 trade booths in 2016. Over this extended period, the conference has

15th Papua New Guinea Mining & Petroleum Investment Conference

hosted by

THE PNG CHAMBER O F M IN E S & P E T ROL EUM

3 - 5 December 2018 Hilton Hotel Sydney

Sponsorship & Trade Exhibition Opportunities

This Investment Conference was the first event to showcase PNG’s investment

opportunities to the world and has provided its international audience with

comprehensive information on PNG’s mining, oil and gas industry for over

two decades. During those 23 years the Conference and Trade Exhibition has

grown from attracting 430 conference delegates and 8 trade booths in 1995

to attracting 1400 conference delegates and 54 trade booths in 2016. Over

this extended period, the conference has promoted investment opportunities

in projects that now underwrite the PNG economy.

Spanning three days, the conference will provide a comprehensive technical

update on current and proposed projects, new discoveries and exploration.

The event offers an unparalleled opportunity to meet all key decision makers

in the PNG mining and petroleum industry, including Government, financiers,

service companies and contractors, and for joint venture discussions,

networking and promotions.

The conference directly follows PNG APEC 2018 Leaders’ Week. Outcomes

and successes of this global forum will be highlighted for the first time at the

PNG Mining and Petroleum Investment Conference and will be a feature of

the overall event.

The conference offers a wide range of prestigious sponsorship

opportunities and the large trade exhibition presents an exciting and

exclusive opportunity to showcase your company to a huge audience.

Take this opportunity to increase awareness of your organisation,

demonstrate your involvement in the industry, promote your products

and services, support your brand, and maintain a high profile within

the field, before, during and after the event.

InvitationOn behalf of the PNG

Chamber of Mines and

Petroleum, we are

delighted to invite your

company to participate

in the 15th Papua

New Guinea Mining &

Petroleum Investment

Conference and Trade

Exhibition.

15th Papua New Guinea Mining & Petroleum Investment Conference | 3 - 5 December 2018 | Hilton Hotel Sydney

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In return for their generous support,

Principal Sponsors’ entitlements include:

� 1 x free trade fair booth and opportunity to buy a second booth

� 3 x full Conference registrations

including 3 free Conference Dinner admissions

� Opportunity to display a 3 metre x 1 metre corporate banner in

the Conference venue above the speakers’ stage

Cost of producing banner is not included. Conference organisers can

arrange production of banner if existing banner from the 2016

Conference is not available. Charged to sponsor at cost.

� Use of corporate logo and name wherever possible and appropriate

in all publications, written correspondence and documentation

associated with the Conference, during Conference announcements,

and on the cover of the Conference magazine, Profile.

� Recognition in all media releases and other forms of publicity

wherever possible

� Opportunity to submit an extensive feature article in Profile

magazine in accordance with the publication theme

� Reserved seating in strategic locations at the Conference Dinner

for representatives of the Principal Sponsor

� Opportunity to place 1 x A4, printed, double-sided corporate flyer

in conference satchel being distributed to all delegates

Leaflet to be delivered to Hilton Hotel by midday no later than Friday 30

November 2018; No deliveries accepted after 30 November 2018

� Your corporate logo on the conference website with a link to your

company website (from the date sponsorship payment is received)

� Corporate logo on cover of Conference Handbook

� Acknowledgement as Principal Sponsor at opening / closing sessions

� Logo recognition on Conference signage in Conference venue foyer

� 100 copies of Profile magazine for distribution to clients / investors

The Principal Sponsorship

role offers existing and

potential investors in PNG

an opportunity to present a

major corporate promotion

to a large conference

audience.

Sponsorship Packages

Principal Sponsors | $33,000 (includes GST) Code: P

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Diamond Sponsorship covers either:

OPTION 1. Hosting Webcast Audio of ProceedingsCode: D1 Option 1 Entitlements:

� Your company logo will be hyperlinked from the conference

website and will appear on the webcast front page for an

extended period. Diamond Sponsorship will help subsidise the cost

of this valuable and important feature of the conference




the main Conference room on Level 3.


arrange production of banner if an existing banner from the 2016

Conference is not available. Banner production charged to sponsor at cost.

� Comprehensive corporate recognition wherever appropriate and

possible, including corporate logo on the cover of the Conference

Handbook and on the cover of the Conference magazine, Profile


in conference satchel to be distributed to all delegates



� Acknowledgement as Diamond Sponsor at opening / closing sessions



This prestigious sponsorship

provides a long-term

opportunity lasting from

the date of payment until

12 months after the

conference close, to

advertise your company.


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Diamond Sponsors | $28,000 (includes GST)


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or Diamond Sponsorship covers:

OPTION 2. Delegate Network LoungeCode: D2 Option 2 Entitlements:

� Large area of dedicated lounge space on Level 4

� Includes coffee cart and coffee supplies




the main Conference room on Level 3



Conference is not available. Banner production charged to sponsor at cost.

� Comprehensive corporate recognition wherever appropriate and

possible, including corporate logo on the cover of the Conference

Handbook and on the cover of the Conference magazine, Profile


in conference satchel to be distributed to all delegates



� Acknowledgement as Diamond Sponsor at opening / closing sessions




Diamond Sponsors | $28,000 (includes GST)

This Diamond Sponsorship

option provides an extensive

space for the sponsor to set

up the Delegate Network

Lounge, in which delegates

can relax and conduct small

meetings. All day coffee will

be served from the coffee

cart.


Gold Sponsors | $19,500 (includes GST)

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Platinum Sponsorship covers Conference Satchels

Entitlements:

� Corporate logo will be displayed on the satchel label

� 1 x full Conference registration including 1 free Conference Dinner admission

� *Opportunity to display a 2 metre x 1 metre corporate banner in the main Conference room on Level 3

� Comprehensive corporate recognition wherever appropriate and possible, including corporate logo on the cover of the Conference Handbook and on the cover of the Conference magazine, Profile

This sponsorship will help to

subsidise the cost of high

quality conference satchels

which are distributed to all

delegates. These have proved

to be extremely popular in

previous years and are used

long after the conference.

Gold Sponsorship covers support for 1 of these social events

SUNDAY 2 DECEMBER

1. Trade Exhibition Networking Cocktail Party Code: G1

MONDAY 3 DECEMBER

2. Pre-Dinner Cocktails Code: G2

3. Exclusive Conference Dinner Code: G3

4. Conference Dinner Entertainment Code: G4

Gold Sponsor Entitlements:



� *Opportunity to display a 2 metre x 1 metre corporate banner in

the main Conference room on Level 3

� Opportunity to leave company literature on seats prior to the

Conference Dinner

� Corporate logo on cover of Conference Handbook

� Acknowledgement as Gold Sponsor at opening / closing sessions




*Cost of producing banner is not included. Conference organisers can


Conference is not available. Banner production charged to sponsor at cost

Because Conference social

functions are limited to the

Trade Exhibition Networking

Cocktail Party and the

Conference Dinner, most

delegates attend both events.

Consequently both represent

valuable opportunities for

business networking and

demand for tickets always

outstrips availability.

The low cost of the

Conference Dinner made

possible through sponsorship,

helps promote high

participation.

These functions will be

appropriately promoted when

sponsorships are finalised.


Platinum Sponsor (1 only) | $22,950 (includes GST) Code: PL


Bronze Sponsor (1 only) | $11,500 (includes GST) Code: B

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Silver sponsorship contributes

to the cost of vital audio

visual services throughout

the 3-day conference.

Recognition of this

sponsorship is highlighted

in the General Information

section of the Conference

Handbook, along with your

company logo.

Silver Sponsorship coversAudio Visual

Entitlements:

� 1 x full Conference registration

including 1 free Conference Dinner admission

� Comprehensive corporate recognition through use of corporate

banner during conference, in Conference Handbook and wherever

else appropriate and possible

� Corporate logo in Conference Handbook




Bronze Sponsorship covers:

Conference Handbook Printing

Entitlements:

� 1 x full Conference registration

� Comprehensive corporate recognition through use of corporate

banner during conference, in Conference Handbook and wherever

else appropriate and possible





This sponsorship will

assist with printing of the

Conference Handbook, as

well as Conference flyers,

announcements and

registration forms.

If sponsoring, please email your company logo as a high resolution jpg,

and ideally, also in Illustrator EPS (vector) format to:

[email protected]


Silver Sponsor (1 only) | $17,000 (includes GST) Code: S


Product and Support Sponsorships (include GST)

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Nickel Sponsorship covers one of the following:

1. Delegate Competition Prize - an iPad Code: N1

This prize will be awarded to the delegate whose entry wins the

exhibition competition draw. Sponsor representative will draw the

winning entry and present the prize, on Tuesday 4 December

2. Conference Registration Desk Code: N2

Organiser will supply a discrete sign acknowledging Nickel

Sponsorship, in the registration area

3. Name Tag Lanyards Code: N3

4. Gifts for Speakers and Chairpersons Code: N4

Nickel Sponsor Entitlements:





Top up your support with

these supplementary

opportunities which offer

additional benefits.

A company sign will be

posted near or within the

catering area for each

Sponsor at lunches

and teas.

If the preceding Sponsorship

Packages do not suit your

Company’s profile, please contact

Margaret Reid to discuss an

individually tailored package. �

Margaret Reid, Sponsorship / Trade Exhibition Director

Margaret Reid Pty Ltd

2 / 303 Penshurst Street, Willoughby NSW 2068 Australia

P +612 9882 2688 | F +612 9882 2648

E [email protected]

Delegate Note Pads

and Pens | $3,200Code: PR10

Note pads and pens are to

be supplied by the sponsor.

Artwork subject to PNG

Chamber of Mines and

Petroleum approval.

Lunches | $5,950 per dayMonday lunch Code: PR1

Tuesday lunch Code: PR2

Wednesday lunch Code: PR3

Morning or Afternoon tea | $3,950 eaMonday Morning Code: PR4

Monday Afternoon Code: PR5

Tuesday Morning Code: PR6

Tuesday Afternoon Code: PR7

Wednesday Morning Code: PR8

Wednesday Afternoon Code: PR9


Nickel Sponsor | $7,500 (includes GST)

Trade Exhibition

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AcknowledgementPromotional paragraph (up to

80-words) and company contact

details will be included in the

Conference Handbook.

Attendance

� Booth cost does not include

access to conference sessions

Registration fees are additional

� 3 x exhibitor passes supplied,

which include lunch, tea breaks

and networking cocktail party

Custom Booths

� Design drawings with

dimensions must be submitted

to Margaret Reid for hotel

approval prior to construction

� Height restrictions:

Level 3: maximum 3m

Level 4: maximum 2.7m

Important NotePlease act quickly. Booths sell out

9 months in advance.

Exhibition Booth Inclusions

Booth 3m x 2m shell scheme

Fascia panel Standard signage - Black vinyl lettering on white

background - 35 characters max

Walls Dimensions 3m x 2m (2.5m high)

Middle Booths: 1 x back and 2 x side walls

Corner Booths: 1 x back and 1 x side wall

Lights 2 x 20-watt spotlights

Carpet Carpeted flooring

Power 1 x 4 amp power point

Additional Available from exhibition supplier at exhibitor’s

equipment own expense

Exhibitor Note: Additional furniture packages, equipment or telephone

lines can be arranged at the exhibitor’s cost. Exhibition set up hours will be

confirmed in the exhibitor manual available two months prior to conference


Exhibition Booth | $5,750ea (includes GST)

Application ProcedurePlease complete and sign the application form on the

next page and email it to:

[email protected] or fax it to:

+612 9882 2648. A tax invoice will be issued upon receipt.

Goods & Services Tax (GST)All sponsorship items and trade booth prices are inclusive

of 10% goods and services tax consistent with Australia’s

consumer tax system.

Conditions of PaymentFull payment must be received within 30 days from the

contract date for the application to be considered. All

payments must be made in Australian Dollars. If you would

like to discuss further payment options, please phone

Margaret Reid, Conference Manager +612 9882 2688

or email [email protected]

Payment Methods

1. EFT / BANK TRANSFER

Bank transfers must be in Australian dollars and include any

bank fees and list company name and invoice number.

Please direct payment to:

A/C Name PNG Chamber of Mines and Petroleum

Bank Westpac Bank

Branch Northbridge NSW

A/C Number 266549

BSB Number 032199

Swift Code WPACAU2S

Please email a copy of money transfer details to:

[email protected]

2. CREDIT CARD

Please enter your credit card details on the application form.

Please note credit card payments will incur 1.5% surcharge.

3. CHEQUE

Cheque in Australian Currency is to be made payable to:

PNG Chamber of Mines and Petroleum

and mailed to Margaret Reid Pty Limited

2/303 Penshurst St, Willoughby NSW 2068 Australia

Cancellation Policy

Cancellation of your Sponsorship and Trade Exhibition

application must be advised in writing to the organiser,

specifying the reason. The cancellation request is subject

to committee approval on the condition that no

sponsorship arrangements have been delivered upon

and that sponsorship can be resold.

NOTE:

� 50% of the contracted amount will be retained for

cancellation requests received during the period:

1 December 2017 - 31 May 2018.

� 100% of the contracted amount will be retained for

cancellation requests received during the period:

1 June 2018 - 2 December 2018.

LiabilityOrganisers are not liable for damages or loss to sponsor

or exhibitors’ property.

Obligations and RightsPromotional activity must not impinge on or directly

interfere with any other sponsor or exhibitor.

Trade ExhibitionOrganisers reserve the right to change the layout and

allocation of booths should the need arise. Exhibitors

will be notified if this becomes necessary. Exhibitors must

be adequately covered for Public and Product Liability

Insurance. It is also the responsibility of the exhibitor to

arrange appropriate insurance for items within their

exhibition. Exhibitors must ensure the cleanliness

and tidiness of their allocated space.

Contact

To discuss these opportunities further,

please contact: Margaret Reid Pty Limited

2 / 303 Penshurst Street

Willoughby NSW 2068 Australia

P +612 9882 2688 | F +612 9882 2648

E [email protected]

Terms & Conditions

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Sponsorship and Exhibition Application Terms and Conditions


Sponsorship & Exhibition Application Form

To apply, complete this form and email to Margaret Reid, Sponsorship / Trade Exhibition Director

[email protected] or fax it to +612 9882 2648 | All prices quoted include GST

Sponsor Details

Onsite contact person:

Onsite mobile no:

Title: (tick correct box) � Mr � Mrs � Ms � Miss � Dr Other:

Given Name: Family Name:

Organisation Name (for invoicing):

Organisation Name (for marketing purposes):

Company Position

Address:

Suburb: State:

Country: Postcade:

Email: Fax:

Phone: Website:

Sponsorship Package Choice/s Enter the code listed with each package description

Sponsorship Choice Code Cost $



Trade Exhibition Booth

� Please provide 1 Trade Exhibition Booth Cost $5,750

Payment Method Please tick your chosen method

1. � Credit Card (total plus 1.5% merchant fee) � MasterCard � Visa � American Express

Expiry Date __ __ / __ __ Card Number: __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __

Card holder’s name: Signature

2. � Request a tax invoice To discuss further payment options please contact Margaret Reid (see contact details above)

Authorisation

I am authorised to sign documents on behalf of the organisation and have read

the terms and conditions governing the sponsorship and comply with them in full.

I understand that this application is subject to Organising Committee approval.

Name: Signature

/ /Insert total amount payable inc GST

(excluding credit card merchant fees)

TOTAL $Date

Documents

15th Papua New Guinea Mining & Petroleum Investment Conference · to attracting 1400 conference delegates and 54 trade booths in 2016. Over this extended period, the conference has