1. Clarification/Change Regarding “Maximum Budget Costs” to “Suggested Costs”:

A. Section 2.N Currently Reads:

PROFESSIONAL SERVICES PROJECT BUDGET: Maximum Cost is $150,000.a. If the above services can be provided at a lower cost, please present this in the proposal.

Lower cost and enhanced services score higher and will get increased consideration and scoring. Provide rationale regarding either additional costs or for cost saving and avoiding options. Creative service planning will provide enhanced service and higher scoring proposals.

B. Change Section 2.N to Read:

PROFESSIONAL SERVICES PROJECT BUDGET: Suggested Cost is $150,000.a. If the described services can be provided at a lower cost, please present this in the proposal.

Lower cost and enhanced services score higher and will get increased consideration and scoring. Provide rationale regarding either additional costs or for cost saving and avoiding options. Creative service planning will provide enhanced service and higher scoring proposals.

b. If the described services cannot be provided adequately within the “Suggested Cost of $150,000”, then provide reasoning and rationale with examples to “make the case” for additional expenditure/budget allocation to provide enhanced value and service to the District. Please be thorough and complete, providing detailed information to support each additional cost. Break down each additional cost with separate justification/reasoning for each category.

2. Lower Cost Proposals with Maximized Services provided in alignment with the RFQ/RFP and the Addendums will Score higher.

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Addendum No. 1

RFQ/RFP 18-08 Professional Services: Long-Range Facilities Master Plan (LRFMP)Date: 04/09/2019

3. CHANGES IN APPENDIX A:

CURRENTLY READS (per the initial publishing of the RFQ/RFP):

Appendix A: Statement of Qualifications Form

The Respondent shall furnish the following information. Failure to comply with this requirement will render the submittal informal and may cause its rejection. Additional sheets may be attached if necessary.

1. Firm name and primary address:

2. Telephone: Facsimile:

3. Email Address:

4. Names and titles of two officers of the firm:

NAME TITLE

4.1

4.2

5. Specific type of Ownership (Check one)

5.1 Individual5.2 Partnership5.3 Corporation; If a corporation, state the following: State of

incorporation:

Date of incorporation: President/CEO:

5.4 Joint Venture5.5 Other (Specify)

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6. Taxpayer Identification

7. Number of years Respondent has been in business:

8. Number of years Respondent has conducted business under the present name:

9. Has the Respondent ever been licensed under a different name or different license

number? ? If Yes, give name and license number:

10. Number of years’ experience in California Community College, University or educational facility projects .

11. Has the Respondent or any of its principals defaulted to as to cause a loss to a surety on a payment or performance bond?

If yes, give dates, name and address of surety, and details:

12. Has the Respondent been assessed liquidated damages for any project in the past three years? If so, give owner and details:

13. Has the Respondent been in litigation on an issue pertaining to any contract during the past three years? If yes, explain and provide case name and number.

14. Has the Respondent ever failed to complete a project in the past three years? If so, give owner and details:

15. Do you now or have you ever had any direct or indirect business, financial or other connection with any official, employee or consultant of the District? If so, please elaborate.

16. Has the Respondent ever completed any work at the Yuba Community College District? If so, please elaborate.

17. Has the Respondent worked with a Community College District with limited financial project resources yet with high expectations to provide high quality learning environments? If so, please elaborate:

18. Has the Respondent ever completed work for the Yuba Community College District in the past? If so, please elaborate:

19. Does the Respondent have any cost effective ideas to help deliver the scope of work described in this RFQ/RFP that would complete the work as described using an alternative approach or utilizing other options? If so, please describe:

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20. Has the Proposing Respondent recently defined the term “21st Century Academy” for Higher Education institutions? If so, please share the definition that was developed:

21. If the Proposing Respondent Firm has never previously defined the term “21st Century Academy”, please describe how the firm would develop the definition of this term and what factors and resources would likely be referenced to derive the definition:

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APPENDIX A HAS BEEN CHANGED TO READ (UPDATED WITH THIS ADDENDUM):

Appendix A: Statement of Qualifications Form

The Respondent shall furnish the following information. Failure to comply with this requirement will render the submittal informal and may cause its rejection. Additional sheets may be attached if necessary.

1. Firm name and primary address:

2. Telephone: Facsimile:

3. Email Address:

4. Names and titles of two officers of the firm:

NAME TITLE

4.1

4.2

5. Specific type of Ownership (Check one)

5.1 Individual5.2 Partnership5.3 Corporation; If a corporation, state the following: State of

incorporation:

Date of incorporation: President/CEO:

5.4 Joint Venture5.5 Other (Specify)

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

6. Taxpayer Identification

7. Number of years Respondent has been in business:

8. Number of years Respondent has conducted business under the present name:

9. Has the Respondent ever been licensed under a different name or different license

number? ? If Yes, give name and license number:

10. Number of years’ experience in California Community College, University or educational facility projects .

11. Has the Respondent or any of its principals defaulted to as to cause a loss to a surety on a payment or performance bond?

If yes, give dates, name and address of surety, and details:

12. Has the Respondent been assessed liquidated damages for any project in the past three years? If so, give owner and details:

13. Has the Respondent been in litigation on an issue pertaining to any contract during the past three years? If yes, explain and provide case name and number.

14. Has the Respondent ever failed to complete a project in the past three years? If so, give owner and details:

15. Do you now or have you ever had any direct or indirect business, financial or other connection with any official, employee or consultant of the District? If so, please elaborate.

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Updated Qualification Criteria:

Questions 16 through 30 Worth 10 Points Each = 150 points total. To be determined as a qualified firm, each firm must score at least 120 points and meet/provide proper information on questions 1 through 15 and other information as described in the RFQ/RFP. Scoring is determined through a collaborative internal District process. Firms will be notified if they are determined meet minimum qualification criteria. The successful Firm will be determined to provide the “Best Value” and be “Best Qualified” to provide the services described. Best Value is defined as lowest cost and maximized services provided with the best references for similar work, all to be delivered by highly qualified team applying a well thought out and proven approach. Determination of Best Value is solely as defined by the District.

16. Has the Respondent worked with a Community College District with limited financial project resources yet with high expectations to provide high quality learning environments? If so, please elaborate:

17. Has the Respondent ever completed work for the Yuba Community College District in the past? If so, please elaborate:

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

18. Does the Respondent have any cost effective ideas to help deliver the scope of work described in this RFQ/RFP that would complete the work as described using an alternative approach or utilizing other options? If so, please describe:

19. Has the Proposing Respondent recently defined the term “21st Century Academy” for Higher Education institutions? If so, please share the definition that was developed:

20. If the Proposing Respondent Firm has never previously defined the term “21st Century

Academy”, please describe how the firm would develop the definition of this term and what factors and resources would likely be referenced to derive the definition:

21. Please describe your firms understanding of the needs and challenges of Rural Community College District’s in California, and specifically that of Yuba Community College District (as your firm currently understands them at this point in time with limited time to study and research). Please describe how these needs and challenges affect and inform Long-Range Facilities Master Planning Processes for this RFQ/RFP:

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

22. Please describe the qualifications of your team members that would be part of the team on this project, their roles, time commitments, and provide examples of previous similar work with Rural Community Colleges (if possible) or other higher education institutions in California:

23. Please describe your Firm’s approach to completing the work described in this RFQ/RFP and any other associated work that may be required and which you would like to describe. Describe the steps to achieve the desirable outcomes. How does your Firm plan to get two College Teams of 8 to 10 members and one District Team of 8 to 10 members to come to consensus and agree on important items and move forward on progress toward the desirable outcomes in a timely and efficient way. Provide examples of how this has been done at other Colleges.

24. It is important that Partnerships be further developed in the local Community to allow both the District’s Asset Inventory, and that of the local Community including High Schools to be explored and leveraged when appropriate to provide the most cost effective local higher education opportunities for Students. Please describe how your Firm will generate both a Total District and Total Community Asset Inventory and how Potential and Existing Partnerships will be identified and explored to inform the Long-Range Facilities Master Plan process.

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

25. The District is interested in learning more about funding options for facilities planning and project implementation. If the Firm is aware of any alternative funding options such as grants, foundations, Federal or State programs, etc., please share them in the proposal. The District utilizes local Obligation Bond funding, Strong Workforce Development funding, State Project Matching funding, Clean Renewable Energy Bonds, Proposition 39 Funding when available, and Operational Budgetary funding for most of the project implementations. Alternative viable funding sources would help to pre-qualify the firm and enhance the score evaluation of the proposal. Please describe other/new/alternative funding sources below:

26. Describe the Firm’s Approach and Provide Examples of how the local demographics, cultural diversity, accessibility needs, Student Success initiatives are enhanced, overcoming barriers to achieving higher education goals/completion are investigated, explored, discussed and supported through the Long-Range Facilities Master Planning work:

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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

27. Provide options to maximize the value and minimize the total cost of the LRFMP development while still supporting the typical “Higher Education Institution” planning processes which often includes multiple discussions, many stakeholders, and diverse opinions on various topics:

28. It is important that Community Stakeholders be identified and involved in the Long-Range Facilities Master Planning process for the District. How would your Firm lead this work to identify and coordinate with local Community Stakeholder Leaders? Please provide examples from other planning work that your Firm has completed.

29. The District is considering having the following teams work with the Firm during the LRFMP process: A. Two College Task Force Teams, B. Two high level Executive Core College Task Force Teams, C. One District Executives Task Force Team, Note: There will be opportunity for Community Stakeholders, Board of Trustees, the District Chancellor, District Vice-Chancellors, Students, Staff, Faculty, and others to participate on various teams as needed. Please describe the Firm’s Approach to working with the two Colleges, District, and local Stakeholders to coordinate and lead the LRFMP process.

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30. It is important that the LRFMP be developed and delivered in a timely fashion, after a thoughtful and thorough collaborative collegiate planning process. Targeted dates for completion are described in the RFQ/RFP. Please describe the phases of the work and how much time is required for each phase. Provide examples of past work that were completed in a similar period of time. Please be reasonable and allow for Spring Break, Winter Break, District Holidays, and other times when staff will not be available. Please do not expect much support or participation within 2 weeks of the end of each term. Provide a strategy to complete the work. Provide at least two examples from other Higher Education Intuitions of similar work schedules for similar order of magnitude work. Please share ideas that would help to complete the work in a more efficient manner.

Note: It is understood that not all Firms can answer all of the above questions with all of the information requested. Please do your best to provide the requested information. Not answering a question is not acceptable. Provide answers as best you can for all questions. If the Firm does not have any experience or understanding regarding one of the questions, please simply state this.

Include scope that is described in the above qualification questions into the service scope that is requested as part of this RFQ/RFP.

It is the intent of the District to fully support and encourage all interested and qualified Higher Education Planning Firms to participate in this procurement process. This includes both Architectural Firms, Higher Education Planning Firms, and other “Qualified” Firms that meet the requirements of this RFQ/RFP.

The End.

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