1516 AIESEC in SIM LCVP Round 2 Application Package

LCVP ELECTION 2015 2016

If not you, then who? If not now, then when?

The Question is… Do you have courage to take up the challenge?

Aiesec in sim

Dear Candidates,

The time of the year has come when you must sit down and contemplate on the next part of your journey in AIESEC. Regardless of how long you have joined AIESEC, AIESEC provides the opportunity for everyone to take up a leadership opportunity and direct the path of the entity for the year ahead. Such is the beauty of AIESEC.

Naturally the question arises: Where do you see yourself in a year from now? From this question, one can delve into identifying the kind of experiences that can contribute towards achieving this dream. And this takes us to the role of the Executive Board (EB) member.

Every role offers different learning, different experiences and different challenges. Yet of all the roles, the role of the EB member is perhaps the most fulfilling and most challenging. A role that offers one a learning journey with an unmatched scope and capacity to mold the next generation of leaders. A role that can, in effect, offer you a multitude of experiences all within its scope.

In AIESEC in SIM’s short but rich history, all the 5 teams have contributed immensely in developing the LC to the stage we are at now: a highly respected LC in the network. Each team has left its own mark on the organisation. We stand at an important stage of our journey today. It took us a lot of effort this term to put our LC back on track in talent capacity and pipeline while having breakthrough in front office. Now, we have the potential to grow far more and become much more impactful in creating the positive impact on society.

And this is the challenge I extend to you, dear candidates:Will you take up the mantle and lead our LC to realize its potential and create history?

Every EB member’s journey started here. We all started as ordinary members who decided to take the next step in defining our LC’s journey as well as our own. With AIESEC in SIM’s unique tribal culture, at every step of the way, our LC will be there with you, supporting you as we collectively strive to realize our immense potential.

The journey will not be easy. But then again, nothing good in life comes easy.

The best is yet to be,

Fonsey FooOn behalf of the Executive Board 2014/2015AIESEC in SIM

A LETTER FROM PRESIDENT

“The Tribe of Trailblazers Dedicated to the Empowerment of SIM Students to Become Leaders of World Change”

If you are applying for 15/16 AIESEC in SIM EB team, do not hesitate to contact the 14/15 EB team for assistance or consultancy

Position Name AIESEC E-mail

LCP Fonsey [email protected]

LCVP B&M Nash [email protected]

LCVP Finance Daryl [email protected]

LCVP oGIP Rhea [email protected]

LCVP oGCDP Jegrendry [email protected]

LCVP iGIP Alex [email protected]

For election information or questions, please contact:

1415 HGS of AIESEC in SIM | Daryl AngMobile: +65 8118 8240

1415 LCP of AIESEC in SIM | Fonsey FooMobile: +65 8500 5111

1516 LCPe of AIESEC in SIM | JieningMobile: +65 8139 4778

LCP

VP TM VP B&M VP Finance VP oGIP VP oGCDP VP iGIP

Proposed 1516 AIESEC in SIM Organisation Structure


APPLICATION PROCESSAll of the application documents should be finished in English and saved as PDF document.

Candidates shall showcase their thoughts in their writing as concisely as possible.

Candidates are to create their own design and theme for the application.

All documents shall be enclosed in a ZIP/RAR file and e-mailed to LCP 14/15, LCPe 15/16 and LC HGS 14/15 at [email protected] [email protected] and [email protected]

Deadline for the submission of all applications will be on: 22 February 2015 (February), 2359 HRS

Applications received after the stipulated deadline will not be accepted.

Candidates who have submitted completed applications will receive an acknowledgement e-mail within 24hrs of submission.

16 Feb Open

Applications

22 Feb Close

Applications23-28 Feb

Virtual Q&A1-3 MarchInterview

7 MarchResults

Announcement EB 15/16

Application Timeline


APPLICATION PROCESSA completed application package consist of:

1.  Executive SummaryA one page summary of your application package. Include motivation, vision and focus areas of term 15/16

2.  Resume A one page documentation your general particulars and relevant experiences/achievements for the roles you are applying for

3.  Completed Application Questionnairea.  General Questionnaire

Candidates are to answer every question in this sectionb.  Specific Questionnaire

Candidates are to choose and reply to 2 portfoliosc.  Big Idea Challenge

If you were given unlimited resources, suggest an idea that would contribute to the impact of AIESEC to the world4.  Endorsement Letters

a.  Direct functional LCVP. In the scenario where candidate does not have a role in any function, the candidate will have to request from any current LCVP.

b.  Current or previous Team Leader of candidate’s role in AIESEC. In the scenario where there is only one Team Leader in the candidate’s entire AIESEC experience, candidate will have to request endorsement from another current LCVP.


Key Roles and Responsibilities•  General Commitment

1.  Minimum 15 hours a week for AIESEC work2.  Compulsory attendance for the following events:

a.  National Conferences (Jumpstart, NLDC, etc)b.  National Transition and Planningc.  National Quarter Reviewsd.  Monthly LCMse.  Weekly Executive Board meetings

3.  Have the best interests of AESEC in SIM in your work4.  Support each other regardless of function

•  Executive Board1.  Understand the direction and reality of AIESEC in Singapore2.  Strategize and discern together with LCP, the vision and direction for AIESEC in SIM 15/163.  Maintain a professional internal and external portrayal of AIESEC in SIM Executive Board4.  Promote and maintain the strong identity and culture of AIESEC in SIM together as an Executive Board

•  Functional 1.  Be responsible for the welfare and development of your department members2.  Operationalize LC’s vision and strategic direction for the term and prepare job scopes for the department3.  Track and evaluate performance of department and members4.  Prepare and facilitate department meetings


General Questionnaire(candidates are to answer all questions in this section)

1.  Motivation1.  Why have you decided to apply for the Executive Board 14/15 of AIESEC in SIM?2.  What value do you see in AIESEC? What is the connection between these values you see in AIESEC towards your

personal value?2.  Leadership

1.  What kind of leader you consider yourself to be? Please elaborate2.  What kind of leadership do you think AIESEC in SIM is cultivating? Why?3.  What kind of leadership do you think Singapore needs?

3.  Organization Essence and Progress1.  How will you describe the full AIESEC Way in your own words? (Not more than 250 words)2.  How will you describe AIESEC’s progress (e.g. BHAG, mid term ambition) to members? (Not more than 250 words)

4.  AIESEC in SIM Trend1.  List down the milestones of AIESEC in SIM from 1011-1415

Identify the common challenges, consistent progress, common aspirations across the generations2.  How do you see AIESEC in SIM in 3 years time? Please be as detailed as possible.3.  What is the current contribution of AIESEC in SIM towards AIESEC in Singapore and Global plenary? How can we

leverage on the global network further for the grown of AIESEC in SIM?5.  Please do a video presentation stating your motivation, vision and strategy for the function you are applying for.

•  The video should be not more than 3 minutes•  You may choose to mention only 1 function or both function you are applying for•  Please upload your video on YouTube, ensuring that the privacy settings is set such that anyone can view it.•  Provide the link to the video in your application package


Specific Questionnaire(candidates are to choose 2 portfolios to answer in this section)

Talent ManagementJob Description§ Talent Development (Talent Education, Talent Mentoring/

Coaching, Talent Goal Setting, Talent Career Planning)§ Talent Retention (Pipeline Management, Talent Tracking,

Rewards & Recognition, Talent Appraisal, Performance Management)

§ Talent Recruitment (Talent Planning, Talent Marketing, Talent Selection, Talent Allocation, Talent Induction)

§ Talent Management Processes Tracking§ Final responsible for LC internal communication

MoS/KPI§ Members retention rate§ % Members efficiency§ NPS TMP/TLP§ # TXP + X§ # Reintegrated EPs§ Success of Sales Development Program§ Efficiency of internal communication

Questions:

1.  Provide an analysis of AIESEC in SIM’s member efficiency and retention rate. How do they relate? How would you improve productivity and retention in AIESEC in SIM and how would you implement them?

2.  How does TM ensure that talent capacity drives growth in exchange? Please list key strategies you will adopt.

3.  How would you ensure the delivery of inner and outer journey in TMP and TLP

4.  How will you adopt the latest member educational cycle into AIESEC in SIM operations?



Brand & MarketingBack OfficeStudent Marketing: External marketing only• Communication of true AIESEC values and offerings to various target audiences via the coordination of strategic marketing

efforts• Segmentation, identification and profiling of target audiences (market research, knowing your market better)• Enhancement of AIESEC in SIM campus positioning towards student population and SIM• Creation of targeted national marketing and recruitment campaigns

• Recruitment preparation support and creation of brand-aligned marketing materials that is consistent with the essence and progress of AIESEC

• Developing and integrating online content Brand Guardianship

• Ensure alignment and non-infringement of the AIESEC brand elements according to the updated AIESEC Singapore Brands (Explore! And Global Internship etc.) and AIESEC International in all of its use throughout AIESEC in SIM

• Educate the B&M team and AIESEC in SIM members in general regarding the proper use of the AIESEC brand• Ensure the correct brand association of AIESEC in SIM to the student population in SIM

Front OfficeFinal responsible for front office activities and the synergy between front and back office.• Marketing (conversion to ELD), from students taking part in AIESEC in SIM’s micro experiences (EwA) into full ELD

experiences. (Recruitment, ASYD, Y2B, etc)• Public Relations, developing targeted brand-enhancing campaigns/events/activities for different segments of potential

customers and supports (Recruitment, ASYD, Y2B, etc)



Brand & MarketingMoS/KPI§ # Leads generated per month§ % of conversion rate throughout marketing funnel§ % of outreach to student population§ # Partners involved in recruitment campaigns§ # Publicity touch points

Questions:

1.  Identify 3 key challenges B&M currently faces that hinders AIESEC from reaching out to more students in SIM. Evaluate each challenges and identify possible solutions. (Please consider marketing funnel and customer flow when identifying challenges)

2.  Evaluate how AIESEC, as an organization, is currently perceived by youths in SIM. Identify the strengths and weaknesses of the current brand perception and how it affects AIESEC.

3.  Suggest strategies and focus areas to achieve at least 150 oGCDP realizations in term 15/16. (Include a detailed timeline)4.  Leads Generation

a)  List down the current marketing channels AIESEC in SIM is using to reach out to students.b)  Identify the strengths and weaknesses of each listed channelsc)  Suggest action steps or strategies to fix the weaknesses of the listed channelsd)  Identify other opportunities to improve the listed channels or opening up newannels to reach out to target audience in

SIM



FinanceFinancial Management & Reporting• Develop AIESEC in SIM’s revenue, expenditure model and budget proposal together with the LCP• Regular tracking and reconciliation on XERO System and bi-weekly reporting on financial status to LCP, and quarterly to

MCVPF, EBs and BOM• Reviewing the LC budget for opportunities for cost savings, revenue generation or areas for investment• Seek opportunities for revenue generation and cost savings based on the quarterly financial statements and the budget-

variance report• Create the annual financial statement of AIESEC in SIM and ensure an external audit• Application of grants for any AIESEC in SIM events

Programme Support and Management• Working with the LCVP ICX on areas for revenue generation, securing of sponsorships, invoicing and the collection of accounts

receivables from our clients, working with LCP regarding finances from school• Working with LCVP OGX on the implementation of Exchange Refund Procedures and Policies• Coach and support all functions on financial matters

Legality• Understand and advise on all possible legal risk that AIESEC in SIM face. (From all contracts to positioning of organization and

activities)



FinanceMoS/KPI§  Positive financial result of AIESEC in SIM§  Quality of AIESEC in SIM bookkeeping including a positive external audit§  Positive results of funding applications

Questions:

1.  How will you ensure Finance member’s development?2.  How can Finance support and drive other functions to ensure growth in quality and quantity of all our programmes?3.  Please propose and elaborate new initiatives for Finance4.  Share any plans you have that can contribute to a more sustainable revenue stream. 5.  Analyze the new finance model implemented this term (cost-sharing model) and come up with three improvements you can

think of.



Outgoing Global Internship ProgramJob Description§ Create 1 sub-product base on supply and demand analysis,

timeline analysis, partnering countries/LC§ Organise targeted recruitment§ Build and track LC partnership for co-delivery execution§ Manage and coach EP managers to provide support to EPs§ Simplify process for customers§ Responsible for conversionof leads generated by marketing to

customer§ Manage EP LEAD delivery§ Improve processes base on customer’s feedback§ Integrating good case practices strategies into local reality

MoS/KPI§ # GIPo Realisations with # NPS of EPs§ Conversion rate of Ra-Ma-Re§ # LC partnership formed & % delivered

Questions:

1.  How is GIP relevant to SIM and Singapore? In your opinion, what is the market positioning as a product in the context of SIM students?

2.  How will you work with hosting LC to manage EP experience and leadership development?

3.  Identify 1 marketable sub-product. (Include field of job, duration and country.) Elaborate why and how you choose this sub-product for SIM students



Outgoing Global Community Development Program Job Description§ Product development base on supply & demand analysis§ Build and track LC partnership for co-delivery execution§ Manage and coach EP managers to provide support to EPs§ Simplify process for customers§ Research on social impact model of host entities to bring

relevance to customers§ Responsible for conversion of leads generated by marketing to

customers§ Manage EP LEAD delivery§ Improve processes base on customer’s feedback§ Integrating good case practices strategies into local reality

MoS/KPI§ # GCDPo Realisations with # NPS of EPs§ Conversion rate of Ra-Ma-Re§ # LC partnership formed & % delivered

Questions:

1.  What is the current customer flow and how would you improve the conversion rates and make it more efficient, with an emphasis on interview to contract signing conversion.

2.  Identify the current top 3 detractor issues. How would you tackle it and what strategies would you implement to improve both EP’s and EP manager’s experience.

3.  Evaluate the current strategies in place for LC – LC partnership. How would you make it more efficient and at the same time, ensure that both parties deliver what is promised? (Number of EPs, 16 standards and EP LEAD)

4.  Evaluate similar programmes that are offered in SIM with regards to our Global Citizen programme. How would you use GCDPo unique value proposition to entice students to join us instead of the other programmes, taking into account certain programmes do provide credit exemptions.



Incoming Global Internship Program Job Description§ Tracking and analyzing the development of iGIP in AIESEC in

SIM§ Analyzing global and national external and internal business

trends§ Developing growth strategies for iGIP (sales and delivery)§ Exploring partnership to increase sales pipeline and capacity

with countries that falls under Work Holiday Programme.§ Educating members on iGIP management§ Managing iGIP quality in AIESEC in SIM§ Driving sales and exchange culture in LC§ Coordinating the local product portfolio§ Demand assessment of local markets§ Managing the functional coaching of the local level

MoS/KPI§ Growth in amount of raised, matched and realized TNs§ Quality of AIESEC in SIM’s iGIP program (NPS)§ Quality of iGIP delivery (Matching Rate & Matching Time)§ Satisfaction of members

Questions:

1.  Predict your three main functional challenges, along with solutions.

2.  List down three new strategies/initiatives, which you want to implement during your term as LCVP in order to increase the sales activity and better secure partnerships.Provide relevant action steps for each strategy.

3.  Do a SWOT analysis on the current situation of iGIP in AIESEC in SIM.

4.  What will be your key focuses during your term as LCVP iGIP?

5.  How will you maintain better relation with current TN takers? Bearing in mind that we are looking for long-term partnership with our TN takers.


Virtual Q&A (23 - 28 Feb)Candidates will be invited to a Facebook Group for the Virtual Q&A that will be moderated by the election committee.

Candidates will be tagged in the questions asked and will be required to answer the questions within 24 hours.

We will not accept any questions from 27 Feb onwards.

Further instructions will be given if needed.

LCVP ELECTION 2015 2016

If not you, then who? If not now, then when?

The Question is… Do you have courage to take up the challenge?

Aiesec in sim

Documents

1516 AIESEC in SIM LCVP Round 2 Application Package