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S: KSW\Projects\ICTC MC\2011\May\A051111
1405 N. IMPERIAL AVE., SUITE 1
EL CENTRO, CA 92243-2875
PHONE: (760) 592-4494
FAX: (760) 592-4497
MANAGEMENT COMMITTEE/
COMMISSION MEETING
WEDNESDAY, MAY 11, 2011
8:00 A.M.
IMPERIAL IRRIGATION DISTRICT
Water Control Conference Room
333 East Barioni Blvd.
Imperial, CA 92251 CHAIR: DAVID BRADSHAW VICE CHAIR: SEDALIA SANDERS
I. CALL TO ORDER AND ROLL CALL
II. EMERGENCY ITEMS
A. Discussion/Action of emergency items, if necessary.
III. PUBLIC COMMENTS
Any member of the public may address the Committee for a period not to exceed three minutes on any item of interest not
on the agenda within the jurisdiction of the Committee. The Committee will listen to all communication, but in
compliance with the Brown Act, will not take any action on items that are not on the agenda.
IV. APPROVAL OF CONSENT CALENDAR
A. Approval of Management Committee Draft Minutes: April 13, 2011
B. Receive and File:
1. ICTC Board Draft Minutes: April 28, 2011
2. ICTC SSTAC of Imperial Valley Draft Minutes: April 20, 2011
3. ICTC TAC Subcommittee Draft Minutes: April 28, 2011
C. Specific Transit Operator Fiscal Report for Imperial Valley Transit for Fiscal Year 2009-10
It is requested that the ICTC Management Committee forward this item to the ICTC Commission for their review
and approval.
1. Receive and file the Specific Transit Operator Fiscal Report; Imperial Valley Transit for the
Imperial County Transportation Commission for FY 2009-10.
Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may
request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) 592-4494.
Please note that 48 hours advance notice will be necessary to honor your request.
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IIMMPPEERRIIAALL IIRRRRIIGGAATTIIOONN DDIISSTTRRIICCTT AANNDD CCOOUUNNTTYY OOFF IIMMPPEERRIIAALL
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ICTC Management Committee/Commission Page 2
May 11, 2011
V. REPORTS
A. ICTC Executive Director
B. Southern California Association of Governments
C. California Department of Transportation – District 11
D. Committee Member Reports
VI. ACTION CALENDAR A. Direction on Award of Contract Agreement for Imperial Valley Transit and ADA Paratransit Services - FY
2011-12 through 2015-16
It is requested that the ICTC Management Committee and Commission consider this item for their review
and approval, after any public comment that may be received:
1. Proceed with the process to award the contract for the operating agreement for IMPERIAL VALLEY
TRANSIT/IMPERIAL VALLEY TRANSIT Blue and Green lines with FIRST TRANSIT INC.:
a. for the period effective, July 1, 2011 through June 30, 2016 with three one year extensions
b. with an annual not to exceed annual operating subsidy
c. with an annual not to exceed 5% marketing allowance
d. with an annual fuel escalator clause
e. with performance standards and goals
2. Direct staff to finalize negotiations and return to the Commission with an operating agreement for
Imperial Valley Transit /Imperial Valley Transit Blue and Green Lines
3. Proceed with the process to award the contract for the operating agreement for the ADA Paratransit
Service with FIRST TRANSIT INC.:
a. for the period effective, July 1, 2011 through June 30, 2016 with three one year extensions
b. with an annual not to exceed annual operating subsidy
c. with an annual not to exceed 5% marketing allowance
d. with an annual fuel escalator clause
e. with performance standards and goals
4. Direct staff to finalize negotiations and return to the Commission with an operating agreement for the
ADA Paratransit Services.
VII. NEXT MEETING DATE AND PLACE
The next meeting of the Management Committee will be held on Wednesday, June 8, 2011 at 10:30 a.m., at the City
of El Centro, El Centro CA.
The next meeting of the Commission will be held on Wednesday, May 25, 2011 at 6:00 p.m. at the County Board
Chambers, El Centro, CA.
VIII. ADJOURNMENT
***An ICTC Strategic Planning Workshop will immediately follow the Management
Committee/Commission Meeting***
2
IV. CONSENT CALENDAR
A. APPROVAL OF ICTC MANAGEMENT
COMMITTEE MINUTES
APRIL 13, 2011
3
ICTC MANAGEMENT COMMITTEE MINUTES APRIL 13, 2011
S: ICTC\Projects\ICTC MC\2011 Meetings\M041311
IMPERIAL COUNTY TRANSPORTATION COMMISSION
MANAGEMENT COMMITTEE
DRAFT MINUTES OF APRIL 13, 2011
10:30 a.m.
VOTING MEMBERS PRESENT:
City of Brawley Gary Burroughs
City of Calipatria Rom Medina (Chairman)
City of El Centro Terry Hagen for Ruben Duran
City of Holtville Laura Fischer
City of Imperial Marlene Best
City of Westmorland Henry Graham
County of Imperial Ralph Cordova
County of Imperial William Brunet
Imperial Irrigation District Jennifer Goodsell
(Non-voting) ICTC Mark Baza
ABSENT: City of Calexico Veronica Atondo
STAFF PRESENT: Kathi Williams, Cristi Lerma
OTHERS PRESENT: Grace Connor (City of El Centro), Luis Medina (Caltrans), Nadine Martin
(Caltrans), Jacob Armstrong (Caltrans)
The following minutes are listed as they were acted upon by the Imperial County Transportation Commission
Management Committee and as listed on the agenda for the meeting held Wednesday, April 13, 2011
together with staff reports and related documents attached thereto and incorporated therein by reference.
I. CALL TO ORDER AND ROLL CALL
Chairman Medina called the Committee to order at 10:37 a.m. Roll call was taken. Introductions
were made.
II. EMERGENCY ITEMS
There were none.
III. PUBLIC COMMENTS
There were none.
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WWEESSTTMMOORRLLAANNDD,, IIMMPPEERRIIAALL IIRRRRIIGGAATTIIOONN DDIISSTTRRIICCTT AANNDD CCOOUUNNTTYY OOFF IIMMPPEERRIIAALL
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ICTC MANAGEMENT COMMITTEE MINUTES APRIL 13, 2011
S: ICTC\Projects\ICTC MC\2011 Meetings\M041311
IV. CONSENT ITEMS
A motion was made by Burroughs, seconded by Graham to approve consent items 4A and 4B.
Motion carried unanimously.
4A. Approved ICTC Management Committee Minutes for March 9, 2011.
4B. 1. Received and filed ICTC Board Draft minutes for March 23, 2011
2. Received and filed ICTC SSTAC of Imperial Valley Draft Minutes for March 2, 2011
V. REPORTS
A. ICTC Executive Director
Mr. Baza’ announcements and updates included:
- Mr. Baza announced that ICTC with the assistance of the consultant team AECOM will be
holding Stakeholder interviews and discussion for the Short Range Transit Plan on May 2,
2011. The schedule is as follows: Social Services agency representatives and providers from
2-4 p.m.; Chambers of Commerce and Economic Development representatives from 4-5 p.m.;
and Management Committee and Commissioners from 5-7 p.m.
- The Imperial Valley Transit and ADA Paratransit Request for Proposals are due to the ICTC
office by 3:00 p.m. on Friday, April 15, 2011.
- Mr. Baza stated he had a few legislative items as a member of the Mobility 21 and Self Help
Counties Coalition groups. SB 907 is a proposed bill that ICTC is in support of for a master
plan that would charge a state Commission with developing a long-term plan that takes into
account the state’s projected infrastructure demands and financing costs for the next forty
years. SB 867 is a proposed bill that ICTC supports and would provide for the Transportation
Financing Authority to issue Build California Bonds, the proceeds of which would be used
for specified transportation capital improvements. SB 867 will provide that bondholders be
entitled to nonrefundable tax credits against their personal income tax and corporate tax
liability. Provide that bonds would not be a debt or liability of the state or a political
subdivision, except the authority. Provide for financing agreements with local transportation
authorities. SB 468 is a proposed bill that will impose additional requirements on the
Department of Transportation with respect to proposed capacity-increasing state highway
projects in the coastal zone. ICTC is in opposition to SB 468 because it could impact future
capacity enhancement projects in our region that will require additional environmental
requirements above current state and federal laws. Mobility 21 is also opposed to it.
- ICTC will be moving to the new offices on Monday.
B. Southern California Association of Governments
Ms. Rosanna Bayon Moore was not present however SCAG updates were given by Ms. Williams:
- A local jurisdiction is being recognized for planning excellence at the General Assembly
scheduled for May 5th and 6
th at the La Quinta Inn. Please join us in celebrating this regional
success on the evening of the 5th.
- As of April 13th, all of our jurisdictions have taken action to name a delegate for the General
Assembly. SCAG will cover the registration and one night’s stay expenses for the delegate.
Member agency staff are strongly encouraged to attend. Registration is $100 and the reduced
rate of $89/night is available for 2 days prior and following the event.
- The office move is largely complete. Wi-Fi installation will occur within the next 30-45
days. The video conference equipment is operational with newly expanded bandwidth.
- On April 26, 2011 SCAG will host the next topic in the Toolbox Tuesday series: Energy
Efficiency Retrofit Programs for Residents, Businesses and City Facilities.
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ICTC MANAGEMENT COMMITTEE MINUTES APRIL 13, 2011
S: ICTC\Projects\ICTC MC\2011 Meetings\M041311
- SCAG will be participating in the TEAM Building meeting with ICTC and District 11 on
April 28th, 2011. Naresh Amatya, Manager of Transportation Planning is confirmed to
attend. Mr. Baza added that Mr. Amatya will cover an overview of the SCAG RTP process.
C. California Department of Transportation – District 11
Mr. Medina (Local Assistance) and Mr. Armstrong (Caltrans Planning) had the following
announcements and updates:
- Effective immediately, local agencies are to program funds for right of way if there is any
utility work on any construction project because a separate authorization needs to be
processed through Local Assistance if federal reimbursement is claimed.
- All projects that were reported as completed on CRIS but had pending invoices are in the
process of being resolved.
- The federal cycle for the Safe Routes to School (SRTS) program has its Call For Projects
scheduled for the middle of April 2011. The Imperial Region currently has no red flags
reported on any of their current safety projects. Agencies with red flags in the cycle 2 SRTS
projects will be ineligible to complete for cycle 3 funds. The City of Imperial and the
County of Imperial received an award through the Highways Safety Improvement Program
(HSIP).
- Mr. Medina provided a detailed obligation plan and urged agencies to submit their obligation
request for CMAQ and RSTP projects. Un-obligated funds will be open to the State for
redistribution after May 4, 2011.
- District 11 staff will conduct a safe-routes-to-school training after the Call For Projects is
issued in April. Stay tuned for details.
- Kathy Buell, the District 11 Local Assistance project coordinator for Imperial County is
retiring from Caltrans after more than 10 years of service. She will be making herself
available on April 13, 2011 and April 28, 2011 from 10:30 am to 3:00 pm at the Burgers and
Beers on Imperial Avenue in El Centro.
- Mr. Armstrong stated that the Brawley Bypass should be open to the public on April 14,
2011.
- FTA Section 5311(f) which promotes intercity transit in the non-urbanized areas of the state
will have a Call For Projects soon. For information to come soon.
- A Team Building meeting with Caltrans and Imperial County agencies will take place on
April 28,
2011 immediately following the ICTC TAC meeting at the IID Water Control
Conference Room in Imperial, CA.
D. Committee Member Reports
Ms. Connor on behalf of Mr. Duran, who was absent, announced that a Town Hall meeting
will be held on May 16th, 2011 from 6:30 – 7:30 p.m. at 385 S. 1
st Street in El Centro.
Present will be Congressman Filner. Among other topics, the State budget will be discussed.
VI. DISCUSSION CALENDAR
A. Strategic Planning Workshop
- This item was previously discussed at the last Management Committee meeting. It was also
discussed at the ICTC Commission meeting and the Commission was supportive for staff to
prepare a draft agenda for discussion at the next ICTC meeting. Examples were provided as
well as a draft agenda in the agenda backup. Mr. Baza stated that the forum was open for
discussion. Ms. Best inquired if the workshop would be a part of the Management
Committee and the answer was yes. Ms. Best also asked if there would be a moderator. Mr.
Baza said yes. Mr. Cordova asked if date and time were okay with Commissioners. Mr. Baza
answered yes.
6
ICTC MANAGEMENT COMMITTEE MINUTES APRIL 13, 2011
S: ICTC\Projects\ICTC MC\2011 Meetings\M041311
VII. ACTION CALENDAR
A. Federal Transit Administration (FTA) Section 5310 Grant Program for Elderly and Disabled
Transportation Services.
It is requested that the ICTC Management Committee forward this item to the ICTC
Commission for their review and approval of the following:
1. Adopt the following listing of scores by project listing after an opportunity for
public comment.
2. Authorize the Chairman to sign the resolution as required by Caltrans.
3. Authorize staff to forward documentation to Caltrans for entry into the statewide
competitive process.
A motion was made by Best, seconded by Fischer, Motion carried unanimously.
B. Adoption of an ICTC Public Participation Procedures
It is requested that the ICTC Management Committee forward this item to the ICTC
Commission for their review and approval of the following:
1. Adopt the ICTC Public Participation Procedures
2. Direct staff to forward the document to Caltrans and the Federal Transit
Administration (FTA)
A motion was made by Cordova, seconded by Best, Motion carried unanimously.
C. Adoption of an ICTC Fixed Asset Accounting (FAA) Standard Procedures Manual
It is requested that the ICTC Management Committee forward this item to the ICTC
Commission for their review and approval of the following:
1. Adopt the ICTC Fixed Asset Accounting Standard Procedures Manual
A motion was made by Burroughs, seconded by Fischer, Motion carried unanimously.
VIII. NEXT MEETING DATE AND PLACE
The next meeting of the Management Committee/Commission and Strategic Planning
Workshop will be held on Wednesday, May 11, 2011at 8:00 a.m., at the Imperial Irrigation
District Water Control Conference (WCC) Room, at 333 East Barioni, Imperial CA and will be
hosted by ICTC.
IX. A motion was made by Fischer and seconded by Best to adjourn the meeting. The meeting was
adjourned at 11:32 a.m.
7
IV. CONSENT CALENDAR
B. RECEIVE AND FILE:
ICTC BOARD DRAFT MINUTES:
APRIL 27, 2011
ICTC SSTAC OF IMPERIAL VALLEY
DRAFT MINUTES:
APRIL 20, 2011
ICTC TAC SUBCOMMITTEE DRAFT
MINUTES:
APRIL 28, 2011
8
SSTAC Minutes 4/20/11
KSW\Projects\SSTAC\March\M030211 draft revised
1405 N. IMPERIAL AVE., SUITE 1
EL CENTRO, CA 92243-2875
PHONE: (760) 592-4494
FAX: (760) 592-4497
SOCIAL SERVICES TRANSPORTATION ADVISORY COUNCIL
DRAFT MINUTES
April 20, 2011
Present Voting Attendees:
Mike Hack Consumer (Chair)
Rebecca Sanchez Area Agency on Aging (Vice Chair)
Kathi Williams CTSA – ICTC
Mark Baza CTSA – ICTC
KC Kennedy ARC – Imperial Valley
Ramon Aguirre ARC – Imperial Valley
Michelle Schenck-Soto Imperial County California Children Services (CCS)
Ted Ceasar Imperial Valley College (IVC)
Lorena Arambula San Diego Regional Center (SDRC)
Heddy McNeer Consumer
Pablo Cerda Imperial County Department of Social Services (DSS)
Non-Voting Attendees:
Cristi Lerma ICTC
Jerry Arguelles City of Calexico
David A. Jones Imperial Valley Transit (IVT)
Rosanna Bayon Moore Southern California Association of Governments (SCAG)
Isabel Pacheco Brawley Dial-A-Ride
Adriana Pacheco Brawley Dial-A-Ride
1. Chair Hack called the meeting to order at 10:02 AM. A quorum was present. Introductions were made.
2. Minutes adopted for March 9, 2011. (Ceasar/Sanchez) Motion carried.
3. Response to the FY 2011-12 Findings Letter
- Ms. Williams provided members with 4 attachments. Attachment A was the UTN letter request by
SSTAC for FY 11-12; attachment B was the UTN response letter by SSTAC for FY 10-11;
attachment C was the UTN draft response letter for FY 11-12 and; attachment D was the UTN
“Findings” for FY 11-12. Ms. Williams stated that using the sample in the back up (attachment C),
SSTAC’s responsibility is to respond to the Findings adopted by the Panel. Ms. Williams went over
the formats for both the UTN hearing and the 2nd
meeting. There was some concerns with not
having interpreter services at the second meeting and it was conveyed by the Panel that
simultaneous interpreter services be provided at both the hearing and the 2nd
meeting. There was
discussion in regards to people’s requests and complaints. Mr. Jones stated that he was glad for all
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SSTAC Minutes 4/20/11
KSW\Projects\SSTAC\March\M030211 draft revised
the comments and now will be the time to reeducate the drivers. Ms. Williams went over the
Findings with SSTAC. The only change that is being made to the Unmet Transit Needs List for
Fiscal Year 2010-11 will be the addition of “Any routes or trips suspended due to the unavailability
of funds, be re-established once funds become available (re-establish funding for the Brawley,
Calexico, El Centro and Imperial Dial-A-Ride service hours on Saturdays).” Ms. Kennedy had a
concern with the fact that the language was specific to the Saturday hours only and not the hours lost
for weekdays. A motion was made to request a change to the verbiage on the Findings, after review
from the Commission, to “Any routes or trips suspended due to the unavailability of funds, be re-
established once funds become available:
a. Re-establish funding for Brawley, Calexico, El Centro and Imperial Dial-A-Ride service
hours on Saturdays.
b. Re-establish funding for the Brawley, Calexico, El Centro and Imperial Dial-A-Ride
service hours on weekdays.” (Kennedy/Cerda) Motion carried.
- There was further discussion regarding Imperial Valley Transits farebox and what the guidelines on
the Blue and Green Line was. Ms. Williams stated that a blended farebox of 14.5%was adopted in
2010 for the entire system including the Blue and Green Line. Ms. Williams entertained any
feedback on meeting time for next year’s UTN Hearing and if that should be included in the
response letter. A motion was made to add #5 to the attached response letter and should include:
“The Unmet Transit Needs Public Hearing meetings should be preferably held primarily during
weekday daytime hours; and there should be simultaneous translation through interpreters of
English and Spanish at both meetings.” (Cerda/Ceasar) Motion carried. A motion was made to
adopt the response letter as amended. (Cerda/McNeer) Motion carried.
4. CTSA Reports (reports and updates by Ms. Williams and Mr. Baza)
- We have officially relocated. Our new address is 1405 N. Imperial Ave., Suite 1, El Centro CA
92243. We have a new phone number 760-592-4494 and a new website www.imperialctc.org
- The ADA application is updated with our new contact information; please distribute the updated
applications only.
- The IVT and ADA competitive bids were received but have not been scored.
- The Short Range Transit Plan consultants will be conducting stakeholder interviews on May 2, 2011
at out new office between 2 p.m. and 4 p.m. specifically to SSTAC members and social service
agencies.
5. Operator Reports
- Mr. Jones stated that IVT was working on the competitive bid. He also said that the buses recently
had their windows tinted and new Freon will also be installed in all the buses which will increase the
temperature output. A comment card is also being developed that will be available soon. Ridership
on the Blue and Green Line is increasing.
6. General Discussion
- Ms. Bayon Moore stated that Toolbox Tuesdays will be held April 26 (10:00 am – 1:00 pm). The
topic will be “Energy Efficiency Retrofit Programs for Residents, Businesses & City Facilities”
and will be available through video conference at the local SCAG office.
- SCAG General Assembly will be held at the La Quinta Resort and Club from May 5-6, 2011.
- Mr. Ceasar stated that IVC summer sessions were cancelled due to budgetary issues. The college
will be helping students that were counting on summer classes for graduation in May to stay
connected through other colleges that offer online courses. June 9th is the last day of spring
semester.
7. Meeting adjourned at 11:25 a.m.
- The next meeting will be on May 4, 2011. Location To Be Announced.
10
ICTC TAC minutes 04/28/11
KSW\Projects\ICTC TAC\2011\April\M042811
1405 N. IMPERIAL AVE., SUITE1
EL CENTRO, CA 92243-2875
PHONE: (760) 592-4494
FAX: (760) 592-4497
TECHNICAL ADVISORY COMMITTEE DRAFT MINUTES
April 28, 2011
Present:
Yazmin Arellano City of Brawley
Veronica Atondo (Chair) City of Calexico
Mindy Hernandez City of Calipatria
Terry Hagen City of El Centro
Abraham Campos City of El Centro
Joel Hamby City of Imperial
Wayne Walker City of Westmorland
Bill Brunet County of Imperial
Jim Minnick County of Imperial
Virginia Mendoza The Holt Group/City of Holtville
Others:
Mark Baza ICTC
Kathi Williams ICTC
Cristi Lerma ICTC
Luis Medina Caltrans
Nadine Martin Caltrans
Rosanna Bayon Moore SCAG
Naresh Amatya SCAG
Ruben Duran City of El Centro
1. The meeting was called to order by Chairperson Veronica Atondo at 8:07 a.m. A quorum was not
present. Introductions were made. A motion was made to add #5 “New Business” to the Agenda
(Baza/Arellano) Motion Carried.
2. A motion was made to adopt the February 24, 2011 minutes (Hamby/ Hagen) Motion Carried.
3. ICTC Staff Updates / Announcements
Mr. Baza had the following announcements and updates:
11
ICTC TAC minutes 04/28/11
KSW\Projects\ICTC TAC\2011\April\M042811
- The Commission met the night before and adopted the Regional DBE Goal for Imperial
County. Rosa Lopez from the County CEO’s office assisted staff with these efforts for
Federal Fiscal Year (FFY) 2011-12. Firms ready and willing to do business in Imperial
County from the Bordering Counties of San Diego and Riverside were also identified. Only
projects that are currently programmed in FFY 2011-12 were used to establish the goal. Mr.
Baza stated that ICTC staff will now forward this item to Caltrans. It was stated in a brief
discussion that project specific goals of DBE and UDBE were still needed per federal
regulation.
4. SCAG Updates / Announcements
Ms. Bayon Moore’s updates and announcements included:
- Mr. Naresh Amatya, a member of SCAG’s Transportation Planning team, was introduced by
Ms. Bayon Moore. He was present to present the Regional Transportation Plan update for
Caltrans/Imperial County Team Building meeting that was taking place after TAC concluded.
- A Tool Box Tuesday’s session was hosted this week at the local SCAG office. Power point
presentations will be available next week on the SCAG website. The topic was Energy
Efficiency Retrofit Programs for Residents, Businesses & City Facilities.
- The office moved has finalized. Any member agencies interested in using the video
conferencing system can do so by giving a 72 hour advanced notice.
- For any questions on any of these announcements you can contact Ms. Bayon Moore at
5. New Business
- Mr. Walker suggested if ICTC could post bid proposal sheets on their website to have that
information in one central location with easy accessibility to everyone. Mr. Baza stated that
the website is still a work in progress but we will create a section specifically for that.
Everyone was in concurrence.
- Ms. Arellano had some concern with the GIS scheduled time for flying. She stated that she
scheduled staff for overtime to ensure all of the manholes were painted white for a scheduled
fight time of end of April, through a communication to Gordon Gaste and Ellen Chan. Ms.
Bayon Moore stated that she would follow up with this concern.
6. The next meeting for the ICTC TAC is scheduled for May 26, 2011 at the IID Water Control
Conference Room at 10:00 a.m.
Meeting adjourned at 9:30 a.m.
12
IV. CONSENT CALENDAR
C. SPECIFIC TRANSIT OPERATOR FISCAL
REPORT FOR IMPERIAL VALLEY
TRANSIT FOR FY 2010-11
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16
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19
20
21
22
23
24
25
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ACTION CALENDAR
A. DIRECTION ON AWARD OF
CONTRACT AGREEMENT FOR
IMPERIAL VALLEY TRANSIT AND
ADA PARATRANSIT SERVICES
FY 2011-12 THROUGH 2015-16
27
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29
30