14 TNW GA of NVDAnvda-asia.org/.../Report-of-TNW-GA-2018-Hong-Kong.pdf · 14th TNW (Training and Networking Workcamp) 13th GA (General Assembly) of NVDA Report in Hong Kong, 2018

NVDA (Network for Voluntary Development in Asia)

Website: http://www.nvda-asia.org/ Facebook: https://www.facebook.com/nvdaasia/ Address: c/o SJV, Suite 903, Block N1, 282 Linh Nam, Hoang Mai, Hanoi, Vietnam E-mail: [email protected] -------------------------------------------------------------------------------------------------------------------------------------------------------

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14th TNW (Training and Networking Workcamp) 13th GA (General Assembly) of NVDA

Report

in Hong Kong, 2018 February 1st – 4th (TNW) February 5th – 7th (GA)

1. Program (page 2) 2. Organizers (page 2) 3. Aims and Goals (page 2)

4. Participants (page 2-3) 5. Activities of Each Program (page 3-9) 6. Evaluation from Participants (page 9-12)

http://www.nvda-asia.org/

https://www.facebook.com/nvdaasia/

mailto:[email protected]

NVDA (Network for Voluntary Development in Asia)

Website: http://www.nvda-asia.org/ Facebook: https://www.facebook.com/nvdaasia/ Address: c/o SJV, Suite 903, Block N1, 282 Linh Nam, Hoang Mai, Hanoi, Vietnam E-mail: [email protected] -------------------------------------------------------------------------------------------------------------------------------------------------------

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1. Program M/D MORNING (8:00-12:00) AFTERNOON EVENING

01/31 (W) Pre Workcamp (from 29th) / EC Meeting

02/01 (Th) Pre Workcamp/Arrival for TNW/ EC Meeting

02/02 (F) TNW- PDF (Sister Meeting)

TNW-Empowering Youth for GLOCAL I’mPACT Conference

UBS Financial Workshop

Free/ Bilateral talks

02/03 (Sa) TNW- PDF (What is Our IVS) TNW- Exhibition of NVDA Members

Free/ Bilateral talks

02/04 (Su) TNW- PDF (Parallel Workshops) TNW- PDF (Open Space) Free/ Bilateral talks

02/05 (M) The 13th General Assembly of NVDA Free/ Bilateral talks

02/06 (Tu) The 13th General Assembly of NVDA

Previous and New EC Meeting/ Farewell Party

02/07 (W) Departure for GA participants

2. Organizers Main organizer: NVDA (Network for Voluntary Development in Asia) Host organizer: VolTra, Hong Kong

3. Aims and Goals 3-1) To improve and promote international workcamps and other international voluntary service projects 3-2) To develop common actions and cooperation among the NGOs and with other stakeholders 3-3) To help starting international workcamps in the countries where they are not organized yet * In this and other NVDA documents, “Asia” includes Pacific (Oceania) region. By these results, we aim to achieve the following impact to Asia and the all over world; A) To improve the environmental/ social/ economic/ cultural/ educational situations in the societies B) To empower self-sufficiency and proper development of local communities and of NGOs/ NPOs C) To promote global friendship, understanding and solidarity among people toward real peace

4. Participants There were 38 participants (including 6 guests from CCIVS, SVI, ESTYES, FV and CUSO) from 26 NGOs from 22 countries/regions (19 full member NGOs, 1 associate member NGO of NVDA). P: Pre Workcamp, T: TNW, G: GA (1 = join, 0 = not join)

Country NGO Family Name First Name Sex Position in NGO P T G

1 (Asia) NVDA Chao Julie F Secretariat 0 1 1 2 (Asia) NVDA Pramudya Benedictus M Secretariat 1 1 1 3 (World) CCIVS Lovelock Victoris Louise F Director 0 1 1 4 Australia IVP Warleigh Rita F International Vice President 0 1 1 5 Bahrain AHF Bukamal Mohammed M President 0 1 1 6 Belgium SVI De Hanscutter Pierre M Director 1 1 1

7 Cambodia CYA Yoth Tat Akara M

Media and Communication Officer 1 1 1

8 Cambodia CYA Sorn Sophat M President, Founder 0 1 1 9 Cambodia FV Voleak Sok F Country Representative 0 1 1

10 China DWC Deng Fangfang F Marketing Manager 0 1 1 11 China DWC Kum Hiu Fung M Chairperson 0 1 1 12 Estonia ESTYES Kurushev Aleksandr M Director Of Board 1 1 1 13 Hong Kong VT Lai Chun On M Project Officer 1 1 1 14 Hong Kong VT Tang Wai Wing M Board of Director, Founder 1 1 1 15 Hong Kong VT Yau Chui Ting Debbie F Program Director 1 1 1 16 India RUCHI Dagar Mahip M IVS Coordinator 0 1 1

http://www.nvda-asia.org/

https://www.facebook.com/nvdaasia/

mailto:[email protected]

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17 Indonesia GREAT Novia Ismi F Executive Director 0 1 1 18 Japan NICE Kaizawa Shinichiro M President, Founder 0 1 1 19 Japan NICE Yamanoi Yumika F Group Workcamp Coordinator 0 1 1 20 Korea IWO Park Jihyun F Director 0 0 1 21 Korea IWO Yom Jinsu M President 0 0 1 22 Laos CUSO Kittikhoun Ou Ee M Team Leader 1 1 1 23 Macau MNCYA Hong Chi Ieng F Deputy Director 0 1 1 24 Macau MNCYA Lou Sio Man F Deputy Executive Director 0 1 0 25 Malaysia MOVE Ramasamy Sivasangari F President 0 1 1 26 Mongolia MCE Myagmarjav Enkhbaatar M Executive Director 0 0 1 27 Myanmar COM Aung Chan Nyein M President 0 1 1 28 Myanmar COM Win Sein Cherry F Junior Program Officer 1 1 1 29 Nepal VIN Ghimire Bhupendra M President 0 1 1 30 Philippines FV Repalpa Nanette F National Representative 0 1 1 31 Philippines GIED Elnar Norbert Francis Mil M Board Member 0 1 1 32 Philippines GIED Dadulo Rhenelyn Queen F President 0 1 1 33 Sri Lanka GV4GF Weerasinghe Priyantha M Director, Project Coordinator 1 1 1 34 Taiwan VYA Chien Chia Hsin M Project Director 0 0 1

35 Taiwan VYA Huang Jen-Chi M Youth Advisor 1 1 1

36 Thailand DALAA Seema Sakkarin M President 0 1 1 37 Thailand VSA Krittikan Jarinya F Director 0 1 1 38 Vietnam SJV Do Thi Phuc F Director 0 1 1

5. Activities of Each Program Pre-Workcamp (29th Jan -1st Feb, 2018) Glocal Citzen Bootcamp

Activities

Day 1: Welcoming and International Human Library - Orientation and ice breaking activities for participants to get to know each other more.

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Day 2: Community Mapping and Research - Participants were divided into two groups to visit two different project sites - Group 1: Ping Che – painting for the traditional village culture to engage the community (left picture below) - Group 2: Lamma Island – transforming the old fishing farm into a tourist attraction spot (right picture below)

Day 3: Micro-volunteering challenge in Hong Kong - Participants are divided into groups of 4-6 people and were given voluntary mini-tasks to complete. - Wheel Power Challenge – promoting barrier-free community by a wheel chair journey

Day 4: Farewell

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EC Meeting (31st Jan - 1st Feb, 2018) - EC gather together to make preparation for the TNW and GA, as well as make important decisions for the network such as the action plan and budget plan for 2018.

Training and Networking Workcamp (1st - 4th Feb, 2018)

Activities

1. Orientation – 1st Feb, 2018 - Welcoming speech and orientation by Bird – Host organization VolTra Hong Kong - Opening speech by Phuc – President of NVDA - Personal Introduction round and ice breaking activity led by Kai – Treasurer of NVDA

2. Presentation from newcomers – Morning of 2nd Feb, 2018 - Newcomers had 3 minutes to present the highlights of their NGO or their project

Pierre from SVI Belgium (https://www.servicevolontaire.org) Ou Ee from CUSO International (https://cusointernational.org/country/laos/)

Siva from Move Malaysia (https://www.facebook.com/mymovemalaysia/)

3. Partnership Development Forum (Sister Meeting) – Morning of 2nd Feb, 2018 - Participants were invited to join one of 4 groups (Incoming/ Outgoing placement, Project Coordination & Training, PR & networking, Organizational/ structural management) and discuss about challenges, good practices, and any proposals they have for NVDA. Please view the “Minutes of TNW & GA 2018” for more information on what was discussed among each group.

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4. Empowering Youth for GLOCAL I’mPACT Conference – Afternoon of 2nd Feb, 2018 - This event was held at Innocentre in Kowloon Tong and NVDA Executive Committee members had the opportunity to nominate individuals for their voluntary work in IVS. Vicky, director of CCIVS, was invited as a panelist to share about IVS.

5. UBS Financial Workshop – Evening of 2nd Feb, 2018 - UBS hopes this pro-bono workshop can help NVDA members to solve complex social problems with corporate solutions. This exercise was aim to help the participants to think about their most painstaking challenges and share with the rest of the group who has similar difficulties.

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6. Introduction from latecomers – Morning of 3rd Feb, 2018 - Latecomers briefly shared about themselves and their organization

MNCYA (Macau): Betty and Amanda

AHF (Bahrain): Muhammad

IVP (Australia): Rita

GIED (Philippines): Queenie

7. Partnership Development Forum (What is Our IVS) – Morning of 3rd Feb, 2018 - The What is Our IVS Global Task Force members (Kai, Aleksandr, Rita, Vicky) shared about their work and the What is Our IVS Paper. Participants were divided into pairs to provide their comments and ideas about the paper.

8. Exhibition of NVDA Members– Afternoon of 3rd Feb, 2018 - This event was held at Innocentre in Kowloon Tong and NVDA members had the opportunity to share about their organization and their projects to Hong Kong youths.

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9. Partnership Development Forum (Parallel Workshops) – Morning of 4th Feb, 2018 - Participants were invited to join one of 5 groups (Social Topics, Mini Workcamp, Financial Management of IVS, Camp Leader Training, AVS) and discuss and share ideas and create any proposals for NVDA. Please view the “Minutes of TNW & GA 2018” for more information on what was discussed among each group.

10. Partnership Development Forum (Open Space) – Evening of 4th Feb, 2018 - Led by Bird, anyone with a topic first shared about their topic in a few minutes and shared their idea on the “Idea Market” by posting it on the whiteboard. Participants were free to join any of the 7 raised topics below:

ASA (Asian SDGs Ambassador). Facilitated by Kai

AVS (Asian Voluntary Service). Facilitated by Sophat

Collect the difference in Asia. Facilitated by Manwife

Coordination of Asian and European Organization. Facilitated by Pierre

Innovation of Exchange / Dream Platform. Facilitated by Bird

Volunteer under 18. Facilitated by Sumi

What is our IVS. Facilitated by Rita

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General Assembly (5th -7th Feb, 2018)

Activities

- Please refer to the Minutes of TNW & GA 2018 for more details. 1. Opening/ Adoption of Agenda 2. Situation of members and society related to IVS 3. Report of activities 2017 with general view to NVDA 4. Discussion on some major issues raised in 3 above 5. Presentation and Q&A of the EC candidates 6. Presentation and discussion on Major projects for 2018-19 7. Presentation and discussion (clarification, listing major problems) on Proposal 8. Making/ developing PoA to GA 9. NVDA’s 20 years plan toward 2030 10. Discussion/ Modification/ Decision on Proposals 11. Other Bi-annual plan and reform in 2018-19 12. EC last testimony and election 13. Evaluation & closing

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6. Evaluation from Participants: - A total of 15 evaluations were received.

1. TNW - Project Development Forum (PDF)

1A. What were your expectation before joining the Partnership Development Forum?

To make an concrete action to overcome common challenges

To learn new ideas from other members, to develop new proposals with action plans for NVDA.

Networking, learning more on issues bout Asia that concerns NVDA, evaluation NVDA 2017

To have fruitful meeting with fulfilling the objectives as a part of organizers!

I expected that there will be lots of group discussion, in the advantage of bonding all the member

organizations and generating new inspirations to the development of IVS

No expectation

I did not join PDF. The answers that I filled below related to PDF can be ignored.

More space to share among others and evaluate outputs

Learn Best Practices and possibility of replication

To discuss, develop and improve partnership

1B. Were your expectation met for the Partnership Development Forum?

13 responses

1C. Degree of Agreement Extremely disagree

Disagree Agree Extremely

agree

Clear/enough information was provided in the Guidance sent in the 3rd mailing

0 0 11 2

Well-designed schedule/agenda 0 6 7 0

Proper time management 2 5 6 0

Good facilitation of EC team 0 2 10 1

Allowed for generating meaningful discussion 0 1 11 1

Empowered you to contribute to NVDA 0 0 10 3

Brought new ideas and good change to NVDA 0 1 9 3

Reinforced my sense of belonging to NVDA 0 1 8 4

Connected me with partners with similar mindset and goals

0 1 9 3

1D. Degree of Satisfaction to programs in the PDF Very much Quite much

Not very much

Not at all

Sisters/Role Based Meeting (February 2nd Morning)

1 8 3 1

What is Our IVS (February 3rd Morning) 4 7 2 0

Parallel Workshops ( February 4th Morning) 3 7 2 1

Open Space (February 4th Evening) 3 6 3 1

1E. Changes you would like to see in the next Partnership Development Forum

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More strong connection between member.

Common actions of NVDA

Need more relate to members' need

Making and sending the guidance earlier (at latest 2 weeks before, sorry to be late this time, but I believe, all EC should more actively work to make it together!). It may be better to have new comer session, "interpretation" by having mentors and/ or parallel programs for beginners and experienced.

1. People participating in the Partnership Development Forum can read through the material and prepare beforehand. 2. In terms of workshop or discussion which need access to online documents, please kindly provide alternative solutions for people who do not have a laptop and when there is an internet connection problem, because this situation might be worse during the next GA in Nepal.

To have more time to experience local culture by interaction with local people in project site

none

Much space to discuss among the members rather than listening to one or two

1F. Additional comments about the Partnership Development Forum

Everything is good !

OK

It was a pity that there was only one proposal submitted to the GA (ASA) from the PDF. There were opinions that PDF 2017 made too many proposals, but in my opinion, it was better to have more.

I did not join Sisters/Role Based Meeting, Parallel Workshops and Open Space, but there isn't an option for N/A, so I just selected "Not at All", can Julie/Ben please simply make adjustment to my response, thank you very much

Good luck for Nepal

Topics should be relevant to the needs of NVDA and designed together with EC and host

2. Training and Networking Workcamp (TNW) besides Partnership Development Forum

2A. Degree of Agreement For the Empowering Youth for GLOCAL I’mPACT Conference

Extremely disagree


agree


1 2 10 0



Good facilitation of VolTra 1 5 5 2


Brought new ideas and good change 0 4 7 2


2 4 7 0

2B. Degree of Agreement For the Exhibition of NVDA Member booth

Extremely disagree


agree


0 1 9 3



Good facilitation of VolTra 1 6 4 2

Connected me with potential future volunteers 0 1 9 3

2C. Additional comments about these kind of events in the TNW

It would've been better if host organization found the way to involve all of members at NVDA in the Conference Let's keep it and make it better and more exposure to local youth/ potential volunteers and local wisdom

In principle, it is good to have such programs (networking, promotion) and I still appreciate all the good will and efforts of VolTra even though there were quite many points to be improved. Moreover, it had been our core element to have real voluntary work during TNW (not only Pre Workcamp) till last time that should be revised even for one morning, I think!

I got comments from our volunteers that it is a pity to have the NVDA Member booths set up in a non-open space, which the instructions and guidelines are not very clear, the public might have to spend time seeking for the venue (the classroom) and might even lost their interest in seeking

Lot of members were alone to prepare their booth. It would be better if local volunteer may help each booth

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Not much people visited because NVDA member's booths located at different location, far from lobby.

Preferably open spaces for better exhibition, easy movement of people and chance to feature exhibitors projects via projector screen and proper timing of event

Host can do better to connect locals (organizations and people) and international (organizations and people); International's booth should be placed in more prominent positions and with better introduction

3. General Assembly

3A. Expectation before joining the GA

To grow a common vision for next year and to make plans to make society better

Clear action plans for NVDA with active involvement of members

Evaluation of our works together as NVDA members and the work of EC

Same as what mentioned for PDF During the last GA, a lot of proposals have been approved, I expect to see the result/ progress. Also, there are still

some problems left to be unsolved for many times, e.g. the legal status of NVDA, I expect to see some solutions or at least proposals to deal with it.

No expectation To know the important issues and meet friends among NVDA

To evaluate the progress of last 2 years and select powerful EC for next 2 years.

To understand the situation of NVDA and get to know more members

3B. Expectation Met for GA

13 responses

3C. Degree of Agreement Extremely disagree


agree


0 0 11 2



Good facilitation of EC team 0 3 9 1


Empowered you to contribute to NVDA 0 0 8 5

Brought new ideas and good change to NVDA 0 0 9 4

Reinforced my sense of belonging to NVDA 0 0 7 6


0 1 10 2

3D. Changes you would like to see in the next GA

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love

To be honest, I didn't like the discussion 'Whether do we need to vote for new action proposals?' 'why not just do it in working group?'. These discussions seemed quite rude to those who worked on proposals as a strategic plan of NVDA and also seemed like waste of time. I wish we could have focused on the contents of proposals themselves.

More unofficial time for participants to discuss and develop partnership

Put more clear space of bilateral with members & guests

Same as what mentioned for PDF. Thus, more plans from the EC, WGs and members should be proposed beforehand!

I sincerely hope that we would be able to settle the problem of NVDA legal status and bank account next year more active participation from members and commitment, not letting any member leave GA without clear reason.

none

Explanation of last year progress of NVDA and plan for next year. introduce a Common activity (ies) to highlight NVDA

Emphasize relationship building and valuing members needs and capacities

3E. Additional comments about the GA

Thank you very much for preparing and organizing!

OK

Though there are many points to be improved/ developed, the EC and Sec. have made the best efforts and it's been wonderful to have worked on it! Though we should have free discussion with various point of view, there were still quite some moments which were not acceptable for me such as suddenly raising the unrelated/ unproductive/ unnecessary topics, confusing the direction to the EC proposals/ plans made from EC members, etc.

People who left the GA without clear reason should raise their sense of belonging of NVDA

Provide session on members updates and group dynamics

4. Preparation, Accommodation, Meals Extremely disagree


agree

Smooth/clear application procedure 0 1 8 4

Well-prepared info-sheet 0 1 7 5

Can go to the gathering point without any problem 0 0 7 6

Overall satisfy with clean/safe accommodation 0 0 6 7

Overall satisfy with food quality and quantity 1 5 6 1

Overall satisfy with facilities of the meeting venue 0 2 9 2

5. Any additional comments?

Thank you very much to VT volunteers as well as staff for all of arrangement! One thing can be improved: sometimes no VT staff/ volunteers accompanied with NVDA team when needed and we had no idea what to do and where to go. It might've been a good idea if at least 1VT staff was with us or if VT announced more concrete instruction beforehand.

Thank EC for your great commitment, thank VolTra for great effort of hosting and thank secretariat for being hard-working

Luxurious but feels separated from each other with hotel style. *this is not a complaint.

Thanks to all the efforts of VolTra team! After all, it was a very good TNW & GA with a lot of exchanges, ideas, hopes and smiles as well as all the past GAs. I hope, NVDA can keep friendly, open, crazy, creative and cooperative atmosphere forever!

Macau and Hong Kong share the same language, therefore I definitely will not have any problem finding my way, but if I am a foreigner, I will sincerely doubt the hospitality of Voltra, because there was not any clear instructions after the public event, we had to go to find our food/hostel on our own, and it was also the rush hour for Hong Kong too

Though the venue was great, but the wifi sometimes annoying me. Often cut off in sudden and difficult to reconnect

Thank you!

Documents

14 TNW GA of NVDAnvda-asia.org/.../Report-of-TNW-GA-2018-Hong-Kong.pdf · 14th TNW (Training and Networking Workcamp) 13th GA (General Assembly) of NVDA Report in Hong Kong, 2018