13/10/20151 Camtion Ltd. 1. Getting The Best Out of People and Projects 2. Top 10 of Time Management

19/04/2319/04/23 11

Camtion Ltd. Camtion Ltd. 1. Getting The Best Out of 1. Getting The Best Out of

People and ProjectsPeople and Projects 2. Top 10 of Time 2. Top 10 of Time

ManagementManagement

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 22

Camtion Works in 3 Areas – Project Camtion Works in 3 Areas – Project Management, Creativity and Personal Management, Creativity and Personal DevelopmentDevelopment

Project management

Personal development

Creativity

Overspend

Delays

Poor quality

Lack of control

Demotivated

Underperforming

Underachieving

Lack of innovation

Missed opportunity

RIP

Procrastination

BarriersFrustration Boredom

Mediocrity

There are Dire Consequences If These Three There are Dire Consequences If These Three Areas Go Wrong !!!!Areas Go Wrong !!!!

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 33

There are Fabulous Rewards if The Three Areas Go There are Fabulous Rewards if The Three Areas Go Right !!!Right !!!

Project management


Creativity

Profits

On-time

Consistency

Controllable

High morale

Progression

Achievers

Renewal

Sustainable

Clarity of purpose

Challenges☺£

Camtion Aim is to Help People Get All Camtion Aim is to Help People Get All Three RightThree Right

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 44

Camtion Provides Appropriate Services Camtion Provides Appropriate Services in Each Key Areain Each Key Area

Project management


Creativity

Interim / Temp

Training

Coaching

Troubleshooting

Time management

Personal effectiveness

Team building

☺£ Creative thinking

Critical thinking

Problem Solving

Consortium approach

Project manager skills

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 55

A Convenient Truth (?)A Convenient Truth (?)

Source: Stress, health and the social environment: a sociobiologic approach to medicine. J.P Henry and P.M Stephens

AdrenalineFreeze, Flight, Fight

DHEACortisol

Relaxation

Exhilara

tion

Resentment

Anger, Fear

Contentment

Unhappy Motivated

Pre

ssu

re

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 66

In practical terms this is serious stuff !In practical terms this is serious stuff !

Adrenalin + Adrenalin + Cortisol =Cortisol = Anxiety, Anxiety,

sleeplessnesssleeplessness Blood pressure, Blood pressure,

circulatory circulatory disordersdisorders

UlcersUlcers Addiction, Addiction,

depression etc.depression etc.

Bad for people, Bad for people, bad for business !!bad for business !!

Adrenalin + Adrenalin + DHEA =DHEA = Exhilaration, buzzExhilaration, buzz Blood flow and Blood flow and

energyenergy Better healthBetter health

Good for people, Good for people, good for good for business !!!business !!!

19/04/2319/04/23 77

Time Management For Time Management For Busy People – Top 10Busy People – Top 10

Aka The Tardis CourseAka The Tardis CourseAka More and more with less and Aka More and more with less and

less…less…

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 88

Aim – Change Your BehaviourAim – Change Your Behaviour

The aim of this session is to introduce you to the The aim of this session is to introduce you to the possibility of changing your behaviours via the “top ten possibility of changing your behaviours via the “top ten tips”:tips”:

1.1. Wear a WatchWear a Watch2.2. Email EtiquetteEmail Etiquette3.3. Ready to GoReady to Go4.4. 5 year Plan5 year Plan5.5. Round TuitRound Tuit6.6. Ugly JobsUgly Jobs7.7. Enjoying It ?Enjoying It ?8.8. No Agenda No MeetingNo Agenda No Meeting9.9. Steve Davies MotivationSteve Davies Motivation10.10. Desk StressDesk Stress

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 99

Some Words of Caution !Some Words of Caution !

Time can't be really be managed – your energy Time can't be really be managed – your energy levels can !levels can !

There is not really an easy answer or quick fix to There is not really an easy answer or quick fix to halve your workload, but the top ten tips will helphalve your workload, but the top ten tips will help

If you are not prepared to change the way you work, If you are not prepared to change the way you work, do not look to any improvement from time do not look to any improvement from time managementmanagement

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1010

An Inspiring Vision !An Inspiring Vision !

““You are at your most efficient the day You are at your most efficient the day before you start your annual leave.before you start your annual leave.

Your efficiency on this day is Your efficiency on this day is awesomeawesome..

If you really want you can be this well If you really want you can be this well organised every day!”organised every day!”

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1111

What’s the Time Mr. Wolf ?What’s the Time Mr. Wolf ?

1.1. Wear a WatchWear a Watch2.2. Email EtiquetteEmail Etiquette

3.3. Ready to GoReady to Go

4.4. 5 year Plan5 year Plan

5.5. Round TuitRound Tuit

6.6. Ugly JobsUgly Jobs

7.7. Enjoying it ?Enjoying it ?

8.8. No Agenda No No Agenda No MeetingMeeting

9.9. Steve Davies Steve Davies MotivationMotivation

10.10. Desk StressDesk Stress

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1212

DON’T EVER REPLY IN ANGER !DON’T EVER REPLY IN ANGER !

1.1. Wear a WatchWear a Watch

2.2. Email EtiquetteEmail Etiquette3.3. Ready to GoReady to Go








Correct Escalation = Email > Telephone > Face-to-face

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1313

Oh no I’ve Forgotten My…..Oh no I’ve Forgotten My…..


2.2. Email EtiquetteEmail Etiquette

3.3. Ready to GoReady to Go4.4. 5 year Plan5 year Plan







Get ready the night before !

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1414

When I Grow up I Want to be...When I Grow up I Want to be...




4.4. 5 year Plan5 year Plan5.5. Round TuitRound Tuit






6-months 1 year 2 years 5 years

At Work

At Home

Wind turbine Wood burner Move Brewery

Proposals Web-based 50% green 90% green

Time-out US Trip Office Shop

Kit-car

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1515

When I Get a…….When I Get a…….





5.5. Round TuitRound Tuit6.6. Ugly JobsUgly Jobs





ProcrastinationProcrastination can be spotted in can be spotted in phrases such as: phrases such as:

"One more day won't make "One more day won't make a difference" a difference"

"I'm waiting for ………. to "I'm waiting for ………. to call me back“call me back“

"I'll just put this off until "I'll just put this off until tomorrow" tomorrow"

"I can't get on with this "I can't get on with this because..........." because..........."

You are your own worse enemy !You are your own worse enemy !

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1616

Put the Wood on the Fire !!!!Put the Wood on the Fire !!!!






6.6. Ugly JobsUgly Jobs7.7. Enjoying it ?Enjoying it ?




A Priority Chart to help

High

Low

Low High

Urge

ncy

Importance

Proactivity

Planning

“Fires”

Trivia

Email (!)

Barriers

Excuses40%

0%

20%

40%

“UGLY” jobs first.

Elephant Effects ?

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1717

Why Am I Enjoying Myself ?Why Am I Enjoying Myself ?







7.7. Enjoying it ?Enjoying it ?8.8. No Agenda No No Agenda No

MeetingMeeting



•Ask yourself this question whenever you feel low, or slow.

•Think of 3 reasons.

•Write them down.

•Think past, current and future.

•Own your morale and be aware of its effect on others !

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1818

Meetings, Bloody Meetings….Meetings, Bloody Meetings….











•No Agenda No Meeting !

•Introduce urgency, take control.

•Do not re-start for latecomers.

•The meeting is not finished until the minutes are issued.

•Hold meetings on Friday afternoons or before lunch.

•Don’t go to the whole thing unless you really haven’t got anything better to do !!

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 1919

Really Interesting (?)Really Interesting (?)











+

=

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 2020

Can’t See the Wood for the….Can’t See the Wood for the….











•The most effective people work from The most effective people work from clear desks.clear desks.

•If you can’t see 80% of your desk then If you can’t see 80% of your desk then you are probably suffering from you are probably suffering from 'desk 'desk stress'. stress'.

•Shred itShred it•Scan itScan it•File it File it •Get rid of clutterGet rid of clutter•Purge regularly Purge regularly (Outlook appointment, 30 mins Friday 4pm ?)(Outlook appointment, 30 mins Friday 4pm ?)

19/04/2319/04/23 2121

Summary & Action PlanSummary & Action Plan

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 2222

Pick 3, any 3…..Pick 3, any 3…..

What are What are youyou going to going to actually do to improveactually do to improve youryour time management? time management?

Make your objectives: Make your objectives:

SSpecificpecific

MMeasurableeasurable

AAchievablechievable

RRealisticealistic

TTime-boundime-bound

Summary & Action PlanSummary & Action Plan











11.11. Other ideas ?Other ideas ?

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 2323

Recommended Reading ListRecommended Reading List

The Seven Habits of Highly Effective People: The Seven Habits of Highly Effective People: Restoring the Character Ethic, Stephen R Restoring the Character Ethic, Stephen R Covey, Simon and Schuster, 1989.Covey, Simon and Schuster, 1989. (1. Be (1. Be proactive 2. Begin with the end in mind 3. Put first proactive 2. Begin with the end in mind 3. Put first things first 4. Think win/win 5. Seek first to be things first 4. Think win/win 5. Seek first to be understanding, then to be understood 6. Synergize understanding, then to be understood 6. Synergize 7. Sharpen the saw.)7. Sharpen the saw.)

The One Minute Manager, Kenneth Blanchard The One Minute Manager, Kenneth Blanchard & Spencer Johnson, 1982.& Spencer Johnson, 1982.

The One Minute Manager Meets the Monkey, The One Minute Manager Meets the Monkey, Kenneth Blanchard, Hal Burrows, William Kenneth Blanchard, Hal Burrows, William Oncken, 1990.Oncken, 1990.

Emotional Intelligence at Work, Hendrie Emotional Intelligence at Work, Hendrie Weisinger, Jossey-Bass, 1998Weisinger, Jossey-Bass, 1998

Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 2424

Time Management Assessment Time Management Assessment

1. I find myself taking on various tasks 1. I find myself taking on various tasks because I'm the only one who can do because I'm the only one who can do them.them.

2. Daily crises take up all my time. I have no 2. Daily crises take up all my time. I have no time to do important things because I'm time to do important things because I'm too busy putting out fires.too busy putting out fires.

3. I attempt to do too much at one time, I feel I 3. I attempt to do too much at one time, I feel I can do it all, and I rarely say "no" to can do it all, and I rarely say "no" to additional tasks.additional tasks.

4. I feel as if I'm always behind and have no 4. I feel as if I'm always behind and have no way to catch up. I'm always rushing.way to catch up. I'm always rushing.

5. I feel I'm working long hours.5. I feel I'm working long hours.6. I constantly feel overwhelmed by demands 6. I constantly feel overwhelmed by demands

and details, and feel I have to do what I and details, and feel I have to do what I don't want to do most of the time.don't want to do most of the time.

7. I am late for meetings, and don't prepare for 7. I am late for meetings, and don't prepare for them properly. them properly.

8. I take worries and problems home with me. 8. I take worries and problems home with me. 9. I miss deadlines.9. I miss deadlines.10. I feel listless with many slack hours of 10. I feel listless with many slack hours of

unproductive activity.unproductive activity.11. I put off carrying out unpleasant but 11. I put off carrying out unpleasant but

essential activities.essential activities.

(3) (2) (1)(3) (2) (1) (0) (0)

Often Sometimes Seldom NeverOften Sometimes Seldom Never











Dr Alan Crooks

www.camtion.co.uk

19/04/2319/04/23 2525

Time Management AssessmentTime Management Assessment

Work out your score:Work out your score: 3 x #Often + 2 x #Sometimes + 1 x #Seldom =3 x #Often + 2 x #Sometimes + 1 x #Seldom =

If you scored 10 or less, you may benefit If you scored 10 or less, you may benefit from learning additional time management from learning additional time management techniques, but your day-to-day stress techniques, but your day-to-day stress level is probably not significantly affected level is probably not significantly affected by time pressure.by time pressure.

If you scored 11 to 24, you could use some If you scored 11 to 24, you could use some time management training to significantly time management training to significantly reduce time pressures.reduce time pressures.

If you scored 25 or over, your life may If you scored 25 or over, your life may feel out of control. People who score feel out of control. People who score over 25 usually "don't have time" for over 25 usually "don't have time" for training in time management!training in time management!

Documents

13/10/20151 Camtion Ltd. 1. Getting The Best Out of People and Projects 2. Top 10 of Time Management