SONYA ECTON

4206 LINTON AVENUE

CHATTANOOGA, TN 37416 423-432-0319

June 2013-Present

Administrative Assistant - Hamilton County Department of Education, Chattanooga, Tennessee

Provide secretarial/clerical support for the Director of Pre-Kindergarten Programs and Project

Director of Early Reading First Grant

Provide secretarial/clerical support for the Director of ESOL, World Languages and RTI

Programs

Construct/type letters, e-mails, and memoranda to various levels of the HCDE chain of

command; Including 80 principals at all grade levels

Maintain databases, to include 6 various grants and budgets (>8 million dollars) – expenditures

and line items

Effectively communicate with the Director of Purchasing and Accounts Payables.

Determine from which budgeted line items to procure services, instructional materials and

professional development and maintain a balanced budget

Coordinate and facilitate professional development for 88 Pre-K teachers and assistants

Maintain an open line of confidential communication between parents/legal guardians and

Director of Pre-Kindergarten Programs.

Maintain an open line of confidential communication between ESOL Teachers and staff,

parents/legal guardians and Director of ESOL, World Languages and RTI Programs

Maintain and submit payroll timesheets

Maintain tact and diplomacy while responding appropriately to unstructured problems

June 2009 – June 2013

Administrative Assistant - Hamilton County Department of Education, Chattanooga, Tennessee

Provide secretarial/clerical support for the Director of Pre-Kindergarten Programs and Project

Director of Early Reading First Grant

Provide secretarial/clerical support for the District Coordinator of Humanities Department

Construct/type letters, e-mails, and memoranda to various levels of the HCDE chain of

command; Including 80 principals at all grade levels

Maintain databases, to include 6 various grants and budgets (>8 million dollars) – expenditures

and line items

Effectively communicate with the Director of Purchasing and Accounts Payables.

Determine from which budgeted line items to procure services, instructional materials and

professional development and maintain a balanced budget

Coordinate and facilitate professional development for the following: 88 Pre-K teachers and

assistants; High School Guidance Counselors; all Social Studies, U.S. History, World History

and American History classroom teachers

Maintain an open line of confidential communication between parents/legal guardians and

Director of Pre-Kindergarten Programs.

Maintain an open line of confidential communication between Guidance Counselors,

parents/legal guardians and District Coordinator of Humanities Department

Maintain and submit payroll timesheets

Maintain tact and diplomacy while responding appropriately to unstructured problems

2003-2009

Administrative Assistant - Hamilton County Department of Education, Chattanooga, Tennessee

SONYA ECTON

4206 LINTON AVENUE

CHATTANOOGA, TN 37416 423-432-0319

Provide secretarial/clerical support for the Director of K-12 Literacy and ESOL Services

Construct/type letters, e-mails, and memoranda to various levels of the HCDE chain of

command; Including 80 principals at all grade levels

Maintain databases, to include Title III budget (>$600,000.00) – expenditures and line items

Effectively communicate with the Director of Purchasing and Accounts Payables.

Determine from which budgeted line items to procure services, instructional materials and

professional development and maintain a balanced budget

Coordinate and facilitate professional development for approximately over 3,000 K-12 teachers

and 20 Model Classroom Teachers

Maintain an open line of confidential communication between parents/legal guardians and

Director of Schools

Maintain and submit payroll timesheets

Make travel arrangements and prepare expense reports in accordance with HCDE purchasing

requirements

2001-2003

School Secretary/Bookkeeper - Battle Academy, Chattanooga, Tennessee

Maintain safe and welcoming office environment for children, parents, visitors and staff,

emphasizing genuine care and efficiency

Provide secretarial/clerical support for principal and staff

Compose and maintain reports within strict time constraints, ensuring submission requirements

Provide customer service, ensuring that problems receive appropriate and timely attention

Maintain and submit two payroll sheets for 45 staff members

Maintain and track all monies, fees and dues, ensuring timely deposits twice a week

Assist itinerant bookkeeper with writing checks and purchase orders

2000-2001

Office Assistant - Hamilton County Department of Education, Curriculum and Instruction

Department, Chattanooga, Tennessee

Assist Directors of Elementary and Secondary Instruction, emphasizing attention to detail and

communication

Track and maintain state mandated budget (>$400,000) for Early Childhood Pilot Project in

four elementary schools

Monitor and submit monthly attendance reports

Purchase approved supplies and instructional equipment

Request payment of stipends for training sessions

Manage budget for Directors of Elementary and Secondary Instruction

Prepare letters

Monitor and maintain Core Task and Benchmark Information

Prepare required spreadsheets

References available upon request