12-08-07 agenda supplements

Standardized Agenda Request Form

Date of Meeting: August 7, 2012

Agenda Item No. (to be assigned by CSO): I

From (name, title, department and who submitting on behalf of, if any): Elizabeth Walker, City Secretary Subject: Call to Order, includes the following:

A. Certification of Public Notice. B. Invocation. C. Pledge of Allegiance. D. Roll Call.

Discussion: A. Mayor will Call to Order and certify Public Notice. B. Invocation by Father Mario Castro from San Martin de Porres Catholic Church. C. Mayor will lead Pledge of Allegiance; Mayor Pro-Tem may lead Texas Flag. D. City Secretary will call roll.

Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): Recommendation for Commission Action: Four or more Commissioners present constitutes a Quorum; otherwise, no action may be taken. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): One-page with pledges and mission statement. Responsibilities upon Approval: Conduct meeting per Ordinance 2011-05, according to Roberts Rule of Order and commencing at 5:30 p.m.

Weslaco City Commission Regular Meeting

Page 1 August 7, 2012

City of Weslaco “The City on the Grow”

255 S. KANSAS AVE. ■ WESLACO, TEXAS 78596-6285 ■ 956-968-3181 ■ WWW.WESLACOTX.GOV

Miguel D. Wise, MayorJohn F. Cuellar, Mayor Pro-Tem, District 2 Robert J. Garza, Commissioner, District 1 Olga M. Noriega, Commissioner, District 3

Gerardo “Jerry” Tafolla, Commissioner, District 4 Lupe V. Rivera, Commissioner, District 5

Joe A. Martinez, Commissioner, District 6

Leonardo Olivares, City Manager

The Pledge of Allegiance to the Flag

“I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.”

The Pledge of Allegiance to the State Flag "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." *The pledge was amended by House Bill 1034 during the 80th Legislature with the addition of "one state under God." The revised wording became effective on June 15, 2007.

Preamble to the Constitution of the United States of America We the people of the United States, in order to form a more perfect union, establish justice, insure domestic tranquility, provide for the common defense, promote the general welfare, and secure the blessings of liberty to ourselves and our posterity, do ordain and establish this Constitution for the United States of America.

STATEMENT OF VISION: AN INTERNATIONAL CENTER OF GROWTH

Friendly people with vision, courage and integrity STATEMENT OF MISSION: COMMITMENT TO EXCELLENCE IN PUBLIC SERVICE

*Positive Attitude of Courtesy & Concern *Doing it Right the First Time *Sensitive to the citizens’ needs *Friendly Respect for All *Service without Hassle





Agenda Item No. (to be assigned by CSO): II. A. and V. A.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Tomas Gonzalez, owner Feliza Taylor. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Wine and Beer Retailer’s Off-Premise Permit at 611 S. Texas Blvd., also being all of Lot 19 and the South 20’ of Lot 20, Block 49, Weslaco Original Townsite, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Wine and Beer Retailer’s Off-Premise Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Twenty-three (23) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.





Agenda Item No. (to be assigned by CSO): II. B. and V. B.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of CEC Entertainment, Inc., owners SDI Weslaco Holdings, LLC., d.b.a. Chuck E. Cheese’s. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Wine and Beer Retailer’s Permit at 725 E. Expressway 83, also being Lot 8R of the Re-plat of Lots 6, 7, & 8, SDI Weslaco Holdings, LLC Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Wine and Beer Retailer’s Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Four (4) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.





Agenda Item No. (to be assigned by CSO): II. C. and V. C.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Specs’ Family Partners, Ltd., owner Capcor Weslaco, Ltd., d.b.a. Feldman’s. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Package Store Permit, Beer Retail Dealer’s Off-Premise License, Local Distributor’s Permit, Local Cartage Permit and Package Store Tasting Permit at 809 E. Expressway 83, also being all of Lot 3 SDI Weslaco Holdings, LLC-Amended Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Package Store Permit, Beer Retail Dealer’s Off-Premise License, Local Distributor’s Permit, Local Cartage Permit and Package Store Tasting Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Three (3) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.





Agenda Item No. (to be assigned by CSO): II. D. and V. D.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Carlos De La Cruz, d.b.a. Jalisco Restaurant. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Mixed Beverage Restaurant Permit with Food Beverage Certificate, late hours and live music permit at 1501 N. Westgate Drive, also being 0.491 AC, Block C, Expressway Heights Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Mixed Beverage Restaurant Permit with Food Beverage Certificate, late hours and live music permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on June 4, 2012. Sixteen (16) property owners within 200 ft. of the applicant’s property were notified by letter on June 8, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval with the stipulation that licensed and bonded security services be provided on Friday and Saturday nights from 10:00 pm to 2:00 am. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.



A REGULAR MEETING OF THE WESLACO CITY COMMISSION

JULY 17, 2012

On this 17th day of July 2012 at 5:30 p.m., the City Commission of the City of Weslaco, Texas convened in Regular Session at City Hall in the Legislative Chamber, located at 255 South Kansas Avenue with the following members present: Mayor Miguel D. Wise Mayor Pro-Tem J.F. “Johnny” Cuellar Commissioner Olga M. Noriega Commissioner Gerardo “Jerry” Tafolla Commissioner Lupe V. Rivera

Commissioner Joe A. Martinez City Manager Leonardo Olivares City Secretary Elizabeth Walker

City Attorney Ramon Vela Also present: Rey Garcia, IT Director; Gloria Givilancz, Interim Finance Director; David Salinas, Public Utilities Director; Oscar Garcia, Public Facilities Director; Interim Police Chief Michael Kelly; Fire Chief Jimmy Cuellar; Arnold Becho, Library Director; Martin Mata, Assistant Library Director; Danny Rodriguez, Interim Parks Director; and several other staff members and citizens. I. CALL TO ORDER

A. Certification of Public Notice.

Mayor Wise called the meeting to order and certified the public notice of the meeting as properly posted Friday, July 13, 2012.

B. Invocation. Rev. Howard Bloomquist from the Central Christian Fellowship delivered the invocation.

C. Pledge of Allegiance. Mayor Wise recited the Pledge of Allegiance and the Texas Flag.

D. Roll Call. Elizabeth Walker, City Secretary, called the roll, noting the absence of Commissioner Garza. Commissioner Rivera, seconded by Commissioner Martinez, moved to remove item VI. A. from its posted sequence for immediate consideration. The motion carried unanimously; Mayor Wise was present, but not voting.

VI. NEW BUSINESS

A. Discussion and consideration to approve Resolution 2012-52 posthumously honoring

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Commissioners Rivera and Tafolla.) Attachment. Commissioner Rivera, seconded by Commissioner Martinez, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting. The Mayor and Commissioner Rivera presented Resolution 2012-52 to the family of Ruben Guajardo, Jr. and the children he coached. Commissioner Rivera added that field #3 at Weslaco City Park would be renamed in his honor.

II. STATUS REPORTS AND VISITORS WITH BUSINESS

A. Hernan Gonzalez, Executive Director of the Economic Development Corporation of Weslaco (EDC), regarding monthly economic development activities. Attachment. Mr. Gonzalez reported on the $15,000.00 grant to Everitt & Associates for exterior improvements, the $100,000.00 of $250,000.00 to Colimex for it s relocation; the ongoing “Choose Knapp” campaign; the upcoming mobile workshop with the City Commission scheduled July 24. He also reported on upgrades to the message center at the intersection of Texas Boulevard and Business 83 to full color and the increase in sales tax 7.56% over last year.

B. Martha Noell, President/CEO of the Weslaco Area Chamber of Commerce, regarding monthly chamber activities. Attachment. Ms. Noell referenced the bus parked outside, with its wrap advertisement to promote Weslaco through a 50/50 cost share with the City; she highlighted other current advertisements and noted the recent graduation of the Leadership Class VII. A new map and magazine are forthcoming; the Weslaco Beautiful Committee recognized Joe Calvillo and Sonic.

C. Lilia Ledesma with Linebarger Goggan Blair & Sampson, LLP on Delinquent Tax and Fine Collections. Attachment. Ms. Lucy Canales, in place of Lily Ledesma who was transferred to the San Antonio office, reported on collection efforts on 109 delinquent accounts, including Saturday home visits to twenty such accounts; there are 43 bankruptcy claims and 30 additional lawsuits. In the next quarter, Linebarger expects to issue more mailing s and make more home visits.

III. CONSENT AGENDA The following items are of a routine or administrative nature. The City Commission has been furnished with background and support material on each item, and/or it had been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by one commission member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. Possible



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the civic commitment of Ruben Guajardo, Jr. Possible action. (Requested by

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action.

A. Approval of the following Minutes: 1) Regular Meeting of June 19, 2012; 2) Special Meeting of June 28, 2012. (Requested by City Secretary’s Office.) Attachment.

B. Approval on Second Reading of the following Ordinances: 1) Ordinance 2012-11 amending Ordinance 320 and the City of Weslaco Zoning map to rezone 1629 Cypress Drive, also being Lots 1, 2, & 3, Westgate Village Mobile Home Subdivision, Weslaco, Hidalgo County, Texas, from “R-1 Single Family Dwelling District” to “B-1 Neighborhood Business District.” (First Reading held June 19.) Attachment. 2) Ordinance 2012-15 amending Ordinance 320 and the City of Weslaco Zoning code to establish a development standard for green space and aesthetic design and authorize the Mayor to execute any related documents. (First Reading held June 28.) Attachment.

C. Approval of the renewal of Federal Work Study agreement with The University of Texas Pan American, including the America Reads Challenge, America Counts Challenge, and Community Service programs, to allow the City of Weslaco to obtain student volunteer assistance and authorize the Mayor to execute any related documents. (Requested by Library.) Attachment.

D. Approval of the renewal of the lease agreement with Weslaco Youth Football League for use of the Multi-Purpose field, Minor Practice Field, parking lot, and concession stand at Isaac Rodriguez Park as well as practice fields at Harlon Block Sports Complex effective August 4, 2012 – January 31, 2013 and authorize the Mayor to execute any related documents. (Requested by Parks and Recreation Department.) Attachment.

E. Approval of the utilization of Federal Equitable Sharing funds in an amount not to exceed $10,000.00 to continue the purchase of cell phone service and air card service for laptop computers. (Requested by Police Department.) Attachment.

F. Authorization for Mayor Miguel D. Wise to execute the Agency Plan for Fiscal Year beginning October 2012 for the Weslaco Housing Authority. (Requested by the Weslaco Housing Authority.) Attachment. Commissioner Martinez clarified that the lease with the Weslaco youth Football League encompasses the Weslaco Thunder, as indicated in their request letter; the City Attorney assured that the Weslaco Thunder would have access to Parks facilities under the umbrella of the whole League. Mayor Pro-Tem Cuellar, seconded by Commissioner Martinez, moved to approve consent agenda items A, C, D, E, and F as presented. The motion carried unanimously; Mayor Wise was present, but not voting.



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There was no action on item B.

IV. APPOINTMENTS

A. Discussion and consideration to approve Resolution 2012-01 appointing a member to an expired term on the Board of Adjustments and Appeals to the Zoning Ordinance. Possible action. (Requested by Planning & Zoning Department; This item was tabled November 15, 2011.) Attachment. There was no action on this item.

B. Discussion and consideration to approve Resolutions 2012-53 and 2012-54 confirming the appointments by Mayor Miguel D. Wise of two (2) members to the City of Weslaco Housing Authority Board to expired terms as authorized by §302.031 of the Texas Local Government Code. Possible action. (Requested by City Secretary’s Office.) Attachment. The Mayor reappointed Javier Martinez and Deborah Castillo as embers of the City of Weslaco Housing Authority Board. The City Attorney stated no motion is required. For the record, the Resolutions read as follows:

RESOLUTION NO. 2012-53

A RESOLUTION OF THE CITY OF WESLACO APPOINTING ONE MEMBER TO THE HOUSING AUTHORITY BOARD.

WHEREAS, the City of Weslaco has established the City of Weslaco Housing Authority Board as per the Texas Local Government Code Section, 392.031 the Mayor shall appoint the Housing Authority Commissioners; and WHEREAS, the terms of the members of this board are for (2) two years; and WHEREAS, the Housing Authority Board members shall serve without compensation and unlimited terms. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR OF THE CITY OF WESLACO, TEXAS THAT Javier Martinez is appointed to serve an expired (2) two year term on the Housing Authority Board and the term will expire on July 21, 2014. PASSED AND APPROVED on this 17th day of July, 2012.


A RESOLUTION OF THE CITY OF WESLACO APPOINTING ONE MEMBER TO THE HOUSING AUTHORITY BOARD.

WHEREAS, the City of Weslaco has established the City of Weslaco Housing Authority Board as per the Texas Local Government Code Section, 392.031 the Mayor shall appoint the Housing Authority Commissioners; and WHEREAS, the terms of the members of this board are for (2) two years; and WHEREAS, the Housing Authority Board members shall serve without compensation and unlimited



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terms. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR OF THE CITY OF WESLACO, TEXAS THAT Deborah Castillo is appointed to serve an expired (2) two year term on the Housing Authority Board and the term will expire on July 21, 2014. PASSED AND APPROVED on this 17th day of July, 2012.

/s/ Miguel D. Wise, MAYOR ATTEST: /s/ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: /s/ Ramon Vela, CITY ATTORNEY

V. OLD BUSINESS

A. Discussion and consideration to waive the criteria requirements specified in Ordinance 2011-16, codified as Article VIII §82.201-204, and to approve Resolutions 2012-32, 2012-33, and/or 2012-34 assigning and/or changing the names of the following municipal facilities:

1) A Baseball Field at Weslaco City Park 2) The Boardroom at the Mayor Joe V. Sanchez Public Library 3) The Weslaco Mid-Valley Airport

Possible action. (Re-requested by Commissioners Rivera and Tafolla, expanded by City Manager; a three-fourths vote of the Commission is required to waive the criteria. There was no action on this item June 19.) Attachment. Commissioner Rivera, seconded by Commissioner Martinez, moved to waive the criteria requirements specified in Ordinance 2011-16 to approve Resolution 2012-32 renaming Baseball Field #3 at Weslaco City Park for Ruben Guajardo, Jr. The motion carried unanimously; Mayor Wise was present, but not voting. The City Attorney noted that the three-fourths vote requirement was satisfied. There was no action on items A 2. and A 3. For the record, the Resolution reads as follows:

RESOLUTION NO. 2012-32 A RESOLUTION OF THE CITY OF WESLACO RENAMING A BASEBALL

FIELD AT WESLACO CITY PARK WHEREAS, Ordinance 2011-16, codified in the City of Weslaco Code of Ordinances as Article VIII Chapter 82, §82.201-204 and Titled “Public Facilities and Transportation Improvements Naming Policy,” establishes the process and criteria for naming Public Facilities and Transportation Improvements, and WHEREAS, Public facilities means any building or permanent structure owned by the City of Weslaco located in the city limits or the extra territorial jurisdiction (ETJ); and WHEREAS, Accordingly to §82-204 Criteria, the public facility and transportation improvement naming committee and the Weslaco City Commission shall use the following criteria when considering naming a public facility or a transportation improvement:

(1) Objectively natural names from geographical locations, historical events or historical places should be considered first.



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(2) Naming public facilities or transportation improvements in honor of a person is discouraged unless the person made a significant national, state, or local contribution and if there are no appropriate names derived from geographical locations or historical events or historical places.

(3) If a public facility or transportation improvement is named for a person, the person must:

a. Have been deceased for more than six months. b. Consistently contributed toward the function of the public facility or transportation

improvements. (The public facility and transportation improvement naming committee must receive evidence of a person’s significant contribution.)

WHEREAS, The Weslaco City Commission may waive any of the criteria requirements by a super majority (¾) vote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS THAT Baseball Field #3 at Weslaco City Park is renamed as Ruben Guajardo, Jr. Field. PASSED AND APPROVED on this 17th day of July, 2012.

/s/ Miguel D. Wise, MAYOR ATTEST: /s/ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: /s/ Ramon Vela, CITY ATTORNEY

VI. NEW BUSINESS

B. Discussion and reconsideration on behalf of E.M. and James A. Payne to approve the Final Plat with variances as recommended by the Planning & Zoning Commission of Freedom Park Subdivision, being a 36.23 acre tract of land, Lot 2, Freedom Park Subdivision, Weslaco, Hidalgo County, Texas and authorize the Mayor to execute any related documents. Possible action. (Requested by Mayor Pro-Tem Cuellar and Commissioner Martinez; this item was approved without variances April 20.) Attachment. The City Manager stated that the City worked with the Payne Dealership to calculate the amount of water detained in the drain immediately behind the property as platted and the costs incurred to expand that drain for the total public benefit. The Mayor stated since the work had already been done, the Payne Group should not have to contribute to the cost of expansion; the City Manager stated that the expansion was not intended for any individual property owners’ benefit and the negotiated cost reimbursement is fair. The Mayor Pro-Tem stated the Commission did not want to set a precedent of waiving the detention requirement, but the Payne Group offered a solution. Mayor Pro-Tem Cuellar, seconded by Commissioner Rivera, moved on reconsideration to approve the Final Plat with variances conditional on cost reimbursement by E.M. and James A. Payne in the amount of $59,000.00. The motion carried unanimously; Mayor Wise was present, but not voting.

C. Discussion and consideration to approve Ordinance 2012-16 authorizing a negotiated resolution with Texas Gas Service regarding the company’s May 1, 2012 cost of service adjustment (“COSA”) filing and June 26, 2012 Statement of Intent (“SOI”)



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filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement and finding the rates to be set by the SOI filed tariffs to be just and reasonable; providing for the recovery of the City’s reasonable and necessary rate case expenses and other matters as ordained. First Reading of Ordinance 2012-16. Possible action. (Requested by Legal Counsel.) Attachment. The City Manager stated this serves to increase the rates assessed by Texas Gas Service. Commissioner Tafolla, seconded by Commissioner Rivera, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

D. Discussion and consideration to renew for an additional year or to issue requests for proposals for the following insurance policies:

1. Employee Group Health Insurance; 2. Basic Life & Accidental Death & Dismemberment; 3. Commercial Insurance Package; and 4. Workers’ Compensation Coverage

Possible action. (Requested by Human Resources Department.) Attachment. The City Manager stated that the proposed increase with the current vendor is 9.1%, with an increase of 9-15% surveyed should the policy go to bid; he explained there are seven open highly costly claims yet the rate quoted is comparable to that four years ago. The Mayor stated that the vendors should be responsible for recommending cost savings and Commissioner Noriega requested that this item be brought to the Commission at the time it is negotiated. Commissioner Rivera, seconded by Commissioner Martinez, moved to renew for one additional year the Employee Group Health Insurance. The motion carried unanimously; Mayor Wise was present, but not voting. There was no action on items D. 2, 3, and 4 as those are set to expire in April 2013.

E. Discussion and consideration to approve the submission of a grant application to the US Department of Justice - Bureau of Justice Assistance Program (BJA) for Fiscal Year (FY) 2012 Bulletproof Vest Partnership Program (BVP) in an amount of $16,709.00 to purchase 31vests in compliance with the local Collective Bargaining Agreement, authorize acceptance upon award, a budget amendment as appropriate, and the Mayor to execute any related documents. Possible action. (Requested by Police Department.) Attachment. Commissioner Tafolla, seconded by Commissioner Martinez, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

F. Discussion and consideration to approve a lease agreement with the Mid Valley Youth Soccer Club, July 1 – December 31, 2012, and January 1, 2013 – December 31, 2013 for use of City Park soccer fields and authorize the Mayor to execute any



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related documents. Possible action. (Requested by Parks and Recreation Department.) Attachment. Commissioner Rivera, seconded by Commissioner Tafolla, moved to approve the item as presented. Following some discussion when Commissioner Martinez inquired why a three season lease inconsistent with other leases approved, both withdrew their motion. Commissioner Rivera, seconded by Commissioner Martinez, moved to approve lease agreement with the Mid Valley Youth Soccer Club July 1 – December 31, 2012 for use of City Park soccer fields to be shared with Rio Valley Youth Soccer and with financial reports due at any time as requested by the City and authorize the Mayor to execute any related documents. The motion carried unanimously; Mayor Wise was present, but not voting.

G. Discussion and reconsideration on behalf of Oscar S. Reyes to approve a Conditional Use Permit and variance request to obtain a beer and wine and late hours permit at 318 W. Pike Blvd., also being Lot 2, Block 1, Palm Plaza Shopping Center Subdivision Unit I, Weslaco, Hidalgo County, Texas in accordance with §109.33(e) of the Texas Alcoholic Beverage Code. Possible action. (Public hearing conducted April 3; request denied by the Commission April 3. Requested by Planning & Code Enforcement Department.) Attachment. The City Manager recommended approval. Mayor Pro-Tem Cuellar, seconded by Commissioner Noriega, moved to approve. Commissioner Noriega stated that the Texas Municipal League told her that another public hearing is required because this request was previously denied; the City Attorney confirmed that this item must return to the Planning and Zoning Commission. Commissioner Rivera stated it would be hard for him to vote for it because of member of his family was shot there. Mayor Pro-Tem Cuellar and Commissioner Noriega withdrew their motion.

H. Discussion and consideration to authorize permission to construct, reconstruct, lay and maintain an 8” Sanitary Sewer line for Weather Heights Phase I subdivision, Weslaco, Hidalgo County, Texas, beginning 200.0’ south of Mile 10 North Road and Mile 4 West Road and running south along the west side of Mile 4 West Road within existing Right of Way for a distance of 775.0 feet, crossing on Mile 4 West Road and authorize the Mayor to execute any related documents. Possible action. (Requested by Planning & Code Enforcement.) Attachment. The City Manager stated there is in place with Hidalgo County to provide sanitary sewer service to that area. Commissioner Martinez, seconded by Commissioner Rivera, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

I. Discussion and consideration to select a logo for the new elevated storage tank at the



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Harlon Block Sports Complex and authorize the Mayor to execute any related documents. Possible action. (Requested by Public Utilities Department.) Attachment. The Mayor stated it would be appropriate to refer this item to the Public Facilities and Transportation Improvement Naming Committee for recommendation. There was no action on this item.

J. Discussion and consideration to approve the final pay request from Dos Logistics, Inc., for the Engineering Services at the South Wastewater Treatment Plant Generator Project for the amount not to exceed $4,380.00 and authorize the Mayor to execute any related documents. Possible action. (Requested by Public Utilities Department.) Attachment. The City Manager stated this is a grant project related to Hurricane Dolly and recommended approval. Commissioner Rivera, seconded by Commissioner Tafolla, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

K. Discussion and consideration to approve the final pay request from Holt Cat for the Construction Services at the South Wastewater Treatment Plant Generator Project in an amount not to exceed $253,463.04 and authorize the Mayor to execute any related documents. Possible action. (Requested by Public Utilities Department.) Attachment. The City Manager state this is the same project as identified in the previous item, but with Holt Cat as general contractor. Commissioner Rivera, seconded by Commissioner Tafolla, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

L. Discussion in consideration to authorize amendment #3 to the contract with Texas General Land Office (formerly Texas Department of Rural Affairs Contract No. DRS010201) to revise the project schedule for an additional 90-days for the generator installation at the Water Treatment Plant and South Wastewater Treatment Plant and authorize the Mayor to execute and related documents. Possible action. (Requested by Public Utilities Department.) Attachment. The City Manager stated this project to install a back-up generator is substantially complete but requests a time extension to ensure that the City is reimbursed for any expenses incurred after June 29, 2012 to complete the punch list. Mr. David Salinas, following a question from Commissioner Tafolla, stated the City would no longer do business with this vendor. Commissioner Noriega, seconded by Commissioner Martinez, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.



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M. Discussion and consideration to authorize the purchase of 174 Badger Water Meters and Orion Integral Transmitters ranging from 5/8” to 4” from a sole vendor Badger Meter, Inc. in an amount not to exceed $83,226.25 and authorize a budget amendment as appropriate. Possible action. (Requested by Public Utilities Department.) Attachment. The City Manager stated that the City is replacing water meters at a rate of 500/year and recommends approval. Mr. David Salinas stated this is part of the 2008 integral system which requires the same vendor. Mayor Pro-Tem Cuellar, seconded by Commissioner Tafolla, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

N. Discussion and consideration to approve the Waterline Access Agreement with North Alamo Water Supply Corporation for Midway Court Phase I Subdivision and authorize the Mayor to execute any related documents. Possible action. (Requested by Public Utilities Department.) Attachment. The City Manager states this agreement acknowledges water, but no fire service and recommends approval. The City Attorney stated other similar agreements already are in place, though yet to be billed. Mayor Pro-Tem Cuellar, seconded by Commissioner Martinez, moved to approve the item as presented. The motion carried unanimously; Mayor Wise was present, but not voting.

O. Discussion and consideration to approve the agreement with North Alamo Water Supply Corporation facilitating the billing and collection of charges due from residents receiving sanitary sewer services from the City, providing for fire hydrants and other infrastructure within a designated territory of a Certificate of Convenience and Necessity (CCN) and authorize the Mayor to execute any related documents. Possible action. (Requested by Public Utilities Department.) Attachment. There was no action on this item.

VII. CITY MANAGER’S REPORT

A. Report on Departmental Update, Financial Status, Upcoming Meetings, Media Reports, and Public Feedback. Attachment. The City Manager reported that National Night Out will be held August 7; the City will begin issuing citations for water conservation violations; and supplements to the agenda as provided to the Commission now are available online, this packet receiving 613 views to date. Commissioner Noriega inquired when Special Meetings will be broadcast; the City Manager reported he met with the Weslaco Independent School District the same day and hopes to work with South Texas College to launch the City’s second Public



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Educational and Governmental (PEG) channel.

B. Technology, Education, and Design (TED) video presentation. A video was shown of a presentation by the Mayor of Rio de Janeiro on the city of the future as environmentally friendly, with public mobility and social integration.

C.

Report on the contract with JF Utility & Trenching for construction manager-at-risk services as authorized by §271.118 of the Texas Local Government Code for the emergency rehabilitation of Lift Station 36. There was no report.

D. Report on the professional services agreement with JE Saenz & Associates for engineering services to provide oversight review of all construction and engineering on the emergency rehabilitation of Lift Station 36. There was no report.

VIII. PUBLIC COMMENTS There were no public comments received.

IX. EXECUTIVE SESSION A. Pending Litigation – Discussion with City Attorney regarding Case No. 7:09-CV-

0118, Claudio Lucio v. City of Weslaco pursuant to §551.071 of the Texas Government Code. In open session, Special Assigned Counsel Melissa Fletcher reported that plaintiff’s counsel had filed a motion to withdraw; the City’s offer had been rejected and withdrawn. Jury selection commences Tuesday, July 24, 2012.

X. POSSIBLE ACTION ON WHAT IS DISCUSSED IN EXECUTIVE SESSION There was no action as discussion on this item was held in open session.

XI. ADJOURNMENT With no other business before the Commission, Mayor Pro-Tem Cuellar, seconded by Commissioner Martinez, moved to adjourn the July 17, 2012 meeting. The motion carried unanimously; Mayor Wise was present, but not voting.

CITY OF WESLACO

MAYOR, Miguel D. Wise



Page 12 of 12

ATTEST: CITY SECRETARY, Elizabeth M. Walker MAYOR PRO-TEM, J.F. “Johnny” Cuellar

COMMISSIONER, Robert J. Garza

COMMISSIONER, Olga M. Noriega

COMMISSIONER, Gerardo “Jerry” Tafolla COMMISSIONER, Lupe V. Rivera COMMISSIONER, Joe A. Martinez



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Agenda Item No. (to be assigned by CSO): III. B.

From (name, title, department and who submitting on behalf of, if any): Michael Kelley, Interim Chief of Police, Weslaco Police Department Subject: City Commission to authorize acceptance of the Grant Award from the Texas Department of Public Safety Texas Ranger Division Local Border Security Program for the Fiscal Year (FY) 2012 (LBSP-12) Discussion: City Commission to authorize the Chief of Police to execute all documents to participate with the Local Border Security Program FY 2012 (LBSP-12) in the amount of $15,000. The Texas Ranger Division provides grants to local law enforcement agencies for payment of overtime and operational costs for local law enforcement officers. Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: Yes grant submission authorized by Commission August 2, 2011 If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: N/A Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): N/A Responsibilities upon Approval: Execute Funds







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Miguel D. Wise

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Mayor

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August 7, 2012



Agenda Item No. (to be assigned by CSO): III. C.

From : Arnoldo Becho, Library Director, Mayor Joe V. Sánchez Public Library Subject: The Mayor Joe V Sánchez Public Library and the Texas A&M University of Kingsville (TAMUK) would like to add a 2 year extension to contract for the Phase II Non-Point Source Water Quality Management Planning and Implementation Grant. Discussion: Discussion and consideration to authorize the City Manager to sign and execute the amendment to the contract with TAMUK for the grant in question. The grant allows the library to construct water harvesting facilities at their location and lower much of their municipal water demand. Due to various impediments, the grant is running behind schedule and the amendment in question simply asks for more time to implement and execute the grant. Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): Recommendation for Commission Action: Approval Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): The amendment is attached as well as the original contract. The original contract is not up for approval but simply provided as background information. Responsibilities upon Approval: Following approval the City Manager will need to sign the amendment. The signed amendment will then need to be delivered to: Augusto Sánchez González, M.S. LID Project Manager - Research Engineering Associate I Texas A&M University-Kingsville Institute for Sustainable Energy and the Environment 700 University Blvd. MSC 213 Kingsville, Texas. 78363 Office: (361) 593-4005 Mobile: (956) 331-9847





























Agenda Item No. (to be assigned by CSO): III. E.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Kyndel W. Bennett, President of Caltex RGV Ventures, LTD. Subject: Discussion and consideration to amend all records to identify Comanches Subdivision as Comanches Estates Subdivision. Records would include City Commission Minutes of June 5, 2012 as well as the Subdivision Plat. Discussion: The applicant is requesting an amendment to all records to identify Comanches Subdivision as Comanches Estates Subdivision. Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Staff Recommendation for Commission Action: Staff recommends approval of the request

Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Hidalgo County Planning Department letter. Responsibilities upon Approval: Planning staff will advise applicant.






Date of Meeting August 7, 2012

Agenda Item No. (to be assigned by CSO): III. F.

From (name, title, department and who submitting on behalf of, if any): Oscar Garcia, Public Facilities Director, Public Facilities Department Subject: Transfer Funds Discussion: Discussion and consideration to authorize the transfer of $3,000.00 from the Water fund Account No. 51-558-3090 to the General fund Account No. 01-529-3240 to cover the fueling expenses for the Excavator Unit # 443 for the Public Facilities Department and authorize a budget amendment as appropriate. Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [X] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Budget Amendment Responsibilities upon Approval: Upon approval, city secretary’s office will convey executed budget amendment to finance dept. and forward a copy to the Public Facilities department.



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Agenda Item No. (to be assigned by CSO): III. G.

From (name, title, department and who submitting on behalf of, if any): Oscar Garcia, Public Facilities Director, Public Facilities Department Subject: Transfer Funds Discussion: Discussion and consideration to authorize the transfer of $9,000.00 from the Water fund Account No. 51-559 to the General fund Account No. 01-510-2641 to cover the Maint-Heat & A/C expenses for the A/C unit at the Police Department and authorize a budget amendment as appropriate. Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [X] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Budget Amendment Responsibilities upon Approval: Upon approval, city secretary’s office will convey executed budget amendment to finance dept. and forward a copy to the Public Facilities department.





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RESOLUTION NO. 2012- 01

A RESOLUTION OF THE CITY OF WESLACO APPOINTING ONE MEMBER TO THE BOARD OF ADJUSTMENTS & APPEALS-ZONING ORDINANCE.

WHEREAS, the City of Weslaco created and established the Board of Adjustments & Appeals-Zoning Ordinance. WHEREAS, the term of the members of this board are for two years; and WHEREAS, the Board of Adjustments & Appeals-Zoning Ordinance members shall serve with neither compensation nor term limits; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS THAT ______________________________is appointed to serve on the Board of Adjustments & Appeals-Zoning Ordinance and the term will expire on ______day of _______________, 20____. PASSED AND APPROVED on this 7th day of August, 2012.

CITY OF WESLACO

________________________________ Miguel D. Wise, MAYOR

ATTEST:

________________________________ Elizabeth M. Walker, CITY SECRETARY

APPROVED AS TO FORM:

_________________________________ Ramon Vela, CITY ATTORNEY










THE STATE OF TEXAS COUNTY OF HIDALGO CITY OF WESLACO

§ § §

A RESOLUTION APPOINTING A MEMBER AND AN ALTERNATE MEMBER TO THE AMIGOS DEL VALLE, INC. BOARD OF DIRECTORS FOR FISCAL YEAR 2012-2013

WHEREAS, the Amigos del Valle, Inc. has requested that a City of Weslaco

elected official be appointed to serve as the official member of the Amigos del Valle, Inc. Board of Directors; and

WHEREAS, the City of Weslaco may elect to appoint an individual of the City

of Weslaco to serve in place of the official member; and

WHEREAS, the Amigos del Valle, Inc. has requested that a City of Weslaco elected official be appointed to serve as an alternate member of the Amigos del Valle, Inc. Board of Directors; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION

OF THE CITY OF WESLACO that ______________________ be appointed as the official member of the Amigos del Valle, Inc. Board of Directors.

BE FURTHER RESOLVED that ____________________, City Commissioner

be appointed as an alternate member of the Amigos del Valle, Inc. Board of Directors and a copy of this Resolution shall be delivered to the Amigos del Valle, Inc. to evidence these appointments.

PASSED AND APPROVED this 7th day of August, 2012. CITY OF WESLACO

_______________________________________ Miguel D. Wise, MAYOR ATTEST: _______________________________________ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: _______________________________________ Ramon Vela, CITY ATTORNEY





Agenda Item No. (to be assigned by CSO): II. A. and V. A.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Tomas Gonzalez, owner Feliza Taylor. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Wine and Beer Retailer’s Off-Premise Permit at 611 S. Texas Blvd., also being all of Lot 19 and the South 20’ of Lot 20, Block 49, Weslaco Original Townsite, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Wine and Beer Retailer’s Off-Premise Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Twenty-three (23) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.























Agenda Item No. (to be assigned by CSO): II. B. and V. B.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of CEC Entertainment, Inc., owners SDI Weslaco Holdings, LLC., d.b.a. Chuck E. Cheese’s. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Wine and Beer Retailer’s Permit at 725 E. Expressway 83, also being Lot 8R of the Re-plat of Lots 6, 7, & 8, SDI Weslaco Holdings, LLC Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Wine and Beer Retailer’s Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Four (4) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.













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Agenda Item No. (to be assigned by CSO): II. C. and V. C.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Specs’ Family Partners, Ltd., owner Capcor Weslaco, Ltd., d.b.a. Feldman’s. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Package Store Permit, Beer Retail Dealer’s Off-Premise License, Local Distributor’s Permit, Local Cartage Permit and Package Store Tasting Permit at 809 E. Expressway 83, also being all of Lot 3 SDI Weslaco Holdings, LLC-Amended Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Package Store Permit, Beer Retail Dealer’s Off-Premise License, Local Distributor’s Permit, Local Cartage Permit and Package Store Tasting Permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on July 2, 2012. Three (3) property owners within 200 ft. of the applicant’s property were notified by letter on July 6, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.





















Agenda Item No. (to be assigned by CSO): II. D. and V. D.

From (name, title, department and who submitting on behalf of, if any): Joe Pedraza, Health Official for City of Weslaco, on behalf of Carlos De La Cruz, d.b.a. Jalisco Restaurant. Subject: Discussion and consideration to approve a Conditional Use Permit to obtain a Mixed Beverage Restaurant Permit with Food Beverage Certificate, late hours and live music permit at 1501 N. Westgate Drive, also being 0.491 AC, Block C, Expressway Heights Subdivision, Weslaco, Hidalgo County, Texas. Discussion: The applicant is requesting a Conditional Use Permit to obtain a Mixed Beverage Restaurant Permit with Food Beverage Certificate, late hours and live music permit. Additional Action Prompted: [ ] Mayor’s Signature [ X ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Notice of the application and the public hearing for the Planning and Zoning Commission and the City Commission appeared in The Monitor on June 4, 2012. Sixteen (16) property owners within 200 ft. of the applicant’s property were notified by letter on June 8, 2012. Advisory Review, if any (name of board/committee, date of action, recommendation): Planning & Zoning Commission, 07/18/2012, recommends approval with the stipulation that licensed and bonded security services be provided on Friday and Saturday nights from 10:00 pm to 2:00 am. Staff Recommendation for Commission Action: Staff recommends approval of the Conditional Use Permit request with conditions set by P&Z Commission. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Application for Conditional Use Permit with attachments. Responsibilities upon Approval: Planning staff will advise applicant.





























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56











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Miguel D. Wise

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Elizabeth M. Walker

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Ramon Vela















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Miguel D. Wise

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Elizabeth M. Walker

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Ramon Vela

AW1-6 Prescribed by Secretary of State Sections 3.004, 3.006, 4.008, 85.004, 85.007, Texas Election Code 9/2009

SAMPLE

ORDER OF SPECIAL ELECTION FOR MUNICIPALITIES (ORDEN DE ELECCION ESPECIAL PARA MUNICIPIOS)

An election is hereby ordered to be held on ________________________ for the purpose of: (date) (Por la presente se ordena que se llevará a cabo una elección el ___________________ con el propósito de:)

(fecha) Early voting by personal appearance will be conducted each weekday at (La votación adelantada en persona se llevará a cabo de lunes a viernes e:) __________________________________________________________________________________________

(location) (sitio)

Recommended but not required between the hours of _____ a.m. and ______ p.m. beginning on ______________________________________

(date) (entre las _____ de la mañana y las _____ de la tarde empezando el _________________________________)

(fecha) and ending on _____________________________. (y terminando el _______________________________.)

(date) (fecha) Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votarán en ausencia por correo deberán enviarse a:)

_____________________________________________ (Name of Early Voting Clerk) (Nombre del Secretario(a) de la Votación Adelantada) _____________________________________________ (Address) (Dirección) _____________________________________________ (City) (Ciudad) (Zip Code) (Zona Postal)

Applications for ballots by mail must be received no later than the close of business on (Las solicitudes para boletas que se votarán en ausencia por correo deberán recibirse para el fin de las horas de negocio el) _________________________.

(date) (fecha) Issued this the ________ day of _______________________, 20 ______. (Emitida este día __________ de ______________________, 20 ______.) _______________________________________ ____________________________________ Alderman Signature of Mayor (Concejal) (Firma del Alcalde) _______________________________________ ____________________________________ Alderman Alderman (Concejal) (Concejal) _______________________________________ ____________________________________ Alderman Alderman (Concejal) (Concejal) Instruction Note: A copy of this election order must be delivered to the county Clerk/elections Administrator and Voter Registrar immediately after ordering the election.

(Nota de instrucción: Se deberá entregar una copia de esta orden de elección al/a la Secretario(a) del Condado/Administrador(a) de Elecciones y el/la Registrador(a) de Votantes inmediatamente después de ordenar la elección.)



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City of Weslaco

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November 6, 2012

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Noviembre 6, 2012

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Braught Theater, 525 S. Kansas Ave., Weslaco, Texas

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Agenda Item No. (to be assigned by CSO):

From (name, title, department and who submitting on behalf of, if any): Elizabeth Walker, City Secretary Subject: Discussion and consideration to approve an Election Order toward a joint election with the Weslaco Independent School District during the General Election on November 6, 2012 pursuant to Texas Election Code Chapter 271 and authorize the Mayor and Commissioners to execute any related documents. Possible action. (Requested by Office of the City Secretary.) Attachment. Discussion: Subsequent to Resolution 2011-78, adopted December 20, 2011, “the City of Weslaco will conduct its General Election in November of each calendar year as allowed by Election Code 41.0052(c) and the Weslaco City Charter.” The statutory last day for ordering an election November 6, 2012 is August 20, 2012. A contract with the Hidalgo County Elections Administrator and an interlocal agreement with the Weslaco Independent School District are forthcoming Commission consideration after authorization of this election order. Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve no later than August 20, 2012 to conform with federal election calendar (if not approved in regular meeting on August 7, a special meeting of the Commission must be incurred to conduct any election November 6, 2012) Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Texas Secretary of State form AW1-2 Responsibilities upon Approval: Commission must execute; copy must be posted for public and filed with Hidalgo County Elections Administrator.



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__________________________________________________________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

________________________________________ ________________________________________

________________________________________ ________________________________________

________________________________________ ________________________________________

AW1-2 Prescribed by Secretary of State Sections 3.004, 3.006, 4.008, 85.004, 85.007 Texas Election Code 9/2009

SAMPLE

ORDER OF ELECTION FOR MUNICIPALITIES

An election is hereby ordered to be held on ________________________ for the purpose of: (date)

Early voting by personal appearance will be conducted each weekday at

(location)

Recommended but not required

between the hours of _____ a.m. and ______ p.m. beginning on ______________________________________ (date)

and ending on _____________________________. (date)

Applications for ballot by mail shall be mailed to:

(Name of Early Voting Clerk)

(Address)

(City) (Zip Code)

Applications for ballots by mail must be received no later than the close of business on

____________________________. (date)

Issued this the ___________ day of _______________________, 20 ______.

Signature of Mayor Signature of Councilperson

Signature of Councilperson Signature of Councilperson

Signature of Councilperson Signature of Councilperson

Instruction Note: A copy of this election order must be delivered to the County Clerk/Elections Administrator and Voter Registrar not later than 60 days before election day.



__________________________________________________________________________________________

____________________________________________

____________________________________________

____________________________________________

_______________________________________ _______________________________________

_______________________________________ _______________________________________

_______________________________________ _______________________________________

ORDEN DE ELECCION PARA MUNICIPIOS

Por la presente se ordena que se llevará a cabo una elelcción el ________________________ con el propósito (fecha) de:

La votación adelantada en persona se llevará a cabo de lunes a viernes en

(sitio)

Entre las ___________ de la mañana y las ___________ de la tarde empezando el ______________________ (fecha)

y terminando el ______________________________. (fecha)

Las solicitudes para boletas que se votarán en ausencia por correo deberán enviarse a:

(Nombre del Secretario(a) de Votación Adelantada)

(Dirección)

(Ciudad) (Zona Postal)

Las solicitudes para boletas que se votarán en ausencia por correo deberán recibirse para el fin de las horas de las horas de negocio el _______________________.

(fecha)

Emitida este día ____________ de _______________________, 20 __________.

Firma del Alcalde Firma de la Persona del Concilio

Firma de la Persona del Concilio Firma de la Persona del Concilio

Firma de la Persona del Concilio Firma de la Persona del Concilio

Nota de instrucción: Se deberá entregar una copia de esta orden de elección al/a la Secretario(a) del Condado/Administrador(a) de Elecciones y el/la Registrador(a) de Votantes a más tardar 60 días antes del día de elección.






From (name, title, department and who submitting on behalf of, if any): Elizabeth Walker, City Secretary Subject: Discussion and consideration to approve an Election Order toward a Special Election with possible Home Rule Charter Referendum pursuant to Texas Election Code Chapter 271, and authorize the Mayor and Commissioners to execute any related documents. Possible action. (Requested by Office of the City Secretary.) Attachment. Discussion: Should the Commission desire to move the election date to May of odd numbered years, an option permissible under Texas Senate Bill 100, a charter referendum may be necessary to extend Commissioners’ terms to four years. As a home-rule municipality, this referendum must be put to vote by the constituents in a Special Election, called separately though concurrently with the General Election date. A contract with the Hidalgo County Elections Administrator is forthcoming Commission consideration after authorization of this election order (no interlocal with the School District is necessary as no ballot will be shared in this special election). Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve no later than August 20, 2012 to conform with federal election calendar (if not approved in regular meeting on August 7, a special meeting of the Commission must be incurred to conduct any election November 6, 2012) Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Texas Secretary of State form AW1-6 Responsibilities upon Approval: Commission must execute; copy must be posted for public and filed with Hidalgo County Elections Administrator.



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AW1-6 Prescribed by Secretary of State Sections 3.004, 3.006, 4.008, 85.004, 85.007, Texas Election Code 9/2009

SAMPLE

ORDER OF SPECIAL ELECTION FOR MUNICIPALITIES (ORDEN DE ELECCION ESPECIAL PARA MUNICIPIOS)

An election is hereby ordered to be held on ________________________ for the purpose of: (date) (Por la presente se ordena que se llevará a cabo una elección el ___________________ con el propósito de:)

(fecha) Early voting by personal appearance will be conducted each weekday at (La votación adelantada en persona se llevará a cabo de lunes a viernes e:) __________________________________________________________________________________________

(location) (sitio)

Recommended but not required between the hours of _____ a.m. and ______ p.m. beginning on ______________________________________

(date) (entre las _____ de la mañana y las _____ de la tarde empezando el _________________________________)

(fecha) and ending on _____________________________. (y terminando el _______________________________.)

(date) (fecha) Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votarán en ausencia por correo deberán enviarse a:)

_____________________________________________ (Name of Early Voting Clerk) (Nombre del Secretario(a) de la Votación Adelantada) _____________________________________________ (Address) (Dirección) _____________________________________________ (City) (Ciudad) (Zip Code) (Zona Postal)

Applications for ballots by mail must be received no later than the close of business on (Las solicitudes para boletas que se votarán en ausencia por correo deberán recibirse para el fin de las horas de negocio el) _________________________.

(date) (fecha) Issued this the ________ day of _______________________, 20 ______. (Emitida este día __________ de ______________________, 20 ______.) _______________________________________ ____________________________________ Alderman Signature of Mayor (Concejal) (Firma del Alcalde) _______________________________________ ____________________________________ Alderman Alderman (Concejal) (Concejal) _______________________________________ ____________________________________ Alderman Alderman (Concejal) (Concejal) Instruction Note: A copy of this election order must be delivered to the county Clerk/elections Administrator and Voter Registrar immediately after ordering the election.

(Nota de instrucción: Se deberá entregar una copia de esta orden de elección al/a la Secretario(a) del Condado/Administrador(a) de Elecciones y el/la Registrador(a) de Votantes inmediatamente después de ordenar la elección.)






From (name, title, department and who submitting on behalf of, if any): Elizabeth Walker, City Secretary Subject: Discussion and consideration to approve Ordinance 2012-XX establishing the candidate filing fee and hardship alternative, and ordaining other matters with respect to the subject matter hereof. First Reading of Ordinance 2012-XX. Possible action. (Requested by City Secretary’s Office.) Attachment Discussion: As the City of Weslaco expends taxpayer funds and resources in conducting municipal elections, Chapter 143 §01c0435 of the Texas Election Code authorizes a municipality can prescribe the payment of a filing fee with alternative payment procedures to lessen the costs of elections. The filing fee shall be fixed by the Master Fee ordinance; as an alternative to the payment of a filing fee a person may provide sufficient proof of community dedication through 25-hours of volunteer service in the City of Weslaco for a time period of one-year preceding the filing of an application for a place on the ballot Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [X ] Ordinance – First Reading [X ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approval. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Ordinance 2012-XX Responsibilities upon Approval: After second reading, publication. Ordinance authorizes reimbursements of this filing fee in certain circumstances, such as should an election not be ordered.



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V. I.

ORDINANCE NO. 2012-17

AN ORDINANCE ADOPTING PROVISIONS OF THE ELECTION CODE RELATED TO THE CONDUCTING OF GENERAL AND SPECIAL MUNICIPAL ELECTIONS; DEFINITIONS IMPLEMENTING FILING FEES AND ALTERNATIVE PROCEDURES; PROVIDING FOR SEVERABILITY CLAUSE; PROVIDING FOR EFFECTIVE DATE, PROPER NOTICE OF MEETING, AND ORDAINING OTHER MATTERS RELATED TO THE FOREGOING

WHEREAS the community has over the years urged that the image of the City of Weslaco and its citizenry be improved by focusing on problem solving and the diverse exchange of ideas; and WHEREAS in accordance with the Weslaco City Charter the enumeration of powers granted and authorized by the charter shall not be held or deemed exclusive but shall be in addition to the powers appropriate for the exercise necessary of local self government and shall all powers granted by law constitution and ordinance; and WHEREAS pursuant to Texas Local Government Code §05011 the City has authority to adopt ordinances that are for the good government peace or order of the municipality or for the trade and commerce of the municipality and that are necessary to carry out powers granted to the City; and WHEREAS pursuant to the Texas Constitution article XI §5 and Texas Local Government Code §05712 the City as a home-rule municipality has full power of local self government; and WHEREAS Chapter 143 §01c0435 of the Texas Election Code authorizes a municipality can prescribe the payment of a filing fee and alternative payment procedures; and WHEREAS state and county entities prescribe filing fees to lessen the costs of elections; and WHEREAS the City of Weslaco expends and utilizes large sums of taxpayer funds and resources in preparation for and in furtherance of the conducting of municipal elections; and WHEREAS implementation of fees for filing and administrative costs will lessen the obligations and relieve the community of costs, labor, and resources for any and all general and special municipal elections; and WHEREAS any qualified elector seeking elected office would be required and charged with duties requiring a firm commitment devotion loyalty and presence during official gatherings; and WHEREAS as an alternative to the payment of a filing fee a person may provide sufficient proof of such community dedication through community service in the City of Weslaco for a time period preceding such application.



BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS: SECTION 1 DEFINITIONS

Words and phrases used in this Ordinance shall have the meanings set forth in this Section unless the context of their usage clearly requires otherwise. Words and phrases that are not defined below shall be given their common ordinary meaning unless the context clearly requires otherwise. When not inconsistent with the context, words used in the present tense shall include the future tense and vice versa; words in the plural number shall include the singular number and vice versa; and words in the masculine gender shall include the feminine gender and vice versa. Headings and captions are for reference purposes only.

Election shall mean and be defined herein as any general or special election that occurs regularly within the City of Weslaco or that occurs as a result of a failure to achieve a majority of the votes necessary in a general election and a special election caused as a result of a petition that meets local and state requirements. This definition also incorporates by reference the meanings within the Texas Election Code and Texas Constitution.

Person shall mean and be defined for the purposes of interpreting implementing and

enforcing this ordinance as any qualified elector that timely submits an application for a place on the ballot for an election or who submits an instrument requesting or causing an election to occur.

Weslaco City Commission shall mean and be defined for the purposes of interpreting, implementing, and enforcing this ordinance as the Mayor and/or any Commissioner.

Qualified elector shall mean a qualified voter as defined by applicable statutory and constitutional provisions as may be amended from time to time. A qualified elector shall not include a person who is in default or delinquent to the City of Weslaco for any municipal funds owed at the time a timely application for a place on the ballot or instrument causing an election to occur is submitted or thereafter. SECTION 2 FEES AMOUNT, EXCEPTION, ALTERNATE PROCEDURE A. Effective the first day for filing an application for place on the ballot for the City’s 2012 General Election, prescribed July 21, 2012, there shall be charged a filing fee for any application to be submitted for election to any place or position of the governing body also known as the Weslaco City Commission. The fee charged shall also be paid by any person or persons that cause an election to take place by virtue of submission of an instrument including but not limited to a petition as allowed by charter or applicable state or federal laws. A filing fee need not be paid if an election is caused as a result of the passage of any ordinance at the discretion of the governing body. B. The filing fee to be paid in accordance with subsection A of this ordinance shall be affixed by the Master Fee Schedule for each person that timely submits an application or instrument requesting or causing an election to occur. The fee shall be paid in full with sufficient



funds attached to a timely application for a place on the ballot or other instrument causing an election to occur. C. The filing fee will be used by the municipality to offset the costs of conducting a general or special election including but not limited to the following: purchase or rental of voting machines, labor, goods, materials, professional and/or contracted services, promotion and advertising, postage, transportation, copying, legal fees, and education. D. The filing fee shall be reimbursable to each person that timely submits an application for a place on a ballot in which an election is not ordered by the Commission or to each person that timely submits an application for a place on a ballot and subsequently demonstrates evidence to satisfy the alternative to the payment of a filing fee no later than the last day to filing an application for a place on the same ballot. E. As an alternative to the payment of a filing fee as required in subsections A and B of this ordinance a person shall attach to a timely application for a place on the ballot or other instrument causing an election to occur either of the following:

1. a sworn affidavit from an authorized representative of a legally formed 501c3 non profit organization located wholly or partly in the City of Weslaco that testifies to the following: a) legal name of the organization; b) declaration that the organization is currently a legally formed 501c3 non profit organization that has been located wholly or partly in the City of Weslaco for not less than an entire calendar year; c) identifies by name, address, and date of birth the person as having been authorized and approved to provide volunteer community service to the organization; and d) confirmation that the person performed not less than twenty-five (25) hours of community service to the organization without compensation during the calendar year immediately preceding the person’s submission of an application for a place on the ballot or other instrument causing an election to occur

2. a sworn affidavit from the Weslaco City Secretary or designee or minutes approved from the City of Weslaco evidencing that the person has performed not less than twenty-five (25) hours of service to the City of Weslaco by official means as an elected or appointed member of the governing body, board, committee, or commission or as a volunteer within certain departments without compensation during the calendar year immediately preceding the person’s submission of a timely application for a place on the ballot or other instrument causing an election to occur.

SECTION 3 SAVINGS CLAUSE Except as hereby amended any provisions of the code of ordinances or directives of the City of Weslaco, Texas not in conflict with this Ordinance shall remain in full force and effect unimpaired hereby. SECTION 4 SEVERABILITY CLAUSE The invalidity of any section, clause, sentence, or provision of this ordinance shall not affect the validity of any other part thereof. The effects of this Ordinance shall at all times be in compliance with state federal local and other guidelines as directed.



SECTION 5 EFFECTIVE DATE, PUBLICATION The Ordinance shall take effect and be in force from and after its passage and approval on two (2) separate readings in accordance with the Charter of the City of Weslaco, Texas. Publication if necessary may also be in caption form as allowed. SECTION 6 PROPER NOTICE AND MEETING It is hereby officially found and determined that the meeting at which this Ordinance was passed was open to the public and that public notice of the time place and purpose of said meeting was given as required by the Open Meetings Act Chapter 551 of the Texas Government Code. PASSED AND APPROVED on first reading at a regular meeting of the City Commission this ____ day of ____________, 2012. PASSED AND APPROVED on second reading at a regular meeting of the City Commission ____ day of ____________, 2012. CITY OF WESLACO Miguel D. Wise, MAYOR ATTEST: Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: Ramon Vela, CITY ATTORNEY



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Agenda Item No. (to be assigned by CSO): V. J.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Final Pay Request Discussion: Discussion and consideration to approve the final payment from Division 16 for the Water Treatment Plant Generator project for the amount not to exceed $37,291.15. Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Division 16 pay request and engineer payment approval. Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Public Utilities department.







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V. L.



Note to Record: Supplemental documentation pertaining to this item may be provided at the meeting as it was unavailable at the time of posting.



City of Weslaco

“The City on the Grow”

255 S. KANSAS AVE ■ WESLACO, TEXAS 78596-6285 ■ 956-968-3181 ■ WWW.WESLACOTX.GOV

Miguel D Wise, MayorJohn F. Cuellar, Mayor Pro-Tem, District 2 Robert J. Garza, Commissioner, District 1

Olga Noriega, Commissioner, District 3 Gerardo “Jerry” Tafolla, Commissioner, District 4

Lupe V. Rivera, Commissioner, District 5 Joe A. Martinez, Commissioner, District 6

Leonardo Olivares, City Manager

City Manager’s Report 07 August 2012 Departmental Update Police

o After 25 years of service, Mrs. Martha Saenz retired from the Police Department as the Administrative Coordinator to pursue a job opportunity with the Mercedes Independent School District.

o The Department has received the final three of the 11 Tahoe units, nine of which were purchased by the City; the remaining two were received through a Stonegarden Grant.

Fire o The Department has been awarded a Brush Unit through a grant from the Texas Forestry

Service, and it will be ready for pickup in San Antonio on August 31.

Library o The Department concluded this year’s Summer Reading Program with 1,232 participants

and more than 450 community members attending the end-of-year program celebration. As well as donating 2,796 free books, the program provided 2,088 lunches to children. There were 156 programs and over 14,000 people attended the Summer series, both record-setting!

Parks

o The Department concluded this year’s Gus & Goldie Program on August 3, 2012, having conducted four sessions, one more session than previous years! Together, these sessions taught approximately 300 participants to swim.

o After ten weeks the Movies at the Parks has concluded its inaugural season with approximately 2,500 community attendees and “Grease” at its final showing on August 2, 2012.

Public Utilities o The Department in cooperation with Allied Waste will be conducting its quarterly Clean

Sweep Project, beginning with the Northwest Quadrant which covers the area of Expressway Heights.

Upcoming Meetings & Events

o National Night Out (August 7; City Hall parking lot) o Negotiations continue with the Police and Fire toward Collective Bargaining Agreements o TML Newly Elected City Officials’ Orientation (August 24-25; Austin)



City Manager’s Report Page 2 of 2

o Labor Day (September 3)

Media/Public Feedback o Weslaco cuts costs along with strays’ hope for adoption (The Monitor 12-07-19)

http://www.themonitor.com/articles/weslaco-62405-cuts-hope.html o Weslaco PD Continues Investigation into Bones Found at Cemetery (KRGV Channel 5

12/07/12) http://www.krgv.com/videos/weslaco-pd-continues-investigation-into-bones-found-at-cemetery/

Attachments o Delinquent Collection Report for 2010-2011 Fiscal Year o LRGVDC newsletter



















From: Leonardo OlivaresSent: Thursday, July 26, 2012 2:54 PMTo: Elizabeth GarciaCc: Elizabeth M. WalkerSubject: FW: Cameron County 9-1-1 -- Thanks! extended to Weslaco PD

Attachments: dual-load.pdfUse for CM Report. thanks.

From: Stephen Tice [[email protected]]Sent: Wednesday, July 25, 2012 8:23 AMTo: Martha Saenz; PD DispatchCc: Silbia Barajas; 'Juan Gomez'; Kenneth Jones; Leonardo Olivares; 'Sergio Castro'Subject: Cameron County 9-1-1 -- Thanks! extended to Weslaco PD

Ms. Saenz and Ms. Olalde, Please note that Cameron County 9-1-1 Director Silbia Barajas expressed quite sincere appreciation to the Weslaco PoliceDepartment and in particular to their 9-1-1 Staff yesterday at our quarterly Regional 9-1-1 Advisory Meeting. This in regards to a recent outage (7-05) in Cameron County affecting their PSAPs, during which 9-1-1 calls were directed toWeslaco PD for several hours. (Martha please help me get this through to Lydia. I believe her mailbox filled up during vacation time, and that she's backtoday. ) AT&T explained at the meeting, that the back-up server didn't kick-in due to a software patch that had been scheduled butnot yet installed at the time. I believe they used a manual reroute to direct 9-1-1 calls as requested to Weslaco. Logistically,Weslaco PD is likely the best choice for such an event, since staff from Cameron area PSAPs can most easily get to Weslaco PDfor augmentation due to its location just off the Expressway and due to Weslaco PD having EMD qualified call takers. Anyoverflow calls when the lines get tied up would spill over to Donna PD and Hidalgo County SO in that order. This would make a good drill scenario for Emergency Management, notably regarding Hurricane response. We may want todiscuss geographic familiarity and exchanging map layers between Hidalgo, Willacy, and Cameron Counties for suchcontingencies. Intrado rep. Tamera Neal reported separately on the "Double Load" project, which I believe is CSEC/TARCinitiated, which mirrors TN databases for ESNs along boundaries between RPCs and ECDs (see map). That means cross loadingthe AT&T and Intrado Databases; see pdf attached for the LRGVDC 9-1-1 side view of the project. Thanks for being ready! Best regards... Stephen TiceLRGVDC 9-1-1, Assistant DirectorPostal: 301 W Railroad St, Weslaco, Tx 78596Office: 119 E 5th St, Weslaco Tx(956) 682-3481 / 522-1616 (c) / 969-2383 (f)[email protected] / [email protected]



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The Dual Load Project copies TN ALI data from the Intrado ALI database used by the RPC's into adjacent databases used by ECDs, in this case, AT&T for Cameron Co. 911. There's only one selective router for our area, in Harlingen. West and north are both RPCs/COGs using Intrado.

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map by Stephen Tice, A.D. 7-12-2012

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Documents

12-08-07 agenda supplements