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Scenario Overview 3
Sales Order Processing: Sale from Stock
The process starts with the creation of a customer's standard
sales order.Depending on the customer and the material, various
special events takeplace during order entry, such as
customer/material pricing, insertion ofapplicable discounts,
checking the availability of the materials, and checkingthe
customers credit history.
It is checked if enough material exists in the required storage
location. If not,a stock movement takes place. Then, the picking
slips are generated to thewarehouse clerks to stage the product for
shipment to the customer.
Once picked, the physically shipped quantity has to be
registered in thesystem to ensure that there are no differences
between the sales order andthe delivery document. In case of actual
differences, this can also bedocumented and it ensures correct
postings.
After the completion of picking, the warehouse clerk will have
tosystematically relieve the inventory. This relief of inventory is
the actual
recording of the physical quantity that is being shipped to the
customer. Thisresults in the recording of the cost of goods sold in
financial accounting.
Once the inventory has been relieved, the delivery can be
invoiced and therevenue, together with the cost of goods sold, is
recorded in managementaccounting. This step signifies the end of
the business transaction in Salesand Distribution.
The final step of this document describes how invoices are
posted, customerstatements are prepared and printed, and the
incoming payments arerecorded, and then cleared to make sure that
the open customer account
balance is reconciled.
Detailed Process Description:
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Legend
Symbol Description Usage
Comments
Band: Identifies a user role, such as Accounts
Payable Clerk or Sales Representative. This band
can also identify an organization unit or group,
rather than a specific role.
The other process flow symbols in this table go into
these rows. You have as many rows as required to
cover all of the roles in the scenario.
Role band
contains tasks
common to that
role.
External Events: Contains events that start or end the
scenario, or influence the course of events in the
scenario.
Flow line (solid):Line indicates the normal sequence
of steps and direction of flow in the scenario.
Flow line (dashed):Line indicates flow to infrequently-
used or conditional tasks in a scenario. Line can
also lead to documents involved in the process flow.
Connects twotasks in ascenario
process or anon-step event
Business Activity / Event:Identifies an action thateither leads
into or out of the scenario, or an outsideProcess that happens
during the scenario
Does notcorrespond to atask step in thedocument
Unit Process: Identifies a task that is covered in astep-by-step
manner in the scenario
Corresponds toa task step inthe document
Process Reference: If the scenario references another
scenario in total, put the scenario number and namehere.
Corresponds to
a task step inthe document
Sub-Process Reference: If the scenario referencesanother
scenario in part, put the scenario number,name, and the step
numbers from that scenario here
Corresponds toa task step inthe document
Process Decision: Identifies a decision / branchingpoint,
signifying a choice to be made by the enduser. Lines represent
different choices emergingfrom different parts of the diamond.
Does notusuallycorrespond to atask step in thedocument;Reflects
achoice to bemade after stepexecution
Symbol Description Usage Comments
To next / From last Diagram:Leads
to the next / previous page of theDiagram
Flow chart continues on the next /
previous page
Hardcopy / Document: Identifies aprinted document, report, or
form
Does not correspond to a taskstep in a document; instead, it
isused to reflect a documentgenerated by a task step; thisshape
does not have any outgoingflow lines
Financial Actuals: Indicates afinancial posting document
Does not correspond to a taskstep in a document; instead, it
isused to reflect a documentgenerated by a task step; thisshape
does not have any outgoingflow lines
Budget Planning: Indicates abudget planning document
Does not correspond to a taskstep in a document; instead, it
isused to reflect a documentgenerated by a task step; thisshape
does not have any outgoingflow lines
Manual Process: Covers a taskthat is manually done
Does not generally correspond toa task step in a
document;instead, it is used to reflect a taskthat is manually
performed, suchas unloading a truck in thewarehouse, which affects
theprocess flow.
Existing Version / Data: This blockcovers data that feeds in
from anexternal process
Does not generally correspond toa task step in a
document;instead, this shape reflects datacoming from an external
source;this step does not have anyincoming flow lines
System Pass / Fail Decision: Thisblock covers an
automaticdecision made by the software
Does not generally correspond toa task step in the
document;instead it is used to reflect anautomatic decision by the
systemthat is made after a step has beenexecuted.
External
to
SAP
BusinessActivity /
Event
Unit Process
ProcessReference
Sub-Process
Reference
Process
Decision
DiagramConnection
Hardcopy /Document
FinancialActuals
BudgetPlanning
ManualProces
s
ExistingVersion /
Data
SystemPass/F
ailDecisio
n
