104 ATTACHMENT [f) · Ever-changing thematic exhibitions provoking the desire to re-visit Accuracy and interpretation of historical information To build a Museum beyond the walls

104

Collection

\

The collection was inherited from the original Katikati Museum, there is approximately 10,000 items in storage. The collection was originally rationalised when it went into storage, however, that needs to be reviewed, researched and then formerly catalogued

Interactive Exhibits

1

Provide activities and changing exhibitions, to ensure that we continue to attract visitors particularly repeat visits to the Museum

On line ' - [Vital to promotional activities, development of all social media is paramount to the success of the museums

Develop digital and marketing plan social media

Volunteers Volunteers are vital to the running of the Museum . Large numbers of volunteers are required to undertake many of the day to day tasks.

Exploit activities to recruit and retain volunteers.

ATTACHMENT [f)

Conservation work

Identify the training required by staff for the management of the collection and conservation work and provide workshops for both internal and other Museum staff.

Rationalise the collection

Identify the conservation tools, materials, facilities and space required

Research and validate each item/boxes

tCiean and re-pack each conservation item and complete conditioning reports

T

Update collection documentation . Explore funding for 5 hours per week - Collection administration

Development of Public Programmes to include the 'Rocking Ships Cabin', and the funding to secure them

t Develop the 'Communications' area ' Develop the ' Print Press' area

Identify the IT resources required to meet current and future needs

Ongoing

High

Medium

High 1High

High

Medium

High

lRoadshow -grow the potential and secure JHigh funding for a people carrier and covered in trailer

Equipment for new Archeaological Education High Programme

1 Develop and implement a recruitment plan

Identify and provide benefits for volunteers

Recruit tertiary student volunteers through Volunteer BOP

High High Medium

Implement a training programme for volunteers !Ongoing On completion of Museum Policies, Procedures Ongoing and Job Descriptions volunteers are to be trained in order for succession and to alleviate workload

Job descriptions for all volunteers to ensure there High is cla r ity around the expectations of their role and duties. Follow the Policies and Procedures set out.

105

Policies and Procedures

For the sustainability and continuity of the Museum it is necessary that the appropriate policies, plans and strategies for best practice are in place and regularly revised .

I Explore opportunities to second experienced and skilled curator to undertake rationalisation of the collection .

Maintain a policy register which records all policies,

1

process and dates for reviewing. Monitoring Visitor A visitors book currently captures feedback as does the Experience evaluations undertaken with schools after their visits.

Exhibitions Creative and design and technical role, involving installation, research and furnishings .

Trust To fufill its responsibilities the Board must represent the District and provide strong and effective governance.

ATrACHMENT [£]

Write up a policy and procedure and job descriptions

]Ongoing

Ensure all policies are available and familiar to all Museum staff

Undertake feedback through website and collate school evaluation reports to improve on services

To deliver informative and engaging exhibitions A permanent display of Taonga Maori Ever-changing thematic exhibitions provoking the desire to re-visit Accuracy and interpretation of historical information To build a Museum beyond the walls -on-site, off-site, on-line Recruit and retain Trustees that represent the area that the WB Museum covers. Develop and adopt a policy to define its roles and responsibilities. Monitor the actions of the Strategic Plan.

~High

Ongoing

High

106 ATIACHMENT~

Marketing Plan for

Western Bay Heritage Trust Date: June 2017

WESTERN BAY

MUSEUM

107 ATTACHMENT@]

Marketing Strategy Design Details

~ c ~ .... ~f .~1:: ~!1 ~~ # :g -~ Various Target '§~ ~~ . ~ ~f cS. Outcome o.t J:"' Q"' $ ,f~ .. ..

"

I It nv e ~ li ~ ti • I EOI i. t G ~

~ Messiah Concert Fund raising University of Waikato Music Department to provide a

General Public ../ 25th 25th 25th Media

../ talk on Handel and to perform the Messiah - 3pm & Aug 17 Sept 17 Nov 17 & Press Greater public ../ A4 &

A6 A3

7pm awareness - - - ,_

Fundraising 1st Oct Tales of the Lockup Theatre Performance (Jail) General Public 1 ../ 1st July 1st Aug -7th

Media Performance x4 (KK Theatre & OAA Fest ival) O.A.A Festival 17 17

Oct 17 & Press Community

Engagement ../ A4 &

A6 A3

- - --- Sponsor Open

The Professionals Exhibition ../ 22nd 22nd Open

Media Align to CP &

CP align ment for anniversary of decimal currency General Public June 17 July 17 22nd & Press ../ Publ ic Sept 17 Awareness

A4 &

../ A- A6 Frame

- - - - 1- -- -·- ----1--· Festival of the Trees

../ 1st Sept 1st Oct 1st Oec Media ../ Community Themed corporate Christmas Trees (displayed on General Public forecourt)

17 17 17 & Press Engagement ../ A4&

A6 A3

- - - - -- ·-School Room Experience - 1900's Education Email Programme Schools Ongoing & ../ Revenue 4 Email drops ( 1 per new term) Posta l

AS

---- - -School Room Experience -Archaeological Email Experience Schools ../ Ongoing & ../ Revenue 4 Email drops ( 1 per new term) Postal

AS

- --1-- - - -- - -'-- ~.

../ 30th

School Discover W BM - Morning Tea Local Camps August Reven ue

17 ../ To include a copy of school ../ flyers/posters

- ---- -- - - 1- - ~ -· Visitor ·-I -Si te Stores

Discover W BM - Morning Tea Tga BOP ../ 6th Numbers & Creative BOP Sept 17 Tou rism Tourism BOP Exposure

-../

DL

../ Single OS

Tourist ../ 13th Un ity Discover W BM - Morning Tea Partnership

(various) Sept 17 Marketing ../ OL

../ Si ngle DS

- - - ·-1-- -;---- - - --Museum Experience

Email Group Visits & Revenue

6 Monthly Email drops (Feb 2017 & Ju ly 2017) Posta l

OL Single

OS

--- --- - ·-Tow n Entrance M useum Signage

Visitors Ongoing ../ Advertising I To develop Revenue

- -- _..__

108

Marketing Strategy

Various

Paparoa Travel Club ~ Photo 1 article

Katikati Advertiser -Monthly column

Katikati Advertiser -Articles 1 press releases

The Weekend Sun -Article 1 press releases

Coast & Country -'Do You Remember'?

Eastern BOP Historical Society -Newsletter

Tauranga Historical Society -Newsletter

RadioThe Breeze

Road show-Develop to full potential

Target

National Travellers M/H

National & International Travellers M/H

General Public

General Public

General Public

General Pu blic

National Historians

National Historians

Creative BOP Art BOP High Tide Katch Katikati

General Public

Regional Shows & Events

01 June 01 July 2017 2017

Advert erial

.,, ~-~ c: 5 Outcome

.f:

Increased Visitor

Numbers

---!--··· -0 1 June 01 July

2017 2017 Advert erial

Increased Visitor

Numbers

---+--+ 25th of

each month

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

1st Week

of each month

Public Awareness

~+----r-~--

-+-·--

+-

--

../

Van & Tra iler . Display

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Visitor

Numbers

Increased Vis itor

Numbers

-

.ATIACHMENT [S]

Design Details

Invite I EOI

TBC

109 ATIACHMENT (§]

Marketing Strategy Design Details I • .§ CJ

~ ~

~f ~ .. ..... ~ .~1: I ~·~ t ' ~ 0

(S~ }1~ Invite ~ '!g Various Target "'~ •15 ~~ c ~ Outcome I EOI ~ i t 'a

~ rtg> 8"' ~"' ~~ ;;: ~ ct l ... ~ "'

Lions Directory - 01 June 1st July Aug I Public General Public Sept

Advert placement 2017 2017 2017

Awareness

..._ -- - - --WBOPDC-

July I Public ../ Rates account & lx free pass Rate Payers Aug Relations &

2017 Revenue

f-·-Editorial

Te Rongoa & Community Garden - General Public 15 May TBC TBC A4&

A6 Sowing seeds together so we can flourish together 2017 A3

1-:c--- ---Promotional Items -FOH retail sales School Visits ie. Herb pencils, postcards, car stickers, placenta General Public

Ongoing Revenue cream etc

r- - -Staff Promotional Items -Magnetic board for car's to advertise the Museum General Public Ongoing Attendance etc

---- - .. _ - - r----Community Engagement-Not for profit community groups to utilise the General Public Ongoing

Community Museum as a venue (Forecourt, school room, Engagement garden)

- ····- - -Facebook-

Increased

Growth & development General Public Ongoing Visitor

Numbers

f- --- - -- -Website-

Increased

Ongoing uploads General Public Ongoing Visitor

Numbers

---This marketing plan has been created with the intention of providing a planned strategic approach to our marketing and promotional activities and events. Allowing enough time for creative design and promotional build up to all activities undertaken at WB Museum. This provides confirmation

to our planned activities, however, additional activities, events and promotions will arise and they will be addressed accordingly.

- -- - -

110

~ 1-z w :E :::c u ~ <(

Western

Month

Aug-16

Sep-16

Oct-16

Nov-16

Dec-16

Jan-17

Feb-17

Mar-17

Apr-17

May-17

Jun-17

Jul-17

Aug-17

Total

Museum Visitor Statistics September 2016 to end June 2017

Total

Adult

Visitors

95

226

104

115

79

157

140

96

103

44

53

67

1.279

Total Child

Visitors

1

60

39

22

21

62

14

8

33

14

11

24

309

Total Walk

in Visitors

96

286

143

137

100

219

154

104

136

58

64

91

1.588

EDU

157

20

80

126

24

123

19

EDU II! EDU Support ~ Total

28

2

25

2

32

3

Please note this does not capture the people who came on the free entry days nor does it include

Friends of the Museum who have free entry. We realised that the failure to capture this information

means the data above is not a true representative of actual visitors to the museum. We have now

rectified this and from 1 July all visitors to the museum will be recorded.

111ATIACHMENT[IJ

Breakdown of Grants, Sponsorships & Donations

Grants

Details Amount Received GST Excl GST

29/01 /2016 NZ Lotteries Board 75,000.00 0.00 75,000.00

1/07/2016 Western Bay of Plenty District Council 128,355.00 0.00 128,355.00

28/10/1 6 Museum of NZ Te Papa 1,500.00 195.65 1,304.35

11/11 /2016 NZ Lotteries Board 10,000.00 0.00 10,000.00

2/11/2016 Legacy Trust 2,000.00 0.00 2,000.00

11/11/2016 TECT 529.25 0.00 529.25

3/03/2017 Western Bay of Plenty District Council 303.20 39.55 263.65

28/04/2017 Creative BOP 572.26 74.64 497.62

26/06/2017 TECT 10,000.00 0.00 10,000.00

20/07/2017 Western Bay of Plenty Regional Council 10,369.00 1,352.48 9,016.52

21/07/2017 Western Bay of Plenty District Council 60,000.00 0.00 60,000.00

27/07/2017 Lion Foundation 2,434.00 0.00 2,434.00

Total 301,062.71 1,662.32 299,400.39

Sponsorship

Details Amount Received GST Excl GST

31/12/2015 Katch KK 213.00 0.00 213.00

29/01/2016 Katch KK 157.23 0.00 157.23

27/05/2016 Taylor Bros Transport 12,000.00 1,565.22 10,434.78

24/08/2016 Seeka Kiwifruit 12,000.00 1,565.22 10,434.78

8/12/2016 BeeNZ Sponsorship 3,450.00 450.00 3,000.00

22/02/2017 Claymark Group 3,450.00 450.00 3,000.00

Total 31,270.23 4,030.44 27,239.79

Donations

Details Amount Received GST Excl GST Please Note many of our donors are annoymous and seek no recognition

10/06/2015 100.00 0.00 100.00

232.20 0.00 232.20

Wiessing M 2,000.00 0.00 2,000.00

332.50 0.00 332.50

186.30 0.00 186.30

123.90 0.00 123.90

10.30 0.00 10.30

228.10 0.00 228.10

B Bodiman 5,000.00 0.00 5,000.00

77.00 0.00 77.00

450.00 0.00 450.00

452.00 0.00 452.00

112 AlTACHMENT [1] 500.00 0.00 500.00

204.60 0.00 204.60

78.00 0.00 78.00

For Graphic/ Admin staff member part salary 5,000.00 0.00 5,000.00

491.00 0.00 491.00

25.00 0.00 25.00

142.40 0.00 142.40

5,000.00 0.00 5,000.00

3,000.00 0.00 3,000.00

30.00 0.00 30.00

28/07/2017 5,000.00 0.00 5,000.00

Total 28,663.30 0.00 28,663.30

Donation of Goods and Services

Aug-16 WBM Society Friends card $ 106.00 Friends brochures &

Aug-16 WBM Society printing $ 809.11

Sep-16 WBM Society Volunteer 10 $ 67.85 Lexar 32GB

Oct-16 Raewyn Judson Jumpdrive $ 34.99 Photography for

T. Young international Dec-16 Photography magazine $ 300.00

Art design Mural Town photographers,

Dec-16 Engineers easles $ 750.00 Tyvek Conservation

Dec-16 WBM Society Supplies $ 203.00 Mural Town Art easles -

Dec-16 Engineerung sponsorship $ 750.00 Carpet-

Dec-16 WBM Society Schoolroom $ 124.52 Catalogue

Dec-16 WBM Society printing $ 30.30 Artist - Painting

Jan-17 Pat Williams Daisy $ 2,000.00

Jan-17 WBM Society Ladder $ 136.07 Magnifying

Jan-17 WBM Society Lamp $ 99.90 Roadshow

Jan-17 M.Gaelic Furniture $ 2,000.00 Aongetete Storage Faci lity

on going Coolstores per annum $ 15,000.00 Katikati Chartered Accounting

on going Accountants services unknown Taylor Bros Garden

Jui/Aug 2017 Transport Ltd Supplies $ 1,500.00 Garden

Jui/Aug 2018 Keruru Gardens Supplies $ 1,200.00

113 AITACHMENT[TI Western Bay Heritage Trust Detailed Income Statement for the Year ended 30th June 2017. Please

note this is a preliminary Profit and Loss for the 2016/17 year and have yet to be finalized and reviewed. The final reviewed Annual Accounts will be available mid-September. They will be presented to the AGM on 23 September 2017 .

Item 2016-2017

Actual

Income

Grant Income Western Bay District Council 264 Philanthropic Grants 23,027

Te Papa 1,304

Total Grant Income 24,595

Activity Income School Room 3,448 Museum Entry 4,864

Groups 942

Placenta Cream 529

Events 810

Total Activity Income 10,593

Sponsorship Income Exhibitions 6,000 Corporate 20,870

Total Sponsorship Income 26,870

Donations Income 20,052

Other Income Interest Received

425 Total Other Income 425

Total Income 82,535

Page 1 of 2

114Western Bay Heritage Trust Detailed Income

ATTACH ME NTITI Statement for the Year ended 30th June 2017

Item 2016-2017 Actual

Expenses

Operational Expenses Salaries and Employment Costs 74,809 Heat Light & Power 3,833

Advertising and Promotion 1,730

Conservation Supplies & Expenses 1,166

Travel 2,052

Training & Workshops 63

Subscriptions 407

Exhibition Costs 4,976

School Program Costs 179

Group Costs 11

Event Costs 1,630

Total Operational Expenses 90,856

Administration Expenses Accounting 600

Bank Charges 71

Internet/Computer 1,661

Printing & Stationery 2,728

Photocopier Charges 78

Rental & Leases 391

Telephone & Tolls 1,498

General Expenses 578

Board of Trustees Expenses 70

Interest Cost 26

Total Administration Expenses 7,701

Property Expenses Insurance 739 Repairs & Maintenance 1,779

Security 292

Pest Control 250

Storage 1,751

Total Property Expenses 4,811

Depreciation Expense 12,438

Total Expenses 115,806

Net Surplus/(Deficit) (33,271)

115Date 23 August 2017 Open Session

Subject Infrastructure Services Briefing September 2017

Western Bay of Plenty District Council

Operations & Monitoring Committee

Infrastructure Services Briefing September 2017

Purpose

To monitor and provide updates to the Operations & Monitoring Committee on current projects, contracts and works programmes.

Recommendation

1. THAT the Deputy Chief Executive's report dated 23 August 2017 and titled Infrastructure Services Briefing September 2017 be received.

2 THAT the open section of the Operations & Monitoring Committee Information Pack No. OP6 dated 23 August 2017 be received.

3. THAT the report relates to an issue that is not considered significant in terms of Council's policy on Significance.

Gary Allis Deputy Chief Executive Officer

A2975603 Page 1



1. Uti I ities

1.1 Te Puke Wastewater Treatment Plant Resource Consent Renewal The application to renew the discharge consent for the Te Puke wastewater treatment plant has been lodged with Regional Council. The application seeks a 35-year term. Timeframes for notification of the consent application and hearings have not yet been set by Regional Council. Due to large workloads at Regional Council, there may be some delay in the processing of the consent application. However, because the consent was lodged 6 months prior to its expiry, Council can continue to operate the treatment plant under the current consent, until the consent application process is complete.

The draft consent conditions submitted with the consent requires council to look at alternative options for the long term discharge of the treated wastewater from the Te Puke Wastewater Treatment Plant. A working group has been formed, which includes Tangata Whenua, Councillors and Community Board representatives. The group has identified forestry land that may be suitable for discharge. The next option to be assessed will be discharge to pasture.

1.2 Ongare Point Wastewater Scheme Preliminary Investigations Currently a Septic Tank Effluent Pump (STEP) wastewater system is proposed for the Ongare Point community. Land for the treatment plant and disposal site has now been secured and the preliminary design is complete. Pattie Delamore Partners (PDP) technical consultants have been appointed to assist with the next stages of the scheme (including consent application, finalise design, updated engineers estimate). The Resource Consent has been lodged with Regional Council and we are currently awaiting feedback.

A community meeting was held on 19 July, the community was asked to vote if the scheme should proceed. 44 out of 62 responses have been received, all in favour of the scheme. On 3 August 2017, Council gave final approval for the scheme to proceed on the basis that more than 50% of the residents agreed.

1.3 Katikati Wastewater Treatment Plant Resource Consent Renewal In May 2016, Council lodged an application with the Regional Council to renew the consent for discharge of treated wastewater for a 20-year term. One appeal was received to the discharge from TKC holdings. Staff have been working to negotiate with TKC holdings to address their concerns. TKC have now agreed to proceed with the consent without going to a hearing. Consent conditions are now being finalised.

The draft consent conditions submitted with the application requires Council to look at alternative options for the long-term discharge of the treated wastewater from the Katikati Wastewater Treatment Plant.

A working group has been formed which includes Tangata Whenua, Councillors and Community Board representatives. The group will meet on a regular basis to assess the various options available. The first three meetings held, discussed beneficial reuse of wastewater and were productive. A site visit was undertaken in August 2017, which included, Whitianga, Whangamata and Pauanui wastewater treatment plants and disposal fields.

Each plant uses a different method of treated wastewater disposal from discharge to forestry, discharge to gardens (in the road) and discharge to recreational fields.

A2975603 Page 2



The group also visited the fertiliser plant in Whitianga which uses biosolids from the treatment plant and greenwaste to produce AA grade fertiliser.

1.4 Te Puna West Wastewater The physical works contract for the construction of the Te Puna West Wastewater Scheme was awarded to Loveridge Ltd. Loveridge began construction of the scheme in early May 2017. The scheme has been broken into three zones for construction . Zone 1 mains reticulation includes Snodgrass Road (up to 380) and Lindoch Avenue.

All of the reticulation in the roads has been installed across all of Te Puna West. Final pressure tes~ing of the mains in the road is currently being undertaken. The contractor has now started work on the installing the tanks onsite.

Construct ion is expected to be completed by December 2017.

1.5 Comprehensive Stormwater Consents - Central Zone The Comprehensive Stormwater Consent (CSC) for the Central Zone (including Te Puna and Minden) has been lodged with Regional Council. The central zone esc excludes Omokoroa as a CSC was obtained for Omokoroa in 2007. No feedback has been received from Bay of Plenty Regional Council at this stage.

1.6 Omokoroa Stormwater Model The stormwater network model for Omokoroa is now complete. The information obtained from the model will help to assess the capacity of the network for future developments and to inform Councils LTP. The Community Board will be given an overview of the results at their next meeting.

1.7 Two Mile Creek Update -Upstream Dillon Street Bridge The consent application for a concrete "U" open section drain at Two Mile Creek (upstream of Dillon Street Bridge) is still being processed by Regional Council. Two parties did not sign in favour of applying for Resource Consent. A meeting with the Regional Council to discuss documents was held in May 2017. Regional Council has requested further information be supplied by WBOPDC including modelling of the effects of the new channel on the 100-year flood and environmental and ecological issues with the new concrete channel. These assessments are now complete and final information has been provided to Regional Council. Currently waiting on Regional Council feedback.

1.8 Two Mile Creek Update- Downstream Dillon Street Bridge The project was due for practical completion on 11 August 2017. Rock revetment, groyne construction and timber edging works to anchor down the geotextile fabric has been completed. This project has come in under budget.

The Dillon Street Bridge abutment rehabilitation works and the construction of the carpark located on the corner of Dillon and Edinburgh Streets, will be begin after the completion of the rock revetment construction works.

1.9 Pongakawa Water Treatment Plant The Pongakawa water treatment plant was taken offline while alterations were made to the chemical dosing components of the plant. New instruments (for the analysis and dosing control of water with chlorine and caustic) have been installed and were tested and commissioned during the week of 31 July.

A2975603 Page 3



Prior to livening the reticulation system there was 5 days of testing, during which time the treated water was discharged to waste rather than going into the reticulation.

When Contractors working for Council on the plant upgrade started the plant running into the reticulation on 14 August, they neglected to flush out a water mains line that had been inactive for the previous 4 months. This line feeds into the mains network and so a dose of high pH water was accidentally discharged into the reticulation. Most properties affected were located in two zones. The Wilson Road area in Paengaroa was the first location to be affected.

The newly installed system has been checked to be compliant and has been manually tested by staff on site and verified by the electronic reporting means. Both have produced the same figures showing pH is within operating levels for drinking water supply. The high level of pH dosing in the system on 14 August can be attributed to human error by the Contractors team who commissioned the system.

1.10 Junction Reservoir The Junction Reservoir is on line and in operation. Leaks in the liner are yet to be addressed.

1.11 Waihi Beach Earth Dam The installation of the all weather access track to the drain valve has been competed.

1.12 Waihi Beach Water Main Upgrade Water Mains upgrades to Citrus Avenue, Otto Road, Snell Crescent and Wilson Road in addition to the water main connection between the end of Beach Road and the Terrace were completed in July 2017.

1.13 Wharawhara Road Cross Country Water Main The cross country water main through private property to the south of Wharawhara Road to the Uretara Stream has been commissioned and includes the water main through a protected bush lot. One section through private property to the north of Wharawhara Road is still being negotiated. No change as at the end of August.

1.14 Water Meter Installation Project- WSZ (Western Supply Zone) The installation of water meters in the Waihi Beach & surrounding areas has progressed very well with the help of the local residents. As of 1 July 2017, we have reached the half way point of installing meters.

To date we have installed approximately 2500 water meters in Waihi Beach and Katikati and the project will move into the rural areas once all urban meter installations have been completed.

For customers whose meters were installed post 1 July 2016, their water rate will reduce from an unmetered Uniform Annual Charge (UAC) to a metered UAC from 1 July 2017. Those customers will pay for the volume of water used based on their meter reading. People who use their water responsibly will be rewarded for this.

1.15 Home Worm Composting Workshops A workshop was held for 46 participants in Omokoroa on 29 July to accommodate those who missed the workshop held on 27 May 2017.

A2975603 Page 4


Subject I nfrastructure Services Briefing September 2017

The next workshop will be held in Katikati on 4 November 2017 in the Memorial Hall and will be advertised on Council's website. Please see: http://www.westernbay.govt.nz/our-services/rubbish-recyclinq-waste/Paqes/WormCompostinq.aspx

2. Reserves

2.1 Kauri Point Jetty- Walkway Re-Decking No change from previous report - Redecking the unfinished jetty walkway is on hold due to the access road impassable from Cyclone Cook landslip. An alternative site access methodology is being explored by the contractor with the alternative being that construction is delayed until road access restored. The jetty walkway is sufficiently safe to remain open to the public

2.2 Deferment of Work- 2017/2018 Work Programme - Pohutukawa Reserve Toilet Block- Waihi Beach The Community Board have requested that no work be undertaken on the Pohutukawa Reserve toilet block until options for the renewal of the old public toilets behind the tennis club were fully considered.

2.3 Dotterel Point Reserve - Public Toilet Septic Tank Upgrade Consent has been obtained and upgrade works will be undertaken as soon as possible dependent on other contractor commitments and the weather. It is expected that the project will be completed prior to the Christmas holiday season.

2.4 Omokoroa Sports Ground -Tennis Courts 3 and 4 The construction contract has been awarded to Bay Turf. Earthworks are about to begin. It is expected that the courts will be completed in time for the summer tennis season.

2.5 Omokoroa Sportsground Playground Tenders for playground consultancy services have been received and are being evaluated by the Playground Community Group. The consultant will be providing advice to the group and also concept plans for wider consultation before playground construction begins. Construction is not expected to be undertaken until March to June 2018.

2.6 Omokoroa to Tauranga Cycleway Section 1: Omokoroa Boat Ramp to Tinopai Reserve - widening and t rack surfacing improvements have been completed, except for some boardwalk sections which will be constructed within the next few months.

Section 2: Between Tinopai Reserve and Lynley Park Subdivision - 1500 nat ive plants are being planted in specific locations as required by the track construction resource consent.

Since installed, the counter has recorded 6,116 pedestrians and 1,674 cyclists between 28 June and 10 August averaging 136 walkers and 37 cyclists per day.

Note: Glow-discs have been installed on the first 60m boardwalk section as a trial. The disc's absorb sunlight and then glow throughout the night to provide non-intrusive

A2975603 Page 5



pathway lighting. Staff are interested in the Community Board and public feedback on these.

Section 3: Lynley Park to railway- The Archaeological Authority application to Heritage NZ for construction of a small section of the cycleway over the Mangiwhai Pa is being finalised before lodgement as soon as it is possible. Once the Authority is granted, construction will be programmed for completion as soon as possible.

Section 4: (no change) Tamihana Park to Kiwirail Bridge- A causeway I trail has been established from Tamihana Park to provide bridge construction machinery access to the very end of the railway land spit. Crushed recycled concrete has been applied to this section to enable all weather access and as a base prep for cycle trail surfacing once the bridge (Section 5) has been built.

Section 5: Bridge across Mangawhai inlet. The contract for the construction of three bridges including this one has been awarded to HEB Construction. Construction will commence as soon as possible before Christmas.

2.7 Omokoroa Ferry to Opureora/Matakana Island- Facilities Upgrade FERRY FACILmES: Ferry ramp widening construction activities at both locations are completed except for dredging at Opureora. In addition, some local pavement interface improvements for Opureora between the widened ramp and the road are being priced. This work has priority over the jetty renewal project below.

JETTY RENEWAL: A revised concept will be circulated as soon as it is available before detailed design and pricing is undertaken. Subject to funding, construction timing is anticipated to be after the 2018 summer period.

2.8 Omokoroa Jetty and Panepane Wharf Repairs Piling repairs to both assets are being programmed to co-ordinate with other contractor operations. For Omokoroa, this work involves encasing the affected piles in concrete. For Panepane, affected piles will be replaced. Both structures will need to be closed for a few days while the work is carried out. Public notification of closure will be advertised.

2.9 Waihi Beach Cycleways Council's consultant is now finalising the necessary consent and Archaeological authority application paperwork before lodgement. Due to the complexity of the consent and archaeological authority processes, a completion date for receiving approved consents cannot be forecast.

The loop trail around the reservoir with a new bridge since it was opened has had further works undertaken to improve user experience. A track counter has also been installed. User statistics in the period 1-10 August as follows:

• 683 counts • The peak day was Sunday 6 August with 135 counts • Daily average is 68 • Average workday traffic is 52/day • Average weekend traffic is 134/day • Weekly average of 478

A2975603 Page 6



Trig viewing platform construction is current ly on hold subject to funding. The Trails Trust is looking at a smaller structure.

Council is now waiting to receive signed agreements with several property owners that will see all necessary land being secured to allow for the development of the cycleway trail linking Waihi Beach to Waihi.

2.10 Diggleman Park - New Public Toilet The toilet building foundation platform has been constructed . Sewer, water, storm water and power services are being installed. The Permaloo prefabricated toilet is under construction in Gisborne and is expected to be delivered to site by approximately midNovember. Permaloo are responsible for completing the installation on site, minus the fa<;ade cladding. The Community Board assumes responsibility for supplying and fastening the Kauri loggers' hut theme fa<;ade cladding .

2.11 Haiku Park to Henry Road Cycleway/Walkway - New Bridge Crossing The project is complete and in use. Further enhancements include:

2.12 Erosion

• The Katikati Cycleway Project Group have yet to work out way-finding signage for the new route. A local artist has been approached to design a story-board about the railway history, for installation on the Henry Road side of the bridge.

• The Haiku Pathway Committee are hoping (in the future) to install another Haiku Boulder on the Henry Road side of the bridge.

Councillor Williams has raised concerns concerning the continuing erosion occurring at the end of the Bird Walk.

Staff have previously approached Bay of Plenty Regional Council (BoPRC) about the erosion occurring at this site. BoPRC have agreed to undertake any erosion protection works under their generic stream works consent and have offered to manage the process on the basis that WBoPDC pay for the physical construction work. This approach was adopted for the erosion protection works undertaken immediately up stream of the Haiku footbridge several years ago.

Although there is agreement in principal for the two Councils to work together on the erosion, the difficulty with the site is access with a digger and rock material, with access only being able to occur during suitable ground conditions e.g. Summer time. The only practicable access would be via Levely Lane.

The walkway would need to be closed for a period of one to two weeks while the work is undertaken. Health & Safety is a primary concern and reinstatement of the walkway surface between Levely Lane and the site would be required due to the truck movements bringing in rock along this route.

An estimate of costs would will need to be confirmed prior to committing to the work. Subject to cost estimates, the work could be funded through the Erosion Protection Budget.

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3. Strategic Property

3.1 Katikati Library A site blessing was held on 25 August 2017.

Consent for Stage 1 of construction has been issued and it is anticipated that construction works will commence in early September 2017.

3.2 Dillon Street Road Stopping (Adjacent to Council Owned Land) The road stopping of a portion of Dillon Street allowed for the widening of the two Dillon Street properties. The widening in turn made the properties more attractive to prospective purchasers. Due diligence has been completed, the property has been sold and the sale contract is now unconditional.

3.3 Te Puna Hall After many delays the Notice of Requirement (NoR) hearing date has been set for 20 September 2017 and the proposed conditions agreed.

3.4 Kaimai Views- Sales Update The foundation range of the Special Housing Area are all sold or under offer. Marketing of Stage 2 is ready to proceed and boxing for the proposed show home has commenced .

3.5 Omokoroa Cell Phone Tower A Resource Consent application was received from Spark for the construction of a telephone tower on Council land, adjacent to the sewerage pump station in Omokoroa. The Resource Consent is still on hold pending further information from Spark.

4. Development Engineering and Projects

4.1 Kayelene Place Physical works are complete.

4.2 Te Puke Highways - Town Centre Upgrade The town centre upgrade contractor has been active repairing defects and maintaining vegetation in accordance with the contract. As built drawings of the new works and irrigation system have now been provided.

Road surfacing and maintenance contractor Westlink have inspected the works and identified areas for minor improvements (e.g . upgrade old seat bench slats). We are waiting on an improvement list of works for discussion for funding. New parking signs and markings in the main street have been completed .

Findings from the I ndependent Key Research survey have been presented to the Te Puke community on 29 August 2017 and the feedback from this meeting is currently being collated.

4.3 Te Puke Highways - Northern Entrance (Raparapahoe Bridge to old Railway Station) Vegetation landscaping work for the remaining northern entranceway is progressing and expected to be completed by early September 2017.

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4.4 Te Puke Highways - Pavement Works Remaining pavement construction works and repairs through Waitangi, from Strang Road to the school. are expected to re-commence in September once the weather has improved.

4.5 Te Puke Highways - Other Works Pah Road slip investigations are still continuing and options narrowed down to contiguous concrete piles vs metal sheet piles. Once the design is finalised, funding, expected to be $1.2M will be requested by NZTA. Construction works will commence once these issues are resolved.

An additional footpath and drainage improvement works near Ohineaanga Bridge are yet to commence.

Guardrail and slip repairs at Rangiuru overbridge have been reprogrammed for renewal in October 2017.

4.6 Waitangi Improvements Construction works on the paths, kerbs, parking area and urupa are 80% complete.

Threshold signs (green to blue) with 60 km/h have been installed however, pavement markings and the pedestrian crossing outside the school is outstanding.

4.7 Omokoroa Slips Awaiting Geotechnical report update on changes to scarps around Omokoroa. EQC has advised that their specific reports will be made available to Council. EQC determination on current vacant properties has not yet been made.

4.8 Structure Planning Structure Plan projects and costs are currently being reviewed for the next LTP.

4.9 Eggabout Roundabout- Te Puke- Quarry Road and No 3 Road Roundabout works are complete.

4.10 Development Code No significant changes to report.

4.11 Katikati Town Centre Improvement A meeting, chaired by NZTA, was held on 24 August 2017 between NZTA, the Project Control Group and WBOPDC.

Staff are to discuss the improvements to traffic in the Katikati main street, as a precursor to the future bypass.

Opus has been engaged to prepare conceptual drawings outlining the agreed improvements.

4.12 Omokoroa Industrial Road -Investigation I Design WBOPDC is currently preparing a seeping report for the engagement of consultants to investigate the design and consenting of the new industrial road on the eastern corner of State Highway 2 on Omokoroa Road - adjacent to Omokoroa Carriers.

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This industrial road is identified in the current Council Structure Plan .

The budget for this seeping report is $lOOk and the physical works budget is estimated to be approximately $2.0M and is planned to be constructed in 2019/20 financial year.

5. Emergency Management

5.1 General Emergency Management Activities Alerting systems test A full test of the Bay of Plenty Civil Defence Emergency Management Group's suite of alerting systems was undertaken on 3 July 2017. This included activation of the Text Alerting System (37 ,663 texts sent), Red Cross Hazard App ( 4,372 pus notifications sent), social media (over 35,000 people reached) and vehicle mounted loudspeakers in some specific communities. In the Western Bay of Plenty vehicle mounted loud speakers were deployed around Waihi Beach, Athenree, Bowentown and Pukehina Beach.

Increasing subscribers to our text alerting service has put additional pressure on this system to get messages out quickly; 92% of subscribers received the text notification within 30 minutes. Priority work is being undertaken with the text alert service provider and the telecommunication network providers to reduce the time it takes for messages to be received.

Group Plan Review The Bay of Plenty Civil Defence Emergency Management Group Plan is currently being reviewed and is open for public submissions.

The draft Bay of Plenty Civil Defence Emergency Management Group Plan 2017 - 2022 sets a direction of continued improvement for the Bay of Plenty Civil Defence Emergency Management Group. It aligns with the National Civil Defence Emergency Management Strategy and has a focus on removing barriers to make it easier for participation and involvement in Civil Defence Emergency Management across the four R's (Readiness, Reduction, Response, and Recovery).

A copy of the draft Group Plan 2017 - 2022 is available at all public libraries, all council offices in the region from Thursday 27 July 2017. An electronic copy of the plan will be available for downloading at www.bopcivildefence.qovt.nz/BOPCDEM-Group-PianSubmissions.

Submissions are invited and must be received no later than 31 August 2017. Online submissions may be made using the electronic submission form that is available at www.bopcivildefence.qovt.nz/BOPCDEM-Group-Pian-Submissions

Emergency Operat ions Cent re An exercise for the western zone Emergency Operations Centre staff was planned for Tuesday 22 August. The exercise continues to develop staff capability and understanding of their roles in a response. It provided the opportunity to implement learnings from recent events and exercise Tangaroa including testing recently developed checklists for key roles.

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On 3 July, Emergency Management Bay of Plenty staff caught up with WBOPDC staff to discuss the implementation of a series of short training modules (lasting 40 minutes to 1 hour) to further develop their Civil Defence Emergency Management/Welfare capacity during events. This will be delivered to all Welfare Managers and support staff across the Western Zone.

The Western Zone Local Welfare Committee quarterly meeting was held on 19 July at Tauranga City Council. Attendees further identified their training needs and were advised of the Emergency Operations Centre Welfare Training and components within each module.

5.2 Waihi Beach Alerting systems test as reported in the general update.

5.3 Omokoroa On Wednesday 26 July, Emergency Management Bay of Plenty staff attended the 6mokoroa Community Response Planning meeting at the 6mokoroa Community Church. There was a great cross section of the community represented including local school, supermarket, pharmacist, business owners, Fire and Emergency NZ as well as local elected officials. Work has commenced on updating the plan (almost complete) and an 6mokoroa Community Guide to Emergencies is in development. This guide serves to inform the local community about the response planning and engage them to become a part of the plan, as well as inform about local hazards and promote preparedness.

5.4 Katikati On 22 July, the scenario day for the "YES" programme in Katikati was due to take place. Sadly, as a result of bad weather, this event was postponed and was rescheduled for Saturday 5 August. Emergency Management Bay of Plenty will be delivering a component of the programme for the scenario day, with a view to ensuring students have an overview of Civil Defence Emergency Management (who we are and what we do), are familiar with the hazards in their area, and how they can be ambassadors from preparedness in their community.

Emergency Management Bay of Plenty continue to engage with Katikati Maori Wardens to participate in local community response planning and ensure they are a valuable and utilised resource for the community during an event.

5.5 Maketii Continue to liaise with Clester Eru, co-ordinator of the MaketO "YES" programme. EM BOP will be delivered a component of the programme on 2 August at the MaketO Fire Station. The session will ensure students have a basic overview of CDEM (who we are and what we do), hazards in their area and how they can be ambassadors from preparedness in their community.

Emergency Management Bay of Plenty continue to engage with the MaketO Community Board on the development of a Community Response Plan and a Community Guide to Emergencies.

5.6 Te Puke On 20 July, Emergency Management Bay of Plenty staff attended the Te Puke Community Response Planning meeting at the Memorial Hall. The event was well attended (despite poor weather) with good representation from across all sectors of the

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community. Significant progress was made towards the development of a plan and a Community Response Team. A Te Puke Community Guide to Emergencies is now in development, which will serve to inform the community about the response planning underway and encourage others to get involved. The brochure will also inform residents of local hazards and how to be prepared. An article appeared in the Te Puke Times (Thursday 27 July), promoting the Community Response Planning process, which hopefully will engage more members of the community to be involved.

5.7 Wright Road The Community Response Team have recently updated the Community Response Plan and found a new champion to drive the response planning (since the previous team leader recently left the area) .

6. Roading

6.1 SH 2 North- NZTA The Te Puna intersection construction is continuing with the completion of the roundabout kerbing and upper surfacing.

There has been a noticeable reduction in the morning "peak traffic" effects due to the smoother surfacing and the kiwifruit picking season ending. There is now little queuing north of Te Puna and significantly less traffic leaving the State Highway at Snodgrass Road and "rat-running" to re-enter at Te Puna Station Road.

The SH2 capacity constraints between Te Puna and Bethlehem are resulting in traffic during the morning peak being observed queuing from Bethlehem all the way back through the new Te Puna roundabout. There is some influence on the flows resulting from the Wairoa Road and Te Puna Station Road traffic entering and leaving this stream.

6.2 Omokoroa Road Construction - State Highway to Railway The project includes upgrading nearly 2km of Omokoroa Road with new and widened pavement, safety improvements to the Prole Road intersection, two new intersections for three larger scale housing developments, a new cycleway, undergrounding overhead power lines, relocating a section of the sewer transfer main, installing a new bulk watermain to service the Omokoroa peninsula and new rider-mains running from the bulk main to service all the properties along the project length. The old decommissioned asbestos cement watermain will need to be excavated and removed to a certified receiving site.

The project has been split and will mostly be delivered in two phases; the first being Prole Road to the Railway is under construction and is required to accommodate the land development with its two new intersections. The second phase from SH2 to Prole Road will be delivered during the 2017/18 earthworks season .

The bulk earthworks and the new watermain installations are well underway. Surplus earthworks material has been transported into the Special Housing Area for a future road embankment and stormwater pond construction . Co-ordination between Westlink, Council, Council's designers, adjoining landowners, Seeka, three sets of developers, their technical service providers, utility providers and sub-contractors is an essential component of the project and is ongoing.

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The relocation of a length of the existing sewer transfer main has been successfully completed. The new bulk water-main is being installed followed by its connections to the existing properties along the road.

The undergrounding of overhead power lines plus some overhead power line relocation works are underway with fibre optic telecommunications cable installations. This work has been delayed due to power supply contractors having to undertake storm repairs around the north and difficulties with telecommunications cable deliveries. The Regional Council have issued an earthworks consent variation to allow earthworks over the winter period but delays in obtaining it and poor weather have meant that it may not be utilised. The current activities include the installation of the new trunk watermain, new fibre optic cables and underground power installation thrusting, new stormwater and gravity sewer mains for developer connections to the new services.

The project designers (Opus) have been asked to complete the new park and ride design near Prole Road. This will utilise the old road pavement and provide a new safer facility for school and commuter bus users.

6.3 Junction Road Seal Extension The carriageway will be constructed to 6.5m wide to support expected traffic growth and walking and cycling use. Site clearing, fence removal, tree removal, earthworks and pavement subbase are mostly complete with pavement base-course to follow in the spring. Suitable surplus earth fill from the planned Junction Road I Crawford Road intersection sightline improvements will now be used on the Wairoa Road underslip repair. The autumn weather systems have adversely affected the earthworks and the project's progress. Concrete kerbing works, which will minimise earthworks costs in some locations will be installed prior to the base-course construction.

6.4 Te Puke Highway I Welcome Bay Road Intersection Improvements The construction of the roundabout is progressing despite the project experiencing a number of delays as a result of archaeology finds, rain and challenging ground conditions. Staff have rejected a permanent east bound detour of Te Puke Highway traffic while the intersection is under construction. The plan has been amended but it will still require some detour activity during the construction period.

Construction is still on track for a late-2017 completion.

The temporary traffic diversions for the roundabout works are expected to begin in midJuly over two consecutive weekend periods. During this time the Te Puke Highway will be subject to a one-way road closure with a diversion in place via Tara, Parton and Bell Roads. Full road closures to Welcome Bay Road will be in place during late August with detours provided.

6.5 Stormwater Issues Rural property owners are experiencing problems to waterlogging of orchards, slumping of steep slopes and erosion. In many cases the upstream property happens to be a road owned by Council and property owners approach staff directly or through the Regional Council in an effort to get relief by having the flow reduced or diverted. An unprecedented number of enquiries in this regard are being managed by staff.

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Subject I nfrastructure Services Briefing September 2017

6.6 Maketu Road Cycleway Railway Crossing Westlink completed the construction of the railway track surfacing on 4 August 2017.

6.7 Omokoroa Footpath Repairs Westlink are undertaking footpath maintenance repairs in Omokoroa during August and September 2017.

6.8 Waihi Beach Road 0.1-1.1km The physical works are substantially complete. A number of t he relocated memorial trees have died and will be replaced once Mr Richard is happy with the timing to allow their effective establishment.

6.9 District Pre-Seal Repairs Westlink will be undertaking pavement pre-seal repairs over the winter months in preparation for the coming summer sealing programme.

6.10 Maketu Road Proposed Cycle Trail A safety review has been undertaken of the alternative routes and it has been decided to proceed with a detailed investigation and consenting for the LHS from Kaituna Road to Maketu.

6.11 One Network Maintenance Contract (ONMC) Refer to OP6 Information Pack.

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Documents

104 ATTACHMENT [f) · Ever-changing thematic exhibitions provoking the desire to re-visit Accuracy and interpretation of historical information To build a Museum beyond the walls