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10 myths about moving to the cloud
10 myths about moving to the cloud 2
What businesses really need to know about moving to Microsoft 365
Most companies move to the cloud because they need greater business agility, and they want the cost savings that come with it.
But how can you know you’re getting it all?
If your company has been considering a move toward hosted solutions in the cloud, you might have found inconsistencies in your research—making it difficult to separate fact from fiction.
For example, there’s a common misconception that certain solutions, such as Office 365, are just browser-based, online versions of familiar applications.
Microsoft 365 brings Windows 10, Office 365, and Enterprise Mobility + Security together in a complete, intelligent solution that empowers employees to be creative, and work together securely and effectively—no matter where they’re working or to what device they’re using.
When considering new technologies to power your organization, you need to know the facts. Your business depends on it. To help you make the switch, we created this myth-busting guide.
10 myths about moving to the cloud 3
Myth 01 Myth 02 Myth 03 Myth 04 Myth 05
Myth 06 Myth 07 Myth 08 Myth 09 Myth 10
Myths
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Myth 01If we move our data to the cloud, we will no longer have control of our technology.
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When you move to the cloud, time spent maintaining hardware and upgrading software—and the headaches that come with it—is significantly reduced. Now your IT team can focus on advancing your organization’s technology, rather than being a repair service. Plus, you’ll have more time to improve business operations and launch agile initiatives.
Instead of spending more and more of your capital budget on servers for email storage and workloads, you can dedicate that budget to supporting business managers in a much more agile fashion, quickly responding to their needs.
FactYou still have total control of your technology, but your IT department won’t have to worry about constant updates.
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Myth 02Keeping data on-premises is safer than storing it in the cloud.
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FactSecurity and uptime come standard with Microsoft 365.
Mark AndersonFounder,INVNT/IP Global Consortium
It’s becoming increasingly clear that your on-premises systems aren’t inherently more secure than they’d be in the cloud. Many companies are routinely hacked and don’t know it.
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• Unified endpoint management to help users be productive and keep corporate information secure
• Cloud access security broker for greater visibility into your cloud apps and services, so you can control how data travels and combat cyberthreats more effectively
To keep security at the pinnacle of industry standards, our dedicated security team uses a wide range of processes including the Security Development Lifecycle; traffic throttling; and preventing, detecting, and mitigating breaches at an enterprise level.
Additionally, we staff industry-leading regulatory compliance experts. We know and keep up to date with the latest regulations and rules, such as HIPAA and Sarbanes-Oxley, Federal Information, Security Management Act (FISMA), ISO 27001, European Union (EU) Model Clauses, U.S.–EU Safe Harbor framework, Family Educational Rights and Privacy Act (FERPA), and the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), just to name a few.
Even if your company has a growing security team, businesses can rarely assemble a team large enough to uncover and protect against the hundreds of possible alerts that come through each day. When you switch to Microsoft 365, we act as an extension of your security team. Plus, Microsoft 365 has a 99.9% financially backed uptime guarantee, and our data centers are built with scale in mind.
To protect against external threats, Microsoft 365 features Advanced Threat Analytics, which uses built-in intelligence to identify suspicious behavior in real-time. And Enterprise Mobility + Security provides tools to protect and secure your data, and to help employees stay productive wherever they go.
• Identity and access management for secure connections between people, devices, apps, and data
• Information protection to protect your sensitive data everywhere, even in motion and when shared
• Threat protection to detect and investigate advanced threats, compromised identities, and malicious actions across your on-premises and cloud environments
Learn more about Microsoft 365 security and compliance
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Myth 03I have to move everything to the cloud. It’s an all-or-nothing proposition.
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Some early supporters of the cloud advocated for moving your entire business at once. But cloud migration doesn’t need to happen overnight. In fact, most implementations start with a hybrid approach—moving a single workload, like email, and growing from there.
Starting with a hybrid environment provides a consistent platform that spans data centers and the cloud, simplifying IT, and delivering apps and data to users on virtually any device, anywhere. It gives you control to deliver the computing power and capabilities that your business demands and to scale up or down as needed, without wasting your onsite technology investments.
FactYou can move to the cloud at your own pace, or use a hybrid approach.
Every workload has a different path to the cloud, and the length of migrations varies as well. We can help you move certain workloads first, such as file sync-and-share or email, then help you determine the best long-term plans for workloads that are larger or more complex.
Read how similar companies migrated
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Myth 04Migrating to the cloud is too complicated for my business.
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As a customer you can also take advantage of an array of online tools, such as Microsoft 365 FastTrack, a customer success service designed to help accelerate deployment and end-user adoption.
We also have plenty of information on how to set up Microsoft 365, the different Office 365 applications, and tips on how to get your teams excited to use Microsoft 365 in our Adoption Center.
When you consider how to move petabytes of data to the cloud, it’s easy to see why some people think “going cloud” is too big a challenge. We’re not going to tell you it’s simple, but you really can get Microsoft 365 up and running quickly.
Along the way we’ll offer information and tips on firewall configurations, reverse proxy requirements, identity options, migration possibilities, and a phased approach for hybrid setups. You can choose from a variety of migration paths to suit your needs, and in most cases, you can use your existing tools and processes throughout the process, leaving day-to-day operations uninterrupted.
We’re here to help every step of the way.
Fact
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Myth 05Corporate spies, cyberthieves, and governments will have access to mydata if it’s in the cloud.
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It’s your data, not anyone else’s.
FactWhen safeguarding your data, we operate under several key principles:
• We do not mine your data for advertising or for any purpose other than providing you with services that you have paid for.
• If you ever choose to leave the service, you take your data with you.
• Privacy controls allow you to configure who in your organization has access and what they can access.
• Extensive auditing and supervision prevent admins from unauthorized access to your data.
• Customer Lockbox for Office 365 leaves customers with explicit control in the rare instance a Microsoft engineer may need to access customer content to resolve an IT issue.
This is a top fear for many businesses, but it’s unfounded. Microsoft invests more than $1 billion each year in security and builds its threat detection using 300 billion user authentications, a billion Windows devices, and 200 billion emails each month. Closer to home, your IT team manages access, sets up rights and restrictions, and provides smartphone access and options. Further, your company remains the sole owner: you retain the rights, title, and interest in the data stored as part of Microsoft 365.
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Strict controls and design elements prevent your data from mingling with that of other organizations, and our data center staff never has unprivileged access to your data.
Microsoft is the first major cloud provider to adopt the world’s first international standard for cloud privacy. The standard establishes a uniform, international approach to protecting privacy for personal data stored in the cloud. It reinforces that:
• You are in control of your data.
• You know what’s happening with your data.
• We provide strong security protection for your data.
• Your data won’t be used for advertising.
• Microsoft encourages that government inquiries be made directly to you unless legally prohibited and will challenge attempts to prohibit disclosure in court.
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Myth 06We have to learn all- new tools to manage SharePoint Online.
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All of your hard work learning how to manage SharePoint is not lost! SharePoint Online uses the same familiar administration and management tools, whether in the cloud, on location, or a hybrid of the two. Although your customizations aren’t populated to the cloud, all administrative controls remain the same.
When moving to SharePoint Online, you no longer need to bother with controlling the workload implementation. It simply abstracts the infrastructure, enabling you to focus on the solution. Meanwhile, your IT team can focus more on building strong, strategic tools for your business.
FactSharePoint Online abstracts the infrastructure, without changing anything else.
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Myth 07Microsoft Teams is just another chat program.
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Teams is a complete chat and online meetings solution that lets you host audio, video, and web conferences, and chat with anyone inside or outside your organization.
As the hub for teamwork in Microsoft 365, Teams helps you collaborate with integrated Office 365 apps. Coauthor and share files with popular Office 365 apps like Word, Excel, PowerPoint, OneNote, SharePoint, and Power BI. You can also customize your workplace by integrating additional apps from Microsoft and third-party partner services that help to increase teamwork and productivity.
And with enterprise-level security, compliance, and manageability capabilities, Teams lets you leverage built-in information protection, secure guest access, and multifactor authentication to help keep data and devices secure.
Fact
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Myth 08Email isn’t any simpler in the cloud.
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With automatic updates, you don’t have to worry about email downtime.
When you move your business’s email to the cloud, you can rest easy knowing the experts who created the software are taking care of maintenance and updates. Your IT team no longer needs to worry about installing updates, and can focus on bigger IT needs instead.
Software updates and fixes are delivered automatically as soon as they are released. However, your IT team can always pause these updates or control when they happen through the Exchange Admin Center.
With Microsoft 365, you have many options, so we created a plan comparison chart for you to explore which option might be best for your company, including Exchange Online.
Fact
Compare your options
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Myth 09Continuous updates will break my critical business applications.
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Microsoft 365 updates won’t negatively impact your existing applications.
FactHere’s how we do that:
• Offer the same worldwide standard of desktop applications with the familiar tools you know and love, including Word, PowerPoint, and Excel.
• Work hard to ensure that even as we make updates on a regular basis in the cloud, and that those updates do not impact other software applications. For example, for the past 24 months, monthly Office 365 releases have not resulted in object model or API changes. If your business-critical solutions work with Office 2010 or Office 2016 today, it is likely they will work with Office 365.
• Collaborate closely with leading software vendors and provide them with tools and early access to ensure that their solutions continue to work with Microsoft 365.
• Provide customers with guidance and best practices for update management and app development to help you avoid compatibility issues.
We know a lot rides on your employees’ ability to use business-critical apps, and we’re committed to Microsoft 365 compatibility with the tools you use every day.
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Myth 10Microsoft 365 is just Windows and Office in the cloud, and we can only use them online.
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FactMicrosoft 365 is a cloud-based solution that includes full versions of familiar Office apps, Windows 10, and Enterprise Mobility+Security. Whether online or offline, employees can stay productive and secure, using tools that are always up to date.
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Automatically manages upgrades and updates.
Helps protect users against malware and outside threats, and provides comprehensive endpoint protection
Built-in compatibility helps you easily transition from office desktop to mobile device
Enterprise Mobility + Security increases the security features of Windows 10 and Office 365, and extends them to your entire environment, including third-party investments.
Windows 10
Enterprise Mobility + Security
Install the full Office 365 apps on your devices, so you can work online or on the go. And because Office 365 lives in the cloud, your tools stay up to date, are simple to use and manage, and are ready to work when you are. In addition to Word, Excel, PowerPoint, and Outlook, Office 365 includes:
Office 365
SharePoint Online and OneDrive for Business for collaboration, websites, workflows, and enterprise file sync and share (available across all plans)
Yammer for social collaboration and employee engagement
Microsoft Stream for securely uploading, viewing, and sharing videos
Public Switched Telephony Network (PSTN) conferencing to dial into Teams meetings from anywhere
Sway to create and share interactive reports and presentations
Microsoft MyAnalytics to track how individuals use their time and suggest ways to work more effectively
Teams for voice, IM, meetings, and presence
Advanced security, with Advanced Threat Analytics to quickly detect suspicious activity
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Your IT team is busy managing disconnected systems, applications, and data with inflexible and slow systems. They take flak from employees and partners demanding access to the corporate network, as well as new tools. It’s hard to squeeze in even a few minutes to keep up with new products and evaluate everything you hear.
Now that you have a better understanding of the productivity and collaboration that Microsoft 365 provides, let us help you streamline the process. Feel free to share this with colleagues who need help separating fact from fiction when it comes to enterprise solutions in the cloud. It’s good to be on the same page, and you’ll save time by not having to argue about these myths.
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