11

YEAR END CLOSEOUT OF YEAR END CLOSEOUT OF COMMODITIES FOR 2007-08 SYCOMMODITIES FOR 2007-08 SY

It is important that you use your commodities It is important that you use your commodities before the school year ends for several reasons:before the school year ends for several reasons: It will allow you to reduce your plate costIt will allow you to reduce your plate cost

It will allow you to use your commodities while It will allow you to use your commodities while they are in their best condition and qualitythey are in their best condition and quality

If you can utilize your commodities now, it will If you can utilize your commodities now, it will help you avoid summertime food losseshelp you avoid summertime food losses

22

ARRIVALS REMAINING ARRIVALS REMAINING Items Remaining for the 2007-2008 SYItems Remaining for the 2007-2008 SY

A517 Chicken, Frzn, Cooked DicedA517 Chicken, Frzn, Cooked Diced A526 Chix Brd 7 PCA526 Chix Brd 7 PC A550 Turkey Breast Deli SmokedA550 Turkey Breast Deli Smoked A626 Patties, All BeefA626 Patties, All Beef A672 Pork RoastA672 Pork Roast

33

Outstanding Outstanding Commodities Commodities at Syscoat Sysco1.1. Chicken, Frz, Ckd,Diced A517-101-J-002Chicken, Frz, Ckd,Diced A517-101-J-002

2.2. Turkey, Br. Deli, Smk A550-101-J-014Turkey, Br. Deli, Smk A550-101-J-014

3.3. Patties All Beef A626-101-J-017Patties All Beef A626-101-J-017

4.4. Patties All Beef A626-101-J-019SPatties All Beef A626-101-J-019S

5.5. Pork Roast A672-101-J-010Pork Roast A672-101-J-010

6.6. Pork Roast A672-101-J-012 Pork Roast A672-101-J-012

44

Outstanding Outstanding CommoditiesCommodities

at Wood Fruitticherat Wood Fruitticher

1.1. Chicken Frz, Ckd Diced A517-101-J-004Chicken Frz, Ckd Diced A517-101-J-004

2.2. Chix Brd 7 PC A526-101-J-015Chix Brd 7 PC A526-101-J-015

3.3. Patties All Beef A626-101-J-018Patties All Beef A626-101-J-018

4.4. Patties All Beef A626-101-J-021SPatties All Beef A626-101-J-021S

5.5. Pork Roast A672-101-J-011Pork Roast A672-101-J-011

55

Outstanding Outstanding Commodities Commodities

at Merchantsat Merchants

1.1. Chix Brd 7 PC A526-101-J-017TChix Brd 7 PC A526-101-J-017T

2.2. Patties All Beef A626-101-J-020TPatties All Beef A626-101-J-020T

3.3. Patties All Beef A626-101-J022TPatties All Beef A626-101-J022T

66

CHECK FORM 11s AND 12sCHECK FORM 11s AND 12s

We encourage you to check your FDP Form 12s We encourage you to check your FDP Form 12s against your FDP Form 11s to be sure that you against your FDP Form 11s to be sure that you have arranged to have all commodities delivered have arranged to have all commodities delivered in a timely manner.in a timely manner.

Any commodities that are left at the commercial Any commodities that are left at the commercial distributor beyond May 31, 2008, without a “Hold distributor beyond May 31, 2008, without a “Hold Form” will be transferred to another eligible Form” will be transferred to another eligible recipient agency during the summer.recipient agency during the summer.

77

Check the list of cancellation Check the list of cancellation notices on the CNP web site, notices on the CNP web site, under Food Distribution so you under Food Distribution so you will know the commodities that have will know the commodities that have been cancelled for the 2007-2008 SY been cancelled for the 2007-2008 SY and mark them off your FDP Form 11.and mark them off your FDP Form 11.

88

STATEWIDE PROCUREMENT PROGRAMSTATEWIDE PROCUREMENT PROGRAM

I.I. CURRENT YEAR CLOSEOUT FOR 2007-2008CURRENT YEAR CLOSEOUT FOR 2007-2008

1)1) Notify your distributor when you will place your last order Notify your distributor when you will place your last order for this year. for this year.

2)2) Those of you participating in the SFSP should: Those of you participating in the SFSP should: a) contact your distributor with a list of items you will a) contact your distributor with a list of items you will

need need this summer this summer b) place your orders in a timely mannerb) place your orders in a timely manner

3)3) As we approach the end of the school year, please help As we approach the end of the school year, please help distributors by allowing “on bid” substitutions to helpdistributors by allowing “on bid” substitutions to help deplete existing inventories especially for items like deplete existing inventories especially for items like

chips that have a short shelf life.chips that have a short shelf life.

4)4) Inform the state if your distributor fails to fill your orders Inform the state if your distributor fails to fill your orders through the end of the school year. through the end of the school year.

99

Cont’dCont’d

II.II. INITIAL ORDERS FOR THE 2008-2009 INITIAL ORDERS FOR THE 2008-2009 SCHOOL YEARSCHOOL YEAR

1)1) Pace your initial orders for the start of next school year prior Pace your initial orders for the start of next school year prior to leaving school for the summer.to leaving school for the summer.

2)2) Place your first two weeks worth or ten days worth of orders prior to Place your first two weeks worth or ten days worth of orders prior to leaving school for the summer. leaving school for the summer.

3)3) Do not order excessively, remember the initial orders to start school Do not order excessively, remember the initial orders to start school are always large and distributors only have so much space.are always large and distributors only have so much space.

4)4) Contact your distributor no later than three weeks prior to the first Contact your distributor no later than three weeks prior to the first day of meal service to schedule your initial delivery.day of meal service to schedule your initial delivery.

5)5) Print or reprint your purchase orders immediately prior to your first Print or reprint your purchase orders immediately prior to your first deliveries so that the invoice prices and your purchase order pricesdeliveries so that the invoice prices and your purchase order prices will match.will match.

1010

DOD CHANGES FOR 2008-2009DOD CHANGES FOR 2008-2009 IT APPEARS THAT OUR DOD ENTITLEMENT FOR NEXT IT APPEARS THAT OUR DOD ENTITLEMENT FOR NEXT

YEAR WILL DROP BY ABOUT $32,517 LEAVING US YEAR WILL DROP BY ABOUT $32,517 LEAVING US ABOUT $924,159 TO SPEND ON FRESH FRUITS AND ABOUT $924,159 TO SPEND ON FRESH FRUITS AND VEGETABLES.VEGETABLES.

THE DEFENSE SUPPLY CENTER IN PHILADELPHIA THE DEFENSE SUPPLY CENTER IN PHILADELPHIA COMMONLY REFERRED TO AS DOD, IS UNDERGOING COMMONLY REFERRED TO AS DOD, IS UNDERGOING SIGNIFICANT BUSINESS CHANGES WHICH WERE TO BE SIGNIFICANT BUSINESS CHANGES WHICH WERE TO BE EFFECTIVE 10/1/2006. (ALTHOUGH A FEW STATES DID EFFECTIVE 10/1/2006. (ALTHOUGH A FEW STATES DID GET STARTED THIS YEAR – IT DID NOT GO WELL.)GET STARTED THIS YEAR – IT DID NOT GO WELL.)

MOST OF YOU DID A MUCH BETTER JOB OF PULLING MOST OF YOU DID A MUCH BETTER JOB OF PULLING YOUR DOD FRESH ITEMS THIS YEAR- THANK YOUYOUR DOD FRESH ITEMS THIS YEAR- THANK YOU..

1111

Food Distribution on the Food Distribution on the CNPCNPWeb SiteWeb Site

InformationInformation View Form 11 & 12View Form 11 & 12 Food Distribution FormsFood Distribution Forms USDA WebsiteUSDA Website Food Distribution Program LinksFood Distribution Program Links Commodity PricingCommodity Pricing

Commodity Complaint HotlineCommodity Complaint Hotline Fact SheetsFact Sheets Foods AvailableFoods Available Policy MemosPolicy Memos Regulations/LegislationRegulations/Legislation RecipesRecipes MoreMore

1212

Food Distribution on the CNPFood Distribution on the CNPWeb Site (cont’d.)Web Site (cont’d.) USDA Website (below Food Distribution Prog. Links)USDA Website (below Food Distribution Prog. Links) Food safety and Inspection Service LinksFood safety and Inspection Service Links

Food Safety EducationFood Safety Education ScienceScience Regulations & PoliciesRegulations & Policies FSIS RecallsFSIS Recalls Food Security & Food Security & Emergency PreparednessEmergency Preparedness More (FSIS Home Page)More (FSIS Home Page)

1313

GROUND BEEF RECALLGROUND BEEF RECALL

Stage II recall – there is a remote probability of Stage II recall – there is a remote probability of adverse health consequences using this productadverse health consequences using this product

BEEF CRUMBLESBEEF CRUMBLES D/O# A717 101-J-008 - 1000 casesD/O# A717 101-J-008 - 1000 cases Wood Fruitticher (only)Wood Fruitticher (only) Lot Number 31835091707A717 (one example)Lot Number 31835091707A717 (one example) Only 27 cases left – In 12 different school systemsOnly 27 cases left – In 12 different school systems

1414

Problem Commodities ?Problem Commodities ?

Inferior productsInferior products

Poor packagingPoor packaging

Hard to useHard to use

1515

More Fresh Fruits & More Fresh Fruits & Vegs.Vegs.

Public Law 110-161Public Law 110-161 Possibly $10,000 per school per yearPossibly $10,000 per school per year Fresh or Dried Fruits and Fresh Vegs.Fresh or Dried Fruits and Fresh Vegs. Only 25 schools per stateOnly 25 schools per state Served at times other than meal timesServed at times other than meal times Must have more than 50% free and red.Must have more than 50% free and red. Only one school per school districtOnly one school per school district 3 year limit on a school’s participation3 year limit on a school’s participation No meals counts requiredNo meals counts required

1616

Fresh Fresh Fruits and Vegs. Cont’dFruits and Vegs. Cont’d

Must maintain separate invoices from NSLPMust maintain separate invoices from NSLP Must submit a school profile to be used to Must submit a school profile to be used to

determine the 25 schools that will participate determine the 25 schools that will participate this year – due to SDE - NLT May 1, 2008this year – due to SDE - NLT May 1, 2008

Competition to determine the 25 participantsCompetition to determine the 25 participants Must have a plan for the distribution of the foodMust have a plan for the distribution of the food Start date July 1, 2008, or afterStart date July 1, 2008, or after

1717

Selection CriteriaSelection Criteria

1.1. Use of Resources – 25ptsUse of Resources – 25pts

2.2. Means of delivery of food to students – 15ptsMeans of delivery of food to students – 15pts

3.3. Partnerships – who else besides school people Partnerships – who else besides school people can you get involved – 10ptscan you get involved – 10pts

4.4. Promotion of Fruits & Vegs. to students and Promotion of Fruits & Vegs. to students and parents - 10 ptsparents - 10 pts

5.5. Nutrition Ed. Activities – 15 ptsNutrition Ed. Activities – 15 pts

6.6. Presentation – innovative ideas help – 10 ptsPresentation – innovative ideas help – 10 pts

1818

Selection Criteria – Cont’dSelection Criteria – Cont’d

7.7. Value add pts – for F & R % above 50 – 5 ptsValue add pts – for F & R % above 50 – 5 pts

8.8. Value add pts – for Team Nutrition Sch. – 5 pts Value add pts – for Team Nutrition Sch. – 5 pts (visit - (visit - www.fns.usda.gov/tnwww.fns.usda.gov/tn//))

9.9. Procurement Plan – purchasing plan – 5 ptsProcurement Plan – purchasing plan – 5 pts

MAXIMUM TOTAL POINTS – 100MAXIMUM TOTAL POINTS – 100

DEADLINE TO SDE – MAY 1, 2008DEADLINE TO SDE – MAY 1, 2008

1919