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1 - Business Case (BC) Goals

A Business Case (BC) Tool within a Project Management Process

can help us to :

1. standardize high level requirements and expected results for more productivity;

2. measure the maturity of the scope of a requirement before launching a project for more efficiency;

3. take into account requirements not only for end-user satisfaction but also for director satisfaction and in fact for the whole stakeholder integration upstream a project;

4. inventory the benefits and monitor the costs;

5. justify a project with an analysis of the launch reasons and a calculation of the return on investment (ROI);

6. enhance the communication with all the stakeholders and help to promote/sell a project;

7. anticipate risks;

8. share best practices and standardize few master data all over the company;

9. verify the comprehensiveness and the understanding of a requirement with a check-list of questions;

10. clarify and simplify project management.

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2 - BC in a Requirement Management Process

• A high level requirement is managed through 3 sub-processes (P1, P2, P3).

• The Business Case (BC) is associated to a requirement and changes of status (V1, V2, V3).

• We can use a Business Case Tool within an iterative method.

Requirement

S1 Requirement : accepted

P1: CAPTURE a requirement

P2: INVESTIGATE the requirement

S2 Investment : approved

Business Case V1

Business Case V2

Business Case V3

P3 PREPARE a project to launch

S3 Project : prepared

REQUIREMENT MANAGEMENT PROCESS through Porto folio Project Management (PPM)

Business Case

Version Vi

Document Microsoft Word

Feuille de calcul Microsoft Excel

Business case V1 (initiated)

Business case V2 (completed and signed)

Business case V3 (approved)

N.B. the tools can be more sophisticated

But Office tools can be sufficient at a first step

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BUSINESS CASE TOOL for value-analysis of projects

BC www

Qualitative views

Requirement : high level objectives, costs, benefits, scope, risks, timescales

Categories of Questions

Answers

Quantitative/ Economical view

Risk mastery

Reasons of requirement

Expected results

Scope of requirement

3 - BC functionalities

Scoring views

Decision help

ROI analysis - Restitution

Costs

QuestionsBenefits

Questions

Project to launch

Requirement accepted (BC V1) , Investment approved (BC V2) , Project prepared (BC V3)