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11
VA-Affiliated Nonprofit Research and Education Corporations
(NPCs)
Barbara F. WestExecutive Director
National Association of Veterans’ Research and Education Foundations (NAVREF)
22
Introduction
Session Objectives: Increase awareness of NPCs and their role in
supporting VA research and education Foster close working relationships between VA
and NPC personnel Topics:
Background about NAVREF and NPCs Current Issues Looking Ahead
33
NAVREF
Membership association of the VA-affiliated nonprofits.
Mission: To promote high quality management and communication among the VA-affiliated nonprofit research and education corporations (NPCs) and to pursue issues at the government level that are of interest to its members.
Vision: Provide VA with a nationwide network of efficient and well run nonprofits that are responsive to the needs of VA’s own research and education objectives.
44
NAVREF
Education – Conferences, web site, timely newsletters
Oversight – Work with VA and Congress regarding NPC oversight and compliance
Advocacy – Support the annual VA R&D appropriation as well as issues specific to NPCs
55
NPCs
Authorized by Congress in 1988 Codified at 38 USC 7361-7368 VHA Handbook 1200.17 Purpose:
Provide each VA medical center with authority to establish a “flexible funding mechanism for the conduct of approved research and education at the medical center.”
Each NPC is an independent, state-chartered tax exempt organization under section 501(c)(3) of the
IRS code Subject to VA oversight and regulation
66
Facts and FiguresJune 2005 Reports
85 active NPCs Revenues (based on June 2006 reports)
Total revenues: $227 million 53% from non-VA government grants 45% from private industry and nonprofits 1.5% grants for education
77
NPC Expenditures
All NPC expenditures must benefit VA research or education or support the business operations of the NPC.
Research - Projects must be VA-approved Education - Activities must be VA-
approved and must benefit VA employees or VA patients and their families
88
NPC Expenditures
Research project support Research personnel – study coordinators, lab techs, etc. Supplies Equipment Travel for scientific conferences and training
General research support depending on availability of NPC resources and board determinations IRB and other compliance activities Core research equipment Seed and bridge funding VA staff recruitment Animal facility staff and supplies
99
Current NPC Issues
Oversight, oversight, oversight
IT and data security
Longstanding operational topics
1010
Research Oversight
NPC-administered research is
“VA research”
VA handbooks, regulations and statutes apply
Close working relationship between VA and NPC personnel is essential
1111
NPC Oversight Nonprofits generally
Internal Revenue Service Department of Labor State and local government agencies Federal agencies and regulations governing research and education CPA accountant and AICPA guidance CPA auditor and FASB regulations OMB Circulars
Additional NPC oversight: Congress, especially VA Oversight Subcommittee VA Inspector General Comptroller General (GAO) VA Office of General Counsel VA Nonprofit Oversight Board VA NPC Program Office VA regulations specific to NPCs as well as research and education, human resource
management, safety, IT security, conduct and ethics Board of directors including medical center director, chief of staff
and associate chiefs of staff for research and education
1212
Oversight of NPCs VA oversight
VHA reviews – Three NPCs IG reviews – Five NPCs - Report due September 2007 VA Nonprofit Oversight Board VA NPC Program Office
Other oversight New Federal Accounting Standards Board auditing standards –
SAS 112 and more to come Redesigned IRS Form 990 and electronic submission IRS Governance Standards
Be prepared – NAVREF NPC Self Assessment Tool(http://www.navref.org/bestpractices/om_main.htm)
1313
IT and Data Security and NPCs
VA policies are applicable to NPCs Ensure NPC personnel awareness Consider:
NPC-purchased and/or owned equipment NPC-provided services – DSL, storage,
transmission NPC employee (WOC) access to VA network
and data
1414
Longstanding Operational Topics
Dual VA/NPC employees Travel reimbursement Business meeting support Reimbursement of the Medical Services
appropriation for clinical services provided purely for research purposes
Use of Intergovernmental Personnel Act (IPA) assignments
1515
Looking Ahead
Full implementation of CRADAs
DOD TBI/PTSD programs
NPC authorizing statute revisions
1616
Full Implementation of CRADAs
CRADA directive signed December 26, 2007 No new CTAs as of March 26, 2008 Existing CTAs grandfathered
Prerequisites for a successful transition Recognition that CRADAs are the better form of agreement A positive attitude among PIs and sponsors Cooperation and coordination among Research Service, NPC
and Regional Counsel personnel as well as TTP for reviews and approvals
NAVREF CRADA Conference for Industry Sponsors February 20, 2008, in Arlington, Virginia Encourage your industry contacts to attend www.navref.org/cradaconference/
1717
DOD TBI/PTSD Programs
VA PIs may receive a significant number of the awards
NPC recipients should ensure the necessary infrastructure and expertise in administering federal awards
Questions: [email protected]
1818
NPC Authorizing Statute Revisions
Main objectives: Allow “multi-site” NPCs – voluntary sharing of one
NPC among two or more VAMCs Update and clarify NPC status and authorities Clarify applicable policies, regulations and statutes
Timing: Will be offered to NPCs for review and
comment shortly Move forward in December
1919
Conclusion
Be aware of the NPC role in supporting VA research and education
Include NPC personnel when implementing VA policies
Ensure effective communication among VA and NPC personnel
2020
2121
Questions?
Barbara F. West
Executive Director, NAVREF
301-656-5005
www.navref.org