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Towards a modern electronic data collection system

Seminar on New Frontiers for Statistical Data CollectionGeneva, 31 October – 2 November 2012

György BenoistHungarian Central Statistical Office, Budapest

WP.14

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What will be presented?

• The way to a new electronic data collection system in Hungary– Challenges

– Development

– Main features

• Main modules of KSH-ELEKTRA– Application providing component (ASP), the respondents’ client

– Activity management unit (TIR-client)

– Questionnaire designer (QD)

• Switch from KSH-XML to KSH-ELEKTRA

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Challenges

Data users

businesses, national and international GOs and NGOs, research, natural persons etc.

Data providers

(in particular businesses)

Statistical services

detailed and quality data; timeliness is essential

lower cost and less administrative burden, simplification or ‘no’

statistics

STATISTICS

decreasing human and financial resources

new data collection techniques,new data sources,

integration of data setsetc.

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Development - Milestones

• HCSO strategy for 2009-2012

• September 2009 Planning started

• 4th quarter of 2010 Work started

• November 2011 Development finished

• December 2011 – Testing and fine-tuning

• Spring 2012 – Reconsideration

• 2 October 2012 – Test operation

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• based on the experiences of KSH-XML system• developing a modern web-based electronic data collection system, that

simplifies data sending, exceeds the limitations of XML and shortens processing period until dissemination– updated ASP

• nicer and ergonomic outlook, user-friendliness• on-line application• more integrated functions

– schedule and calendar– data (form) export-import

• simple access to other statistical collection tools (Intrastat )• accessibility via government portal (natural persons)

– renewed activity management unit – questionnaire designer operating on graphical basis

• possibility to extend further

Development – Main features

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decreasing resources + government decision

Development – Extension

reconsidered the dimensions of KSH-ELEKTRA

1. utmost statistical data collections to be integrated

2. obligatory channel for businesses from 1 January 2013

strengthening hardware environment and infrastructure

verification of software

communication

TIR ASP

1. Designing forms

3. Personification 4. Expedition 5. Filling-in

6. Returning

7. Reporting

Respondents

QD

KSH-ELEKTRA - overall architecture

2. Registration

HCSO system modules:-TÉBA-META-ADÉL-GÉSA-ELLA

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ASP login

link to government portal

enter

free toll number + e-mail

registration

business register no.

user ID

password

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ASP – overview and list of tasks (1)

open for reading

open

mark as unread to be archived

no data to be reported

Password change and

log-off

filters

new

started

containing error

sentarchived

total

list of questionnaires in the category

view

reporting period

deadline

ASP – overview and list of tasks (2)

open

questionnaires

calendar mail boxdesk calendar,

schedules

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ASP – opening and editing forms

close

help

manual

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ASP – opening and editing forms

browse among pages

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ASP – filling-in the questionnaires (1)

Components

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ASP – filling-in the questionnaires (2)

adding rows (deleting)

repeating chapters (deleting)

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ASP – export/import

export in pdf for printing (and saving

as file)

export/import

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ASP – validating (1)

validation rules

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ASP –validating (2)

errors (incl. validation rules)

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ASP – saving, sending

sending approve

electronic signing

receiptunlockclose

Saving

• only form without errors can be sent

• „sending” runs automatically „close” and „approve”

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ASP – receipt

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ASP – opening more than one form

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ASP – form with errors (1)

view the list of errors

Further validation takes place in HCSO, the „result” is returned

to respondent.

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ASP – form with errors (2)

list of errors received from HCSO

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ASP – calendar

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ASP – desk calendar, schedule

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Activity management unit (TIR-client)

• Central module for management, operative and monitoring functions

• Access for statistical staff

• Registers the respondents

• Personalization (name/address and/or data) of questionnaires

• Data exchange with other HCSO modules (META, GÉSA, ADÉL, etc.)

log-in

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Activity management unit (TIR-client)

QDusers

questionnaires respondents data providing obligations

reportingdiary

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TIR – first step: use of filters

filters

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TIR – first step: use of filters - result

Choosing info

sorting

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TIR – first step: use of filters - result

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TIR – browsing in tables

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Uploaded: successfully uploaded into ADELModified: successfully uploaded into ADEL and

previous version is overwrittenArchived: already corrected, automatic upload of new

version is not possibleNegative: no data on the form, although form was sent

as filled-in with data

TIR – checking the status of the questionnaire

Status in ADEL

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TIR – diary

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TIR – reporting

choosing parameters

list of report-types

Questionnaire designer

• unique appearance of questionnaires

• pixel accuracy design

• easy to work with (mouse-ready, drag&drop, cut/copy/paste, repeating panels etc.)

• working on more forms at the same time (copying, inserting etc.)

• built-in controls and calculations (Java script)

• built-in consistency checks

• testing within the QD module

• possibility of cell-linked manual

Consistency check

Planning area

Palette with components, panels and elements

Questionnaire designer

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• by end of September 2012, KSH-XML has stopped

• data (questionnaires) were migrated into the new system

– 32 questionnaires having deadlines still in 2012 in new format

– 48 questionnaires having closed processing in pdf format

– automatic registration of KSH-XML users in KSH-ELEKTRA

• operative test has started on 2 October 2012

• 1 January 2013 – wide spread use of

Switch from KSH-XML to KSH-ELEKTRA

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Thanks for your attention!

György.Benoist@ksh.hu

Hungarian Central Statistical Office

Central Data Collection Department

Budapest, Keleti K. u. 5-7. H-1024

+(36) 13 45 68 01