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Title X, McKinney-Vento Title X, McKinney-Vento Homeless EducationHomeless Education

Mississippi Department of EducationMississippi Department of EducationOffice of Innovative SupportOffice of Innovative Support

Homeless Request for Proposal (RFP)Homeless Request for Proposal (RFP)WebinarWebinarJune 15, 2010June 15, 2010

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AgendaAgenda

Targeted PopulationTargeted Population Local Homeless Liaison ResponsibilitiesLocal Homeless Liaison Responsibilities Key Provisions of the McKinney-Vento Homeless Education Key Provisions of the McKinney-Vento Homeless Education

ActAct Homeless Unaccompanied YouthHomeless Unaccompanied Youth SegregationSegregation Title I and HomelessnessTitle I and Homelessness Allowable ServicesAllowable Services Request for Proposal (RFP) InstructionsRequest for Proposal (RFP) Instructions FY-11 RFP Selection CriteriaFY-11 RFP Selection Criteria TimelineTimeline ResourcesResources AnnouncementsAnnouncements Question & AnswersQuestion & Answers Contact InformationContact Information

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IntroductionIntroduction

The Mississippi Department of The Mississippi Department of Education receives funds under the Education receives funds under the No Child Left Behind Act of 2001No Child Left Behind Act of 2001 to to provide activities and services to provide activities and services to homeless children, including homeless children, including preschool children and homeless preschool children and homeless youth, that enable such children and youth, that enable such children and youth to enroll, attend, and succeed youth to enroll, attend, and succeed in school.in school.

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Targeted PopulationTargeted Population

Children who lack a fixed, regular, and adequate Children who lack a fixed, regular, and adequate nighttime residence-nighttime residence-

-Sharing the housing of others due to loss of housing, -Sharing the housing of others due to loss of housing, economic hardship, or similar reasoneconomic hardship, or similar reason

-Living in motels, hotels, trailer parks, camping -Living in motels, hotels, trailer parks, camping grounds due to lack of adequate alternative grounds due to lack of adequate alternative accommodationsaccommodations

-Living in emergency or transitional shelters-Living in emergency or transitional shelters -Abandoned in hospitals-Abandoned in hospitals -Awaiting foster care placement-Awaiting foster care placement -Living in a public or private place not designed for -Living in a public or private place not designed for

humans to livehumans to live -Living in cars, parks, abandoned buildings, bus or train -Living in cars, parks, abandoned buildings, bus or train

stations, etc. stations, etc. -Migratory children living in above circumstances.-Migratory children living in above circumstances.

Unaccompanied Youth

Youth who meet the definition of homeless and are not in the physical custody of a parent or guardian.

Liaisons must help unaccompanied youth choose and enroll in a school, after considering the youth’s wishes, and inform the youth of his or her appeal rights.

School personnel must be made aware of the specific needs of runaway and homeless youth.

Unaccompanied Youth Strategies Revise LEA policies to accommodate unaccompanied

youth and comply with the McKinney-Vento Homeless Assistance Act.

Train local liaisons and all school enrollment staff, secretaries, guidance counselors, principals, and teachers on the definition, rights, and needs of unaccompanied youth.

Develop caretaker forms, self-enrollment forms for unaccompanied youth, and other forms to replace typical proof of guardianship; such forms should be crafted carefully so they do not create further barriers or delay enrollment.

Be familiar with state and local policies related to unaccompanied youth.

Preschool - Strategies

Keep slots open for homeless students Provide awareness training for

preschool providers Collaborate with preschools not

operated by the LEA (including Head Start)

Ask parents about preschool-aged children when they enroll their school-aged children in school

Coordinate with IDEA Child Find

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Local Homeless Local Homeless Education LiaisonsEducation Liaisons Every LEA must designate a liaison for students in homeless Every LEA must designate a liaison for students in homeless

situationssituations ResponsibilitiesResponsibilities

-Ensure that children and youth in homeless situations are -Ensure that children and youth in homeless situations are identifiedidentified-Ensure that homeless students enroll in and have full and -Ensure that homeless students enroll in and have full and equal opportunity to succeed in schoolequal opportunity to succeed in school

-Link with educational services, including preschool and -Link with educational services, including preschool and health serviceshealth services-Inform parents, guardians, or youth of educational and -Inform parents, guardians, or youth of educational and parent involvement opportunities.parent involvement opportunities.-Post public notice of educational rights-Post public notice of educational rights-Resolve disputes-Resolve disputes-Inform parents, guardians, or youth of transportation -Inform parents, guardians, or youth of transportation services, including to the school of originservices, including to the school of origin

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McKinney-Vento ActMcKinney-Vento ActKey ProvisionsKey Provisions School StabilitySchool StabilityChildren and youth experiencing Children and youth experiencing

homelessness can stay in their homelessness can stay in their school of origin or enroll in any school of origin or enroll in any public school that students public school that students living in the same attendance living in the same attendance area are eligible to attend, area are eligible to attend, according to their best interestaccording to their best interest

School of Origin-school attended School of Origin-school attended when permanently housed or when permanently housed or in which last enrolledin which last enrolled

Best Interest-keep homeless Best Interest-keep homeless students in their schools of students in their schools of origin, to the extent feasible, origin, to the extent feasible, unless this is against the unless this is against the parents’ or guardians' wishesparents’ or guardians' wishes

School SelectionSchool SelectionStudents can stay in their school Students can stay in their school

of origin the entire time they of origin the entire time they are homeless and until the end are homeless and until the end of any academic year in which of any academic year in which they move into permanent they move into permanent housinghousing

If a student becomes homeless in If a student becomes homeless in between academic years, he between academic years, he or she may continue in the or she may continue in the school of origin for the school of origin for the following academic yearfollowing academic year

If a student is sent to a school If a student is sent to a school other than that requested by a other than that requested by a parent or guardian, the district parent or guardian, the district must provide a written must provide a written explanation to the parent or explanation to the parent or guardian of its decision and guardian of its decision and the right to appealthe right to appeal

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Key Provisions (cont.)Key Provisions (cont.)

TransportationTransportationLEAs must provide students LEAs must provide students

experiencing homelessness experiencing homelessness with transportation to and with transportation to and from their school of origin, at a from their school of origin, at a parent’s or guardian’s request parent’s or guardian’s request (or at the liaisons request for (or at the liaisons request for unaccompanied youth)unaccompanied youth)

If the student’s temporary If the student’s temporary residence and the school of residence and the school of origin are in the same LEA, origin are in the same LEA, that LEA must provide or that LEA must provide or arrange transportation; if the arrange transportation; if the student is living outside the student is living outside the school of origin ‘s LEA, the LEA school of origin ‘s LEA, the LEA must determine how to divide must determine how to divide the responsibility and share the responsibility and share the cost, or they must share the cost, or they must share the cost equallythe cost equally

In addition to providing In addition to providing transportation to the school of transportation to the school of origin, LEAs must provide origin, LEAs must provide students in homeless students in homeless situations with transportation situations with transportation services comparable to those services comparable to those provided to other studentsprovided to other students

School district must eliminate School district must eliminate barriers to the school barriers to the school enrollment and retention of enrollment and retention of students experiencing students experiencing homelessness (including homelessness (including transportation barriers)transportation barriers)

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Resolution of DisputesResolution of DisputesKey ProvisionKey Provision Every LEA must establish dispute resolution proceduresEvery LEA must establish dispute resolution procedures When a dispute over enrollment arises, the student When a dispute over enrollment arises, the student

must be admitted immediately to the school of choice must be admitted immediately to the school of choice while the dispute is being resolvedwhile the dispute is being resolved

Liaisons must ensure unaccompanied youth are Liaisons must ensure unaccompanied youth are enrolled immediately while the dispute is being enrolled immediately while the dispute is being resolvedresolved

Whenever a dispute arises, the parent or guardian Whenever a dispute arises, the parent or guardian must be provided with a written explanation of the must be provided with a written explanation of the school’s decision, including the right to appealschool’s decision, including the right to appeal

The school must refer the child, youth, parent, or The school must refer the child, youth, parent, or guardian to the liaison to carry out the dispute guardian to the liaison to carry out the dispute resolution process as expeditiously as possibleresolution process as expeditiously as possible

Documentation should be kept for all local liaison Documentation should be kept for all local liaison interventions with parents-not just formal disputes interventions with parents-not just formal disputes (NCLB)(NCLB)

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SegregationSegregation

LEAs are prohibited from segregating LEAs are prohibited from segregating homeless students in separate schools, homeless students in separate schools, separate programs within schools, or separate programs within schools, or separate settings within schoolsseparate settings within schools

SEAs and LEAs must adopt policies and SEAs and LEAs must adopt policies and practices to ensure that homeless children practices to ensure that homeless children and youth are not segregated or stigmatized and youth are not segregated or stigmatized on the basis of their status as homelesson the basis of their status as homeless

Services provided with McKinney-Vento funds Services provided with McKinney-Vento funds must not replace the regular academic must not replace the regular academic program and must be designed to expand program and must be designed to expand upon or improve services provided as part of upon or improve services provided as part of the school’s regular academic program the school’s regular academic program

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Title I and Title I and HomelessnessHomelessnessKey ProvisionsKey Provisions A child or youth who is homeless and is A child or youth who is homeless and is

attending any school in the district is attending any school in the district is automatically eligible for Title I-A services.automatically eligible for Title I-A services.

LEAs must reserve (or set aside) funds as LEAs must reserve (or set aside) funds as are necessary to provide services are necessary to provide services comparable to those provided to children comparable to those provided to children in Title I-A schools to serve homeless in Title I-A schools to serve homeless children who do not attend participating children who do not attend participating schools, including providing educational schools, including providing educational support services to children in shelters support services to children in shelters and other locations where homeless and other locations where homeless children may live.children may live.

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Strategies for Strategies for Determining the Title I Determining the Title I Set-Aside AmountSet-Aside Amount Review needs and costs involved in serving Review needs and costs involved in serving

homeless students in the current year and homeless students in the current year and project for the following year.project for the following year.

Multiply the number of homeless students Multiply the number of homeless students by the Title I-A per pupil allocation.by the Title I-A per pupil allocation.

For districts with subgrants, reserve an For districts with subgrants, reserve an amount greater than or equal to the amount greater than or equal to the McKinney-Vento subgrant funding request.McKinney-Vento subgrant funding request.

Reserve a percentage based on the Reserve a percentage based on the district’s poverty level or total Title I-A district’s poverty level or total Title I-A allocation.allocation.

Allowable Services by LEAs Using McKinney Funds Services may be provided through

programs on school grounds or at other facilities; these programs and/or services shall not replace the regular academic program and shall be designed to expand upon or improve services provided as part of the school’s regular academic programs.

These allowable services can be found athttp://www.mde.k12.ms.us/innovative_support/TitleXHomeless_allowableservices.html

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FY 11 Request for FY 11 Request for ProposalProposalINSTRUCTIONSINSTRUCTIONS Complete and submit the proposal package (pages 6-Complete and submit the proposal package (pages 6-

19)19) Submit complete proposal package on or before Submit complete proposal package on or before

3:00p.m., July 13, 20103:00p.m., July 13, 2010 Submit one original copy of the written application and Submit one original copy of the written application and

an electronic copy saved to a CD in a “read only” PDF an electronic copy saved to a CD in a “read only” PDF formatformat

Do not fax or email proposalsDo not fax or email proposals Submit proposals to:Submit proposals to:

Office of ProcurementOffice of ProcurementAttn: Ms. Lorraine WinceAttn: Ms. Lorraine Wince

Mississippi Department of EducationMississippi Department of EducationCentral High School Building Central High School Building

359 North West Street-Suite 307359 North West Street-Suite 307Jackson, MS 39201Jackson, MS 39201

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FY 11-RFPFY 11-RFPSelection CriteriaSelection Criteria Local Educational NeedsLocal Educational Needs

Indicate the number of Homeless Indicate the number of Homeless students identified for 2009-2010.students identified for 2009-2010.

The National Center for Homeless The National Center for Homeless Education (NCHE) is pleased to Education (NCHE) is pleased to announce its newest publication, announce its newest publication, Educating Homeless Children and Youth: Educating Homeless Children and Youth: Conducting Needs Assessments and Conducting Needs Assessments and Evaluating Services - A Guide for SEAs, Evaluating Services - A Guide for SEAs, LEAs, and Local Schools, available for LEAs, and Local Schools, available for downloading atdownloading at

http://center.serve.org/nche/pr/na_eval.php

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FY-11FY-11Selection CriteriaSelection CriteriaProgram Goals and ObjectivesProgram Goals and Objectives

National Standards and Indicators National Standards and Indicators for Quality. This powerpoint is a for Quality. This powerpoint is a valuable tool to aid LEAs in valuable tool to aid LEAs in ensuring your program has ensuring your program has measurable goal and objectives. measurable goal and objectives.

http://center.serve.org/nche/downloads/tr_pres/st_and_ind.ppt

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FY-11FY-11Selection CriteriaSelection CriteriaCollaboration/CoordinationCollaboration/Coordination This report explores collaborative efforts of This report explores collaborative efforts of

schools and social service agencies working schools and social service agencies working with homeless children and families. The with homeless children and families. The report identifies frequently encountered report identifies frequently encountered barriers and successful strategies to overcome barriers and successful strategies to overcome them. It examines specific programs and them. It examines specific programs and practices that could be adapted effectively for practices that could be adapted effectively for use in similar settings by school-level use in similar settings by school-level educators, local homeless liaisons, social educators, local homeless liaisons, social service workers, and other personnel who service workers, and other personnel who work in any capacity with homeless students.work in any capacity with homeless students.

http://center.serve.org/nche/downloads/collab_school_social.pdf

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FY-11FY-11Selection CriteriaSelection Criteria Dispute Resolution ProceduresDispute Resolution Procedures Subtitle VII-B of the McKinney-Vento Homeless

Assistance Act, reauthorized by Title X, Part C, of the No Child Left Behind Act, ensures educational rights and protections for children and youth experiencing homelessness. This brief explains the key provisions of the Act dealing with disputes over the enrollment and provision of services to a child or youth experiencing homelessness; it also offers strategies for implementing the law in a school district.

http://center.serve.org/nche/downloads/briefs/resolution.pdf

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Strategies for Strategies for ImplementationImplementationDisputesDisputes A process for resolving disputes should be available at the district level.A process for resolving disputes should be available at the district level. A state-level appeal process, involving State Coordinators for Homeless A state-level appeal process, involving State Coordinators for Homeless

Education, should be available for appeals from district-level decisions.Education, should be available for appeals from district-level decisions. Local liaisons need to be familiar with the dispute resolution process outlined in Local liaisons need to be familiar with the dispute resolution process outlined in

the State Educational Agency’s state plan for homeless education; a copy of the the State Educational Agency’s state plan for homeless education; a copy of the state dispute resolution process can be obtained by contacting the State state dispute resolution process can be obtained by contacting the State Coordinator for Homeless Education.Coordinator for Homeless Education.

States should establish timelines for resolving disputes at the local and state States should establish timelines for resolving disputes at the local and state level.level.

The dispute resolution process should be as informal and accessible as possible, The dispute resolution process should be as informal and accessible as possible, consistent with impartial and complete the review.consistent with impartial and complete the review.

Parents, guardians, and unaccompanied youth should be able to initiate the Parents, guardians, and unaccompanied youth should be able to initiate the dispute resolution process directly at the school in which they are requesting dispute resolution process directly at the school in which they are requesting enrollment, as well as at the school district or local homeless education liaison’s enrollment, as well as at the school district or local homeless education liaison’s office.office.

Parents, guardians, and unaccompanied youth should be informed that they can Parents, guardians, and unaccompanied youth should be informed that they can provide written or oral documentation to support their position.provide written or oral documentation to support their position.

Parents, guardians, and unaccompanied youth should be informed that they can Parents, guardians, and unaccompanied youth should be informed that they can seek the assistance of advocates or attorneys.seek the assistance of advocates or attorneys.

Students should be provided with all services for which they are eligible while Students should be provided with all services for which they are eligible while disputes are resolved, consistent with the definition of “enrollment.” Enrollment disputes are resolved, consistent with the definition of “enrollment.” Enrollment is defined in the McKinney-Vento Act as “attending classes and participating is defined in the McKinney-Vento Act as “attending classes and participating fully in school activities”.fully in school activities”.

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Strategies for Strategies for Implementation (Cont.)Implementation (Cont.)DisputesDisputes Written notice should be complete; as brief as possible; simply stated; and provided Written notice should be complete; as brief as possible; simply stated; and provided

in a language the parent, guardian, or unaccompanied youth can understand.in a language the parent, guardian, or unaccompanied youth can understand. When inter-district issues arise, representatives from all involved districts should be When inter-district issues arise, representatives from all involved districts should be

present to resolve the dispute.present to resolve the dispute. Written notice should include:Written notice should include: Contact information for the local homeless education liaison and the State Contact information for the local homeless education liaison and the State

Coordinator for Homeless Education, with a brief description of their rolesCoordinator for Homeless Education, with a brief description of their roles A simple, detachable form that parents, guardians, or unaccompanied youth can A simple, detachable form that parents, guardians, or unaccompanied youth can

complete and turn in to the school to initiate the dispute resolution process; the complete and turn in to the school to initiate the dispute resolution process; the school should copy the form and return the copy to the parent, guardian, or youth school should copy the form and return the copy to the parent, guardian, or youth for their records when it is submitted.for their records when it is submitted.

A step-by-step description of how to dispute the school’s decisionA step-by-step description of how to dispute the school’s decision Notice of the right to enroll immediately in the requested school pending resolution Notice of the right to enroll immediately in the requested school pending resolution

of the disputeof the dispute Notice that “immediate enrollment” includes full participation in all school activitiesNotice that “immediate enrollment” includes full participation in all school activities Notice of the right to obtain the assistance of advocates or attorneysNotice of the right to obtain the assistance of advocates or attorneys Notice of the right to appeal to the state if the district-level resolution is not Notice of the right to appeal to the state if the district-level resolution is not

satisfactorysatisfactory Timelines for resolving district- and state-level appealsTimelines for resolving district- and state-level appeals A sample A sample Written Notification of Enrollment Decision Written Notification of Enrollment Decision form is available in Appendix D form is available in Appendix D

of NCHE’s of NCHE’s Local Homeless Education Liaison Toolkit Local Homeless Education Liaison Toolkit at at http://www.serve.org/nche/ downloads/toolkit/app_d.pdf.

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FY-11FY-11Description of ServicesDescription of Services

Address each authorized activity Address each authorized activity that pertains to your program that pertains to your program plan to accomplish the needs plan to accomplish the needs assessment, goals, and assessment, goals, and objectives.objectives.

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FY-11FY-11Budget NarrativeBudget Narrative

Using the Budget Narrative Template Using the Budget Narrative Template (page 11), give a detailed description of (page 11), give a detailed description of budgeted expenditures in the amount of budgeted expenditures in the amount of $25,000. (Note: This amount does not $25,000. (Note: This amount does not reflect the final allocation. Upon reflect the final allocation. Upon approval of the proposal by the State approval of the proposal by the State Board of Education, the district will be Board of Education, the district will be required to submit a revised budget required to submit a revised budget narrative reflecting the final allocation).narrative reflecting the final allocation).

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Signature PageSignature Page

Please submit pages 6-19Please submit pages 6-19 Please ensure signatures and Please ensure signatures and

dates from:dates from:

1. School Board President1. School Board President

2. Superintendent2. Superintendent

3. Federal Programs Director 3. Federal Programs Director

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AppendicesAppendices

Please pay attention to appendices A-J. Please pay attention to appendices A-J. This information lends itself as a great This information lends itself as a great resource to districts seeking a resource to districts seeking a successful request for McKinney-Vento successful request for McKinney-Vento Homeless Education funds.Homeless Education funds.

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TimelineTimeline

June 1, 2010- RFP IssuedJune 1, 2010- RFP Issued June 15, 2010- Technical Assistance June 15, 2010- Technical Assistance

Webinar for Potential GranteesWebinar for Potential Grantees July 13, 2010- RFP Due by 3:00p.m.July 13, 2010- RFP Due by 3:00p.m. July 26-30, 2010- Evaluation of July 26-30, 2010- Evaluation of

ProposalsProposals September 2010- Board Approval-September 2010- Board Approval-

Grants Awarded to LEAsGrants Awarded to LEAs

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State MonitoringState MonitoringProgram EvaluationProgram Evaluation

McKinney-Vento grantees will be monitored McKinney-Vento grantees will be monitored on an annual bases.on an annual bases.

All Mississippi public school districts will be All Mississippi public school districts will be monitored for compliance with the Title X, monitored for compliance with the Title X, McKinney-Vento Homeless Education Act McKinney-Vento Homeless Education Act during their Consolidated Federal Programs during their Consolidated Federal Programs monitoring visit. Please visit the MDE’s monitoring visit. Please visit the MDE’s Consolidated Monitoring Instrument.Consolidated Monitoring Instrument.

http://www.mde.k12.ms.us/http://www.mde.k12.ms.us/innovative_support/monitoring/innovative_support/monitoring/Monitoring_Instrument_Oct_9_2009.DOCMonitoring_Instrument_Oct_9_2009.DOC

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ResourcesResources

National Association for the Education of Homeless Children and Youth -National Association for the Education of Homeless Children and Youth -http://www.naehcy.org http://www.naehcy.org

National Center on Homeless Education -National Center on Homeless Education -http://www.serve.org/nche http://www.serve.org/nche

National Law Center on Homelessness & Poverty -National Law Center on Homelessness & Poverty -http://www.nlchp.org http://www.nlchp.org

National Network for Youth -National Network for Youth -http://www.nn4youth.org http://www.nn4youth.org

Horizons for Homeless Children -Horizons for Homeless Children -http://www.horizonsforhomelesschildren.orghttp://www.horizonsforhomelesschildren.org

Mississippi Department of Education -Mississippi Department of Education -http://www.mde.k12.ms.us/innovative_support/TitleXHomeless.htmlhttp://www.mde.k12.ms.us/innovative_support/TitleXHomeless.html

Federal Education Rights and Privacy Act (FERPA) –Federal Education Rights and Privacy Act (FERPA) –http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Announcements

The National Association for the Education of Education of Homeless Children and Youth Annual Conference is scheduled for November 6-9, 2010 in Houston, Texas for more information visit http://www.naehcy.org/conf/conf_2010.html

The Mississippi Department of Education Homeless Education program hopes to host the 2010 Homeless Education Conference in August. More information is forth coming.

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Q&AQ&A

QUESTIONSQUESTIONS

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Contact InformationContact Information

Kelsey BlumenbergKelsey Blumenberg

State CoordinatorState Coordinator

Homeless EducationHomeless Education

601-359-3499601-359-3499

Central High School BuildingCentral High School Building

359 North West Street-Ste, 359 North West Street-Ste, 111111

P.O. Box 771 P.O. Box 771

Jackson, MS 39205-0771Jackson, MS 39205-0771

www.mde.k12.ms.uswww.mde.k12.ms.us

keblumenberg@mde.k12.mskeblumenberg@mde.k12.ms.us .us

Tollie ThigpenTollie Thigpen

Division DirectorDivision Director

Special PopulationsSpecial Populations

601-359-3499601-359-3499

Central High School BuildingCentral High School Building

359 North West Street-Ste-359 North West Street-Ste-111111

P.O. Box 771P.O. Box 771

Jackson, MS 39205-0771Jackson, MS 39205-0771

www.mde.k12.ms.uswww.mde.k12.ms.us

tthigpen@mde.k12.ms.ustthigpen@mde.k12.ms.us