1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides

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  • Tips for Making PowerPoint SlidesAvoiding the Pitfalls of Bad Slides

  • Tips to be CoveredOutlinesSlide StructureFontsColorBackgroundGraphsSpelling and GrammarHandoutsConclusionsQuestions

  • OutlineMake your 1st or 2nd slide an outline of your presentationEx: previous slideFollow the order of your outline for the rest of the presentationOnly place main points on the outline slideEx: Use the titles of each slide as main points

  • Slide Structure GoodUse 1-2 slides per minute of your presentationWrite in point form, not complete sentencesInclude 4-5 points per slideAvoid wordiness: use key words and phrases only

  • Slide Structure - BadThis page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

  • EC2000 Evaluation Matrix

    Sheet1

    MATRIX FOR IMPLEMENTATION ASSESSMENT

    LevelConstituentsProcessesResultsSystem

    1Not well definedInformal contactFew, if any processes defined and documentedLimited to ad hoc effortsAnecdotalNone evident

    2Broadly defined and documented; clearly tied to mission; evidence of constituent inputSomewhat involved in defining objectives and desired outcomes, and assessmentSome major processes defined and documented; clearly tied to mission and program objectivesSome outcomes defined and improved in systematic manner; problems recognized and correctedSatisfactory outcomes; some evidence of positive trends in areas deployedEarly stages; partial deployment within the program and college

    3Comprehensive; defined, documented' and measurable; clearly tied to mission and constituent needsClearly involved in defining objectives and desired outcomes, and assessment; evidence of some sustained strategic partnershipsProcesses for all major elements of criteria defined, documented, and controlled; clearly tied to mission, program objectives, and constituent needsAll major outcomes defined; systematic evaluation and process improvement in place; problems anticipated and preventedGood outcomes; positive trends in several major areas; some evidence that results caused by systematic approachIn place; deployed throughout the program and college; driven by mission and objectives

    4Comprehensive; defined, documented and measurable; clearly tied to mission; responsive to constituent needs; systematically reviewed and updatedHigh degree of involvement in defining objectives and desired outcomes; evidence of many sustained strategic partnerships in all constituent groupsProcesses for all elements of criteria are quantitatively understood and controlled; clearly tied to mission, program objectives, and constituent needsAll outcomes defined; systematic evaluation and process improvement in place; many support areas involved; sources of problems understood and eliminatedExcellent outcomes; positive trends in most areas; evidence that results caused by systematic approachIntegrated; deployed throughout the program, college, and support areas; driven by mission and objectives

    5Comprehensive; defined documented, measurable and flexible; clearly tied to mission; readily adaptable to meet constituent needs; systematically reviewed and updatedHigh degree of involvement in defining objectives and desired outcomes, assessment; and improvement cycles; sustained evidence of strategic partnership with all key constituentsProcesses for all elements of criteria are quantitatively understood and controlled; clearly tied to mission, program objectives, and constituent needs; seen as benchmarks by other institutionsAll outcomes defined; systematic evaluation and process improvement in place; all support areas involved; common sources of problems understood and eliminatedWorld-class outcomes; sustained results; results clearly caused by systematic approachSound, highly integrated system; deployed throughout the program, college, and institution; driven by mission and objectives

    Sheet2

    Sheet3

  • Slide Structure GoodShow one point at a time:Will help audience concentrate on what you are sayingWill prevent audience from reading aheadWill help you keep your presentation focused

  • Slide Structure - BadDo not use distracting animation

    Do not go overboard with the animation

    Be consistent with the animation that you use

  • Fonts - GoodUse at least an 18-point fontUse different size fonts for main points and secondary pointsthis font is 24-point, the main point font is 28-point, and the title font is 36-pointUse a standard font like Times New Roman or Arial

  • Fonts - BadIf you use a small font, your audience wont be able to read what you have written

    CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

    Dont use a complicated font

  • Color - GoodUse a color of font that contrasts sharply with the backgroundEx: blue font on white backgroundUse color to reinforce the logic of your structureEx: light blue title and dark blue textUse color to emphasize a pointBut only use this occasionally

  • Color - BadUsing a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying.Using a different color for each point is unnecessaryUsing a different color for secondary points is also unnecessaryTrying to be creative can also be bad

  • Background - GoodUse backgrounds such as this one that are attractive but simple

    Use backgrounds which are light

    Use the same background consistently throughout your presentation

  • Background BadAvoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use

  • Graphs/Charts - GoodUse graphs rather than just charts and wordsData in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph formFloorplans or layouts must be used cautiously to only show flow, departments, or basic locations onlyAlways title your graphs

  • Graphs - Bad

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs - Good

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold Jan-April of 2002

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs - Bad

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Chart1

    689869949

    810870818

    384947659

    506576524

    677523847

    9397291021

    983817987

    1050973596

    954656595

    822396593

    712473445

    696607552

    2003

    2004

    2005

    Months of Year

    (Kwh)

    Electric Usage in Last Three Years

    Sheet2

    Electric Power Usage in Last Three Years (KWH)

    JanFebMarAprMayJunJulAugSeptOctNovDec

    20036898103845066779399831050954822712696

    2004869870947576523729817973656396473607

    20059498186595248471021987596595593445552

    Sheet2

    2003

    2004

    2005

    Months of Year

    (Kwh)

    Electric Usage in Last Three Years

    Sheet3

    2003

    2004

    2005

    Months of Year

    (Kwh)

    Electric Usage in Last Three Years

    Sheet4

    Water Usage in Last Three Years (Gal.)

    JanFebMarAprMayJunJulAugSeptOctNovDec

    2005300040003000300040004000300020001000100030003000

    2004600030004000500050006000700070006000500010004000

    2003400030004000400050005000500060006000700050006000

    Sheet4

    2005

    2004

    2003

    Months of Year

    (Gal.)

    Water Usage inLast Three Years (Gal.)

    Sheet1

    2005

    2004

    2003

    Months of Year

    (Gal.)

    Water Usage in Last Three Years

    Sheet5

    Water Usage (Gal.)

    MonTuesWedThursFriSatSun

    1st Week16735200212162157179

    2nd Week19231182194144144152

    3th Week10435107109134129131

    4th Week10036129121136155124

    Sheet5

    1st Week

    2nd Week

    3th Week

    4th Week

    Days of Week

    (Gal.)

    Water Usage

    1st Week

    2nd Week

    3th Week

    4th Week

    Days of Week

    (Gal.)

    Water Usage Comparision

    Electric Power Usage (KWH)

    MonTuesWedThursFriSatSunMeanSample VarianceStd Dev.Range

    1th Week1821192225303820

    2th Week2129202834374222

    3st Week1528172128333218

    4nd Week2336162529364428

    1th Week

    2th Week

    3st Week

    4nd Week

    Days of Weeks

    (Kwh)

    Comparision of Electric Power Usage in Four Weeks

    1th Week

    2th Week

    3st Week

    4nd Week

    Days of Week

    (Kwh)

    Electric Power Usage

    18211922253038212920283437421528172128333223361625293644

    Chart6

    741.5510265512677.3196966792690.8466047285

    761692.5627.5

    198.4496730339192.7447676451198.3882786127

    768.5703