1. TIC (Inglés)

Universidad Autnoma de Nuevo Len Secretaria Acadmica

Academic Technical Committee of Information and Communication Technology Information and Communication Technology 1

UNIVERSIDAD AUTNOMA DE NUEVO LEN DIRECCIN DE ESTUDIOS DE NIVEL MEDIO SUPERIOR

INFORMATION AND COMMUNICATION TECHNOLOGY 1

WINDOWS 7 WORD EXCEL POWERPOINT 2010

AUTHORS:

ELISA LANKENAU IVN ZALETA

CARMEN VZQUEZ RAL GALLEGOS

TRANSLATOR:

IVN ZALETA



SECRETARA ACADMICA

DIRECCIN DE ESTUDIOS DE NIVEL MEDIO SUPERIOR

Jess Ancer Rodrguez

Rector

Rogelio Garza Rivera

Secretario General

Ubaldo Ortiz Mndez

Secretario Acadmico

Alejandro Galvn Ramrez

Direccin de Estudios de Nivel Medio Superior

Biblioteca Universitaria Ral Rangel Fras, 4 piso Av. Alfonso Reyes No. 4000 Nte., Col. del Norte

C.P. 64440, Monterrey, Nuevo Len, Mxico

Tels: (81) 8329 4121 8329 4122 Fax: (81) 8329 4000, ext. 6608

e-mail: [email protected]

First edition 2010

Second edition 2012

Universidad Autnoma de Nuevo Len

Elisa Mara Lankenau Caballero

Ivn Zaleta Bustos

Ma. del Carmen Vzquez Castro

Ral Gallegos Cerda

Translator: Ivn Zaleta Bustos

ISBN: Being processed

Cover design: Direccin de Imagen Institucional

Blanca Hardy Cedeo

Special collaboration in the cover design: Claudia Novelo

Chavira

Printed in Monterrey, Mxico

It is forbidden the total or partial reproduction of the

content of this book in any form or by any means, without

permission in writing form from the Universidad Autnoma

de Nuevo Len

This book was printed in

June 2012 workshop on:

Proveedora de Servicios

Grficos del Norte, S.A. de C.V.

Isaac Garza # 1363 Ote. Col. Centro

C.P. 64000 Monterrey, N.L., Mxico

Bullet of the cover:

Mara del Socorro Moreno de Len



PRESENTATION

The Educative Model of the Universidad Autnoma de Nuevo Len is formed by five guiding axes that promote the education centered on learning and the education based on competences, the curricular flexibility, the internationalization and the academic innovation; this model is concrete in each level of studies that the Institution offers, through the respective Academic Model.

The System of Educacin Media Superior of the UANL has an Academic Model that frames the educative programs that that offers in the guiding axes. This model integrates the programs and academic projects that are oriented to guarantee the curricula with high level of quality and pertinence, according to the needs of the society in the economic, social, politics and cultural environments. Also it has been designed new educative programs that give answer to the interest and needs of the students, the demands of the social surroundings and to the graduate profiles that high education requires nowadays.

The learning units that integrate each one of the educative programs of the nivel medio superior, promote the construction of general and specific competences defined for this level of studies. During his/her school career, the students must present evidence of performance that gives information about the development of each competence, understood as the concrete expression of knowledge, abilities, skills, attitudes and values that enable them to solve problems of the surroundings.

The present text of Information and Communication Technology 1, corresponds to one of the learning units of the Basic Formation of the General Baccalaureate, through its program, it promotes the knowledge of the software Windows 7 Operative System and the many application software of the Microsoft Office 2010, as: Word, Excel and PowerPoint, which permit the student to develop abilities to solve tasks in many fields they play.

I am convinces that the excellence of the educative programs that the Institution offers in all its levels, ensure the formation of citizens with the academic strength and the ability to respond to the historical challenge of our society, with the global vision that merits the present time, with the firm conviction of its regional and national identity and the commitment to participate with responsibility in the interest of our country.

Dr. Jess Ancer Rodrguez Rector

Educacin de calidad un compromiso social



INTRODUCTION

In order that the students of the nivel medio superior develop the competences, the generic of the Reforma

Integral de Educacin Media Superior , the Generals of the UANL and those of the discipline, the Universidad

Autnoma de Nuevo Len, offers the student community of the Nivel Medio Superior, this new text book,

formed by four stages (units), which will permit to confront problems in different contexts and situations,

recognizing with it their strengths and weaknesses, choosing alternatives of solution, based on sustained

criteria and assuming in a responsible way the consequence of their decisions.

The first stage covers the topic of Operative System, where the student use efficiently the tools that provides

this program for the optimal manage of a computer system; the second, the word processor of Word, is a topic

focused on the creation of electronic documents; the third, the spreadsheet of Excel, is a topic oriented to the

performing of operations with numerical and alphanumerical data and finally, the fourth stage , with the topic of

electronic presentations in PowerPoint, that is used for the creation and the design of slides formed in files

called presentation. These three last stages form part of the suite of Microsoft Office 2010.

We hope that this book fulfills with the purpose for which it was created and that the students achieve the

competences planned here.

Authors: MAE. Elisa Mara Lankenau Caballero

MIA. Ivn Zaleta Bustos MRH. Mara del Carmen Vzquez Castro

MC. Ral Gallegos Cerda



Stage#1 Basic of Windows 7

1.1 COMPUTER SYSTEM

1.1.1 INTRODUCTION ........................................................................................................................ 3

1.1.2 MAIN ELEMENTS ...................................................................................................................... 3

A. Hardware ................................................................................................................................ 3

a. Input Devices ........................................................................................................... 4 b. Output Devices ........................................................................................................ 4 c. Storage Devices ...................................................................................................... 5 d. Processing Devices ................................................................................................. 6

B. Software ................................................................................................................................. 7

1.2 OPERATIVE SYSTEM

1.2.1 Functions ................................................................................................................................... 8

1.2.2 Classification ............................................................................................................................... 8

1.2.3 Types of Interface ....................................................................................................................... 9

A. Command Line Interface ...................................................................................................... 9 B. Graphical Interface ............................................................................................................... 9

1.3 WINDOWS 7 1.3.1 GRAPHICAL ENVIROMENT OF OPERATION .......................................................................... 10

A. Desktop ........................................................................................................................... 10 a. Description of Icons ................................................................................................ 11 b. Description of the Taskbar ....................................................................................... 12

B. Jump Lists ............................................................................................................................ 13 C. Types of Buttons .................................................................................................................. 16 D. Libraries ......................................................................................................................... 16

1.3.2 BASIC TASK OF WINDOWS 7 ................................................................................................... 17

A. Personalize the computer .................................................................................................... 17 a. To change the image of the users account ........................................................... 17 b. To change the back ground desktop ...................................................................... 17 c. To change the color of a window ............................................................................ 18 d. To change the sound of the system ....................................................................... 18 e. To change the Screen saver .................................................................................. 19 f. Personalize the Icons of the desktop ...................................................................... 19



g. To change size order and alignment of the icons od the desktop ............................ 20 h. Order icons on the desktop ..................................................................................... 20 i. Personalize the mouse ........................................................................................... 20 j. Personalize the Star menu .................................................................................. 21 k. To change the action to Shut down the computer from the Star Menu .................... 21 l. Personalize the Task bar ......................................................................................... 21 m. To change the size of the Task bar .......................................................................... 22

B. Editing Options ..................................................................................................................... 22 a. Copy, Paste, Rename, Cut and Delete ................................................................... 22 b. The Recycle Bin ..................................................................................................... 23 c. To create a Folder ................................................................................................... 23

C. Jump Lists ........................................................................................................................... 24 a. To open an element from a Jump List ..................................................................... 24 b. To pin or unpin an element from a Jump List .......................................................... 25

D. Access and creation of Libraries ......................................................................................... 26

1.4 LEARNING ACTIVITIES Activity #1 ................................................................................................................................................... 28 Activity #2 ................................................................................................................................................... 29 Activity #3 ................................................................................................................................................... 30 Activity #4 ................................................................................................................................................... 31 Activity #5 ................................................................................................................................................... 32 Stage #2 MICROSOFT WORD 2010 2.1 GRAPHICAL ENVIROMENT OF MICROSOFT WORD 2.1.1 WORD ENVIROMENT................................................................................................................ 37

A. To start Session .................................................................................................................. 37 B. Main Elements of the Word Screen ..................................................................................... 38 C. Forms of the Mouse Pointer ................................................................................................ 40

2.2 ELABORATION OF DOCUMENTS 2.2.1 CREATION OF THE DOCUMENT.............................................................................................. 41

A. Create a Document ............................................................................................................. 41 B. Capture of text .................................................................................................................... 42 C. Save a Document ................................................................................................................ 43 D. Open a Document ............................................................................................................... 44



2.3 BASIC TOOLS

2.3.1 EDITION ....................................................................................................................................... 45

A. Text Selection...................................................................................................................... 45 B. Eliminate text ....................................................................................................................... 46 C. Undo .................................................................................................................................... 47 D. Copy, Cut and Paste ........................................................................................................... 47 E. Find and/or Replace ........................................................................................................... 48 F. Spelling and Grammar ........................................................................................................ 49 G. Navigate ............................................................................................................................. 51

2.3.2 FORMAT ...................................................................................................................................... 52 2.3.3 PRINTING.53

A. Page Setup.......................................................................................................................... 53 B. Preview ............................................................................................................................... 55 C. Print .................................................................................................................................... 56

2.4 SPECIAL TOOLS 2.4.1 INSERT ...................................................................................................................................... 57

A. Cover ................................................................................................................................... 57 B. Table ................................................................................................................................... 58 C. Pictures .............................................................................................................................. 59 D. Shapes ............................................................................................................................... 61 E. SmartArt Graph .................................................................................................................. 62 F. Header, Footer and Page number ...................................................................................... 63 G. Textbox .............................................................................................................................. 65 H. Equation ............................................................................................................................ 66 I. Symbol ........................................................................................................................... 67

2.4.2 MANIPULATE AN PICTURE, SHAPE, GRAPH OR TEXTBOX 68 2.5 LEARNING ACTIVITIES Activity #1 ................................................................................................................................................... 69 Activity #2 ................................................................................................................................................... 71 Activity #3 ................................................................................................................................................... 72 Activity #4 ................................................................................................................................................... 73 Activity #5 ................................................................................................................................................... 74 Activity #6 ................................................................................................................................................... 75



Stage #3 MICROSOFT EXCEL 2010 3.1 GRAPHICAL ENVIROMENT OF MICROSOFT EXCEL 3.1.1 MICROSOFT EXCEL ENVIROMENT ......................................................................................... 79

A. To start session .................................................................................................................... 79 B. Main Elements of the Microsoft Excel 2010 Screen ............................................................. 80

3.2 ELABORATION OF WORBOOKS 3.2.1 WORKBOOK .............................................................................................................................. 82

A. Open a New Book ................................................................................................................ 82 B. Save a Workbook ................................................................................................................. 83 C. Open an Existing Workbook ................................................................................................ 83 D. Visualize Many Opened Books ............................................................................................ 84

3.2.2 SPREADSHEET ......................................................................................................................... 85

A. Insert Sheet .......................................................................................................................... 85 B. Delete Sheet ....................................................................................................................... 85 C. Rename Sheet .................................................................................................................... 85

3.2.3 TYPE OF DATA .......................................................................................................................... 86

A. Numerical Data .................................................................................................................... 86 a. Numbers ................................................................................................................. 86 b. Data and Hour ....................................................................................................... 86

B. Alphanumerical Data ............................................................................................................ 87 C. Formulas ............................................................................................................................. 87

a. Formulas with Cell References .............................................................................. 87 b. Functions ................................................................................................................ 88 c. Example of Functions ............................................................................................ 90

3.3 BASIC TOOLS 3.3.1 FORMAT OF DATA .................................................................................................................... 92

A. Data Selection ...................................................................................................................... 92 a. Range of Cells ...................................................................................................... 92 b. Rows/Columns ...................................................................................................... 92

B. Undo/Redo .......................................................................................................................... 93 a. Undo ....................................................................................................................... 93 b. Redo ...................................................................................................................... 93

C. Format to groups .................................................................................................................. 93



a. Cells ....................................................................................................................... 93 b. Font ......................................................................................................................... 94 c. Alignment ................................................................................................................ 95 d. Number ................................................................................................................... 95 e. Clipboard ............................................................................................................... 96

3.3.2 PRINTING OF A SPREADSHEET .............................................................................................. 97

A. Page Setup .......................................................................................................................... 97 a. Page ...................................................................................................................... 97 b. Margins .................................................................................................................. 97 c. Header and Footer ................................................................................................ 98 d. Sheet ..................................................................................................................... 99

B. Preview ............................................................................................................................... 100 C. Print ..................................................................................................................................... 100

3.4 SPECIAL TOOLS

3.4.1 APPLICATIONS IN THE SPREADSHEET ................................................................................. 101

A. Sot ........................................................................................................................................ 101 B. Fill ........................................................................................................................................ 101 C. Clear..................................................................................................................................... 102 D. Comments ............................................................................................................................ 102 E. Charts................................................................................................................................... 103

a. Types of Charts ...................................................................................................... 103 b. Chart design ........................................................................................................... 104 c. Chart style .............................................................................................................. 104 d. Location .................................................................................................................. 105 e. Data Selection ........................................................................................................ 105 f. Components of a Chart .......................................................................................... 106

F. Freeze/Unfreeze Panes ...................................................................................................... 107 a. Freeze / Unfreeze rows .......................................................................................... 107 b. Freeze / Unfreeze columns ................................................................................... 107 c. Freeze / Unfreeze Rows and Columns .................................................................. 107

G. Databases ............................................................................................................................ 108 a. Concepts ................................................................................................................ 108 b. Filters ..................................................................................................................... 109

3.5 LEARNING ACTIVITIES Activity #1 ................................................................................................................................................... 111 Activity #2 ................................................................................................................................................... 112 Activity #3 ................................................................................................................................................... 113 Activity #4 ................................................................................................................................................... 114 Activity #5 ................................................................................................................................................... 115



Stage #4 MICROSOFT POWER POINT 2010 4.1 GRAPHICAL ENVIROMENT OF MICROSOFT POWERPOINT 4.1.1 POWER POINT ENVIROMENT ................................................................................................. 119

A. To start Session ................................................................................................................... 119 B. Main parts of the Power Point 2010 Screen ........................................................................ 120 C. Types of View ...................................................................................................................... 121

a. Normal .................................................................................................................... 121 b. Slide Sorter ............................................................................................................ 122 c. Notes page ............................................................................................................ 122

4.2 ELABORATION OF PRESENTATIONS 4.2.1 PRESENTATIONS ..................................................................................................................... 123

A. New Presentation ................................................................................................................. 123 a. Applying a Template ............................................................................................... 123 b. Applying a Theme .................................................................................................. 124

B. Save the Presentation .......................................................................................................... 124 C. Open a Presentation ........................................................................................................... 125 D. Slide show ........................................................................................................................... 126

a. Command Buttons ................................................................................................. 126 b. Navigate in a Presentation .................................................................................... 127 c. Use of the Pen and Highlighter ............................................................................. 128

E. Print a Presentation .............................................................................................................. 129

4.3 BASIC TOOLS 4.3.1 INSERT ELEMENTS ................................................................................................................. 130

A. Slides .................................................................................................................................. 130 a. New Slide ............................................................................................................... 130 b. Delete Slide ........................................................................................................... 131 c. Side Layout ........................................................................................................... 131

B. Slide Theme ........................................................................................................................ 132 a. Themes Group ....................................................................................................... 132 b. Background Group ................................................................................................ 133

4.3.2 INSERT OBJECTS .................................................................................................................... 134

A. Illustration group .................................................................................................................. 134 a. Picture ................................................................................................................... 134 b. Clip Art .................................................................................................................. 135 c. Capture ................................................................................................................. 135 d. Photo Album .......................................................................................................... 137



B. Text Group ........................................................................................................................... 138 a. Textbox................................................................................................................... 138 b. WordArt ................................................................................................................... 138 c. Header and Footer ................................................................................................. 139 d. Object ..................................................................................................................... 140

C. Media Clips group ................................................................................................................ 141 a. Movie ..................................................................................................................... 141 b. Sound .................................................................................................................... 143

D. Illustration group ................................................................................................................... 144 a. Shapes .................................................................................................................. 144 b. SmartArt ................................................................................................................ 145 c. Chart ..................................................................................................................... 145

4.4 SPECIAL TOOLS 4.4.1 ANIMATION OF OBJECTS ........................................................................................................ 147

A. Animation of Objects ........................................................................................................... 147 B. Slide Transition ................................................................................................................... 148 C. Links .................................................................................................................................... 148

a. Hyperlink ............................................................................................................... 149 b. Action .................................................................................................................... 150

4.5 LEARNING ACTIVITIES Activity #1 ................................................................................................................................................... 151 Activity #2 ................................................................................................................................................... 153 Activity #3 ................................................................................................................................................... 154 Activity #4 ................................................................................................................................................... 155 Activity #5 ................................................................................................................................................... 156 Activity #6 ................................................................................................................................................... 157 BIBLIOGRAPHY ........................................................................................................................................ 158



STAGE #1 BASICS OF WINDOWS 7

COMPETENCE OF THE STAGE:

The student classifies and describes the main components of a computer system and applies the basic

functions of the Operative System Windows 7 for the optimal management of applications and solutions of daily

problems of programs, files and/or folders.

ELEMENTS OF COMPETENCE:

The student:

Classifies and describes the hardware and software of a computer system

Classifies the operative system and describes its basic functions

Describes the types of common interfaces in the operative systems

Identifies the components of the graphical environment of operation of Windows 7

Applies the basic tools of operation of Windows 7



1.1 COMPUTER SYSTEM

1.1.1 INTRODUCTION

One of the basic and main tools in the world of the information and communication technology is the computer. Since its beginnings it has come to play an essential role in the human being life that we do not imagine life without this important tool. The knowledge society requires its application in every area in which it operates, in industry, in medicine, in design, in commerce, in telecommunications, in videogames and in a series of activities indispensable in the daily work of the human being. To understand its function and main parts will allow you to use it in a more productive way, applying it in the different activities that you get on, achieving a more effective performance.

The computer, since its appearance in the human life, has suffered several transformations, classifying its technological development in generations. Each generation has carry out men to create new knowledge, not only in the technological development of the computer, but it has cover and transformed different areas of the human knowledge.

The future of the world of the computer will continue evolving and will be objective in the development of industries, research centers, professionals and all person interested in the technological advance, who will be in charge that this tool transforms and reach unimaginable applications.

1.1.2 MAIN ELEMENTS

A computer system is the one that is composed by devices of physical components (Hardware) that interact through a set of established instructions (Software) to reach an objective.

A.- Hardware

Hardware is defined as a join of components of physical devices that intervene in a computer system.



In a computer system, the computer is the basic element and indispensable nowadays, comes from latin Computare (To calculate) and it is defined as an electronic device capable to interpret input and output orders, besides to process and to store information.

The language that can only read the computer is the machine language. While for the computer is easy to read, for the human being is almost impossible to understand, since it consists strictly in the combinations of numbers (1 and 0). This is why it was created the high level languages, such as C language, Visual basic language, Robot Karel language, etc, which use commands and instructions understandable by the user and from which the computers are programmed.

The components of a computer can be classified, according to the function they perform in: Input devices, Output devices, Processing and Storage.

a.- Input Devices.

They are the ones from which the information is introduced to the computer to be processed or transformed. Some examples are: keyboard, bar code reader, scanner, mouse, webcam, and microphone, touch screen, etc.

b.- Output Devices

They are the ones that shows the user the data previously transformed or processed. The most used are: the printer, which shows the information in written form, the monitor, which presents all the information in a visual form, the speakers, which present the information in sound form.



c.- Storage Devices

They are the ones that permit to store or to save information. These are classified in: main and secondary memory.

The Main Memory.- This memory acts directly with the CPU in all the input and output operations, allowing to store and to recover instantly data and programs with which it is working. Basically it is composed by:

ROM (Read Only Memory), it is a programmed memory by the manufacturer and it is a permanent memory. Once the data has been written in this memory, they cannot be changed, only they can be read. It contains instructions t boot and to check the computer for its good performance, the user does not have option to modify it.

RAM (Random Access Memory), is a memory that stores information that is being executed in that moment so it can be processed quickly. The information that it contains is renewed constantly and when the computer is restart or it is shut down, all information contained in it is lost, reason why it is called volatile memory. The capacity of the RAM affects directly the performance of the programs and the amounts of data that can be processed. The user has the option to modify it, acquiring additional modules, generally in order to increment it.

The Secondary Memory.- Also called secondary storage; it permits to save programs and data in a permanent way; the most used storage devices are the hard disks (internal and external), the floppy disks (already becoming obsolete), compact disks (CD), digital video disks (DVD), memories USB, among others. The unit to measure the storage capacity is the BYTE; it is conformed from the initials of BinarY Term. The smallest unit of information is the Bit, which is conformed from a BInary digit. A BIT can contain one of two values, 1 or 0. The combination of BITs makes a BYTE. The different amounts of memory are mentioned according to the following terms: KB.- Kilobytes (1,024 bytes) MB.- Megabytes (1,048, 576 bytes) GB.- Gigabytes (1,073,741,824) TB.- Terabytes (Approximately 10^12 bytes) PB.- Petabytes (Approximately 10^15 bytes)



The devices that read and write data in a storage device are called storage units. These are identified with letters and the symbol of (:). It is commonly referred to the floppy disks unit with the letters A OR B, the hard disk unit with the letters C or D, in case that the computer has two hard disks or is portioned, the unit of DVD/CD with the letters D or E and the letters from E to Z for the network connections or devices with USB port.

d.- Processing Devices

The Central Process Unit, also called CPU is the component in charge to transform data into information; it Is considered as the brain of the computer, where most of the operations are carried out. Among the most important are the arithmetic and logic operations.

The Central Process Unit is hosted in one single chip called miscroprocessor, this microprocessor is connected to other devices through a main board called Mother Board, which is installed inside a special cabinet. It is very common to refer to this cabinet as the CPU, however, this is one of the elements that are inside.

The unit to measure the processing velocity is the Herts (Hz) and it is according to the type of microprocessor: Intel Pentium, Centrino, Atom, AMD Athlon, Inter Core Duo, etc.



B.- Software

It is the set of instructions or programs that are introduced in a computer in order to carry out a process.

To order the great variety of software, this is classified in:

1. System Software. It administrates and controls the operation of the hardware.

It refers to the operative system and all utility program that manage the resources of the computer. A utility program performs a specific task, related to the administration of the resources of the system, such as disks units, printers, networks and other devices.

2. Application Software. It permits to execute specific tasks from the user.

It is composed of applications designed for the final user, such as Word Processors, Spreadsheets, Presentations, databases, games, etc.



1.2 OPERATIVE SYSTEM

The Operative System is the most important program of a computer. It is defined as the set of programs that take the absolute control, both hardware and software. Booting a computer is the process by which the operating system is loaded in memory.

All computers must have installed an operative system.

1.2.1 FUNCTIONS

Some of the main functions of the operative system:

1.- It interprets and executes the instructions through the interface that provides to the user.

2.- It optimizes communication between input and output devices (I/O).

3.- It coordinates the processing of tasks.

4.- It provides diagnostic errors of the basic parts of the computer.

5.- It serves as a connection to run the application software.

The hardware of the computer does not perform nothing by itself, it requires the software and first the operative system, which has the purpose to provide the necessary instructions so the software interacts with the hardware and that the application software works in a way that the user and the computer communicate.

The first program installed in the computer is the operative system through a process of installation and configuration; at the moment to turn on the computer, this is loaded into memory and it is prepared to receive orders from the user.

There are different operative systems installed in the computers, some of them are Windows, UNIX and LINUX.

1.2.2 CLASSIFICATION

The operative system can be classified in the following form:

Multiuser. It permits to two or more users to execute programs at the same time.

Multitask. It permits that two or more programs or applications are executed at the same time.

Multiprocessing. It permits the execution of a program in more than one CPU.



1.2.3 Type of interface

It is the presentation of the medium where the user introduces orders or commands to the operative system and this to the hardware. The interface is the communication means through which the user interacts with the software.

A.- Command Line Interface

In this type of interface, the operative system provides a command line in which the user introduces the instructions or commands formed by characters. The commands are instructions or orders given from the keyboard with a proper syntax of the interface. Examples of this operative system: MS-DOS and UNIX.

B.- Graphical Interface

In this interface, the execution of commands and programs is achieved by selecting figures or icons that represent them, or by displaying menus or windows. Examples of this operative system: Windows, Mac OSx, LINUX.

Some of the advantage that gives this graphical environment:

The graphical environment is more enjoyable and friendly for the user. The applications designed to operate with these systems have a standard design which facilitates their

learning.



1.3.1 GRAPHICAL ENVIRONMENT OF OPERATION

A.- Desktop

Once Windows is loaded in memory, there appears the window called Desktop, from which the user takes the control of the computer; Possibly is a little different from the one that you have in your computer, because Windows permits to organize and personalize. The working area is composed by the following elements:

1.- Desktop: It is the working area and it occupies the entire screen.

2.- Mouse Pointer: It permits to select (1 click) and execute applications (2 clicks).

3.- Icons: They are objects on the desktop. They represent programs and short-cuts to folders, files and

programs. It is distinguished two types: icons of program and icons of short-cuts: both have properties that can be modified by the user.

4.- Taskbar: It is used to give access to many applications, it is composed by: Start menu, Direct access area, Open applications area and Status area. By default it is always visible in all the applications.

1.3 WINDOWS 7

3 1

2

4



a.- Description of Icons

Recycle Bin.- Icon that is used as a electronic garbage container. It stores temporary the deleted files or folders to recover them in necessary case, or to delete them definitely when empty the recycle bin.

Short-cuts.- They are icons representative of an application. They are distinguished by the little square with the arrow in the left inferior corner. They contain the path to the executable file of the application to open it from any place, and they can be created by the user.

Files.- Group of data or information identified with a name. Almost all information stored in a computer must be in a form of file. There are different types of files: data files, text files, executable files, etc.

Folder.- Icon that can contain one or many files and/or folders.



b.- Description of the Taskbar

Start Menu (Start button). When clicking on this button, it is displayed the Start menu, which shows a blank area where the user can organize and personalize the files, according to his/her preferences. This is the main Access of the user to the files, programs, folders and configuration of the computer.

The Start menu has the following basic parts:

Left Pane. It shows a list of the recently used programs by the user; besides it contains the options of:

All programs. It shows a list of the installed programs in the computer.

Search box. Option that permits to the user to perform searches of files and folders stored in the computer.

Right pane. It permits the Access to folders, files, options of configuration, besides the computer shutdown options.

By default, at the beginning there are none file or program in the Start menu, they appear when the user opens a programs or file for the first time, which has the option to remove them from the list or leave it so that whenever the user opens the Start menu, there appears.

Button of Start menu

Button that gives access to the

Start menu.

Open applications area

It shows the applications that are in execution with non-

pushed buttons and the active application through a pushed

button.

Status area

It shows information of the system as the hour,

the date, printer status and special programs of

the user.



B.- Jump Lists

The version of Windows 7 includes the characteristic of the list called Jump lists, for the Start menu and the Task bar. The Jump list are lists of recent applications, as files, folders or Web pages, organized by the program determined to open it.

This characteristic permits the user an easier and quicker access to his/her recent and/or favorite applications, also he/she has the option to anchor (set) his/her favorite elements to the Jump list.

All programs.- The option All programs shows a complete list of the programs installed in the computer.

Find Programs and Files.- The Start menu includes also a Search box, which is used to find files, folders, programs and messages of email stored in the computer. The user writes the word or text in the Search box, immediately the search of information start and the results will be shown, temporary above Search box of the Start menu.



Right pane.- The Right Pane of the Start menu shows indispensable elements of Windows, which are:

User (Personal folder). This folder contains the users name that has started the session of Windows. It contains files of the user, besides folders that are displayed in a predetermined way.

Documents. Folder where the user can store his/her files, programs and/or folders.

Images. Folder where the user can store and organize his/her images in a digital format.

Music. Folder where the user can store and play music and different types of audio.

Computer. Window that shows the disk units, cameras, printers, scanners and other devices connected to the computer.

Control Pane. Window where the user can personalize the appearance and functionality of the computer, install or uninstall programs, configure network connections and administrate user accounts.

Printer and faxes. Window where the user can see the information about installed printer and other devices.

Set Program Access and Defaults. Window where the user can select the program(s) that wants that Windows uses by default.

Help and Support. Window where the user can find help topics related to the use of Windows and from the computer equipment.



Dialog boxes.- A dialog box is a window that permits to execute an option, perform questions or give information to the user or indicates the status or progress of an action of a process. For example:

Task pane.- The Task pane is similar to a dialog box, it just is presented in a pane instead of a separate window and it has more direct access.

Title

Main instruction

Progressive

access

Command buttons

Footer area



C.- Type of Buttons.

There are in Windows different types and styles of buttons, next it is mention some of them.

Type of Buttons Name Function

Checkbox It permits to select many options in a simultaneous way

Option button It permits to select only one of the showed options

Command button

It permits to execute immediately the option

Textbox It permits to introduce information through the keyboard

Drop-drown button

It permits to select from a list that is displayed when the arrow is pushed

Expanded button It permits show/hide part of the content of the window

Split button It permits to show the different variations of an option, in a way that the user selects one he/she desires

D.- Libraries.

The concept of library is a new feature of Windows 7. They are defined as locations in which all kind of

documents, music, images and other files are administrated. You can browse the files just as you would in a

folder, or see them organized by properties like data, type and author.

This may seem like a older, however, the difference is that the library joins stored files in many locations. In other

words, libraries actually do not store elements, but they monitor folders that contain them and permit to obtain

access to such elements and organize them in many ways.

The version of Windows 7 contains by default 4 libraries: Documents, Picture, Music and Vide. Besides, it permits

the user to create his/her own libraries.



1.3.2 BASIC TASKS OF WINDOWS 7

A.- Personalize the computer

The Start menu and the Desktop are two elements most used in Windows 7. One of the actions if any user is to

personalize the computer; this is, to give the working characteristics according to the user preferences, so that

his/her expertise and task in the computer be more enjoyable and productive.

a.- To change the image of the users account.

The image of the user account is displayed in the upper part of the right pane of the Start menu. To change this

image it is performed the following procedure.

Procedure to change the image of the users account:

1.- Click on the Start menu and in the image that is in the upper part of the right pane. It is shown a dialog box with the options: Create a password, Change my picture, Change my name, Change my account type, etc.

2.- Click on Change my picture. It is displayed other dialog box where it is selected the new image for the account. 3.- Click on the desired image and in the button Change my picture. (In the case that it is desired a proper image,

then click on Browse for more pictures; there appears the library of images, it is selected the desired image and then click on Open).

b.- To change the background desktop.

The Background desktop (also know as Wallpaper), can be changed by one already included in Windows or it can

be an image from the library of images or a personal image. Follow the next procedure.

Procedure to change the background desktop:

1.- Click with the right button of the mouse in the area of the Windows Desktop. It is shown the contextual menu, click on Properties. There appears a window to change the visual effects and the sounds of the computer.

2.- Click on Desktop. It is shown many images divided by themes (or you can click on the button Browse to find the folder that contains the image that is desired to use as background).

3.- Click on image. Immediately the Desktop will change its background by the one selected. 4.- In Position it is displayed the options to fill in the Desktop: Center, Tile, Stretch, etc.

Also you can select more than one background with the Ctrl key+ mouse. When performing this action, it is

activated Change picture each, there you can select the time in which each selected background will appear.

This permits to add an attractive and visual background to the Desktop, like a presentation with slides of

PowerPoint.

5.- When finishing, click on Save.



c.- To change the color of a window.

Windows permits to change the color of the frame of the windows, from the Start menu and from the Task bar,

follow the procedure.

Procedure to change the color of a window:

1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Properties.

2.- Click on Window color. 3.- Click on the desired color and slide the button the button of Color intensity to one of your preference. 4.- Expand the button Show mixing colors. With this option you can change the Tone, the Saturation and

the Brightness. Adjust to one that you desire. 5.- Finally click on Save changes.

d.- To change the sounds of the system.

Other characteristic of Windows is top lay sounds when it is produced determinate events in the computer.

Windows includes by default many combinations of sound (a collection of related sounds) for common events.

Besides, some themes of the desktop have their own combination of sounds.

Besides, some themes of the desktop have their own combination of sounds. An event can be an action of the

user (for example, to start a session) or an action of the computer. To change the combination of sounds do the

following procedure:

Procedure to change the sounds of the system:

1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Personalize.

2.- Click on Sounds. 3.- It is displayed the dialog box Sounds. Select the tag Sounds. In the list Combination of sounds is

shown different styles of sound, from Caligrafa to Tarde. Click on the one that you desire and click on Ok. 4.- In the list Program events, click on the events with the icons of the speakers and then click on Test, in

order to listen the type of combination of select sounds.



e.- To change the Screen saver.

A screen saver is an image of animation that appears in the screen when it is inactive by adeterminate period of

time. Windows includes different screensavers, besides that can be created screensavers by you with personal

pictures saved in the computer or downloads them from Internet. To change the screensaver perform the following

procedure.

Procedure to change the screen saver:

1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Properties.

2.- Click on Screen Saver. 3.- It is displayed the window Settings. Click on the list of Screen Saver (It is shown the different

screensavers that Windows has by default). Select one. 4.- Click on the button Preview, observe in the monitor the effect of the selected screensaver. Click on the

different types of screensavers; at the end leave one of your preference. 5.- Click on Apply and on Ok.

f.- Personalize the icons of the Desktop

The icons that appear in the Desktop can modify their size, change or eliminate. Perform the following

procedure:

Procedure to personalize the icons of the Desktop:

1.- Click with the right button of the mouse in an area of the desktop, from the contextual menu select Personalize.

2.- From the left side of the window, select Change icons from the desktop. It is displayed the dialog box Icons of the desktop setup.

3.- Click on the checkbox Control Pane to select it and click on Apply. Without closing this window observe that in the Desktop is the new icon Control pane. Click again on the checkbox Control Pane to deactivate it and click on Apply. Observe now that this icon is no more in the Desktop.

4.- Below the section Icons of the desktop is shown pictures that correspond to some icons of Windows. These can be changed according to the preferences of the user and you have the button Change Icon.

5.- Select one of the pictures of the icons of Windows. Click on Change icon. Itis displayed the window Change Icon, here it is shown a list of icons the Windows has by default. Select one of them and click on Ok. Click on Apply and Ok.

g.- To change the size, order and alignment of the icons of the Desktop.



Procedure to change the size, order and alignment of the Desktop:

1.- Click with the right button of the mouse in an area of the Desktop of Window, from the contextual menu select View.

2.- Select one of the size options. Observe that in the desktop is shown the icons according to the selected size.

3.- Active again the option View. Now select Organize icons automatically, so Windows organize automatically the order of the icons. Align icons to the grid permits to order the icons from the desktop in case that any of them are out of each grid square. Click on this icon.

4.- Show icons of the desktop permits to show/hide icons on the Desktop. Click on Show icons of the desktop and observe that the icons are no more in the screen. Click again on this icon to show the icons on the desktop.

h.- Order icons on the desktop.

Procedure to order the icons of the desktop:

1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Sort by.

2.- Click on each one of them so you observe the way in which Windows order the icons on the Desktop. At the end leave the order by name.

i. Personalize the mouse.

One of the most used elements is the mouse. This is useful in many applications; Windows permits to

personalize it, so that it helps you to improve your performance.

Procedure to personalize the mouse:

1.- Click with he right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Personalize.

2.- From the left side of the window select Change mouse pointers. It is displayed the dialog box Properties: Mouse.

3.- Click on the tag Buttons. Here is shown the option of change the use of the mouse for left or right. You can also change the velocity of the double click (slower of faster), moving the slider.

4.- Click on the tag Pointer options. 5.- Click on the tag Scroll. It permits to change the configuration of the vertical and horizontal scroll.

j. - Personalize the Start menu

Procedure to personalize the Start menu:



1. Click with the right on the Start menu. It is displayed two options: Properties and Open windows explorer. Select Properties; there appears the window Task bar properties and from the Start menu With the tags: Task bar, Start menu and Tool bar.

2. Click on the tag Start menu and click on Personalize. This button permits to configure the way that the links,icons and menus are shown and behave in the Start menu; it also permits to select the amount of recent programs to show and the number of recent elements in the list of Jump list. The button Use predetermined is used to leave Windows to configure to previous options.

3. Click on Cancel in all displayed windows.

k.- To change the action to shut down the computer from Start menu

The shutdown option in Windows 7 is by default the Shutdown button. However, this action can be changed following the next steps.

Procedure to change the action Shut down the computer of the Start menu:

1. Click with the right button on the Task bar( or on the Start menu) and click on Properties. 2. It is displayed the window Properties of the task bar and from the Start menu. Click on the tag Start

menu. 3. Click on the list Power button action. It is shown the actions: Change user, Close session, Block,

Restart, Suspend, Hibernate and Shut down. Select, for example, Change user and click on Apply and Ok.

4. Now test the new adjustment, click on the Start menu, observe that the shutdown button is not shown, it is displayed Change user.

5. Activate again the window Properties of the task bar and from the star menu, in the list Power button action now select Shut down, click on Apply and Ok.

6. Test now, open the Start menu, and observe that is shown again the Shutdown button.

l.- Personalize the Task bar

The task bar is in the inferior part of the desktop of Windows. It can be personalized according to the preferences of the user. Follow the next steps to change its characteristics.

Procedure to personalize the taskbar:

1. Click with the right button on the Start menu. It is displayed two options: Properties and Open Windows explorer. Select Properties. There appears the window Properties of the task bar and from the start menu with the tags: Task bar, Start menu and Tool bars.

2. Click on the tag Task bar. It contains the options to block and hide the task bar, to use small icons, locate the task bar in the screen.

3. Select different options and click on Apply so that you can see the change in the monitor. 4. At the end close the window Properties of the taskbar and from the start menu.

m.- To change the size of the task bar

Procedure to change the size of the taskbar:



1. First verify that the Task bar is unblocked then locate the mouse pointer in the upper border until it change to a vertical double headed arrow ( ).

2. Drag the mouse pointer to the Desktop (up). Observe that the Task bar is getting bigger. Perform again the same procedure, but now drag the border downwards, so that it remains in one single line and block the Task bar to avoid that it change its size by error.

B.- Edition options

Other characteristic of Windows are the edition options. These permits to cut, copy, paste, eliminate files and/or folders, besides it has the option to create a new folder.

a. Copy, Paste, Rename, Cut and Delete Procedure to copy, Paste, Rename, Cut and Delete:

1. Click on Star menu- Pictures. Double click on the folder Sample pictures. Click with the right button on the mouse on any of the images. From the contextual menu select Copy.

2. In any area of the Desktop click with the right button of the mouse and from the contextual menu select Paste. Observe that the image is shown on the Desktop in a form of icon.

3. Click on the icon of the image that you just have paste don the Desktop, and then click again, but now in the name of that icon. Observe that the name is selected. Delete the name and type a different name, (it is not accepted names with the following characters: \ /: *? < > |). When you finish press the Enter key to accept the new name.

4. Now click with the right button on this icon and select Cut. 5. Open the library Documents with a sequence Start menu Documents. There click with the right

button of the mouse in the right area (blank area) and select Paste. (A file or folder can also be moved dragging it with the pointer of the mouse to the desired location)

6. Click with the right button on the image that you just have pasted in Documents. It is displayed the contextual menu, select Delete. It is shown the dialog box Delete file, which request if you are sure to send this file to the Recycle bin, click on Yes.

7. Now the removed file has been sent to the Recycle bin (the following elements are not sent to the Recycle bin and therefore, they cannot be recovered: files that are in network locations, elements of storage units as floppys, USB memories and elements of greater size than the capacity of storage of the Recycle bin)

b. The Recycle Bin



The Recycle Bin is used as a file container, where it is stored temporary the deleted files. This permits to recover those files deleted by accident and recovers them to their original locations. To work with the Recycle Bin, perform the following procedure.

Procedure to use the Recycle bin:

1. In the desktop double click on the icon Recycle bin. It is opened the Recycle bin with all the deleted files. In the Tool bar is shown three options from the left side: Organize, Empty recycle bin and Restore all elements.

2. Click on the image that you just have deleted in order to select it. Observe that Restore all elements change to Restore this element. This indicates that only that file will be recovered and sent to the original location. Click on this button.

3. Now the image is no more in the Recycle bin, it has returned to the folder where it was before deleting it. Open the folder Documents and delete again that file.

4. Open again the Recycle Bin. Empty recycle bin remove all files contained in it definitely. Click on this option. It is displayed the dialog box Delete file, which request if you are sure to remove the content of the recycle bin in a permanent way. Click on the option Yes.

5. Now the Recycle bin is empty. Close the Recycle bin and all opened folders.

c. To create a folder Procedure to create a folder:

1. In any section, in the Desktop, in the folder Documents or in any other folder, the sequence to create a folder is: right button of the mouse New Folder. There appears the folder with the selected name of New folder.

2. You delete that name, type the desired and press the Enter key.

C.- Jump Lists



Jump list are lists of recent elements, as files, folders or web pages organized by the program that is used to open them. Windows permits to open this type of elements with Jump lists to access them in an easy and quickly way. a. To open an element from a Jump list

Procedure to open an element from a jump list:

1. Click with the right button of the mouse on the icon of the desired program in the Task bar and then click in the desired file. For example, the following image shows the Jump list of Internet Explorer of the computer.

Other example, now the image shows the Jump list, but of the PowerPoint program.

2. You can also access to the lists of Jump list clicking on the Start menu, then move the pointer of the mouse to one of the programs that you have used recently. It is displayed immediately the list of files of that program.

3. Now that is shown the list of Jump list, select the desired file with a click and then this is opened.



b. To pin or unpin an element from a Jump list

You can anchor a favorite element (or a file frequently used) to a Jump List, so it always is at the top of the list, thus you will have access to it quickly.

Procedure to Pin or unpin an element from a Jump List:

1. Click with the right button of the mouse on the icon of the program of the Task bar (or click on the Start menu and the pointer indi