1

Tender Briefing________

APPOINTMENT OF A DEVELOPER TO IMPLEMENT THE TURNKEY HOUSING DEVELOPMENT FOR THE RELOCATION PROJECT: OLIFANTS RIVER WATER RESOURCES DEVELOPMENT PROJECT PHASE 2

PROJECTBID NUMBER W0645 WTE

DEPARTMENT OF WATER AFFAIRS15 FEBRUARY 2013

Ms Zandile MatheAct. DDG: NWRI Branch

PRESENTATION OVERVIEW1. Overview of DWA’s mandate2. Background of De Hoop Dam3. Current process of sourcing the services4. Terms of Reference

4.1 Disciplines4.2 Evaluation criteria (emerging & established co.)4.3 Standard Bidding Documents4.4 Professional bodies registration4.5 Tender Data

2

1. DWA Business definition

• The aim of the Department of Water Affairs is to ensure the availability and supply of water at national level, facilitate equitable and sustainable social and economic development, and ensure the universal and efficient supply of water services at local level.

• The core functions are: policy formulation, water resource management, infrastructure development, capacity building, intergovernmental and intra-sectoral coordination, and water regulation.

3

2. NWRI Business

• The National Water Resources Infrastructure Branch (NWRIB) exists to ensure a reliable supply of water from water resources infrastructure, with acceptable risk, to meet sustainable national, regional, social, economic and environmental objectives for all South African citizens. The Branch solicits and sources funding to implement, operate and maintain water resources infrastructure in an efficient and effective manner

4

2. NWRIB Business (cont…)• Strategic Priorities

Contribution to economic growth and social development

• Strategic Objectives – Develop, maintain, rehabilitate and refurbish bulk

water infrastructure– Effective creation of decent employment through

infrastructure delivery– Promotion of Small Medium Micro Enterprises

through procurement of goods and services

5

2. NWRI Business (cont…)

Sub-programmes:• Engineering Services• Infrastructure operations and maintenance• Infrastructure development• Construction management

6

Tasks required:• The design and building of the human settlement;• The compilation of the specifications, (including but

not limited to earthworks, building construction finishes, electricity, water, sewerage, service connections, etc.);

• The preparation of the tender specifications and tender documents;

• The provision of professional input on the evaluation of tenders;

• The supervision of the construction of the services and human settlement;

7

Background of Tender

8

• Advertised: Tender Bulletin • Date: 01 February 2013• Compulsory briefing session: 15

February 2013• Closing date : 28 February 2013

Background of De Hoop Dam

Major Water Resources Development Projects

9

Durban

Cape Town

461

7

2

4

6

3

5

1

HAZELMERE DAM

- 10 million m3 of water for domestic use

CLANWILLIAM DAM

- 70 million m3 of water

for existing and new irrigation farmers- Direct Jobs: 678

VAAL RIVER EASTERN SUB SYSTEM AUGMENTATION PROJECT

- 96 million m3 of water for ESKOM and 64 million m3 of water for SASOL

MOKOLO AND CROCODILE RIVER (WEST) AUGMENTATION PROJECT

- 7 million m3 water for ESKOM (Medupi PS)

and 5 million m3 water for domestic use- Direct Jobs: 250

MOOI MNGENI TRANSFER SCHEME (PHASE 2)

- 60 million m3 of water for domestic use

- Direct Jobs: 450

KOMATI WATER SYSTEM AUGMENTATION PROJECT- 54 million m3 of water for

ESKOM- - Direct Jobs: 466

OLIFANTS RIVER WATER RESOURCES DEVELOPMENT PROJECT (de Hoop)- 40 million m3 of water for domestic

use and 40 million m3 water for mining- Direct Jobs: 800

10

11

STRYDPOORT MOUNTAINS

BURGERSFORT

EPSS

DE HOOP DAM

STEELPOORT TOWN

MOTOTOLO

MOKOPANE

POLOKWANE

LEBOWAKGOMO

JANE FURSEFlag Boshielo RWS

Tubatse RWS

Nebo Plateau RWS

Lebalelo RWSOlifantspoort South RWS

Olifants-Sand RWS

ORWRDP: WATER SERVICES DEVELOPMENT

FLAG BOSHIELO DAM

MOOIHOEK

Mphahele and Groothoek RWS

LEGEND

SUPPLY AREAS

EXISTING BULK WATER PIPELINES

ORWRDP PIPELINES

WATER SERVICES BULK PIPELINES

ESKOM PSS INFRASTUCTURE

De Hoop Dam Wall

12

3.1 Dam water level

13

14

3.2 One of the houses in the dam basin

3.3 Map of the area

15

4 Sourcing of services

Current procurement system: in terms -- of PFMA and PPPFA per project

Challenges: - time wasted on SCM processes; delays in projects; poor contract management; over-utilisation of established PSPs; lack of competition in the sector; extent of fronting and lack of skills transfer to emerging entities

Sourcing of services continues:

DWA transformation objectives: aligned with Government’s priorities and strategic thrust on job creation, economic emancipation of the previously marginalised, promotion of SMEs, industrialisation, etcWhat informs us?:

•DWA legislative and policy direction;•Priorities of the government;•New Growth Path;•Preferential Procurement Policy Framework;•BBBEE•National Development Plan/ Vision 2030;•Roll-Out Infrastructure Plan

17

18

Acquire all the necessary approvals/permissions to start with the establishment of a human settlement;Design the lay-out of the human settlement that will

initially house the 38 families of the Buffelskloof community that were affected by the construction of

the De Hoop dam construction;Design the bulk services (water, electricity, sewerage,

roads) required to effectively service the human settlement;

5. Terms of Reference (TORs)

19

Supervise the design and construction of the services (water, electricity, sewerage, roads)

Construct the bulk services (water, electricity, sewerage, roads) required to effectively service the

human settlement;Construct the human settlement that will house the 38

families of the Buffelskloof community that were affected by the construction of the De Hoop dam

construction;

5. TOR continues

20

Using a precinct approach, design a human settlementMove the 38 families into the houses that have been

developed for each one of those families;

TOR continues

5.1 Special Conditions

• DWA reserves the right to accept or reject any bid or all bids, and to cancel the procurement process if there is a justifiable reason in line with relevant prescripts.

• Only those Tenderers who have in their management and employment suitably register professional persons can tender.

• Rates for registered professionals will be based on the recent gazetted Tariff of Fees for the particular professional body and for professions not covered by either of the existing professional bodies, DWA tariffs will prevail.

21

5.2 Evaluation criteria• The evaluation of Bids will be executed in a 3 staged process:Phase 1- administrative compliance Phase 2- technical evaluation and Phase 3- BBBEE .

22

5.3 Standard Bidding Documents/Forms• All bidding documents or forms must be filled in and signed. Failure to

do so will invalidate your Bid

5.4 Registration with professional body• DWA will only accept bids from companies with properly qualified and

professionals registered with the relevant professional bodies . This excludes professional with suspended membership, professionals with unpaid membership fees and people who are still in the process of registration.

5.5 Tender data• Technical enquiries, SCM enquiries• Closing date: 28 February 2013 at 11:00

23

5.5 Tender data (continued…)

ADDENDUM 1:• Responses to the questions asked at the briefing session (15 February)• Posted in DWA website.• Sign and return with bid responses.

ADDENDUM 2:• Responses to the questions asked after the briefing session (15 February)• Minor amendments, clarifications and/or additions to the bid document • Will be posted in DWA website on the 28 March 2013.• Sign and return with bid responses.

24

Contact Person/s

For business enquiries Simon Seshoka012 3368220Email Address: Seshokas@dwa.gov.zaDuring working hours, from 7h30am-16h00

25

26

THANK YOU