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Strategic Plan Annual Update

Scottsdale Police Department

December 14, 2009

District 1 – McKellips

Community Room

8:30 a.m. – 3:00 p.m.

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Welcome & Purpose for Today

Purpose:

Annual Update of the 5-Year Strategic Plan

Objectives:

Review & Validate Our Direction

Identify & Incorporate Any New Strategies

Make Other Modifications

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Agenda

AgendaMorning Refreshments - provided 8:00-8:30

Session Begins: Welcome & Purpose Tony Gibson 8:30-8:40

Comments from the Chief Chief Rodbell 8:40-9:00

Review & Validation of Mission & Vision

Tony Gibson 9:00-9:20

10 Minute Break 9:20-9:30

Breakout Session 1 – “What Are We Missing?”

Tony Gibson 9:30-11:00

Lunch – on own 11:00-12:30

Breakout Session 2 – “Filling in the Holes”

Tony Gibson 12:30-2:00

10 Minute Break 2:00-2:10

Review & Validate Existing Strategies Tony Gibson 2:10-2:30

Summary & Next Steps Tony Gibson 2:30-3:00

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Importance & Key Accomplishments

Chief Alan Rodbell

• Current Realities

• Key Accomplishments

• Public Safety Retreat Ideas

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Resource Packets

Include:

Trends & Assumptions City Planning Update Current Strategic Directions & Objectives Current 5-Year Calendar of Strategies

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Public Safety Division Retreat Ideas

STRATEGIC DIRECTIONS STRATEGIC OBJECTIVES

ESTABLISHING A COLLABORATIVE PUBLIC SAFETY

CULTURE

ADOPT A PUBLIC SAFETY VISION

INSTITUTE COLLABORATION MODEL

PROMOTE TEAM BUILDING OPPORTUNITIES

STRENGTHENING COMMUNICATIONS

SHARED COMMUNICATIONS

COORDINATE COMMUNITY OUTREACH

INTEGRATING TRAINING

IMPLEMENT JOINT TRAINING INITIATIVES

ENHANCE NEW HIRE AWARENESS

IMPROVING EFFICIENCIES IMPLEMENT PROCESS RE-ENGINEERING

ENHANCE OPERATIONAL SUPPORT DEVELOP ADMINISTRATIVE PARTNERSHIPS

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Public Safety Division Retreat Strategy Ideas

Strategic Direction – ESTABLISHING A COLLABORATIVE PUBLIC SAFETY CULTURE

OBJ: ADOPT A PUBLIC SAFETY VISION

Promote public safety customer service aligned with city values. Public safety mission statement.

OBJ: INSTITUTE COLLABORATION MODEL

Establish SPD/SFD team management approach.

Explore implementation of the “teams” process for public safety.

Develop a collaboration tool box.

OBJ: PROMOTE TEAM BUILDING OPPORTUNITIES

Create a modified “ride-a-long” program.

Integrate PD substations in fire stations.

Team building events.

Strategic Direction – STRENGTHENING COMMUNICATIONS

OBJ: SHARED COMMUNICATIONS

Utilize Police-Fire newsletter & other technology to share information.

Create annual public safety reports.

Share Department newsletters & pertinent e-mails.

OBJ: COORDINATE COMMUNITY OUTREACH

Establish common community outreach initiatives.

Community services outreach & action plan.

Coordinate, integrate & provide cross-training for a seamless public education program.

Coordinate & combine SPD/SFD outreach programs.

Create a public safety outreach committee.

Coordinate SPD/SFD prevention efforts.

Coordinate a public safety/community outreach committee.

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Public Safety Division Retreat Strategy Ideas

Strategic Direction – INTEGRATING TRAINING

OBJ: IMPLEMENT JOINT TRAINING INITIATIVES

Create a public safety training committee.

Create a modular component for SPD/SFD awareness.

Identify/coordinate training opportunities.

Establish SPD/SFD joint office of training.

Implement joint training programs.

Develop & implement operational training awareness.

Develop an integrated training plan.

Continue SPD/SFD cross training down to line level (stop at BC/LT level).

Develop additional opportunities for cross-department exposure at all levels.

OBJ: ENHANCE NEW HIRE AWARENESS

Institutionalize new hire awareness of SPD/SFD operational orders.

Increase role for SPD/SFD post academy.

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Public Safety Division Retreat Strategy Ideas

Strategic Direction – IMPROVING EFFICIENCIES

OBJ: IMPLEMENT PROCESS RE-ENGINEERING

Form a process re-engineering team.

Develop a consistent data collection for public safety.

Memorialize our collaborative efforts.

Systems & process evaluation to find areas to integrate (a joint committee).

Evaluate work flow processes.

OBJ: ENHANCE OPERATIONAL SUPPORT

Develop a 3-5 year public safety facility plan.

Establish a joint facilities team.

Identify opportunities for shared facilities.

OBJ: DEVELOP ADMINISTRATIVE PARTNERSHIPS

Evaluate administrative functions for efficiency savings.

Create a public safety resource/logistics committee.

Consolidate PIO/Community Affairs offices.

Collaborate on use of volunteers.

Develop centralized budget management process & support.

Co-locate similar services.

Develop joint recruitment efficiencies.

Coordinate IT purchases through one source.

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Review & Validation

• Mission Statement

• Vision Statement

• Strategic Directions

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Mission Statement

 “The Scottsdale Police Department, in partnership with the citizens of Scottsdale, recognizes the changing needs of our community and law enforcement’s role in addressing those needs. Furthermore, we pledge EXCELLENCE, INITIATIVE AND INTEGRITY to enhance the quality of life throughout our City knowing those we serve deserve no less.” 

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Vision

“The Scottsdale Police Department is a professional organization with exemplary leadership and employees. We are known as a community that is safe and secure, and have reduced the fear of crime for all of our citizens and visitors. We have collaborative working partnerships with the community and City government. Our resources, including finances, technology and staffing levels, are aligned with our 5-year strategic directions.”

Are we there yet?Are we still committed to this Vision?

Strategic Directions & Objectives

Are we still striving towards these Directions & Objectives?

STRATEGIC DIRECTIONS STRATEGIC OBJECTIVES

1.0 REDUCE CRIME 1.1 Enhance Patrol Capabilities

1.2 Enhance Crime Prevention Initiatives

1.3 Increase Investigative Capabilities

1.4 Strengthen Administrative Bureau Service Levels

2.0 PROVIDE EXEMPLARY TRAINING SOLUTIONS

2.1Enhance Training Initiatives

2.2Strengthen Scheduling & Deployment

3.0 ENHANCE RECRUITMENT & RETENTION 3.1Strengthen Hiring Initiatives

3.2Develop Employees

4.0 INNOVATE FOR THE FUTURE 4.1 Strengthen Facilities Planning

4.2 Advance Technology Solutions

4.3 Develop the Organization

5.0 STRENGTHEN COMMUNICATIONS5.1 Strengthen Internal & External

Communications

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10 Minute Break

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Breakout Session 1: What Are We Missing?

“Based upon current realities and the

information in your resources packets,

what issues are we not addressing in

the current Plan?”

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LUNCH-TIME!(On Your Own)

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Breakout Session 2:Filling in the Holes

“What are some concrete & specific ideas to address these issues?”

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10 Minute Break

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Review & Validation of Existing Strategies

Other proposed modifications

to existing Strategies?

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Summary & Next Steps

What we have accomplished today: Reviewed & validated our direction

Identified, defined & incorporated new Strategies

Made other modifications to the plan

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Summary & Next Steps

Combine Input With Public Safety Division Retreat Ideas

Place Strategies on 5-Year Calendar

Develop Strategy Definition documents

Assign Sponsors & Strategy Leaders

Create Action Plans if needed

THANK YOU FOR YOUR PARTICIPATION & INPUT!