1 Shrinking the Federal Footprint… Dispositions and Legislation Phil Dalby, PE, LEED AP Office of Engineering and Construction Management Facilities and

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Shrinking the Federal Footprint…Dispositions and Legislation

Phil Dalby, PE, LEED AP Office of Engineering and Construction Management

Facilities and Infrastructure TeamFIMS Conference

16 June 2011

Agenda

• Transforming management of Federal real estate• DOE excess process• Screen with GSA and HUD• Disposal• DOE Bank• OECM Excess Elimination Report• Partial demolition

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Transforming Mgt of Federal Real Estate

• “We can’t win the future with a government of the past” President Obama, State of the Union Address

• “To follow the President's leadership and bring our government into the 21st century, we are taking bold steps to transform the way we manage Federal real estate.” Jacob J. Lew, Director Executive Office of the President

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• What’s already in place– Executive Order 13514, established an integrated

strategy toward sustainability in the Federal government

– June 10, 2010 the President issued a memorandum on “Disposing of Unneeded Federal Real Estate”

• Goal achieve $ 3 billion in savings by the end of FY 2012

– Telework Enhancement Act of 2010

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• What’s New– In his FY 2012 Budget, the President introduced a

transformative proposal to significantly reduce and realign our Federal civilian real property inventory

– OFFICE OF MANAGEMENT AND BUDGET Memo dated May 4, 2011 Subject Realignment of Federal Real Estate

– H. R. 1734 Civilian Property Realignment Act or ‘‘CPRA’’.

• “Civilian BRAC”

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• Established a Real Property Advisory Committee– Identify opportunities for improving the Federal

Government’s management of real property– Will be in operation until the end of FY 2015– Committee - three SRPO and four Chief Financial Officers– Purpose – Identify short and long term opportunities to

realign and consolidate real property

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President’s FY 2012 Budget/OMB Memo

H.R. 1734 Civilian Property Realignment Act

• Introduced by Congressman Denham on May 4, 2011• Purpose

– Consolidate the footprint of Federal buildings and facilities– Maximize the utilization rate of Federal buildings and facilities – Reduce the reliance on costly leased space– Sell or redevelop high value assets that are underutilized – Reduce the operating and maintenance costs of Federal civilian real

properties – Reduce redundancy, overlap, and costs asso1ciated with field offices – Create incentives for federal agencies to achieve greater efficiency in

their inventories of civilian real property by enabling agencies to retain and reinvest savings and sale proceeds

– Facilitate and expedite the sale or disposal of unneeded properties– Assist federal agencies in achieving the Government’s sustainability

goals by reducing excess

• Establishes– Independent commission to be known as the

Civilian Property Realignment Commission (CPRC)

• Membership– Nine members appointed by the President, with the

advice and consent of the Senate– The Commission shall cease operations six years

from the date of enactment of this Act

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• Within 120 days of enactment and 120 days following the beginning of each fiscal year thereafter, federal agencies submit real property data to OMB and GSA – Agencies recommendations include:

• Properties that can be sold, disposed of, transferred, exchanged, consolidated, co-located, reconfigured, or redeveloped, to reduce operating and maintenance costs

• Within 60 days of Agencies submission OMB and GSA shall review agency recommendations and develop recommendations incorporating the following principles– The extent to which a Federal building or facility aligns with the current

mission of the federal agency

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• OMB and GSA review Con’t– The extent to which there are opportunities to consolidate similar

operations across multiple agencies or within agencies– The economic impact on existing communities in the vicinity of the

Federal building or facility– The extent to which the utilization rate is being maximized and is

consistent with non-governmental industry standards – The extent to which reliance on leasing for long-term space needs is

reduced– The extent to which the operating and maintenance costs are reduced

through consolidating, co-locating, and reconfiguring space– The extent to which energy consumption is reduced

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• 120 days after OMB and GSA’s recommendations and biennially thereafter the CPRC makes recommendations to the President

• President sends his recommendations to Congress with his approval or disapproval of each recommendation within 30 days of CPRC submission

• If President does not submit his recommendations to Congress within 30 days the process terminates until the following year.

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DOE Disposition

• Portfolio Characteristics– Over 50 Sites – Many sites hosts multiple programs– Excess facilities generally embedded in a complex– Security Issues at almost all sites

• Limits opportunity for commercial reuse

– Contamination issues• Long and complex decontamination & demolition times

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Life Cycle Facilities Management

Where are we??

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Excess Elimination Drivers

• Annual Maintenance $86M for non-operating facilities• One for one offset for new construction and

replacement facilities• Economic development transfers• Mission requirements• Environmental stewardship

Please archive as soon as you know an asset has been

dispositioned!

DOE Excess Process• Site determines asset is excess to site mission• Certified Reality Specialist concurs• Asset(s) are screened by program• Asset(s) are screened by DOE• If no interest expressed

– Declared excess to DOE– FIMS Excess indicator set to “YES”– Populate estimated disposition year

• Proceed with GSA screening

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DOE Screening Process

• Complete a Request for Disposition Form• FIMS website:

http://www.fimsinfo.doe.gov/excess_elimination.htm • Send to [email protected]• Asset Screened for seven days• Email reply in seven days

– Stating the asset is excess to DOE– Populate the “Estimated Disposition Year”

• Contact Phil Dalby if you don’t hear from me in seven days 16

http://www.fimsinfo.doe.gov/excess_elimination.htm

mailto:[email protected]

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DOE Excess Process Con’t

• Screened through GSA and HUD– See your local or HQ Reality Specialist!

• Excess Asset(s) are disposed• Asset(s) archived in FIMS

– Ensure correct status – Ensure correct status date

• These used for space banking

• Archive NLT 12 Nov 2011!!!

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Don’t get tangled up in red tape contact your

Reality specialist!

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FY 2010 Report on DOE’s Disposition of Excess Real Property

Status of Banked Square Feet for Future One-for-One Offsets

Office of Engineering and Construction ManagementMarch 2011

DOE Bank

• Bank queried from FIMS• Included Buildings, real property trailers and OSFs

OSFs must be measured in SF

15 square feet could save you…

FY 2003 to FY 2009

Dispositions (square feet)

FY 2010 Dispositions (square feet)

FY 2010 Gross Banked

Dispositions (square feet)

FY 2003 to FY 2009 Additions

Subject to Offset (square feet)

FY 2010 Additions subject

to Offset (square feet)

Total Additions Subject to Offset

(square feet)

FY 2010 Net Banked Area

(square feet)

12,914,365 1,662,198 14,576,563 3,247,948 1,007,440 4,255,388 10,321,175

DOE Space Bank - Results At A Glance

Timeline For FY 2011 Excess Elimination Report

• Now to 12 November 2011– Sites archive real property assets disposed of in FY 2010. – Assets must be archived by 12 November 2010– Note: No assets will be banked if they are not archived in the

Facility Information Management System (FIMS) database • 15 January 2012

– Program Offices sent FY 2002 to FY 2011 Bank information

• 1 February 2012– Program Offices provide concurrence or comments via email

• 30 March 2012 – Issue FY 2011 Excess Elimination Report

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Partial Demolition

• Definition - A partial disposition/demolition with respect to FIMS is when a portion of a real property asset is demolished or disposed of and a new FIMS record is generated and archived to capture the portion of the real property asset that has been demolished or disposed of

• Update - FIMS records to document partial dispositions/demolitions when the remainder of the real property asset will remain for five or more years

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Example 1

• Building being demolished over several years• One wing is being demolished each year• It would not be appropriate to generate a new

FIMS record each year and archive it to take credit for the square footage demolished in that year

• The correct procedure would be to wait until the entire building is demolished and archive the entire FIMS record 23

Example 2

• A building has three wings• Wing 1 is demolished• There are no plans on disposing of the other

two wings• It would be appropriate to develop a new

FIMS record for the demolished wing and archive the record

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Example 3

• 100 acres of a 500 acre land parcel is being disposed of

• There are no plans to dispose of the remaining 400 acres

• It would be appropriate to develop a new FIMS record for the acreage that is being disposed of and archive the new record

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Questions?

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Phil Dalby PE, LEED APDepartment of EnergyOffice of Engineering and Construction Management (OECM) - MA-50Phone: (202) 586-4548Cell: (202) 615-3405Fax: (202) [email protected] http://management.energy.gov/oecm.htm

Documents

1 Shrinking the Federal Footprint… Dispositions and Legislation Phil Dalby, PE, LEED AP Office of Engineering and Construction Management Facilities and