1 Sharpdesk 3.1 Overview Desktop ComposerSearch Imaging

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Sharpdesk 3.1 Overview

Desktop

Composer Search

Imaging

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What is Sharpdesk?

• Used in conjunction with “Send to Desktop” from your Sharp copier/printer/scanner

• Enables you to manage scanned and text files• View• Organize• Annotate• Edit• Combine• Distribute• Output• Retrieve

• Easy to use

Desktop Document Management Software

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Sharpdesk: Desktop Elements

InputStore View

Edit (OCR)

Compose

Output

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Sharpdesk 3.1: Desktop

Combine (Access via drag & drop, file menu, tool bar, context menu)

Drag Baby file on top of Boy in Sunglasess file

Combined file has Baby file on top and retains dragged file name

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Split (Access through file menu, tool bar, context menu)

New file name will be that of the file being split appended with the included page numbers from the original file

Select first page of desired new set, use context menu, tool bar or file menu to split

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Rotate Images• 90 degree increments• Access through Edit menu or right mouse click

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Folder Shortcuts• Create shortcut access to MS

Explorer or Network Neighborhood folders through File menu

Folder shortcuts added here for more convenient drag-and-drop and document viewing

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Sharpdesk 3.1: OCR

New improved OCR engine• Better word recognition accuracy• Improved format retention

Benefits:• Reduce time to correct OCR’ed files• Repurpose documents more easily • More accurate full text image searches

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Sharpdesk 3.1: Search

It’s never been easier to find documents! View thumbnails

of retrieved files for faster ID.

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Overview• 42 different text and image files formats supported• Must index before retrieving files

– Can schedule automatic index updates

• OCRs and indexes image files, including PDFs• Tightly integrated within Sharpdesk• Search results presented in summary or thumbnail view• Reports number of word “hits” per document• Found documents can be opened, modified, printed, re-filed, etc

Limitation• Index and search local disk drives and mapped network folders

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What is Indexing?• Provides quickest and most accurate search results

– Web search engines use indexing to keep track of web site contents

• Search wizards guides you through indexing steps• Sharpdesk index file describes properties and contents of

included documents• Index size

– Varies depending on size of originals (est. 10-25% of original files)

– Potentially larger with many:• Short documents

• Databases

• Compressed files (e.g. ZIP)

• Documents with much numeric data

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Sharpdesk 3.1: Composer

Composer Window with Active Document

Composition Work Area

Source Document List

• Printing

• Storing

• Distributing

Merge different types of documents for:

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Integration with Sharpdesk Desktop

Begin by dragging and dropping file onto Composer

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Composer Work Area


Integration with Sharpdesk Desktop (continued)

Can expand to full Sharpdesk window

Tool bar will change to reflect active window (Sharpdesk or Composer)

Adjustable windowDesktop Work AreaFolder View

Reference Pane

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Composer Work Area


Integration with Sharpdesk Desktop (continued)

Drag and drop files from desktop to Composer where they can be reordered

Original file # of pages and creation date

Can close reference pane for more Composer workspace

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Page Set-Up: Header Footers, Page #s

• Opaque border of white space generated by original document, laid over page image based on user specified indents

Margins smaller than original document retain original margins

Margins greater than original document clip or cover text in margin area

Page numbers apply to all pages (even if user chooses not to display them on a given page)

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Sharpdesk 3.1 Summary

• Time-saving, easy-to-use document handling software

• For further questions about Sharpdesk 3.1– Use on-line help

– Check Sharpdesk 3.1 user manual (PDF file)

– Contact your Sharp dealer