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Conflict among other Terms and Conditions In case of conflict between General Terms and Conditions (Annexure-II) and any other special or typed conditions (Annexure- VII), the later shall prevail to the extent applicable. The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the later shall be considered for evaluation purpose. *Enclosures:-

1. Details of Materials (Annexure-I) 2. General terms & conditions (Annexure-II) 3. Check-list (Annexure-III) 4. Un-priced bid (Annexure-IV) 5. Cost Sheet (Annexure-V) 6. Price Bid (Annexure-VI) 7. Special terms & conditions (Annexure-VII 8. Minimum Qualifying Criteria (Annexure-VIII) 9. Price Variation Formula (Annexure-IX) 10. BEC (Bid Evaluation Criteris) (Annexure-X) 11. Integrity Pact (Annexure-XI) 12. NEFT/RTGS Format (Annexure-XII)

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Annexure : I

Details Of Material

S.No SIL Material Code Description of Item Quantity

Required

Specifications

01 0900 22509 Li-ion Battery Pack 48V 160AH

with Charger

4,000 Nos. As per SIL

Specifications tabulated

below

Technical Specifications of Battery Pack and Charger

S.No. Description

1 Battery Type Lithium Ion

2 Battery Cell Chemistry LFP/NMC

3 Voltage 48V

4 Power 7.68 KWh

5 Nominal Capacity 160 Ah ( Two Packs of 80Ah)

6 Charging Temp 0°C-45°C

7 Discharging Temp 0°C-55°C

8 Life Cycle required Min. 2000 Life Cycles

9 IP Class IP 67

10 Working Voltage 35 V-60 V

11 Continuous Discharge Current 100 A

12 Peak Discharge Current 300 A

13 Communication protocol Universal Type , CAN

14 Depth of Discharge 85% Min.

15 Battery Management System Should have warning and protection function of

overcharging /over discharging current, temp. Voltage etc.

Compatible with different controllers of different brands.

Balancing and optimization of the battery charging and

discharging.

16 Warranty Minimum 4 Years

17 Envelope space Available for the

Battery Pack (L x W x H)

700 mm x 285 mm x 285 mm

18 Battery Testing As per AIS 048

Charger Specification

1 Type Constant Current and Constant Voltage, Portable Domestic Charger

2 Frequency 50-60Hz

3 Input voltage 230VAC

4 Output Current 25 Amp-35 Amp

5 Output Power 2.0-2.5 KW

6 Charging Duration 6 Hrs Maximum

Note: 1) The Battery Certification shall also be done through ICAT/ ARAI by the vendor as per AIS 048 and

EMC/EMI test also.

2) Application: for 3-Wheeler VIKRAM EV (3P+D) and Load Carrier in L5M & L5N Category with GVW of

990Kg

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Annexure-III CHECK LIST

(Tender No. and due date )

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply – Accepted

OR Shall vary as per price variation formula (Refer Annexure „VII‟)- Accepted and Enclosed

Yes

Yes

4

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public

Sector Undertaking/Public Department. b)We have gone through the terms and conditions given in your above

tender form, is accepted and agreed by us

Yes

5 Price bid-:Party to indicate GST.

- All column of price bid filled up in the price bid Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of receipt of

material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party‟s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items Enclosed Yes

14

Vender to undertake declaration on the letter head about supply of

material uninterrupted supplies as per SIL‟s monthly/ fortnightly delivery

schedule Enclosed

Yes

15 Vendor must enclose GSTIN Certificate Yes

16. Call Escalation Matrix with name, designation, mob. no. and email Id

Enclosed Yes

17 For Sr. No. H to M of Annexure-VIII (Minimum Qualifying Criteria) an

undertaking on manufacturer‟s letter head must be enclosed Yes

18 FOR NEW VENDORS ONLY:

(In addition to sl. No. 1 to 14 the following are also applicable)

(a) Vendors should attach proof of OEM supplier Yes

(b) Filled vendor registration Format.- Enclosed Yes

(c ) Company profile and brochure along with documents related to manufacturing and testing facility for the tendered items Enclosed.

Yes

(d) Minimum Turn over for new vendor shall be Rs. 32.4618 Crores (for MSMEs Rs. 27.0515 Crores)

Yes

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Annexure-IV COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

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Annexure-IV

Un- Priced Price Bid

Supplier’s Name: …………….. Enquiry No:

Sl. No.

Material Code

Description

Quantity Required

TO BE FILLED BY VENDOR

Basic Rate /unit (exclusive taxes)

( In Rupees) HSN

Code

IGST

(%)

CGST

(%)

SGST

(%) In

digits In words

1.

0900 22509

Li-ion Battery

Pack 48V

160AH 7.68

KWH with

Charger

4,000 Nos. XXX XXXX

NOTE: - Columns marked with „X‟ should not be filled

Dated: Signature of Supplier

Seal:

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Annexure-V COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(C) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(D) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

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Annexure-VI

PRICE BID

SUPPLIER’S NAME: Tender No.

Sl. No.

Material Code

Description

Quantity Required

TO BE FILLED BY VENDOR

Basic Rate /unit (exclusive taxes)

( In Rupees) HSN

Code

IGST

(%)

CGST

(%)

SGST

(%) In

digits In words

1. 0900 22509

Li-ion Battery

Pack 48V

160AH 7.68

KWH with

Charger

4000 Nos.

Date: Signature of Supplier

Seal:

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Annexure-VII

SIL –SPECIAL TERMS AND CONDITIONS

The tender quantities shall be distributed in the following manner:

Item S.No. Distribution (in %) L1 Source L2 Source

1. 70 30

1. The bids of all eligible bidders will be opened as per qualification criteria .02 Nos. samples each of the L1 &

L2 tenderer will be selected for internal testing and for ICAT/ARAI approval. If the samples of either or

both fails in testing, then next one in sequence i.e. L3 will be considered for testing and so on as per

circumstances.

2. There will be a pre-bid meeting after floating the tender and 10 days before bid opening date which

will be on 07/05/2019 at 11.00 Hours in SIL premises.

3. The following special terms and conditions without any deviation are required to be adhered to:

(A) The 02 nos. of Prototype Battery Pack along with Charger for Electric Vehicle being manufactured by

Scooters India Ltd are to be provided within 06 weeks of written communication by SIL. The Battery

Pack should be adaptable to regenerative braking provisions. After successful endurance trial and

performance validation the Battery and Charger along with the vehicle will be sent to ICAT–

Manesar/ARAI Pune (Govt. Of India Agency) for component level testing under AIS 048.

(B) The Battery pack shall also be subject to Construction and Functional safety requirement to meet AIS

038.

(C) Battery pack shall have to qualify for EMC and EMI test as a component level.

(D) Battery should qualify also for vehicle level test as per AIS 004.

(E) All technical support as and when required should be provided by the party, till completion of the

Type Approval Activities of Electric vehicle at ICAT – Manesar and also at SIL – Lucknow.

(F) The Cost of the Type Approval charges for the vehicle at ICAT – Manesar will be borne by SIL and the

testing charges for Battery Pack as individual components level test will have to be borne by the

vendor.

(G) Upon successful completion of Type Approval Test for Battery Pack for the SIL Electric vehicle, SIL

shall reimburse the cost of 02 Nos. of prototype Battery Pack at L1 rates after obtaining Type Approval

Certificate.

(H) In case of Battery Pack fails to qualify individual component level test and the Type Approval test of

Electric Vehicle, no cost shall be reimbursed by SIL and the tested samples shall be returned to the

vendor at their cost. No claims for the same shall be entertained at later stage.

(I) Upon matching of L1 rates (Cost to SIL), L2 will get 30% of the tendered quantity.

(J) SIL reserves the right to inspect the facilities with complete demonstration by a team of officers for

checking the manufacturing facilities of bidders, where by the manufacturing. activities, testing

facilities should be clearly demonstrated.

(K) Check list must be filed up and enclosed by vendors.

(L) The quoted prices shall be FIRM for full supply of order with guarantee / warranty support (As

mentioned in Technical Specifications).

(M) The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

(N) The supply shall be strictly as per Description and Bid at Annexure

(O) The delivery term shall be “FOR SIL Store”.

(P) The validity of PO shall be 02 years and further may be extended for 01 year in case quantity is not consumed.

(Q) SIL encourages startups as per Make in India Policy.

(R) Call Escalation Matrix with name, designation, mob. no. and email Id on letter head must be enclosed.

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Annexure-VIII

MINIMUM QUALIFICATION CRITERIA

A. Vendor should be a regular manufacturers & OEM supplier for subject / similar tendered items to industries preferably automotive. Vendors must enclose desired documents like sale invoices / copies of purchase orders issued within the past 03 years period to substantiate above, along with the Bid.

B. New Vendor should fill-up the vendor registration form & submit the same along with the tender documents. Vendor registration form can be downloaded from our website www.scootersindia.com and duly filled Form should be attached with the Bid.

C. The Company Profile and Brochure should be invariably attached with the tender documents. D. The vendor should also enclose and furnish the manufacturing and testing facilities and

infrastructure available with them for the subject items which may be subjected to verification by a team of the company.

E. Vendor should have the sum of minimum turnover of Thirty two Crores forty six Lakhs eighteen thousand (Rs 32,46,18,000) in last two consecutive years (for MSME minimum turn over should be twenty seven Crores five lakhs fifteen thousand (Rs 27,05,15,000) in last two consecutive years). The vendor must furnish relevant documents i.e. audited balance sheet, profit –loss account statement of last 2 financial year’s i.e. (2016-2017 and 2017-2018) etc. confirming the turnover. If the bidder does not fullfill the above said financial criteria than they have to give a security deposit of Rs. 5,00,000 to SIL in form of FD/BG drawn on a schedule bank favoring SIL valid for 02 years . SIL will not pay any interest on the same.

F. Integrity pact should be signed & accepted by the bidder. G. Offer of only those bidders will be considered who shall agree to provide 02 nos. of Prototype

Battery Pack along with matching Charger for Electric Vehicle being manufactured by Scooters India Ltd. Battery Pack should have regenerative braking provisions. After successful endurance trial and performance validation the Battery Pack along with the vehicle will be sent to ICAT– Manesar (Govt. Of India Agency) for component level testing under AIS 048 Indicative list of tests undertaken by ICAT/ARAI. However, tests may not be limited to the above but include those specified by ICAT/ARAI from

time to time.

H. The Battery Pack shall also be subject to the test on vehicles for – Construction and Functional

safety requirement to meet AIS 038.

I. Battery pack shall be able to qualify for EMC and EMI test as a component level.

J. Battery pack should qualify also for vehicle level test as per AIS 004.

K. All technical support as and when required should be provided by the party, till completion of the

Type Approval Activities.

L. During the testing at ICAT/ARAI, whatever modification suggested by testing agencies shall have

to be incorporated in their product and the same shall be supplied.

Note: For Sr. No. H-M an undertaking on manufacturer’s letter head must be enclosed.

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Annexure-IX

SCOOTERS INDIA LIMITED LUCKNOW

PRICE VARIATION FORMULA: (Column B & C to be filled by vendor at the time of submission of offer).

*CONDITIONS: 1. Price will be reviewed yearly in a financial year and will be considered if variation is beyond ± 5%. In any case escalation beyond 10% of the

material cost for the whole year shall not be allowed.

2. No increase shall be considered on account of labour and overhead etc.

3. The reference data for tendered commodity available in public domain/SIAM/ Office of the Economic Advisor. Base rate will be reckoned as the

date on which P.O. will be awarded. Further the difference in Index/rates on 12 months period will be applied on 1:1 basis on the settled rates

for price variation claimed if it is more than +/-5 %. Incase of reduction also, the same criteria will be followed in same proportion.

Sl. No.

Part No. Descriptions

Rates Awarded

as per P.O.

Element

Revised Rate As on……..

Input RM Specificatio

n

Weight / piece (in Kg)

Ref. RM Rate as prevailing on

P.O. date (in Rs.)

Ref. RM Rate (*) as on at the

time of year end (in Rs.)

Increase per piece

A B C D E F= Cx(E-D) G= A+Fa+Fb+Fc

1. 0900 22509

Li-ion Battery

Pack 48V

160AH 7.68

KWH with

Charger

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

Annexure-X

BID EVALUATION CRITERIA

Bid(s) shall be evaluated on the basis of Cost to SIL (as per the basis given below), subject to fulfillment

of special terms & conditions for items:-

Sl. No. Factors

1 Basic

2 Discount

3 Packing & Forwarding

4 Others

5 Freight

(a) Ex-works

(b) FOR SIL Lucknow

6 Transit Insurance

7 GST

(a) CGST

(b) SGST

(c) IGST

8 Payment Term (From Table)

9 GST Credit (i.e. total of 7)

Total

Note:

(i) Cost to SIL= 1-2 + 3+4+5+6+8 (ii) Payment term (8)= Factor applicable x (1-2+3+4+5+6)

Payment Term (in days) (Multiplication factor Landed Cost)

Credit days Credit

(standard) Credit days

Against delivery

75 70 60 45 30 20 15 0

-0.01311 -0.01092 -0.00655 0.00000 0.00655 0.01092 0.01311 0.01966

Annexure XII

18

Annexure XI

Annexure XII

19

Annexure XII

20

Annexure XII

21

Annexure XII

22

Annexure XII

23

Annexure XII

24