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1School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Welcome to the
School Workforce Census Conferences
London / Birmingham / Leeds
2School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Michael Ellis
Chair
Department for Children, Schools and Families and
Nottinghamshire County Council
3School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
4School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Welcome
Margaret FrosztegaHead of Business Development, Data Services Group
Malcolm BrittonHead of Data Services and Statistician Head of Profession
Liz TaddHead of Business Development, Data Services Group
School Workforce Census Conferences
London – Birmingham – Leeds March 20105
Agenda10:30 – 10:35 Introduction and domestics
10:35 – 11:00 Welcome
11:00 – 11:25 Feedback from Spring 2010
11:25 – 12:00 Lessons Learned from Spring 2010 – breakout session
12:00 – 12:45 Requirements for Autumn 2010
12:45 – 13:45 Lunch
13:45 – 13:55 Feedback from Lessons Learned breakout session
13:55 – 14:45 Guidance Notes breakout session
14:45 – 15:00 Dissemination of data collected in the School Workforce Census
15:00 – 15:30 Question and Answer Session
15:30 Close
School Workforce Census Conferences
London – Birmingham – Leeds March 20106
An apology and a thank you …
• We are sorry for the poor service
• Particularly in relation to matching and reconciliation
• Thank you for all your help in keeping things on track
School Workforce Census Conferences
London – Birmingham – Leeds March 20107
“Top of the Shop”
We have raised the issue to the highest level:
•Secretary of State
•Permanent Secretary
•Ministers
•Directors General and Directors
School Workforce Census Conferences
London – Birmingham – Leeds March 20108
The burning questions
• “Why didn’t we pick up the problems that were apparent last year and thus avoid a repetition of the difficulties?”
• Where does the responsibility lie?
David Bell, DCSF Permanent Secretary
School Workforce Census Conferences
London – Birmingham – Leeds March 20109
Our responses to last Spring’s problems
• Three investigations:
- hardware and software reviews
- critical code areas (Microsoft)
- LA consultation on use of system
School Workforce Census Conferences
London – Birmingham – Leeds March 201010
Recommendations taken forward
Completed:
• “decoupling” data loading from validation
• disk storage and access
In progress:
• changes to snapshots
• 64bit upgrade
School Workforce Census Conferences
London – Birmingham – Leeds March 201011
Spring 2010: what happened?
• problems with the web servers
• processing demands were greater than expected
• multiple and repeated exports of data
School Workforce Census Conferences
London – Birmingham – Leeds March 201012
What are we doing?
• new Star Chamber procedures
• managing usage and functionality
• removing known bottlenecks
• 64bit technology for new web servers and database servers
• testing at MicroSoft Lab
• better governance
School Workforce Census Conferences
London – Birmingham – Leeds March 201013
What are we doing? - summary
• improving infrastructure
• COLLECT application
• governance
School Workforce Census Conferences
London – Birmingham – Leeds March 201014
A final thank you ...
and
any questions?
15School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
16School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Data Evaluation
Alicia ChildsCustomer Services Unit, Data Services Group
School Workforce Census Conferences
London – Birmingham – Leeds March 201017
Contents
1. Autumn 2009 Pilot
2. Spring 2010 collection:
a) High level stats
b) Authorisation process
c) Evaluation
School Workforce Census Conferences
London – Birmingham – Leeds March 201018
1. Autumn 2009 Pilot
• Update– went well – large number of returns received and quickly– lots of useable curriculum and qualifications data– helped prepare LAs for 2010 collections
• See handout in delegate packs
School Workforce Census Conferences
London – Birmingham – Leeds March 201019
2. Spring 2010
• High level stats as at Friday 12 March:
– Over 20,000 returns, >94% schools in England– Three quarters of these were approved– 66 LAs approved all data for all schools plus a
central file– Over 100 academies had made a return
School Workforce Census Conferences
London – Birmingham – Leeds March 201020
2. Spring 201012 March 2010:
58.9%
3.4%
21.9%
1.0%
14.7% No Data
Loaded(school file)
Submitted(school file)
Approved
Authorised
School Workforce Census Conferences
London – Birmingham – Leeds March 201021
2. Spring 2010
Authorisation Process
1. A complete SWF return i.e. data from all schools, as well as the central file
2. & 3. No missing data for key items and for other items no more than 10% missing
4. No errors or queries on an approved return (i.e. after cleaning) without a note
5. There are no duplicate records or returns that still have multiple sources
6. Scope checks
7. Missing data checks
8. Distribution checks – LA distributions are close (+/- 10%) to those published in the Sept 2009 Workforce SFR
School Workforce Census Conferences
London – Birmingham – Leeds March 201022
2. Spring 2010
Authorisation Process How did we do?
1. A complete SWF return i.e. data from all schools, as well as the central file We received 66 by Friday 12 March
2. & 3. No missing data for key items and for other items no more than 10% missing Generally good – QTS missing in a few cases
4. No errors or queries on an approved return (i.e. after cleaning) without a noteExcellent
5. There are no duplicate records or returns that still have multiple sourcesExcellent
6. Scope checksVery well. Some cases of >25% ethnicities ‘not obtained’ at any one school
7. Missing data checksLess well – lots of staff missing contracts
8. Distribution checks – LA distributions are close (+/- 10%) to those published in the Sept 2009 Workforce SFRGenerally good
School Workforce Census Conferences
London – Birmingham – Leeds March 201023
2. Spring 2010
• Criteria 8 – LA Level Distribution Checks
1. FTE teachers
Good
2. Ethnicities
Excellent
3. Absence and Vacancies
Not always as good
School Workforce Census Conferences
London – Birmingham – Leeds March 201024
2. Spring 2010
% Ethnicities Not Obtained
0
5
10
15
20
25
30
35
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
618G2009
SWF2010
1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 11 11 12 12
School Workforce Census Conferences
London – Birmingham – Leeds March 201025
2. Spring 2010
• Evaluation Reports:– Within a week of making a full return; or– In April
• Next Steps:– Evaluation– Cleaning– Statistical First Release
School Workforce Census Conferences
London – Birmingham – Leeds March 201026
Thank you
and
any questions?
27School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
28School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Lessons Learned from Spring 2010Breakout Session
Gill TurnerData Development Unit, Data Services Group
School Workforce Census Conferences
London – Birmingham – Leeds March 201029
Please consider
• What went well in Spring 2010 SWF?
• What didn’t go so well in Spring 2010 SWF?
• What was the impact on you / your schools?
• What could you do differently in Autumn 2010?
• What could the Department do differently in Autumn 2010?
30School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
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London – Birmingham – Leeds March 2010
Requirements for Autumn 2010
Gill TurnerData Development Unit, Data Services Group
School Workforce Census Conferences
London – Birmingham – Leeds March 201032
• Collection period
• Key features
• Main changes
• Some reminders
• Central return
• Key dates
• Support
Overview of presentation
School Workforce Census Conferences
London – Birmingham – Leeds March 201033
• Census Reference Date: 4 November 2010
• Collection period starts: 4 November 2010
• Collection period ends: 10 December 2010
Collection period
School Workforce Census Conferences
London – Birmingham – Leeds March 201034
• Staff in regular service with current contract or service agreement at Census Reference Date
• Staff who are no longer employed by the school/LA but who were in regular service during the previous academic year – 1 September 2009 to 31 August 2010
Key features – who is in scope?
Regular service defined as those staff with contracts or service agreements of one month (28 days) or more
School Workforce Census Conferences
London – Birmingham – Leeds March 201035
Key features – what will be collected?
School workforce level data
Staff Details module
Contract/Service Agreement module
Absence module – school employed only
Curriculum module – school employed only
Qualification module
School level data Count of vacant teacher posts
Staff information module- Counts of occasional teachers- Counts of 3rd party support staff
LA level data Counts of educational psychologists
School Workforce Census Conferences
London – Birmingham – Leeds March 201036
Key features – what will be collected?
Snapshot data for staff currently
employed
Historical data
- Staff details module
- Contract/service agreement module
- Curriculum module for all teachers and TAs (school employed only)
- Qualification module for teachers, and TAs mainly working in maths and science
- Staff details module and non-pay items in contract/service agreement module for those who left between 1/9/09 and 31/8/10
- Non-pay items in contract/service agreement module for those whose contracts changed between 1/9/09 and 31/8/10
- Absences that started or finished between 1/9/09 and 31/8/10 for teachers and TAs – both for current staff and those who have left (school employed only)
School Workforce Census Conferences
London – Birmingham – Leeds March 201037
• One annual collection in the Autumn
• “Optional” data items for other support staff – amended regulations to allow their collection http://www.opsi.gov.uk/si/si2009/uksi_20092266_en_1
• Temporary teacher numbers should not be submitted
• NI numbers – please make every effort to provide but prefer to be left blank if don’t have one (if your system allows you to do so)
• Post and role of executive head introduced
Main changes
School Workforce Census Conferences
London – Birmingham – Leeds March 201038
• Total pay – not required for teachers if pay scale, regional pay spine and spine point provided
• Qualification verified no longer needs to be provided
• Qualification codes – expanded guidance on how to deal with other levels of qualifications
• Qualification subject codes – no change – improved advice
Main changes
School Workforce Census Conferences
London – Birmingham – Leeds March 201039
Code Description
Q300 English Studies
Q310 English Language
Q320 English Literature
Q321 English Literature by period
Q322 English Literature by author
Q323 English Literature by topic
Q330 English as a second language
Q340 English Literature written as a second language
Q390 English studies not elsewhere classified
Subject Code
JACS codes
http://www.teachernet.gov.uk/docbank/index.cfm?id=14712
For a degree in English Language can return either:Q300 English Studies (Subject Code) orQ310 English Language (more detailed JACS Code)
School Workforce Census Conferences
London – Birmingham – Leeds March 201040
• Staff “acting up” in schools – preference is for information on the acting up position
• Absence collected for previous academic year – defined as 1/9/09 to 31/8/10
• Absent on census day no longer needs to be provided
• Date of arrival in school – required for staff who started from 1/9/09 but don’t provide if not sure
• Vacancy subject for special schools – use “not applicable” or “primary curriculum” not “SEN”
• Definition of temporarily filled post – as per 618g
Main changes – school employed staff
School Workforce Census Conferences
London – Birmingham – Leeds March 201041
• Headcounts of educational psychologists– number of full-time educational psychologists– number of part-time educational psychologists– FTE of part-time educational psychologists
• Advisory teachers considered to be “other support staff” even though have their own post
Main changes – centrally employed staff
School Workforce Census Conferences
London – Birmingham – Leeds March 201042
• Post of Teaching Assistant – please use rather than Support Staff
• Teacher Number – please provide, without this can’t match in qualifications from the GTC
• Destination/origin to be provided for leavers/starters from Sept 2009
• For on-going absences leave end date blank
• For on-going sickness absences leave working days lost blank
• Curriculum hours: should be recorded to 2 decimal places
• Notes must be added to unresolved queries
Some reminders
School Workforce Census Conferences
London – Birmingham – Leeds March 201043
Central return
• Check progress on SWF compliance with your software supplier
• Seek advice / support from other LAs using the same system as yourself
• Explore in-house solutions for developing extract routines
• Use the csv to xml conversion tool – available in June
School Workforce Census Conferences
London – Birmingham – Leeds March 201044
• June: Autumn 2010 blade available on familiarisation site
• June: access database available from TeacherNet
• June: csv to xml conversion tool available from TeacherNet
• 4 November: Autumn 2010 blade available on live site
• 10 December: Autumn 2010 blade closes on live site
Familiarisation site: https://datauat.dcsf.gov.uk/SchoolWorkforceFamiliarisation/login.aspx
Live site:https://data.dcsf.gov.uk/collectportallive/login.aspx
Key dates
School Workforce Census Conferences
London – Birmingham – Leeds March 201045
Support• Guidance
http://www.teachernet.gov.uk/management/ims/datacollections/swfcpilot/ Preparation and Guidance for school employed staffPreparation and Guidance for centrally employed staffCOLLECT training guidescsv to xml conversion guidance
• Technical specification http://www.teachernet.gov.uk/management/ims/datacollections/swfcpilot/technicalspecification/
• DSG Helpdesk, [email protected], 01325 392626
• LA on-line community http://www.communities.idea.gov.uk/login.do
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London – Birmingham – Leeds March 201046
Any questions?
47School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
48School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Feedback from Lessons Learned Breakout Session
Gill TurnerData Development Unit, Data Services Group
49School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
50School Workforce Census Conferences
London – Birmingham – Leeds March 2010
Guidance Notes Breakout Session
Gill TurnerData Development Unit, Data Services Group
School Workforce Census Conferences
London – Birmingham – Leeds March 201051
Please do the following
• identify any ambiguities or sections that are difficult to interpret – suggest examples or text that might clarify
• identify any gaps in the guidance – suggest text
• identify any areas that could be cut – duplication or unnecessary text
52School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
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London – Birmingham – Leeds March 2010
Dissemination of the SWF data
Ian CaseyData Development Unit, Data Services Group
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London – Birmingham – Leeds March 201054
Initial uses of the data
• Statistical First Release – Feb/March 2011
• inform Teacher Supply Model and Pay Bill
• support work of independent review bodies
• inform policy developments
• monitor policy input
• answer questions from Parliament
• ad hoc requests
School Workforce Census Conferences
London – Birmingham – Leeds March 201055
Other uses of the data
• What else do you want to know about our dissemination plans?
• What else would you like from us? (resources permitting!)
• How are you proposing to use the data?
56School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds
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London – Birmingham – Leeds March 2010
Question and Answer Session
58School Workforce Census Conferences
London – Birmingham – Leeds March 2010
School Workforce Census Conferences
London / Birmingham / Leeds