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Results-Based Management: Friend or Foe?Author(s): Michael J. Hatton and Kent SchroederReviewed work(s):Source: Development in Practice, Vol. 17, No. 3 (Jun., 2007), pp. 426-432Published by: Taylor & Francis, Ltd. on behalf of Oxfam GBStable URL: http://www.jstor.org/stable/25548228 .
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8/20/2019 1- Results-Based Management - Friend or Foe.pdf
2/8
Development
in
Practice,
Volume
17,
Number
3,
June 2007
|\
Ta?VLaJ?rouP
Results-based
management:
friend
or
foe?
Michael
J. Hatton
and
Kent
Schroeder
Results-based
management
(RBM)
is
well entrenched
as
a
management
tool
for
international
development
practice.
Yet
after
a
decade
of
its
use,
many
development
practitioners
view
RBM in
a
negative
light, considering
it
to
be
a
donor
requirement
that diverts
time,
energy,
and
resources
away
from actually
doing development
work. This article
provides
some
broad
reflections
on
RBM
from
a
distinctive
vantage
point:
the
perspective
of
the
project
(or
programme)
evaluator. The article
reflects
on
challenges
associated with
RBM
and draws
from
these
reflections
a
number
of suggested strategies
to
improve
its
use.
It concludes that
development
practitioners
need
to
be
more
aggressive
in
implementing
RBM.
Key Words:
Aid;
Methods
Results-based
management
in
development
Over the
past
decade,
results-based
management
(RBM)
has become well entrenched
as a
man
agement
tool
for
development.
It
is
a
fact
of life
for
many
of
us
working
in this field. Since
the
mid-1990s, RBM has focused thework of numerous bilateral and multilateral agencies on
defining,
managing,
and
measuring
results.
Inputs,
outputs,
outcomes,
and
impacts
have
become
a
familiar
refrain.Yet discussions
with
colleagues
regularly
take
on
a
negative
tone
when
the
topic
of
RBM arises.
Often,
and
only
half-jokingly,
RBM is
referred
to
as
part
of
the
problem,
a
requirement
that
consumes
time,
energy,
and
resources
and
obstructs
the
actual
doing
of
development
work.
In the words
of
one
colleague:
77/
just
bide
my
time
until
the
next
management
fad
comes
along .
While
this is
not
a
firm
position
taken
by
all
players
or
at
all
levels
in
development
work,
it is
a
view
not
infrequently
adopted
-
in
particular
by
many
of those
directly
involved
in
project
implementation.
Donors and
at
least
some
international
implementing
agencies
tend
to
be
more
supportive
of
RBM
as a
management
and evaluation
tool.
Broadly
speaking,
local
govern
ments
and
beneficiaries
are
less
enthusiastic.
The
varying
opinions
with
respect
to
RBM
clearly
imply
the
need
for
increased
efforts
to
explore
its
effectiveness
as a
development
tool.
A
considerable
amount
has been
written
about
the
use
of RBM
by
development agencies
to
date.
Much of it
is
descriptive
(see,
for
example,
Cummings
1997)
or
it
reviews
themedium-term
experience
with
RBM from the
426
ISSN
0961-4524
Print/ISSN
1364-9213 Online 030426-07
?
2007
Oxfam
GB
DOT
10.1080/09614520701337160 Routledge Publishing
8/20/2019 1- Results-Based Management - Friend or Foe.pdf
3/8
Results-based
management:
friend
or
foe?
perspective
of donor
agencies
(see,
for
example, Binnendijk
2000;
Office ofthe Auditor General
of
Canada
2000).
This is
not
surprising, given
the
relatively
short
time since RBM
came
into
general
use,
compared
with the
long-term
results
that
it
intends
to
generate.
However,
as
some
development agencies
have
been
using
RBM
for
ten
or
more
years,
it
is
an
appropriate
time
to
reflect
more
deeply
on RBM as a
development
tool. This article
provides
some broad
reflections
on
RBM
from
a
distinctive
vantage
point:
the
perspective
of
the
project
(or
programme)
evaluator.
The article reflects
on
RBM
challenges
and seeks
to
draw from these
reflections
some
insights
for
improving
the
use
of
RBM
to
manage
for results.
Why
RBM?
Where
did
results-based
management
come
from,
and
why
is it
so
widespread?
RBM
has
its
roots
in the
wave
of public-sector reform that sweptmany of theOECD countries in the
early
1990s.
This
reform,
often
referred
to
as
New
Public
Management
(NPM),
was
driven
by
demands for
more
efficient and
responsive
services,
concerns
about
spiralling
budget
defi
cits,
the
perceived
need for increased
accountability,
and citizens
general
discontent
with
their
governments.
New Public
Management
offered
a
response.
It
injected
market
strategies
into
public
management,
promoted
a
client-focused
orientation
to
services,
decentralised
services
where
appropriate,
and
emphasised
accountability
based
on
the
effectiveness
and
relevance of
results.
Taken
in
total,
the
scope
and breadth of the
reforms
were
so
broad
that
the OECD claimed thatNPM
represented
a
paradigm
shift in
public
management
(OECD
1995:
81).
One aspect of these reformswas the incorporation of results-basedmanagement, sometimes
called
performance
management,
as a
management
strategy.
This
strategy
focuses
on
the
achievement of
results.
In
particular,
RBM
emphasises
the
importance
of
defining expected
resultswith the
involvement of
key
stakeholders,
assessing
the
risks that
may
impede expected
results,
monitoring
programmes
designed
to
achieve
these
results
through
the
use
of
appropriate
indicators,
reporting
on
performance
in
achieving
results,
and
acting
on
performance
infor
mation. A
results chain is
at
the
core
of
this
process:
human and
financial
resources
(inputs)
generate
activities that
produce
results in
the
short
term
(outputs);
in
the
medium,
end-of-project,
term
(outcomes);
and
in
the
long
term
(impacts).
At its
heart,
RBM
therefore
guides
all
management
activities towards
the
ultimate
achievement of
defined results. This
rep
resents a fundamental re-orientation
away
from
previous
management
approaches
that were
dominated
by
an
emphasis
on
inputs
and
activities,
the
assumption
being
that results
would
follow
if
the
inputs
and activities
were
appropriately
robust.
These
reforms
extended
to
the
bilateral
development
programmes
of
OECD
countries.
Results-based
management
became the
management
strategy
of
choice for
agencies
such
as
CIDA in
Canada,
DFID in
the
UK,
USAID in
the
USA,
AusAID in
Australia,
and
Danida in
Denmark.
Multilateral
organisations,
including
the
World
Bank
and
a
variety
of
UN
agencies,
also
incorporated
RBM
as
a
management
strategy.
RBM
further
trickled
down
to
the
management
approaches
of
non-government
organisations (NGOs),
private
companies,
and
higher-education
institutions
acting
as
the
implementing agencies
for
bilateral and
multilateral
development organisations.
Given this
widespread
use,
RBM
affects
most
of
us
involved
in
development
work in
some
manner.
Some
embrace
it,
some
deride
it,
and
some
just try
to
ignore
it.
Complicating
things
further,
the
power
relationship
among
the
key
players
-
donors,
recipients,
implementers,
and
so
on
-
is
clearly
asymmetrical.
In this
mixed
context,
the
key question
remains:
what
does
our
actual
experience
tell
us
about
RBM?
Development
in
Practice,
Volume
17,
Number
3,
June
2007
427
8/20/2019 1- Results-Based Management - Friend or Foe.pdf
4/8
Michael
J. Hatton and
Kent
Schroeder
RBM
challenges:
reflections from
evaluation
practice
The
work
of
monitoring
and evaluation
typically
involves
critically
assessing
the
process
and
results of
a
project
or
programme
and
offering
a
written
analysis.
This
gives
the evaluator
a
unique perspective on the gaps and successes in programme management. It also provides
the
evaluator with
a
potentially
key
role in
achieving
project
results
by contributing
to
learning,
decision
making,
and
accountability.
So what
can
the
view from
the evaluator s
perch
tell
us
about the
challenges
associated
with the
use
of
results-based
management?
Our
experience
suggests
that
the
following challenges
are common.
Diverse
perspectives
on
RBM
It
is
not
easy
to
find
two
people
who
will
describe
RBM
in
the
same
way.
Even
today,
after
a
decade
or more
of
its
use,
the
emphasis,
importance,
value,
and action
taken with
respect
to
the
employment
of RBM
vary
tremendously,
depending
on the
players.
Individuals,
different
donors,
different
donor
managers,
different
recipients,
and different
recipient
countries
bring
different
perspectives
to
what RBM
means,
how it is
described,
how it is
employed,
how it
should be
employed,
and its value. And all this
is
shifting,
though
much
more
slowly
than
has been
the
case
in
the
past.
It is
easy
to
imagine
the confusion and frustration f
an
executing
agency
thatworks with
one
donor for
which RBM is
the
focus,
and with another donor for
which
RBM is
an
afterthought.
Or consider
working
with
two
managers
from
the
same
donor,
and
finding
that
the first directs
the
executing
agency
to
use
RBM
as
the
cornerstone
in
management
and
reporting,
and
the second
seems
not to
grasp
its value.
There is
much
greater convergence
with
respect
to
the
opinions
about
and commitment
to
RBM
today
than
in the
past,
and this
trend
will continue
to
grow.
But
differences
of
opinion, practice,
and
under
standing
remain
significant.
Lack
of
understanding
of
RBM
as a
results-focused
approach
In addition
to
diverse
perspectives
on
RBM,
it is
striking
how
often within
implementing
agencies
there
is
a
failure
to
understand
RBM
as
a
results-focused
strategy.
For
many
projects
the
operational challenges
are
such
that
outputs
and
outcomes
are
simply
not
on
the radar
screen.
Evaluation
does
not
get
past
such elements
as
the
qualifications
and
capacity
of the
fieldmanager or projectmanager, and the logistics offlowing financial orHR capacity, or phys
ically reaching
the
beneficiaries,
including developing
relationships
with
them.
Not
surpris
ingly, reporting
on
outputs
and
outcomes is
an area
of weakness.
Many
project
reporters
prefer
to
work
on
page
after
page
of activities.
It is
not
uncommon
for
a
60-page
report
to
have
only
three
pages
that describe
results
past
the
activity
stage.
It is
also
not
uncommon
for
reports
in the first
two to
three
years
of
a
project
to
emphasise
that
it is
too
early
for
results,
including
at
the
output
level.
Breaking
with
the
past
approach
of
managing
for
inputs
and
activities
instead
of
for results
is
a
key
challenge
that
is still
poorly
understood
by
some.
Inclusion of thedeveloping-country partner inRBM planning and reporting
RBM
cannot
be
used
effectively
unless
the
developing-country
partner
also understands
the
paradigm,
is
well
trained
in
it,
and
has made
an
explicit
commitment
to
the
approach.
The
best
RBM
reporting
flows
from
reports
thathave
included
active
participation
by
the
develop
ing-country
partner.
RBM
at
a
mid-level of effective
application,
or
higher,
must
come
from
a
partnership.
That
partnership
will
not
develop
unless the
developing-country
partner
is
a
full
428
Development
in
Practice,
Volume
17,
Number
3,
June
2007
8/20/2019 1- Results-Based Management - Friend or Foe.pdf
5/8
Results-based
management:
friend
or
foe?
participant
in
both
planning
and
reporting.
This
is
perhaps
best
explained
by
an
example.
It
is
interesting
to
ask
developing-country
partners
for
their
assessment
of the
annual
work
plan.
If
its
development
was a
shared
task,
they
will
speak
of it
as
our
plan .
Otherwise,
it
is
the
plan .
Our
plan
is
typically
described
in
detail
with
glowing
pride.
The
plan
is
most
often
described
in a
cursory
fashion,
with less
knowledge
about the detail and littlecommitment to the core.
Our
plan
comes
with
a
defence
of how
the
resources
are
allocated.
The
plan
is described
with
little
or no
information
on
the
costs
of
various
elements
and
the
options
that
have been
considered.
If our
plan
includes
RBM,
the
partner
will
probably
be
committed
to
it.That
is
an
essential
step.
Effective
RBM
practice
does
not
happen
without
the
partner.
And
when it
does
happen
with
the
partner,
much
else
falls into
place.
Yet commitment
to
full
inclusion
of
the
developing-country
partner
inRBM
planning
and
reporting
is
often
weak.
In
some
cases
this
is due
to
a
lack
of
understanding
of
RBM
within
the
executing
agency.
Confusion
at
this level
quickly
translates
into
confusion and
lack of
inter
est
in the
developing-country partner.
In other
cases,
RBM
is
perceived by implementing
agencies
as
a
management
practice
from
the
developed
world,
not to
be
imposed
on
partners.
RBM
monitoring
and
reporting
therefore remain
the sole domain
of
the
implementing
agency.
Further,
it
may
also
be that
different
results
are
valued
differently
by
different
players.
When the local
NGO s
needs
or
expectations
differ from
the
donor s,
the
implementing
agency
is left
to
negotiate
a
solution and
report
accordingly.
In the
end,
a
management
strategy
involving
only
half of
a
partnership
will
not
generate
relevant
and sustainable
results.
Identifying
realistic
results
and
unexpected
results
Results that re realistically achievable may not always be at thefront fmanagers minds. This is
especially
the
case
when
you
ask
people
what
can
be
achieved
when
they
are
in
the
process
of
bidding
on a
project
or
trying
to
sell
an
unsolicited
proposal.
Results identified
at
this
stage
are
not
necessarily ramped
back
to
the real
world
as
the
project
unfolds.
But if the identified nd
tar
geted
results
are
not
realistic,
then
the
project
cannot
be
managed
for
successful
results.
When
a
donor
requires
targeted
results
to
be
part
of
a
proposal,
it is
important
for those
results
to
be eval
uated,
at
least
in
part,
by
how achievable
they
are,
not
simply
on
how ambitious
they
are.
Executing agencies
and their
implementing
partners
on
the
ground
also
regularly ignore
the
identification
of
unexpected
results. The
need
to
define
expected
outputs,
outcomes,
and
impacts
at
the
planning
stage
can
lock the focus of those
implementing
a
project
into
achieving
those specific results.Unexpected results,which may be very significant,end up being ignored
or
downplayed
if
they
do
not
neatly
fit
into
the
original
results framework.
Meaningful
stakeholder
participation
Stakeholder
participation
is
a core
element of RBM. You
cannot
effectively
manage
for results if
any
of the
key
stakeholders
-
beneficiaries,
development
partners,
and
donor
agencies
-
do
not
consider
the
expected
results
to
be
relevant.
Stakeholder
participation
must
be
meaningful.
This
is
not
easy,
and this element alone
is
interpreted
in
many
different
ways,
often
so
subjective
that
making
realistic
assessments
can
be
very
challenging.
Some
project
documentation
speaks
about
equal
partnerships
or
equal
participation.
These are
impossible
tomeasure. Even the
word
meaningful
is
open
to
challenge
and
confusion
at
the best of
times.
If
we were
to
ask all
development
stakeholders,
confidentially,
if
their
participation
in
the
allocation
of
project
expen
ditures
had
been
satisfactory
or
better,
positive replies
would
probably
not
reach 75
per
cent.
Grappling
with
the
challenges
of
defining,
implementing,
and
measuring meaningful
stakeholder
participation
is vital
to
RBM,
but it is
also
one
of
the
hardest
things
to
operationalise
effectively.
Development
in
Practice,
Volume
17,
Number
3,
June
2007 429
8/20/2019 1- Results-Based Management - Friend or Foe.pdf
6/8
Michael J. Hatton and Kent Schroeder
Appropriate
and effective indicators
Appropriate
and effective indicators
are
critical
for
measuring
success
and
feeding
project
learning.
Yet constraints
on
time
and
resources
often lead
to
the selection of
simplified,
easily gathered quantitative indicators thatdo notmeasure results as deeply as they could,
especially
at
the
outcome
level. For
example,
the
mainstreaming
of
gender
equality
has
made the inclusion
of
gender
issues
and
accompanying
indicators
mandatory
in
many
projects.
It
is
common
for
projects
to
select indicators that
measure
nothing
more
than the
percentage
of
project
staff
nd
participants
who
are women.
While
this
is
important,
does it
really
measure
change
in
gender
relations
or
power
imbalances
in
any
meaningful
sense?
Simplified
indicators
make
it
much
more
difficult
to
measure
meaningful relationships
between
inputs
and results.
Managing
risks
All
project
partnersneed tobe able to take informed and timelyaction tomanage risks. Projects
must
be
nimble and
flexible
enough
to
adapt
to
changing
conditions
over
the duration of their
life. Are the
executing
agency,
the
partner
or
partners,
and the donor
agency
entrepreneurial
enough
to
make
changes
in
project design
and
capacity
as
needs
and
the
environment
change
over
a
multi-year
period?
If
not,
RBM risks
being
thwarted,
leading
to
results that
are
inap
propriate,
irrelevant,
or
both.
This should
not
be
confused with
manipulating
project
ends
to
meet
the
capacity
or
interests
of
the
executing
agency
or
beneficiary.
Limited focus
on
evaluation
In
many
cases
there is
a
limited focus
on
external
evaluation
within
project
and
programme
activity, despite
the critical
role of evaluation
in
measuring
results and
generating
learning.
Some
projects
and
programmes
are
evaluated
annually,
but
many
others
are
not.
An
end-of
project
evaluation
has
no
influence
on
project
or
programme
delivery.
An external evaluation
at
the 60
per
cent
point
of
a
project
is
also
hard-pressed
to
make
a
mark.
Further,
there is often
a
chal
lenge
in
maintaining
consistency
in evaluation.
For
example,
a
five-year
project
or
programme
could
have three
different
donor-agency project
officers and
two
different
monitors
over
that
period.
Maintaining
evaluation
consistency
in such
a
context
is
a
considerable
challenge.
Performance
incentives
and
consequences
Does
an
executing
agency
that
reports
poorly,
with little
apparent
commitment
to
or
knowledge
of
RBM,
suffer
significant
consequences?
Often
the
results
of
not
being
committed
to
RBM
are
not
disastrous
enough
to
modify
behaviour
in
advance,
and
maybe
not
even
so
problematic
as
to
affect
behaviour
significantly
after the
fact.
Similarly,
are
projects
rewarded
appropriately
for
results
that
have
been
defined,
achieved,
and
reported
through
the
participation
of
all
stake
holders?
Without
real
incentives
for
achieving
results
or
consequences
for
poor
reporting
and
management,
the
potential
of
a
results-focused
strategy
is
greatly
diminished.
Opportunities
for
learning
One
of the
key
roles
ofRBM
reporting
s
to
provide
information
hat
an
be
acted
upon.
Managing
performance
requires
ongoing
learning.
Yet
the connection
between
data collection
and
reporting
on
the
one
hand,
and the
incorporation
of
learning
arising
from
these
data
on
the
other,
is
often
not
made.
The demands
of
day-to-day
operations
frequently
rob
organisations
of time
to
reflect
on
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Results-based
management:
friend
or
foe?
information
gathered
through
monitoring
and
evaluation,
to
draw lessons
from
these
reflections,
and
to
incorporate
this
learning
into
project
management.
The
result
is lost
opportunities.
The
best
projects
incorporate
learning
throughout
their
lifespan,
leading
to
effective,
efficient,
nd
rel
evant
results
for beneficiaries.
Many
projects
simply
cannot
find the time
to
do this.
Conclusion:
furthering
uccess
The
challenges
outlined above illustrate that
RBM
can
indeed
be
complex.
It has
not
been
as
easy
to
understand and
implement
as
was
first
expected.
In
fact,
it is
very
tough
to
plan,
analyse,
evaluate,
and
write
effectively
with
an
RBM
focus.
But
isRBM the
enemy
that
detracts
from
development
work,
as some
might suggest?
Is
it
a
faddish
management strategy
simply
to
be
tolerated
while
it lasts?
Despite
the
challenges,
our
experience
would
suggest
that
RBM,
used
effectively, provides
a
framework that
guides
the
delivery
of real results that
improve
the lives of thosemost directly affectedby development initiatives. It is in fact a verypowerful
tool. The
agencies, organisations,
and
corporations
that
embrace RBM
typically produce
strong
results. We
not
only
need
to
stay
the
course
with
RBM,
we
need
to
become
more
aggressive.
Being
more
aggressive,
however,
requires addressing
the
challenges.
There
are some
key
areas
of focus
thatwould
greatly
improve
RBM
within
our
development
projects.
We
need
to
strive
for
the
following:
To
oblige
executing agencies
of
all
types
to
report
effectively
through
an
RBM
framework
that includes
identifying
realistic results and
appropriate
indicators
at
the
risk
of
losing
the
project
if they ail
to
comply.
To
compel executing agencies
to
include
developing-country partners
in all
facets
of
project
development
and
implementation,
including reporting
for
results,
at
the
risk
of
losing
the
project.
To
engage
all
partners
in
mutually defining
the
depth
and
breadth
of
participation,
and how
this
will be
measured.
To
ensure
that
all
reporting
includes both intended
and
unintended
results,
both
positive
and
negative.
To
increase
the evaluation
level
of
most
projects,
and
specifically
undertake
more
post
impact
studies
to
inform
longer-term
project
development.
To
write
learning
activities
directly
into
project
work
plans
that
explicitly
put
aside time
for
project personnel to analyse, reflect on, and incorporate the lessons learned fromRBM
reporting.
To
provide
greater
incentives
and
rewards
to
projects
for
achieving
results,
including
revised
results that arise
from the
successful
management
of
risks
during
the life
of
the
project.
To
place
greater
emphasis
on
evaluating
executing
agencies
based
on
results,
not
just
on
activities.
Results-based
management
is
an
important
tool for
development
work.
Over the
past
decade
ithas
proved
to
be
both
successful
and
challenging.
But
a
decade of
use
does
not
mean
that
we
can
afford
to
become
complacent
in
our
implementation
of
RBM. We
need
to
redouble
our
efforts
tomeet
the
challenges
of
RBM
head-on
and
adopt
its
blueprint
for
success.
References
Binnendijk,
Annette
(2000)
Results-based
Management
in the
Development
Cooperation
Agencies:
A
Review of
Experience.
Background
Report ,
Paris:
DAC
Working
Party
on
Aid
Evaluation,
available
at
www.oecd.org/dataoecd/17/l/1886527.pdf
(retrieved
1
February
2006).
Development
in
Practice,
Volume
17,
Number
3,
June 2007
431
8/20/2019 1- Results-Based Management - Friend or Foe.pdf
8/8
Michael
J.
Hatton
and
Kent
Schroeder
Cummings,
Harry
(1997)
Logic
models,
logical
frameworks and results-based
management:
contrasts
and
comparisons ,
Canadian
Journal
of
Development
Studies
28(Special
Issue):
587-96.
OECD
(1995)
Governance in Transition:
Public
Management Reforms
inOECD
Countries.
Paris:
OECD.
Office
of
the Auditor General of
Canada
(2000)
Implementing
Results-based
Management:
Lessons
from the Literature , available at www.oag-bvg.gc.ca/domino/other.nsf/html/OOrbm_e.html (retrieved
29
January
006).
The
authors
Michael
J.
Hatton
is
Vice President Academic
at
the
Humber Institute of
Technology
and
Advanced
Learning.
He has 15
years
experience
as
a
project
director,
monitor,
and evaluator
for
international devel
opment
programmes
in
Africa and Asia. In
addition,
he
has
provided
technical assistance
at
the
project
level in the
areas
of
teacher
education,
management
training,
and
strategic planning.
Contact
details:
Humber
Institute of
Technology
and
Advanced
Learning,
205
Humber
College
Boulevard,
Toronto,
Ontario,
Canada
M9W
5L7.
.
Kent
Schroeder (corresponding author)
is
the International
Project
Director
in the
Business School
of the Humber Institute
of
Technology
and
Advanced
Learning.
He
has worked
for
eight
years
with NGOs and academic institutions
in
designing,
managing,
and
evaluating
international
development
projects.
He
also has
experience
of
managing
and
evaluating
a
capacity-building
programme
in the Canadian Arctic. Contact
details:
The
Business
School,
Humber
Institute of
Technology
and
Advanced
Learning,
205 Humber
College
Boulevard,
Toronto,
Ontario,
Canada
M9W 5L7.
432
Development
in
Practice,
Volume
17,
Number
3,
June
2007