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Renewing Your Agency’s Contract
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FY 2013 CACFP ApplicationLate August an email will be sent to the
Authorized Representative regarding FY2013 contractMAKE SURE YOUR CONTRACT IS CURRENT
WITH THE CORRECT AUTHORIZED REPRESENTATIVE’S CONTACT INFORMATION
Contract Due Date: September 17Download 2013 Application Manual
http://www.dpi.wi.gov/fns/cacfpapps.html
FY2013 contract is not available until the email is sent
Until then you are accessing FY2012 contract3
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FY 2013 CACFP Application ChangesGeneral Information Page:
Adds a box for the Executive Director’s information; if applicable
Executive Director is defined as the Chief Executive Officer or managing director of an organization, company, or corporation. The role of the Executive Director is to design, develop and implement strategic plans for the organization. The Executive Director is also responsible for the day-to-day operation of the organization, including managing committees and staff and developing business plans in collaboration with the board for the future of the organization. The Executive Director is accountable to the Chairman of the Board and reports to the board on a regular basis.5
FY 2013 CACFP Application ChangesEstimated Enrollment Information
Clarifies that reported estimated monthly enrollment is for ALL sites participating in the CACFP
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FY 2013 CACFP Application ChangesBoard-Official Relationship and
Meetings InformationAll Non-profit agencies and those for-
profit agencies required to have a board of directors
For-profit agencies will be asked “Is your for-profit organization required to have a governing board?” If yes, you will be required to complete information on board members
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Board of Directors – Additional Board Members and Financial Interest Questions
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A majority (>50%) of board members cannot have a financial interest in agency
Transfer of Information in Contract from “Old” to “New” Questions
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Information previously entered into first two boxes of FY2012 contract on Board-Official Relationship and Meeting Information page will be pre-populated into first two boxes of FY2013 contract; information from third box will be deleted.
Check what is in boxes and change to correct responses because chances are the information in the box will not pertain to the new question asked.
FY 2013 CACFP Application ChangesBoard members cannot be family related to any
agency personnel performing CACFP duties as listed on Staffing Personnel page of contract
Board members cannot be family related to each other
Executive Director or Authorized Representative cannot be family related to a board member
Family related members are defined as an individual’s spouse, domestic partner or similar designation, and the individual’s or spouse’s (or domestic partner’s) children, grandchildren, great grandchildren, siblings (whether by whole or half blood), and the spouses/partners of the children, grandchildren, great grandchildren and siblings
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Board of Directors – Family Relation Questions
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FY 2013 CACFP Application Changes
The Executive Director or Authorized Representative can be a member of board provided a resolution is in place
Resolution - Bylaws, articles of incorporation or board polices and procedures include a resolution that the Executive Director or Authorized Representative is not eligible to vote on items related to the board’s decision regarding their salary or other human resource issues that affect them, such as hiring and firing.
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Board of Directors – A.R. or E.D. Member of Board Questions
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Board of Directors – Board Members Employed by Agency Question
Enter the number of board members employed by agencyAgency is allowed to have one member of
board be employed by agencyBoard member cannot be listed in application
as performing any CACFP duties
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FY 2013 CACFP Application ChangesPublicly Funded Program Information
Only list NEW publicly funded programs the agency or principals have participated in during the past year
Do not delete existing recordsExamples of publicly funded programs include W2
Shares, CACFP, Head Start
"Publicly-funded program" means any program funded whole or in part by federal, state or local government.
"Principal" means any individual who holds a CACFP related management or supervisory position within, or is an officer of, an institution or a sponsored center, including the executive director, all members of the institution's governing board of directors or similar body, or a sponsored center's governing board of directors or similar body. 15
FY 2013 CACFP Application ChangesControls C Page (Sponsoring Organizations)
Clarifies the question about monitoring policy (Monitoring sites 3 times/year is required per GM5) Detail your policies and/or procedures for
supervising agency staff that monitor sites participating in the CACFP. These policies and/or procedures must ensure effective management and monitoring of all CACFP activities at all sitesHow will your agency assure sites receive
monitoring visits and within the required time frame?
Who will oversee staff completing monitoring visits?
Who will assure that any follow-up is completed?16
FY 2013 CACFP Application ChangesBudget Summary Information
Independent budget will be simplifiedFood, non-food, labor, other costs (specify, i.e.
vendor)
Sponsoring Organizations must submit a new Attachment G this yearhttp://www.dpi.wi.gov/fns/cacfpapps.html find
under New Sponsoring Organizations Only Submit to Cari Muggenburg [email protected]
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FY 2013 CACFP Application ChangesAdditional information you may need
to send DPIUpdated license obtained since last fallVendor Agreement for Fiscal Year 2013Any updates related to PI-6070
(Sponsoring Organizations)Health and Safety Standards
documentation (At-Risk, OSHCC, or Emergency Shelters)
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Amending Your CACFP ContractNotify DPI immediately when any of the following changes occur
throughout the year... License changes
For site location, days and hours of operation, and license capacity
Fax or send revised licenses immediately upon receiving them from DCF
Staff Changes Authorized Representative of the contract Staff responsible for CACFP duties
Contact Information Address, email, phone
When changing contact information do so on General Page, not on page requesting contract preparer’s information 20
LOGOUT!!!When renewing contract or making changes
Click on "I agree and accept the certification" and "Submit" buttons
Click Log-out before you close out of the screen
Email your Consultant
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Questions?Contact DPI at 608-267-9129
ORContact your assigned Consultant
Region map: http://dpi.wi.gov/fns/cacfpmap.html
Directory : http://dpi.wi.gov/fns/directory.html
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