1 PROJECT CYCLE MANAGEMENT Gilles Ceralli TR Methodology – HI Luxembourg 06/2008

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PROJECT CYCLEMANAGEMENT

Gilles CeralliTR Methodology – HI Luxembourg

06/2008

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1. PROJECT AND QUALITY

PROJECT CYCLE AND ACTORS

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1.1.WHAT IS A PROJECT ?

Theactionsressources

A discrete common objectives

a specific objective

within a defined time-period and a defined

budget.series of activities aimed at bringing about specified objectives

A effortcomplex to achieve

A

totality of actions which allow us to go from A to B

a deadlinea budget

having to respect

in a particular locationaiming to achieveseries of activities

A group of organized in order to make the future conform to the intention

Some definitions :

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1.WHAT IS A PROJECT ?

A discretewithin a particular location,

a limited time frame,a budget.

series of activities aiming to achievea specific objective

designed to producean outcome conform to the intention

A possible definition :

... In partnership !

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1.2.WHAT IS A GOOD PROJECT ?

HOW TO GUARANTEE THE QUALITY OF THE PROJECTS ?

Quality is “the aptitude of a product or a service to satisfy the needs of its users”.

Quality assurance is “all pre-established and systematic action designed to give appropriate confidence in the fact that a product or a service will satisfy given requirements relative to quality”.

Quality is never reached/achieved. It is an objective.

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Quality approach of HI

In the case of HI development projects, quality assurance is guaranteed by respecting :

1) Approach taking account of local stakeholders and beneficiaries (their needs and their rights).

2) Assurance quality recognized criteria.

3) Specific concept and tool : the project cycle.

2.WHAT IS A GOOD PROJECT ?

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1.2.1.APPROACHES A. The Needs based approach :

Project

Request

Needs

Ressources


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2.1. WHAT IS A GOOD PROJECT ? - APPROACHES

B. The Rights based approach :

is not contradictory with the Needs based approach,

but brings an added value through :- a systematic reference to the Rights of the Persons,

- the notion of responsibility or accountability,- empowerment,- participation,- non-discrimination and attention to the most

vulnerable groups

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1.2.2. QUALITY CRITERIA CASE STUDY – STEP 1

Since 3 years, HI supports a rehabilitation centre through capacity building activities, technical training, equipment provision and infrastructures rehabilitation.

That 5 year-project will allow 1 000 persons in disabling situation to access prosthesis/orthesis and an individual accompanying for better inclusion in the society.

After 3 years, only 150 persons benefited from the project.


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EFFECTIVENESS

2.2. QUALITY CRITERIA CASE STUDY – STEP 1

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STEP 2

A more accurate study of the requests of disabled persons, after 3 years, underlines in particular their expectations in terms of social activities and employment. Physical rehabilitation comes at the fifth place.

A study on the beneficiaries of the project shows that most of them live near the centre, and that persons living in remote/enclosed areas do not have the possibility to reach the centre, because of the lack of accessibility and because of the cost of transportation.

2.2. QUALITY CRITERIA CASE STUDY

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RELEVANCE


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STEP 3

After 3 years, HI considers withdrawing. The centre cannot be financially viable because of the very limited number of clients and the limitation of their financial resources.

The Ministry and local authorities don’t have the financial resources to compensate the withdrawal of HI. The professionals of the centre are already looking for employment with international organisations and NGO’s.


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SUSTAINABILITY


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STEP 4

A majority of disabled persons do not know that the centre exists.

Only 3 beneficiaries found a job thanks to the support they have benefited.

Some of the 150 beneficiaries have decided to form an association with persons having not access to the centre. They demand equal access for all.


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IMPACT(S)


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FIVE CRITERIA

.2.WHAT IS A GOOD PROJECT ?

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1.2.3. CONCEPT & TOOL

The Project

Cycle Management


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THE PROJECT CYCLE

2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS

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2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

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1. Programme Strategic Framework


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1. Programme Strategic Framework 2. Identification & Development of the project


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2. Identification & Development of the project


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2. Identification & Development of the project


Stakeholders analysis

IMPERATIVE STEPS

Problem tree / logical frame / Planning

Participatory programming

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3. Drawing up applications for funding


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A tool : the Logical Frame

Projectdescription

RESULTS

OVERALLOBJECTIVE

SPECIFICOBJECTIVE

ACTIVITIES

Indicators

Means

Sources ofverification

Costs

Assumptions

Pre-Conditions


Definition : an aid to thinking and an analytical process


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4. Fund Raising


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4. Fund Raising

5. Recruitment of project staff


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4. Fund Raising


6. Effective launch of the project


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4. Fund Raising



7. Implementation and monitoring of operations

1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

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• The PME tool


PROBLEM TREE

LOGICAL FRAME

CHRONOGRAM

STAKEHOLDERS ANALYSIS

FOLLOW-UP MATRIXClick here

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4. Fund Raising




8. Reporting


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8. Reporting


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4. Fund Raising




8. Reporting

9. Info to be communicated to the general public and

donors


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9. Info to be communicated to the general public and donors


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4. Fund Raising




8. Reporting


10. Evaluation of operations

I. PROJECT CYCLE


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• Definition

The purpose of evaluation is to make an assessment, as systematic and objective as possible, of an ongoing or completed project, programme or policy, its design, implementation and results.

The aim is to determine :

- the relevance and fulfilments of objectives,

- developmental efficiency,

- effectiveness,

- impact,

- and sustainability.


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2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE – 10. Evaluation

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Link between quality criteria and logframe

2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE – 10. Evaluation

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4. Fund Raising




8. Reporting



11. Production of a document for capitalising on

experience


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11. Production of a document for capitalising on experience

2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – A. PROJECT CYCLE

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2. THE ACTORS

PROJECT CYCLE AND ACTORS

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POSITIONING OF THE ACTORS2. THE ACTORS

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4. Fund Raising




8. Reporting



11. Production of a document for capitalising on experience

2. PROJECT CYCLE ACTORS

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WHO DOES WHAT ? EXERCISE

DP PM Admin LOG Coo FC DO TA


2. Identification & development of the project

3. Drawing up application for funding

4. Fund raising



7. Implementation and monitoring of the project

8. Reporting

9. Info to be communicated to the general public and donor


11. Capitalisation

Field HQ

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WHO DOES WHAT ?

DP PM Admin LOG Coo FC DO TA

1. Programme Strategic Framework X X X X X X X X2. Identification & development of the project X X (X) X X X X

3. Drawing up application for funding X X X X X X X

4. Fund raising X X (X) X (X) X

5. Recruitment of project staff X X X X X X

6. Effective launch of the project X X (X) X X X (X)7. Implementation and monitoring of the project X X X X X (X) (X) X

8. Reporting X X X X X X X (X)9. Info to be communicated to the general public and donor X X X (X) (X)

10. Evaluation of operations X X X X X11. Capitalisation X X X X (X) (X) X

Field HQ

Documents

1 PROJECT CYCLE MANAGEMENT Gilles Ceralli TR Methodology – HI Luxembourg 06/2008