1. President to open Meeting – 7:30pm / Attendance and

SHERWOOD STATE SCHOOL PARENTS AND CITIZENS ASSOC. Monday 27th July 2020, 7:30pm, Staff Room

Attendance: Meagan Z, David S, Amanda H, Robyn H, Sophia F, Alex B, Kirsty, Cam M, Leanne D, Dan W, Mark B Apologies: Helen J, Jo C, Cathie P, Stacey T, Greg W.

1. President to open Meeting – 7:30pm / Attendance and Apologies

• Meeting opened 7.55. Asbestos training held prior to meeting opening.

(Moved: Robyn/ Second: Alex – Motion carried)

2. Correspondence and Minutes • Correspondence

• Signed up for Office 365 account (free accounts for emails, office programmes etc). • Interviews for new principal had been ongoing; panel has been disbanded; look to revisit the process again in the future. Amanda to stay on

as Acting Principal. • P&C have been advised that our auditor is ceasing operation. Current bookkeeper (Mick) does not do audits. Suggestion made for Arabon

(pros – locally based, have used before, very thorough; cons – more expensive). Action – appoint new auditor.

• Actions from Previous Meeting ● Outstanding:

o Related to CommBiz: (all actions ongoing) Verify if Alan still needs access for tuckshop (Meagan) Alan still needs access; query sent to ensure that he has appropriate access.

Required documents sent by David; Alan needs to follow up. Verify that all actions for uniform shop, Arrows and other accounts are completed and that all P&C accounts are in CommBiz.

Close BoQ uniform shop account once completed. Action required on BoQ account for uniform shop once CommBiz set-up is complete (David) Progressed but not completed. Error adding Swim Club Term Deposit. Now partially linked but need to be finalised.

Write SOP for CommBiz management (addition of new personnel, change of signatories, etc) when all items finalised (Greg) Ongoing

o Determine if Building Fund account is still required (P&C Exec) Ongoing item (revisit in 2021) o Update on fridge repair under warranty and dishwasher replacement (OSHC) discussed in OSHC report.

o Send contact details for Corinda SHS to P&C Exec (Helen J) Ongoing o Advise Nicole J in writing that her fete donation has paid for popcorn machine (David/Meagan) Amanda has emailed her.

o Asbestos Awareness Training to be done in August Done ● Review Xero to see if financial reporting issues can be addressed easily. May require a meeting between Mick/Katie/David to have accounts

all reviewed and tidied up by July meeting to present Financial Year P&L (David) Done. Talking to bookkeeper, have an app to make it more efficient.

● Investigate cost impact of having alphabetical/reverse alphabetical order on back of Senior Shirts (Alex) Added too much by way of cost. ● Send P&C Membership forms to all Sharks committee members (Meagan) Done ● OSHC PD request to be sent directly to P&C Exec (Leanne) Done • Send AUSTRANS Containers for Change contract to David/Amanda and sign up (Meagan, admin staff) Contract sent in June. School to follow up

(Moved: Robyn/ Second: Kirsty– Motion carried)

3. Treasurer’s Report (see attached report)

• Does anyone want to nominate for the Treasurer’s position? Action – advertise this in school newsletter • Reports from Xero. Three different P/L. May - $20K; 6mth P&L – down about $130K, but have passed on $93K to school, OSHC has about $58K in 2019 which

can’t be adjusted at present (comes to break even with this). A lot of the Swim Club fees come in in December but costs are mid year. While tidying up Xero, we have written off historic invoices that haven’t been paid/weren’t record (roughly $2.5k).

• Leanne mentioned that she used HubDock today, can’t see invoices. Asked David to check on these. David will know if these are missing when goes to reconcile these.

(Moved: Robyn/ Second: Sophia – Motion carried)

4. Subcommittee Reports:

a. Uniform Shop (see attached report) ● Term 2 invoices sent out yesterday. YTD sales $6K. ● Term 4 commitment around Senior Shirts – Kendall was instrumental in this but is leaving the school at the end of July. Her

replacement will take on the Senior Shirts work.

b. Tuckshop ● Rosters full, trading in first two weeks of term has been good.

c. Sharks

● COVID safe plan in place and will be implemented when club nights restart (Term 4). ● Discussion around email addresses – Office 365 ones can be set up to redirect to people’s personal accounts if needed.

● Action – look at costs around getting coaches in to help with school swimming lessons.

d. OSHC (see attached report) ● Playground surface has been damaged (crater/sinkhole). Company sent someone out to look at it today. Hoping that it’s under

warranty. Wait for response from company. ● Fridge – condensation is a result of temperature difference between freezer and fridge. Fridge does have a drain to resolve this

problem, but because fridge is on castors and is moved regularly for cleaning, drain doesn’t always catch the water. Solution is to level the fridge on blocks, but that will limit ability to move fridge to clean underneath. Solution is to wipe condensation out of fridge daily.

● Renovations – have seen the preliminary plans. Potential for fume cupboards in the science space – Amanda to check if curriculum covers anything that would benefit from a fume cupboard.

● OSHC is not currently at capacity, numbers are similar to mid-March. Government funding that we are receiving is based on funds from late Feb. Govt funding has recently dropped again (to 25%).

● Dishwasher – need a new one now. To get some quotes and send through (Action – Leanne). ● Ipads – need two new ones if possible. Leanne to send email with quote to P&C Exec (Action). ● Vacation care – would like to include incursions. Ok in principle, may need to consider cancelling if another wave comes. ● Question – can we donate OSHC vouchers to trivia night, as these were not donated to fete this year? P&C ok with this.

e. Fete

● No report

f. Sherwood Arrows ● No report

g. Music and the Arts (see attached report)

● First meeting, July 15th. Next meeting August 17th. ● Proposal being put together to present to Amanda in early August; present to P&C in August. ● Investigating other options for Sherwood Showcase (live streaming, video calls). ● Working on a three-year plan for the Arts programmes at Sherwood SS.

(All reports Moved: Kirsty/ Second: Robyn – Reports accepted, and motions carried)

5. Principal’s Report (see attached)

• Decision to limit parents on site in Term 3. P&C meetings on site ok (with social distancing); as are tuck shop volunteers, access to Uniform Shop/Office and parents coming onto site for one-on-one meetings with teacher/staff.

• Reports to be sent home on Weds 29/7 – only reporting on four key learning areas, parents advised that these are more of a progress report because not all assessment could be completed due to COVID.

• Parent/teacher interviews for Semester 2 to be held via phone/video call or email (at parents’ request). • Ekka fun day postponed due to COVID; Interschool sport looking unlikely to go ahead this year. • Morcombe Foundation to visit the school on August 4. • Important dates for the remainder of the year:

o Ekka Holiday – Friday 14th August o Term 3 PFD – Friday 4th September o Term 3 final day Friday 18th September o Term 4 begins on Monday 5th October o Term 4 school year ends Wednesday 9th December

6. Business Arising

• Asbestos training presentation shown to meeting. • Mark Bailey – Update on the Health situation. Record number in Victoria today, restrictions are showing progress. Qld still has hard border closure with

Victoria. Can be toughened up if needs be. Qld has not had an identified community transmission since May. Qld govt consistently following medical advice. • Request for money for laptops. Amanda suggested that we agree in principal to pay the $21K when they need it. No need for the cash for now. Motion was

agreed by P&C members present. • Request for installation of a light in lost property room (Action – Admin). • Suggestion for professional head shots for staff head shots (Admin to consider). • Dr Nelson update. No change. Amanda to send Greg Nelson email to David to follow up.

(Moved: Kirsty / Second: Robyn – Motion carried)

Actions ● Outstanding:

o Related to CommBiz: (all actions ongoing) Alan D to submit CommBiz forms – any questions to David (Alan) Update on all actions for uniform shop, Arrows and other accounts are completed and that all P&C accounts are in CommBiz.

Close BoQ uniform shop account once completed. Action required on BoQ account for uniform shop once CommBiz set-up is complete (David)

Write SOP for CommBiz management (addition of new personnel, change of signatories, etc) when all items finalised (David/Greg) Ongoing

o Determine if Building Fund account is still required (P&C Exec) NOTE: this is an ongoing item that will be revisited in 2021. o Send contact details for Corinda SHS to P&C Exec (Helen J) o Follow up on AUSTRANS Containers for Change contract and sign up (David, Amanda, admin staff)

● Appoint new auditor for P&C (Exec)● Advertise for P&C Treasurer in next school newsletter (David)● Advise costs of Sharks coaches assisting with school swimming lessons (Cam, David)● OSHC: Update on repairs to OSHC playground; send through quotes for new dishwasher and iPads to Exec (Leanne, Dan)● Advise Katie of decision regarding laptop payment (David, Amanda)● Install light in Lost Property room (admin to organise)● Consider need for professional head shots for staff (Amanda, admin)● Follow up with Dr Nelson re: retirement celebration (David)

7. New Membership Accepted● No new members

8. Close Meeting: 9:55pm(Moved: Kirsty / Second: Robyn – Motion carried)

Next P&C Meeting will be held at 7.30pm on Monday August 31st at the school administration block.

Profit and Loss

Profit and Loss | Sherwood State School P&C Association | 27 July 2020 Page 1 of 1

Sherwood State School P&C Association All Services

1 May 2020 to 31 May 2020 OHSC P & C Swim Club Tuckshop Uniform Shop Total

Income Canteen - Edimensions PtyLtd

- - - 890 - 890

Canteen - Students Direct - - - 90 - 90Child Care Fees 13,742 - - - - 13,742Fundraising Income - 1,299 - - - 1,299Interest Income - 9 - - 8 18Pool - Squad Income - - (128) - - (128)Uniform - Clothing Sales - - - - 3,657 3,657Total Income 13,742 1,309 (128) 980 3,665 19,568

Less Cost of Sales Canteen - Purchases - - - 585 - 585Care Expenses - Arts &Craft

639 - - - - 639

Care Expenses - Food &Groceries

1,623 - - - - 1,623

Total Cost of Sales 2,261 - - 585 - 2,847

Gross Profit 11,480 1,309 (128) 394 3,665 16,721

Plus Other Income ATO Cash Boost - 24,629 - - - 24,629JobKeeper Subsidy 39,000 - 9,000 3,000 - 51,000Total Other Income 39,000 24,629 9,000 3,000 - 75,629

Less Operating Expenses Bank Fees (8) 31 - - - 24Bookkeeping Expenses - 639 - - - 639Cleaning 82 - - - - 82Office Expenses 452 - - - - 452Repairs and Maintenance 838 - - - - 838Subscriptions 1,205 - 89 - - 1,294Superannuation 3,450 - - 233 - 3,682Telephone & Internet 473 - - - - 473Wages and Salaries 49,873 2,620 9,000 3,000 - 64,493Total OperatingExpenses

56,364 3,290 9,089 3,233 - 71,976

Net Profit (5,884) 22,648 (217) 162 3,665 20,374

Profit and Loss



1 June 2020 to 30 June 2020 OHSC P & C Swim Club Tuckshop Uniform Shop Total

Income Canteen - Edimensions PtyLtd

- - - 8,928 - 8,928

Canteen - Students Direct - - - 100 - 100Child Care Fees 46,573 - - - - 46,573Interest Income - 10 - - 9 18Pool - Squad Income - - 320 - - 320Pool - Squirts Income - - 480 - - 480Uniform - SecondhandUniform Sales

- - - - 170 170

Total Income 46,573 10 800 9,028 179 56,589

Less Cost of Sales Canteen - Purchases - - - 3,775 - 3,775Care Expenses - Arts &Craft

2,449 - - - - 2,449

Care Expenses - Excursions& Incursions

1,256 - - - - 1,256


55 - - - - 55

Care Expenses - Games &Equipment

335 - - - - 335

Pool - Repairs & Maint -Pool Cleaning

- - 1,293 - - 1,293

Total Cost of Sales 4,096 - 1,293 3,775 - 9,163

Gross Profit 42,477 10 (493) 5,253 179 47,426

Plus Other Income JobKeeper Subsidy 39,000 - 9,000 3,000 - 51,000Total Other Income 39,000 - 9,000 3,000 - 51,000

Less Operating Expenses Bank Fees 3 39 - - - 42Bookkeeping Expenses - 680 - - - 680Cleaning 45 - - - - 45Contributions to School - 1,125 - - - 1,125Employment Expenses 3 - - - - 3Office Expenses - 16 - - - 16Printing & Stationery 907 - - - - 907Repairs and Maintenance 51 - - - - 51Staff Amenities 35 - - - - 35Subscriptions 111 - 89 - - 200Superannuation 5,457 - - 244 - 5,701Telephone & Internet 473 - - - - 473Wages and Salaries 76,044 - 9,000 3,000 - 88,044

Profit and Loss


OHSC P & C Swim Club Tuckshop Uniform Shop TotalTotal OperatingExpenses

83,130 1,859 9,089 3,244 - 97,322

Net Profit (1,653) (1,849) (582) 5,009 179 1,104

Profit and Loss



1 January 2020 to 30 June 2020 OHSC P & C Swim Club Tuckshop Uniform Shop Total

Income Canteen - Counter Sales - - - 714 - 714Canteen - Edimensions PtyLtd

- - - 21,799 - 21,799

Canteen - Students Direct - - - 510 - 510Child Care Fees 263,458 - - - - 263,458Fundraising Income - 2,233 - - - 2,233Grants Received - 1,000 - - - 1,000Interest Income - 71 - - 49 120Pool - Adult Swimming - - 120 - - 120Pool - Club Membership - - 2,015 - - 2,015Pool - Squad Income - - 16,388 - - 16,388Pool - Squirts Income - - 8,816 - - 8,816Pool - Swim Club Canteen - - 9,247 - - 9,247Uniform - Clothing Sales - - - - 6,049 6,049Uniform - SecondhandUniform Sales

- - - - 450 450

Total Income 263,458 3,304 36,586 23,023 6,548 332,919

Less Cost of Sales Canteen - Purchases - - - 11,658 - 11,658Care Expenses - Arts &Craft

5,276 - - - - 5,276

Care Expenses - Excursions& Incursions

6,563 - - - - 6,563


8,988 - - - - 8,988

Care Expenses - Games &Equipment

1,603 - - - - 1,603

Care Expenses - Travel 2,190 - - - - 2,190Pool - Canteen Supplies - - 4,737 - - 4,737Pool -Carnival/Awards/Trophies

- - 620 - - 620

Pool - Other Expenses - - 3,086 - - 3,086Pool - Repairs & Maint -Pool Cleaning

- - 1,324 - - 1,324

Total Cost of Sales 24,620 - 9,767 11,658 - 46,045

Gross Profit 238,838 3,304 26,819 11,365 6,548 286,874

Plus Other Income ATO Cash Boost - 24,629 - - - 24,629JobKeeper Subsidy 78,000 - 18,000 6,000 - 102,000Total Other Income 78,000 24,629 18,000 6,000 - 126,629

Less Operating Expenses

Profit and Loss


OHSC P & C Swim Club Tuckshop Uniform Shop TotalAudit Fee - 1,636 - - - 1,636Bank Fees 1,073 194 - - - 1,267Bookkeeping Expenses - 4,573 - - - 4,573Cleaning 583 954 - - - 1,537Contributions to School - 93,606 - - - 93,606Employment Expenses 385 - - - - 385Fundraising Expenses - 77 - - - 77General Expenses 44 - 195 - - 239Insurance 390 1,434 300 - - 2,124Membership Fees 655 571 - - - 1,226Office Expenses 2,286 16 - - - 2,302Printing & Stationery 907 100 - - - 1,007Prior Years Adjustments 17,957 50 - - - 18,007Repairs and Maintenance 2,044 - - - - 2,044Staff Amenities 1,500 - - - - 1,500Subscriptions 2,121 - 553 - - 2,674Superannuation 24,435 - 2,803 931 - 28,169Telephone & Internet 3,306 - - - - 3,306Wages and Salaries 300,960 5,240 57,602 13,999 - 377,802Total OperatingExpenses

358,647 108,451 61,454 14,930 - 543,481

Net Profit (41,809) (80,518) (16,635) 2,435 6,548 (129,978)

Profit and Loss


Sherwood State School P&C Association For the month ended 31 July 2020

Jul-20 Jun-20 May-20 Apr-20 Mar-20 Feb-20 Jan-20 Dec-19 YTD

Income Canteen - Counter Sales - - - 714 - - - 1,022 714Canteen - Edimensions Pty Ltd - 8,928 890 731 6,348 4,902 - 3,327 21,799Canteen - Students Direct 10 100 90 40 100 140 40 50 520Child Care Fees 29,165 46,573 13,742 - 62,329 71,510 69,304 44,147 292,623Fundraising Income - - 1,299 - 933 - - 227 2,233Grants Received - - - - - - 1,000 1,091 1,000Interest Income 9 18 18 18 18 24 24 24 129Miscellaneous Income - - - - - - - 100 -Pool - Adult Swimming - - - - - - 120 - 120Pool - Club Membership - - - - - 1,070 945 662 2,015Pool - Squad Income 502 320 (128) - 160 2,766 13,270 5,568 16,890Pool - Squirts Income 560 480 - - 48 208 8,080 6,240 9,376Pool - Swim Club Canteen - - - - 5,444 3,804 - 1,964 9,247Uniform - Clothing Sales 917 - 3,657 - - 2,392 - - 6,966Uniform - Secondhand Uniform Sales - 170 - - - - 280 - 450Total Income 31,163 56,589 19,568 1,503 75,380 86,816 93,064 64,421 364,082

Less Cost of Sales Canteen - Purchases (251) 3,775 585 458 3,680 3,160 - 1,207 11,407Care Expenses - Arts & Craft - 2,449 639 458 865 865 - 1,951 5,276

Profit and Loss


Jul-20 Jun-20 May-20 Apr-20 Mar-20 Feb-20 Jan-20 Dec-19 YTDCare Expenses - Excursions & Incursions - 1,256 - 1,091 1,136 1,830 1,250 197 6,563Care Expenses - Food & Groceries 2,192 55 1,623 123 4,153 3,035 - 1,767 11,180Care Expenses - Games & Equipment 11 335 - 589 297 381 - - 1,614Care Expenses - Travel - - - - - 532 1,658 673 2,190Pool - Canteen Supplies - - - - 3,875 776 87 1,187 4,737Pool - Carnival/Awards/Trophies - - - - 620 - - - 620Pool - Other Expenses - - - - 3,086 - - - 3,086Pool - Repairs & Maint - Pool Cleaning - 1,293 - - 32 - - - 1,324Uniform - Accessories Purchase (14) - - - - - - - (14)Uniform - Purchase Clothing (12) - - - - - - - (12)Total Cost of Sales 1,926 9,163 2,847 2,719 17,743 10,578 2,995 6,981 47,971

Gross Profit 29,237 47,426 16,721 (1,216) 57,636 76,238 90,069 57,440 316,111

Plus Other Income ATO Cash Boost - - 24,629 - - - - - 24,629JobKeeper Subsidy 51,000 51,000 51,000 - - - - - 153,000Total Other Income 51,000 51,000 75,629 - - - - - 177,629

Less Operating Expenses Audit Fee - - - - - 1,636 - - 1,636Bank Fees 34 42 24 34 587 546 35 337 1,300Bookkeeping Expenses 625 680 639 768 796 849 841 781 5,198Cleaning - 45 82 40 706 329 334 22 1,537Contributions to School 4,203 1,125 - 3,643 9,831 12,957 66,050 384 97,809Employment Expenses - 3 - 90 292 - - - 385Fundraising Expenses - - - 77 - - - - 77

Profit and Loss


Jul-20 Jun-20 May-20 Apr-20 Mar-20 Feb-20 Jan-20 Dec-19 YTDGeneral Expenses - - - - 195 - 44 467 239Insurance - - - 2,124 - - - - 2,124Membership Fees - - - 571 - - 655 - 1,226Office Expenses 441 16 452 - 884 500 450 - 2,743Printing & Stationery - 907 - - 100 - - - 1,007Prior Years Adjustments 2,250 - - - - - 18,007 - 20,257Repairs and Maintenance - 51 838 - 405 750 - 273 2,044Staff Amenities - 35 - 55 1,410 - - 1,243 1,500Subscriptions 180 200 1,294 271 343 298 268 245 2,855Superannuation 4,214 5,701 3,682 3,755 5,957 5,046 4,028 6,511 32,383Telephone & Internet - 473 473 473 942 473 473 473 3,306Wages and Salaries 55,673 88,044 64,493 61,630 66,522 53,657 43,455 69,562 433,475Total Operating Expenses 67,621 97,322 71,976 73,531 88,972 77,041 134,639 80,297 611,102

Net Profit 12,617 1,104 20,374 (74,747) (31,335) (804) (44,570) (22,857) (117,362)

Sherwood State School Uniform Shop Committee Report P & C Meeting - 26/07/2020 President: Sophia Finter Treasurer: Alex Bron

Sherwood State School Uniform Shop

• Term 2 invoice for $1,008.59 was sent on 26/7/2020 (Term 2 last year was $1,259.94 so it’s probably down due to Covid)

• Closing cash at bank balance as at Statement Balance @ 25 July 2020 is $70,206.86

Sales

• Our share of new uniform sales from January 2020 to today is $6,048.67. • Second hand stock sold for the same period is $450.

General

• Upcoming senior shirt process will commence in Term 4. • Need to ensure that with turnover in the office administration staff that the new

senior shirt process is clear/handed over.

P&C OSHC Report – 27th July 2020 Playground – SCA (Surfacing Contractors Australia) have been in contact with us three times over the last two weeks about the playground. They attended the service today just before school was finishing to view it and judge if repairs should be covered under warranty or if they will need to be paid for. The contractor took photos of the affected area and said they would contact us soon with the result. Fridge – The water which gathers in the bottom of the fridge at the back right-hand side is due to condensation as a result of this side of the fridge compartment sharing an inside wall with the freezer section. There is a drain built at the back of the fridge to carry moisture away but the fridge needs to be made completely level and placed on blocks for this to be assured of working. If the fridge remains on casters so we can move it in and out to clean behind it, the manufacturer has advised that there will always be some moisture gathering near the dividing wall and it is best just to clean this up regularly. Renovations – I have shared the renovation plans for the old hall with educators from OSHC. This is well designed and thank you to Helen James for arranging the plan for these play spaces. I have been in discussions with David about possibly modifying the toilet section a bit but this is not finalised yet. Child Care Numbers – Before and After School Care numbers have been rising and the first two weeks of this term are reasonably close to what we were getting at the end of term 1 before dropping to just children of essential workers. Before School Care is ranging between 55-74 and After School Care is ranging between 100-127 at this stage. Some families have not returned yet and are letting us know in increments on when they expect their children to need care again. ECEC Relief Package – Transition Payment From 13 July 2020 all approved early childhood education and care services can receive a Transition Payment to help them transition to back to the CCS. To ensure Government support is appropriately targeted, JobKeeper will cease from 20 July 2020 for employees of a CCS approved service and for sole traders operating a child care service. For more detailed information on JobKeeper eligibility please see: Information for Child Care Subsidy approved providers. The Transition Payment will be made instead of the JobKeeper Payment, for the period 13 July 2020 to 27 September 2020. The Transition Payment is 25 per cent of fee revenue or the existing hourly rate cap, whichever is lower, during the relevant reference period (17th February 2020 – 1st March 2020). that has been used during the Relief Package. The Transition Payment will be paid as a grant under the Community Child Care Fund. The first weekly Transition Payment will not be received by providers until 17 July 2020 at the earliest. To help providers and services manage the transition period and to assist with cash flow, the last two Transition Payments scheduled for September 2020 have been brought forward and will be paid as a one-off advance payment in the week commencing 6 July 2020. Vacation Care Incursions – It is time to commence Spring Vacation Care planning. I would like to conduct incursions during this time but feel that excursions may still be risky due to social distancing and the second waves of COVID that currently exist down south. Leanne Davey OSHC Coordinator Sherwood State School

https://www.dese.gov.au/node/199

Music and the Arts Sub-committee P&C Meeting Report 27th July, 2020

• First sub-committee meeting held on July 15. Next meeting scheduled for Monday August 17th at 3.15 in the Music Room.

• Sub-committee consists of: o Chairperson: Robyn Holland o Secretary: Meagan Zieba o Other members: Rebecca Starr

Laurene Cooper-Fox Heather Manning

• Proposal/motivation for formation of the sub-committee to be drafted for presentation to Amanda in early August, with final presentation to P&C at August meeting

• Discussion of potential fundraising options • Discussion of this year’s Sherwood Showcase – due to COVID restrictions, it may not

be able to proceed as normal. Sub-committee is investigating possibility of pre-recording or live-streaming the Showcase to allow it to go forward even with restrictions

Principal’s Report – P & C Meeting Monday 27th July

Enrolments: 628 Bank Statement - Cash at Bank: $474 931.65 Term 3 has started well. We have continued to request that we limit the number of parents coming onto school grounds. The exception occurs for –

• Parents wanting to access the uniform shop • Parents needing to access the school office • Parents being requested to come on site for meetings with teachers/ staff around student

progress or student needs It seems quite likely with how things are progressing in other states that this may become our ‘new norm’ for all of term 3. While these restrictions remain in place – we will continue to work with our school leaders to produce their weekly virtual assembly COVID related adjustments we still have in place until at least end of week 4 –

• Limiting adults on site • Maintaining/ reminding our students of hand washing protocols • Limiting incursions and excursions • Extra cleaning hours for our cleaners • Earlier home release time (2.50) for our prep and year 1 students • Staff to practise social distancing in meetings and the staff room

REPORT CARDS:

• Sent home via email on Wednesday 29th August • Due to the impacts caused by COVID, our Semester 1 reports should be considered by parents

as an indication of learning progress across the semester. • With all of the changes and adjustments forced upon schools, these reports needed to take

into account students and their parents having to navigate learning from home during the peak of the crisis.

• Due to these adjustments and time restrictions, teachers were unable to collect sufficient anecdotal and assessment data for many of their students.

• Please be aware, when reading your child’s report, that while we were required to give students a rating for their academic achievement, teachers did so without their usual in-depth spread of evidence based data.

• At Sherwood SS we made the decision to report on the following KLAs – o English o Maths

2020 Sherwood State School Courageous, resilient, lifelong learners

o Science o PE

With less data collected and therefore less moderated evidence to allow teachers to develop an accurate and comprehensive knowledge of student achievement across all subject areas. Therefore - our reports are indicative of student progress across the semester, rather than being indicative of ‘normal’ comprehensive semester based reported student achievement. PARENT TEACHER INTERVIEWS:

• Due to continuing health concerns within the community, we will again timetable parent teacher interviews to be conducted via phone.

• Alternatively, teachers will happily send details of student progress through to you via an email home.

• There will be NO face to face interviews for Semester 2.

Around the school –

• Ekka Fun Day – has had to be postponed due to COVID related concerns and adjustment that would be need to be in place. Plus Regional Office raised concerns around wider community perception (seen as risk taking activity - putting wider community at risk).

• Inter-School Sport – after much discussion, and Mr Hass liaising with our area sporting reps – it is looking more likely that Sherwood SS will withdraw from Friday sport for this semester. Again the COVID related concerns and adjustment that would be need to be in place – the extra protocols required made the prospect too large of a burden and risk for our staff. Adjustment also may mean the need to increase the costs – therefore we are concerned that this could be too large of a burden for families at this time. Mr Hass is at present discussing/ planning for an alternative option for students that could run within our school.

• Projects by our grounds team- the team are currently working on a project in the garden space between the old hall and the junior playground. Can’t wait for it to be finished and see the student enjoying it. All made possible thanks to some great persuasive letters form the students in 3C

• Morcombe Foundation school visit – presentation for all year 4 to 6 classes Tuesday 4th August from 10 -11

Dates for your diaries – o Ekka Holiday – Friday 14th August o Term 3 PFD – Friday 4th September o Term 3 final day Friday 18th September o Term 4 begins on Monday 5th October o Term 4 school year ends Wednesday 9th December

News: HR notified me on Friday – that the Sherwood Principal Position recently advertised has been

withdrawn at this time. HR indicated that it will be re-advertised sometime in 2021 – no further

details were given at this time. I will continue in the role of Acting Principal.

Documents

1. President to open Meeting – 7:30pm / Attendance and