1 Pre-Solicitation Conference: Ames Facilities Support Services (AFSS) August 6-7, 2014 RFP NNA14497087R INDUSTRY DAY PRE-SOLICITATION CONFERENCE CENTER

1 Pre-Solicitation Conference: Ames Facilities Support Services (AFSS)August 6-7, 2014

RFP NNA14497087R

INDUSTRY DAYPRE-SOLICITATION CONFERENCE

CENTER OPERATIONS

AMES FACILITIES SUPPORT SERVICES

(AFSS)

NASA Ames Research CenterMOFFETT FIELD, CA 94035-0001


RFP NNA14497087R

CONFERENCE AGENDA – August 6th

Description of Activity Speaker/Guide

Opening Remarks/Agenda David Yee

Center Operations Welcome Jim Alwyn

Procurement Process Overview Bob Benion

Statement of Work Overview David Yee

Pricing Schedules Overview Gary Heagy

General Site Tour of Moffett Field (Bus Tour) David Yee

Lunch Break

Tour of Specific Buildings (Load bus at 1:00 PM) David YeeBuilding 16, 482, 510, 542, 567 (Contractor Area)

Building 232 LEED building

Building 235 Cafe, 213 research support, 211 hangar/shop

Building 240/240-A (Mission Support)

Building 258 NAS, 262 FFC, 257 CVSRF

First Day Conclusion (Building M152)

Bob Benion/David Yee


RFP NNA14497087R

CONFERENCE AGENDA – August 7th

Description of Activity Speaker/GuideOpening Remarks/Questions and Answers Bob Benion/David Yee

Presentations on the Statement of Work ItemsReliability Centered Maintenance Program Sal Navarro

Computerized Maintenance Management Systems Sal Navarro

Facility Management Control System (FMCS) Dora Herrera

Environmental Support Services Kran Kilpatrick

Landscaping/Integrated Pest Management (IPM) Program Kran Kilpatrick

Facility Alarm Systems Doug Denham

High Voltage Electrical Distribution Systems Kent Stednitz

HVAC/R Systems Lorin Belanger

Mechanical Systems Mike Frediani

Lifting Devices Mike Frediani

Utility Systems David Yee

Lunch (Note: Shenandoah Plaza Centerwide Event)

Open Sessions With The CO/COR (1:00 – 3:00 PM) Bob Benion/David Yee


RFP NNA14497087R

MOFFETT FIELD• For This Contract, Moffett Field consists of:

– NASA Ames Research Center (ARC)

– Moffett Shenandoah Plaza (MSP)

– Moffett University Associates (MUA)

– Moffett Federal Airfield (MFA) – Includes CA Air National Guard (CANG)

– Moffett Housing Annexes (MHA) at Wescoat Villages

– Army Reserve Center (previously Orion Park area)


RFP NNA14497087R

AMES FACILITIES SUPPORT SERVICES

Solicitation Number: RFP NNA14497087R

Internet Web Sites: NASA Acquisition Internet Service – Home Pagehttps://prod.nais.nasa.gov/cgibin/nais/index.cgiAmes Procurement Site - Home Pagehttp://server-mpo.arc.nasa.gov/services/proc/home.tml

Doing Business With NASA Ameshttp://www.nasa.gov/centers/ames/business/index.html#.U86vzBZPJqpSolicitation Site:https://prod.nais.nasa.gov/cgibin/eps/bizops.cgi?gr=C&pin=21

Contract Specialist:Robert (Bob) M. BenionMail Stop 241-1, Code JACMoffett Field, CA 94035-0001Telephone: (650) 604-5807E-Mail: [email protected]


RFP NNA14497087R

GENERAL GUIDANCE

Copies of all presented viewgraphs will be posted to the NASA Acquisition Internet Service (NAIS) website.

Information contained in these slides is based upon current plans and the draft RFP, and is subject to change prior to release of the final RFP. Nothing said here today should be construed as a revision unless subsequently confirmed in the final RFP.

No Oral Questions relating to this requirement. All questions during the site visits and pertaining to the pre-solicitation

conference presentations, needs to be submitted on 3 x 5 index cards available in the room. Official Government responses will be provided in writing, and no oral responses will be provided except for clarifications.

All questions pertaining to posted documents shall be submitted in writing by 4:00 p.m. PST, August 18, 2014 to Bob Benion, Contract Specialist, at fax (650) 604-2593 or email: [email protected].


RFP NNA14497087R

GENERAL GUIDANCE (CON’T)

Communications blackout will be invoked upon release of the final RFP. Nonetheless, all communications from this point forward between industry and the Government needs to be routed through the Contract Specialist, Bob Benion.

The “blackout” period for communication with industry will continue until all proposals have been received, evaluated, and the contract awarded.


RFP NNA14497087R

TEAMING ARRANGEMENTS

Companies are responsible for their own teaming arrangements

The List of Attendees for this pre-solicitation conference will be posted on NAIS if authorization was given at sign-in at this Industry Day Conference

North American Industry Classification Code is 561210, Facilities Support Services


RFP NNA14497087R

CURRENT CONTRACT INFORMATION

No proprietary information can be disclosed

The incumbent contractor for this requirement:

• NNA10DF30C: IAP World Services, Incorporated

• Hybrid FFP/IDIQ/CPFF Contract, 5 Years, potential $101,828,928.33 at award

• Collective Bargaining Agreements with International Association of Machinists and Aerospace Workers, AFL-CIO District Lodge #190, on behalf of Peninsula Automotive Machinists Local Lodge #1414. POC: Pedro Mendez, Telephone (650) 619-2136

• Service Contract Act WDs 05-2061 and WD 80-0841

• Davis-Bacon Act WD General Decision Number CA140029


RFP NNA14497087RJim Alwyn, Deputy Director, Ames Center OperationsAmes Facilities Support Services Contract Industry Day, 08-06-14


RFP NNA14497087R

• Small Satellites• Supercomputing• Intelligent Systems• Nanotechnology• Fundamental Space Biology• Aerospace Vehicle Thermal Protection Systems• Human Factors• Astrobiology• Air Traffic Management• Fundamental Aeronautics

AMES CORE MISSIONS


RFP NNA14497087R

Center Operations Directorate (J)Director: Chuck Duff

Deputy Director: James Alwyn

Associate Director: Rhonda Baker

Logistics & Documentation Services Division (JS)

Chief: Eric Kristich

Deputy Chief: John Adams

Aviation Management Office (JO)Chief: Roy Williams

Deputy Chief: Munro Dearing

Protective Services Office (JP)Chief: Phillip Snyder

Deputy Chief: Kenneth Silverman (Acting)

Acquisition Division (JA)Chief: Kelly Kaplan (PO)

Deputy Chief: Pat Hudson

JAB: Acquisition Planning & Strategy Branch- Chief: Brenda PohlJAC: Acquisition Branch for Ctr Ops, Tech R&D, Safety- Chief: Norman JulienJAI: Acquisition Branch for Aero, Exploration Tech, & IT – Chief: Jill WillardJAZ: Acquisition Branch for Programs, Eng, & Science - Chief: Rachel Khattab

JCE: Facilities Engineering Branch - Chief: Steve Frankel JCM: Plant Engineering Branch - Chief: Kelly Kasser

Facilities Engineering & Real

Property Management

Division (JC) Chief: George Sutton

Deputy Chief: Gary Atkins

Environmental Management

Division (JQ)Chief: Don Chuck

Ames Exchange


RFP NNA14497087R

Passive Solar Design− Building Orientation− Geometry− Daylight− Views

Water − Grey Water− MEW

Energy/Electrical− Passive Solar− Solar Panels− Fuel Cells

HVAC− Geothermal− Elevated Floor System/Distribution− Natural Ventilation

NASA Technology− Integrated Control Building System− ISS Water Purification & Recycle System

Recycle 14’ WT Material− 14’ Wind Tunnel Wood Flooring Exceeds LEED Platinum

SUSTAINABILITY BASE FEATURES


RFP NNA14497087R

Procurement Process Overview

Acquisition Branch For Center OperationsCode JAC

NASA Ames Research Center

Bob Benion


RFP NNA14497087R

CURRENT PLANNED PROCUREMENT SCHEDULE

1. Synopsis/RFI 01/13/14 – 02/07/14

2. Draft RFP 07/18/14 3. Pre-Solicitation Conference 08/06-08/07

2014

4. Questions/Comments Due 08/18/14* 5. Final RFP Issued 09/14 – 10/14* 6. Receipt of Proposals 11/14 – 12/14* 7. Award July 2015*

*Represents Planned or Tentative Dates


RFP NNA14497087R

GENERAL PROCUREMENT INFORMATION

NASA may award a contract based solely on the initial offers received, without discussion of such offers. The initial proposals to the Government should contain the most favorable terms from a price and technical standpoint

The terms of the Solicitation and Statement of Work will remain UNCHANGED, once posted as a final RFP, unless the Solicitation is amended in writing

If Offeror’s intent is to take exceptions to terms and conditions after proposal receipt may be found ineligible for award and excluded from competition.


RFP NNA14497087R

PLANNED AWARD INFORMATION

Intent is to award a single hybrid Firm-Fixed Price, IDIQ, and Cost-Plus-Fixed-Fee (CPFF) Contract

Potential 10-year contract period of performance Tentative contract schedule for FFP Core and IDIQ is:

Base Period (including Phase-In)

August 1, 2015 – July 31, 2018 Option Periods (7 one year options)

August 1, 2018 – July 31, 2025

Tentative contract schedule for CPFF is: Base Period

August 1, 2015 – July 31, 2016 Option Periods (9 one year options)

August 1, 2016 – July 31, 2025


RFP NNA14497087R

CONTRACT LINE ITEM (CLIN) STRUCTURE

FFP Core Maintenance is divided into four distinct zones ARC, MSP and MUA have a base period of three years and

seven one year options MFA has a base period of three years and no options since

core maintenance functions will cease to be performed by NASA at that time

The IDIQ portions has a base year of three years and 7 one year options with a minimum order quantity of $3 Million

The CPFF portion has a one year base with 9 one year options and an estimated total hours of 15,000 per year.


RFP NNA14497087R

CONTRACT LINE ITEM (CLIN) STRUCTURE (CON’T)

CLIN Description Quantity Unit Contract Type

001 through 008

Core Maintenance for Ames Research Center: Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW 1 Job Firm Fixed Price (FFP)

009 through016

Core Maintenance for Moffett Shenandoah Plaza: Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW 1 Job Firm Fixed Price (FFP)

017 through024

Core Maintenance for Moffett University Associates: Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW 1 Job Firm Fixed Price (FFP)

025

Core Maintenance for Moffett Federal Airfield: Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW 1 Job Firm Fixed Price (FFP)

100 through 109

Environmental and Emergency Services: Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW 15,000

Hours/per year

Cost Plus Fixed Fee (CPFF)

200 through 207

Indefinite Delivery Indefinite Quantity (IDIQ): Contractor shall provide services and supplies as identified in Attachment J-2, AFSS SOW and pursuant to Section H.3 TASK ORDERING PROCEDURE (1852.216-80) (OCT 1996)

TBDTask Order

FFP Task Orders


RFP NNA14497087R

SUBCONTRACTING

Subcontracting Goal Targets % of total contract value

Small Business 30% Small Disadvantaged Business 5% Woman-Owned Small Business 6% HubZone Small Business 2% Veteran-Owned Small Business 4% Service Disabled Veteran-Owned Small Business 3%


RFP NNA14497087R

SOURCE EVALUATION PROCESS

Note: Information is based upon Draft RFP and is subject to change.

• Section L.12 - PROPOSAL SUBMISSION INFORMATION - Outlines the information required to be included in the proposal:

Volume I, Technical Proposal;

Volume II, Business Proposal;

Volume III, Past Performance Proposal.

• Section L.9 - PROPOSAL PAGE LIMITATIONS Outlines the page limits associated with various proposal sections and will be strictly enforced


RFP NNA14497087R

SOURCE EVALUATION PROCESS (CON’T)

As stated in Section M, there will be three (3) Evaluation Factors:FACTOR 1 – MISSION SUITABILITY

FACTOR 2 – COST/PRICE

FACTOR 3 – PAST PERFORMANCE

– The Mission Suitability Factor is evaluated at the subfactor level and is the only factor scored.

– The Cost/Price Factor is evaluated, but not scored

– The Past Performance Factor is evaluated and given a Confidence Rating


RFP NNA14497087R

SOURCE EVALUATION PROCESS (CON’T)

• Relative Importance of Evaluation Factors

The three evaluation factors: Mission Suitability, Cost/Price and Past Performance will all be of approximately equal importance. Mission Suitability and Past Performance, when combined, are significantly more important than Cost/Price.


RFP NNA14497087R

EVALUATION FACTORS

Mission Suitability (Factor)

• The Mission Suitability Factor has a potential of 1000 points. The Mission Suitability Factor consists of three Subfactors that are scored:

Subfactor 1 - Management (MGMT) – 450 Points

Subfactor 2 - Technical (TECH) – 450 Points

Subfactor 3 - Small Business Utilization (SB) – 100 Points


RFP NNA14497087R

EVALUATION FACTORS (CON’T)

Past Performance (Factor)

Includes Significant Subcontractors (defined in Section L)

NASA will evaluate each Offeror's current/recent record of performing services or delivering products that are similar in size, content, and complexity to the requirements of this solicitation.


RFP NNA14497087R

EVALUATION FACTORS (CON’T)

Cost/Price (Factor)

• The evaluated price will be the sum of the core requirements for the base period and all options, the IDIQ extended total price as reflected in the pricing sheets for the base period and all options, and the CPFF probable costs for the base period and all options.

• Evaluation of options shall not obligate the Government

to exercise such options.


RFP NNA14497087R

Statement of Work Overview

Plant Engineering BranchCode JCM


David Yee


RFP NNA14497087R

SCOPE OF WORK

THERE ARE 19 SECTIONS WITHIN THE STATEMENT OF WORK

FIRST FOUR SECTIONS OF THE SOW

• Section C1: GENERAL INFORMATION• Section C2: DEFINITIONS• Section C3: PROPERTY, MATERIALS AND SERVICES• Section C4: DOCUMENTATION AND REPORTING

REQUIREMENTS SUMMARY


RFP NNA14497087R

SCOPE OF WORK (CON’T)

• Section C5: CORE MAINTENANCE– Reliability Centered Maintenance (RCM) Program– Computerized Maintenance Management Systems (CMMS)

• IBM Maximo Asset Management Version 7.5.0.4 with Oracle Relational Database Version 11.2.0.1.0 (64 bit production)

• MacTech Vertex Facility Asset Management Version 4.0– Proactive Maintenance (PM, PGM, PdM)– Reactive Maintenance (Trouble Calls)

• Section C6: OPERATIONS– Facility Management Control System (FMCS)– Customer Service Center– Adverse Weather Condition Support

• Section C7: MAINTENANCE ENGINEERING– Facility Engineering Functions

• Section C8: ENVIRONMENTAL & EMERGENCY SUPPORT SERVICES– Cost Plus Fixed Fee (CPFF); Technical Instructions provided

• Section C9: IDIQ WORK– Fixed Price Task Orders


RFP NNA14497087R

SCOPE OF WORK (CON’T)

• C10: Road and Other Surfaced Areas Maintenance and Repair• C11: Facility Alarm Systems Maintenance and Repair• C12: Fire Suppression Systems Maintenance and Repair• C13: Buildings and Structures Maintenance, Repairs and Alterations• C14: Mechanical Systems Maintenance and Repair• C15: Utility Systems Maintenance and Repair• C16: HVAC/R Maintenance and Repair• C17: Electrical Distribution and Emergency Generating Systems

Maintenance and Repair• C18: Lifting Devices and Equipment Maintenance and Repair• C19: Grounds Maintenance and Pest Control Services

CORE MAINTENANCE SECTIONS C10-C19

SOW SECTION: TITLE OF SECTION


RFP NNA14497087R

LAYOUT WITHIN EACH SOW SECTION

• Sections C1 through C4 are the titles .1 through .4 below

• C XX.1: General Requirements• C XX.2: Definitions• C XX.3: Property, Materials, and Services• C XX.4: Documentation and Reporting Requirements• C XX.5: Core Maintenance Requirements• C XX.6: Operations• C XX.7: Detailed Specifications

– Slight Variations of Titles in Sections C5 through C9

• 400 Series (Docs), 500 series (Req’mts), 700 series (Specs/Info)

SOW SUB-SECTION: TITLE OF SUB-SECTION


RFP NNA14497087R

VARIATION IN QUANTITIES - INVENTORY

SECTION C1 (ATTACHMENTS J2)• Variation in Quantities for Fixed Price Services (para. C1.7.A)

– Core Maintenance (FFP) Work

• +5% of original quantity identified throughout Section J2, no cost adjustment

• -10% of original quantity identified throughout Section J2, no cost adjustment

• <10%, annual price adjustment with a contract modification• >5%, ordered by Government at IDIQ rates by issuance of a

Contract Task Order


RFP NNA14497087R

GOVERNMENT FURNISHED - SECTION C3

• Installation-Provided Facilities, Material, and Equipment (para. C3.1)

– See Statement of Work Attachments J2.03.01, J2.03.02, and J2.03.03

– On-Site Facilities• Facilities for use: 16 (all but one room),184, 510, 567, 482, old 527 yard, 542, 570

• Joint facilities for use: 6 yard, 15 (vehicle maint), 213, 250B, 267 (DART), 529 yard

– Materials and Furniture (para. C4.1.A and C4.1.C)• Contractor to provide all materials and furniture except for full time Section C8

environmental and emergency support personnel, and core requirement staffing for

Section C9, IDIQ Work

– Equipment• Some vehicles, Server-type computers, FMCS equipment, PT&I equipment (shared),

and radios

• Classified as Type A, B, C, D, and E on Attachment J2.03.03-1

• Network infrastructure; utilities except for communications (telephones, modems, faxes,

cell phones)


RFP NNA14497087R

DOCUMENTATION AND REPORTS

SECTION C4

• LISTING OF DOCUMENTATION AND REPORTS FOR THE STATEMENT OF WORK ONLY (TECHNICAL REPORTING REQUIREMENTS)

• SEE CONTRACT DATA REQUIREMENTS LISTING (CDRL’s) FOR COMPLETE LIST OF ALL REPORTS (ATTACHMENT J-6)

• 400 SERIES


RFP NNA14497087R

CORE MAINTENANCE - RCM

SECTION C5

• Reliability Centered Maintenance Program (RCM) (Section C5.1)

– Implementation of a comprehensive RCM program

• Integrated maintenance strategy that methodically develops the optimum mix of preventive (PM/PGM), predictive (PT&I), reactive (trouble calls/repair), and proactive maintenance

• Maximize system availability and efficiency while minimizing life cycle costs


RFP NNA14497087R

COMPLETED TROUBLE CALLS HISTORY CHART

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

YEAR 11828 11374 11454 11332 10867 11014 10070 9868 9464 8921 8293 8295 8868 9061 8709 9312 8202 8058

7,250

7,750

8,250

8,750

9,250

9,750

10,250

10,750

11,250

11,750

NUMBER OF TROUBLE CALLS COMPLETED PER YEAR

NU

MB

ER

OF

TR

OU

BL

E C

AL

LS

CO

MP

LE

TE

D P

ER

YE

AR


RFP NNA14497087R

CORE MAINTENANCE - TROUBLE CALLS

• Fixed Price Pricing Schedule (FPPS)

– Item Number C5.8.B, Trouble Calls• Annual Quantity and Unit = 12 Months

– Contractor is responsible for all Trouble Calls– Contractor to provide monthly price for each contract year,

and the total price for 12 months of service will be calculated• The Government will provide the annual quantity of trouble calls

based on historical and future data and enter it in the second trouble call line item on the pricing schedule in the final RFP– A unit price for each trouble call will be calculated by the

Government based on 12 months of service– The unit price per trouble call will be the basis for

determination of cost outside the ±15% range• Trouble Call Limit - $2000 per call


RFP NNA14497087R

VARIATION IN QUANTITIES - TROUBLE CALLS

• Variation in Quantities for Fixed Price Services (para. C1.7.A.3)– Trouble Calls (TC)

• ±15% of original quantity identified on the Fixed Price Pricing Schedule, no cost adjustment

• >15%, Government may order at contract Unit Price with contract modification the following contract year

• <15%, 50% cost sharing adjustment based on the Unit Price per trouble call

• Contractor is still responsible for ALL trouble calls regardless of how many are performed under this contract


RFP NNA14497087R

OPERATIONS - FMCS

SECTION C6

• Facility Management Control System (para. C6.5.A)

– Staff and operate day-to-day ARC functions 24/7– Monitor all FMCS alarm points– Response to alarms fall under TC requirements– Make program changes to FMCS controlled systems– Goal is to keep alarm systems operational at all times– FMCS computer systems GFE– Currently 83 buildings are being monitored to some degree

• 110 field panels; 5,717 physical I/O points; 7,112 virtual points


RFP NNA14497087R

OPERATIONS - CUSTOMER SERVICE CENTER

SECTION C6

• Customer Service Center (para. C6.5.D)

– Screen, classify, assign control numbers, and issue TC to its own staff, Government, and the Government’s janitorial contractor

– Responsible for receiving, recording, reporting, and tracking all TC and TC complaints regardless of who performed them

– Not responsible for performance not directly assigned to the Contractor

– Representative available 24/7– Service center phones and radios GFE


RFP NNA14497087R

OPERATIONS – ADVERSE WEATHER

SECTION C6• Adverse Weather Condition Support

– The Contractor shall provide preparation, response, and post response to any adverse weather conditions that may occur

– The Contractor shall respond to all adverse weather conditions on a 24-hour, seven (7) day per week basis. The Contractor is responsible for preparation and response costs up to $10,000 to be included as part of the firm fixed price contract work. The total liability cost to the Contractor is $10,000 per adverse weather condition.

– Total costs per incident that exceed $10,000 will be covered per Section C9.5, Indefinite Delivery Indefinite Quantity Work Requirements, upon review and Government approval.


RFP NNA14497087R

MAINTENANCE ENGINEERING SERVICES

SECTION C7 - Maintenance Engineering Services

– On-site services for repair and replacement operations for facilities, utility infrastructure systems, and collateral equipment• Repair projects and maintenance activities

– Field consultation and recommendations– Engineering analysis– Maintenance repair oversight– CADD drawings, sketches, plans, etc.

• Equipment sizing• Equipment specifications for improved maintainability and efficiency• Evaluation of equipment; equipment trending activities• Cost Estimates• Participate in construction activities

– Staffing (Sections C1.12.F, C7.7.A.1)• Electrical, Mechanical, Alarms/Controls, Utilities, Civil/Structural


RFP NNA14497087R

ENVIRONMENTAL & EMERGENCY SUPPORT SERVICES

SECTION C8 - COST PLUS FIXED FEE WORK• Establish and maintain internal environmental compliance controls

– Own operations only• Hazardous waste/substance spill clean-up• Clean-up assistance• Pump and treat processed water• Pumping electrical/communication vaults• Bio-remedial treatment and composting activities• TC, PM/PGM, and PdM support• IDIQ support when requested

• Provide emergency support services as required to support agency disaster response activities– Logistics Support for emergency equipment, resources, and vehicles– Emergency Response

• Damage Utility Control Team (DUCT)(30% of maintenance personnel)• DUCT training and certification• DUCT response• Adverse Weather Condition Response Support (Operations Support)


RFP NNA14497087R

INDEFINITE DELIVERY INDEFINITE QUANTITY

SECTION C9

• IDIQ Fixed Price Items

– Preliminary scoping activities– Pre and post planning sequences– Estimating time– Scheduling efforts of IDIQ work– CTO documentation– Subcontract and project management

• Include as part of the core maintenance requirements


RFP NNA14497087R

ROADS AND OTHER SURFACED AREAS

SECTION C10• Pavement Assessment and Repair Plan (C10.4.A)

– Assess condition of all roadways, sidewalks, and parking lots on ARC, MSP, MUA, and MFA.• Surface and subsurface condition for age, historical related

events, pothole development, sunken asphalt, raised surfaces, obstacles, large cracks, deteriorated joints, spalled/broken/uneven concrete, faded markings, wheel blocks, signage

– Incorporate into Facility Condition Assessment Report

• Sweeping (C10.5.B and C10.5.C)– Streets (Monthly)– Parking Lots (Quarterly)


RFP NNA14497087R

FACILITY ALARM SYSTEMS

SECTION C11• Ames to migrate to a Mass Notification System (MNS)

going forward

• Allows fire alarm systems and associated emergency warning equipment to be used as part of a Mass Notification System

• Integrates fire, gas detection, security, and communication systems

• Codes and Standards are critical!


RFP NNA14497087R

FIRE SUPPRESSION SYSTEMS

SECTION C12• Fire Hydrants (QTY. 183)

– Annual PM performed off-hours, usually weekends

• Fire Suppression– Deluge/Foam

• Mainly Hangars 211 and 248– Wet Pipe– Pre-Action– Dry Chemical Fire Extinguishers

• Kitchen Hoods, Ducts• Fire Pumps (QTY. 8)

– Boost water pressure mainly for high elevation areas


RFP NNA14497087R

BUILDINGS AND STRUCTURES

SECTION C13• Roof Inspections

– 1/3 inspected annually & Vertex documentation monthly• Facility Condition Assessment (FCA)

– 1/3 inspected annually and reported semi-annually• Roof drains cleaned annually

– Drains free flowing and clear of all obstructions and blockages– Drain caps and strainers cleaned out of all debris– Repair/replace damaged or missing caps, strainers, and

ancillary components• Emergency exit lighting and lighted exit signage• Locksmith services

– All services with some restrictions on Government cores/docs


RFP NNA14497087R

MECHANICAL SYSTEMS

SECTION C14• Air Compressors, Vacuum Pumps, Air Dryers

– Oily Water Separators• Horizontal Sliding and Vertical Roll Doors

– Lift required to reach some motors/gears• Exterior and Emergency Doors

– Pedestrian traffic and abuse• Elevators

– Requires annual certifications and 5 year load test– Strict compliance with ASME A17 code

• Gates and Turnstiles– Pedestrian and vehicle traffic


RFP NNA14497087R

UTILITY SYSTEMS

SECTION C15 - FOUR PRIMARY INFRASTRUCTURE SYSTEMS• Natural Gas System Network

– Valves and regulators

• Domestic and Fire Suppression Water Systems Network– Valves, pumps, meters, regulators, water tanks

• Sanitary Sewer System Network– Barminutors, meters

• Storm Sewer (Drainage) System Network– Markings, culverts, gutters, catch basins, drop inlets, pre-treatment systems, canals

PLUMBING SYSTEMS• Emergency Eyewash and Shower Equipment• Water Heaters• Backflow Prevention Devices and Certifications• Grease Traps• Various Pumps and Meters


RFP NNA14497087R

HVAC/R SYSTEMS

SECTION C16

• Wide variation of equipment and systems that need constant attention to keep in optimum operating condition and control according to its design purpose and intent

• Affects personnel and vital equipment environments

• Challenge is how to reduce customer hot/cold, noisy, foul odor, and dirty air complaints


RFP NNA14497087R

ELECTRICAL SYSTEMS

SECTION C17 - Contractor is responsible for all electrical distribution systems in ARC, MSP, MUA, and MFA (base period only) areas; infrastructure age from 1930’s to present

NASA Ames Research Center (ARC)• 5 - 120 KV SUBSTATIONS (N221-C, N225, N225-B, N227, N238)• 25 - 13.8 KV BUILDING SUBSTATIONS• 20 - 7.2 KV BUILDING SUBSTATIONS• 1 - ROTARY UPS SYSTEM (6 MW)

MSP & MUA have one major electrical distribution switchgear each, 12 KV and 2.4 KV

Moffett Federal Airfield (MFA)• 1 - 120 KV SUBSTATION• Underground Radial Distribution System at 12 KV and 2.4 KV


RFP NNA14497087R

LIFTING DEVICES

SECTION C18• Lifting Devices

– Maintain built-in (fixed) cranes (approx. 125) and mobile crane(s)• Overhead gantry and bridge cranes• Jib and wall cranes• Remote, pendant and cab operated

– Work requirements• Preventive Maintenance (PM)• Safety Inspection Services

– Hooks and wire rope– Structure (catwalks, handrails, fasteners, hoist/trolley frames, lights)– Electrical Systems– Motors and machinery– Operational adjustments

• Load Testing• Labeling/tagging


RFP NNA14497087R

GROUNDS MAINTENANCE

SECTION C19• Landscaping

– ARC, MSP, MUA, and MFA• Grass Cutting (fine grass turf areas: 2-1/2 to 5 inches)• Vegetation Control (shoulders, ditches, fields, airfield)• Cycle tree pruning 15% each year and update tree inventory list

– Maintain in a healthy and vigorous condition– Time restrictions on watering, mowing, and air quality– $750 TC limit labor and material or 12 work hours– Irrigation Systems

• From irrigation valves to sprinkler heads within 5 working days• Adjustments upon notice by COR prior to special events

– Disposal of vegetation and clippings at old VTOL site (NA 292)– Maintain Recreation Areas (playgrounds, ball fields, courts, etc.)– Maintain Native Plant Garden Areas– Removal of unsightly debris on a regular schedule


RFP NNA14497087R

PEST CONTROL

SECTION C19• Integrated Pest Management (IPM)

– Employs a mix of physical, mechanical, biological, educational, and least toxic chemical strategies and tactics to keep pest numbers low (within tolerance level)

– Emphasis on long term suppression• Improved sanitation measures• Occupant education• Building repairs• Pest-proofing methods that reduce pest access to food, water,

harborage, or entrance to buildings


RFP NNA14497087R

Pricing Schedules Overview

Code JCM/JAC


Gary Heagy


RFP NNA14497087R

PRICING SCHEDULE OVERVIEW

• Pricing Schedule Overview

– FPPS Pricing Schedules – IDIQ Pricing Schedules – CPFF Cost Exhibits

– All schedules and exhibits must be filled out completely. The Offeror must provide an offer for all quantities/items specified


RFP NNA14497087R

FIXED PRICE PRICING SCHEDULE (FPPS)

• FPPS Pricing Schedules – There will be 10 sets of Fixed Price schedules, one for each

contract year – Yearly totals will be broken down into areas ARC, MSP, MUA,

and MFA to match CLIN structure in the final RFP– One year for overall maintenance provided in Draft RFP– Follows Statement of Work section outline– Primarily Annualized quantity basis

• Includes report requirements• Includes work activity requirements

– Offeror to provide unit prices for all services identified– All unit and total prices must be filled out completely


RFP NNA14497087R

IDIQ PRICING SCHEDULE (IDIQPS)

• IDIQ Pricing Schedules– Goal: develop an evaluation approach that reflects the quantity

of IDIQ work anticipated and establish unit prices for labor and identify how the prime is going to mark up labor and material costs for the prime and subs during task order execution

– There will be ten sets of IDIQ schedules, one for each contract year

– One year sample provided in Draft RFP– Quantities (for evaluation purposes) provided for labor hours

at the prime and subcontractor levels broken out by craft or trade

– DBA and SCA categories– Offeror to provide maximum unburdened regular shift unit price and

off-shift unit prices for prime and sub– Offeror to provide prime markup coefficient on prime labor and sub

labor– A plug number is used to represent the sub markup on labor


RFP NNA14497087R

IDIQ PRICING SCHEDULE (IDIQPS)(CON’T)

• IDIQ Pricing Schedules– Quantities (for evaluation purposes) provided for material and

equipment at the prime and subcontractor levels – Offeror to provide prime markup coefficient on prime material and

equipment and sub material and equipment– A plug number is used to represent the sub markup on material and

equipment– Actual material and equipment costs will be proposed and negotiated

at the task order level

– The IDIQ labor rates and labor and material coefficients proposed will contractually represent the maximum rates the prime and any subcontractor can use during the execution of the IDIQ FFP Task Orders

– All unit and total prices must be filled out completely.


RFP NNA14497087R

COST PLUS FIXED FEE (CPFF)

• CPFF Cost Exhibits – Draft RFP includes exhibits 1-10 to capture Cost information

related to costs, fees, labor, materials, staffing and indirect rates associated with the environmental and emergency support work that will be done on a cost plus fixed fee (CPFF) basis

– Also, as part of the Business Proposal Volume, the Offeror shall provide a description of its accounting system. Award of a cost-reimbursement type contract requires an accounting system capable of accurately collecting, segregating, and recording cost by contract.


RFP NNA14497087R

QUESTIONS AND ANSWERS

Documents

1 Pre-Solicitation Conference: Ames Facilities Support Services (AFSS) August 6-7, 2014 RFP NNA14497087R INDUSTRY DAY PRE-SOLICITATION CONFERENCE CENTER