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Overview of ATLAS Strategic Sourcing
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Strategic Sourcing: The existing supply chain in Atlas covers REQ
and PO but does not cover all the activities undertaken between REQ and PO.
On an average the time required between REQ and PO for services is 4 months.
Strategic Sourcing aims at automating contract related processes
SS helps in creating event for bidding, publish bids for solicitation, invite vendors for bidding, Supplier’s self registration, submit bids online, evaluate bids, award contracts, convert bidder into vendor, notify bidder about award, complete view of bidding cycle.
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Procurement Business Process
REQSourcing
(Potential Suppliers)Receipt and Opening
VendorAward Contract/POApproval by CPO Create Vendor
Evaluation of OffersReview By Contracts
Committee
Bidding
Buyer Supplier
Create Requisition
Invite Individual Bidders
Publish Procurement Notice
Analyze Response
CAP / ACP Review
Award Contract
Create Vendor Record
Supplier Self Registration
Notify Vendor /Supplier
Review Event and Place Offer
Award Notification
Create Event
Create PO
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Strategic Sourcing: What is an Event? An Event may be defined as any
Procurement action that requires interaction with vendor community through ITB, RFP, RFQ, Pre-selection etc.
Who Creates an Event? A Person with Buyer Profile can create an
Event
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Strategic Sourcing Events are Published in UNDP Procurement
Notices Event can be Public Event or Invitation Only Email notification along with instructions
supporting documents Bid Factors used as Evaluation Criteria Bid Factors can be associated at Header
and Line Level Bidding is allowed by Registered Bidders
only
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Strategic Sourcing Bids can only submitted after the Event is open
for bidding Bidder can preview the Event before Event is
open Multiple Bids can be submitted but the latest
one prevails Confirmation email with submitted information
send to the bidder Automatic Notification to all the bidders when
an Event is modified or cancelled Evaluation based on Bid Factors or Manual
Evaluation Award the bid through Purchase Order
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Strategic Sourcing Email Notification to the Winning Bidder Email Notification to Lost Bidders Bidders can inquires on the status from Search
Events/Event Workbench Internal Users can find out status from the
Event Cycle Bids can be opened only after the event closes Bidders can download and upload the bidding
information through XML Minor customization to support user setup
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What to Expect in 9.0
Event Creation Event Management Award Management Reports Other Enhancements
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What to Expect in 9.0 – Event Creation Ability for Multi-round Event with Offer and Counter-offer Change Management through Version Numbers Supports Request for Information (RFI) Collaborative Sourcing – From creation to Award Supports Reverse Auctioning Transparency – Ability to display Bid History, Competitor
Identity and Winning Bid info. Event Consolidation for requisitions from Multiple Business
Units Improved Microsoft Excel Import and Export Ability to collect component pricing Information Ability to collect Price-Break/Discount Information Quantity not Required Amount Only Requisitions
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What to Expect in 9.0 – Event Management
Real-time messaging with Suppliers Message Boards and Discussion Groups Real-time messaging with Suppliers Message Boards and Discussion Groups Ability to Pause and Disallow Erroneous Bids Support Lots Ability to Define and Manage Sourcing
Milestones Sourcing Plan Related Document Management Actionable Alerts and Notifications
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What to Expect in 9.0 – Award Management
Combine Header and line scores for consolidated scoring
Bid Ranking and Graphical presentation
Ability to enforce Constraints Supports What-If Analysis Supports Total Cost Modeling Summary of Differences among Bids
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What to Expect in 9.0 – Reports
New Reports : Cycle Time Analysis Report, Auction Summary Report
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What to Expect in 9.0 – Other Enhancements
Supplier Self-Categorization Enhanced User Setup to distinguish Creation,
Approval and Award Integration with Asset Management Quick Auctions Supplier Registration and intent to
participate Template Grouping Bidder Groups Integration with Contract management Allow Proxy Bidding Delimited File Import of Event Lines
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QUESTIONS ?