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Office ofSCience Management Systems (SCMS)

Real Property Management

June 2-6, 2008Palms Spring, CA

Gloria J. BaldwinDOE Chicago Office

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Background Information

• Under Secretary for Science and Chief Operating Officer remain committed to implementing OneSC

• COO delegated responsibility for planning and completing reengineering to Integrated Support Center Managers

• The purpose is to ensure that SC has “one way of doing business”

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SCMS is…

A Web-based tool that provides SC employees desktop access to SC policies, practices, and procedures –

Focuses on requirements, approach and performance

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Reengineering Goals

Establish one way of doing business throughout SC by developing reengineered procedures that are uniform and maximized to be both effective and efficient

Common method allows for better utilization of SC resources empowering SC employees to use a single approach to address an issue

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Management System Descriptions

• SC responsibilities are divided into Management Systems (Currently there are 18)

• Management System Descriptions (MSDs) are prepared to identify scope, roles/responsibilities, pertinent requirements, and key supporting functions

• The MSDs and their supporting procedures will collectively describe how SC operates

• Translate full set of requirements into processes/procedures to accomplish work

• Organizationally neutral – reflect functional alignment

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Real Property MSD Development Team

• Management System Owner:– G. Baldwin, Realty Specialist, Chicago Office

• Secondary Management System Owner:– T. Baber, Realty Specialist, Oak Ridge Office

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Real Property Management System Description Scope

• Develop a consistent approach for all Real Property transactions throughout the Office of Science

• Identify the Real Property requirements in policies, orders, regulations, laws and acts

• Provide direct links to existing systems, reference documentation, and other tools

• Develop procedures

• Contain links to any information required to execute procedure (one stop shopping)

• Identify Federal regulations governing the execution of real property transactions

• Contain step-by-step instructions to implement requirements

• Ensure Government-owned real property is managed appropriately

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Real Property MSD Subject Areas

• Acquisition of Real Property

• Land Management and Disposal

• Other Interests in Real Property

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Real Property Procedures

• Acquisition of Real Property• Procedure 1. Acquiring Real Property by Condemnation

• Procedure 2. Acquiring Real Property by Exchange or Donation

• Procedure 3. Acquiring Real Property by Fee Purchase

• Procedure 4. Acquiring Real Property by Transfer

• Procedure 5. Acquiring Real Property by Withdrawal from the Public Domain

• Procedure 6. Acquiring a Lease by DOE (1) Under the DOE Organization Act, Public Law 95-91; or (2) Under the U.S. General Services Administration (GSA) Delegated Authority

• Procedure 7. Acquiring Real Property by a U.S. General Services Administration (GSA) Lease for DOE Space

• Procedure 8. Acquiring Real Property by a Contractor Lease

• Procedure 9. Acquiring Real Property by a Contractor with Lease Options or Modifications

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Real Property Procedures (Cont’d)

Land Management and Disposal• Procedure 1. Disposing Real Property by Demolition

Without the Underlying Land

• Procedure 2. Disposing Real Property by Community Reuse Organization (CRO) or Economic Development

• Procedure 3. Disposing Real Property By Atomic Energy Act, Section 161g

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Real Property Procedures (Cont’d)

Other Interests in Real Property• Procedure 1. Acquiring or Granting an Easement

• Procedure 2. Acquiring or Granting a license or Permit

• Procedure 3. Acquiring or Granting a Right of Entry

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Real Property MSD On-Line Demonstration

http://scms.sc.doe.gov/

• Acquisition By a Contractor Lease

• Disposal By Demolition Without the Underlying Land

• The MSD and Procedures are living documents, and will be updated as changes occur

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Real Property MSD On-Line Demonstration

QUESTIONS