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1
OAS Quarterly Resource Management and Performance Report
December 31, 2013
Secretariat for Administration and Finance
2
Budget Execution Highlights
Budget Execution by Fund(January 1, 2013 to December 31, 2013)
A B C=A-B D=B/A
(in millions of USD) 2013 Execution
Regular FundPersonnel 53.024 51.479 1.545 97.1%Non-personnel 30.847 31.940 (1.093) 103.5%
Subtotal 83.871 83.419 0.452 99.5%
Indirect Cost Recovery (ICR)Personnel 3.893 3.687 0.206 94.7%Non-personnel 1.357 1.563 (0.206) 115.2%
Subtotal 5.250 5.250 0.000 100.0%
Specific FundsPersonnel 18.495 10.836 7.659 58.6%Non-personnel 53.482 44.487 8.995 83.2%
Subtotal 71.977 55.323 16.654 76.9%
All FundsPersonnel 75.412 66.002 9.410 87.5%Non-personnel 85.686 77.990 7.696 91.0%
TOTAL 161.098 143.992 17.106 89.4%
* Net of ICR charges (USD 6.852 million).
** Only expenditures are shown for Specific Funds.
Approved Budget Remaining
Budget%
Executed
Year-to-Date (Jan to Dec)
***
3
Budget Execution Highlights
Notes to Budget Execution by Fund(January 1, 2013 to December 31, 2013)
- Regular Fund execution adjusted downward by approximately $1.5 million in personnel costs. Non-personnel costs slightly increased. Overall, budget was under executed by close to half a million.
- ICR budget was fully executed.
- Specific Funds execution level for 2013 is below 100 %, although is consistent with prior year.
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Budget Execution Highlights
Budget Execution by Programmatic Pillar and Fund (January 1, 2013 to December 31, 2013)
A B C D E=B+C+D F=E/A Approved
Budget
Year-to-Date (Jan to Dec) % Executed(in millions of USD) 2013 Regular Fund ICR Specific Funds Total
By Programmatic Pillar
Democracy and Governance 28.599 6.714 0.553 17.074 24.341 85.1%Human Rights 13.452 8.736 0.236 4.547 13.519 100.5%Integral Development 36.914 14.206 0.305 12.778 27.289 73.9%Multidimensional Security 26.990 5.146 0.850 18.300 24.296 90.0%Support for the Member States 16.585 15.859 0.308 1.210 17.377 104.8%
Subtotal 122.540 50.661 2.252 53.909 106.822 87.2%
Policy Direction 7.399 6.581 0.537 0.770 7.888 106.6%Administration 16.583 12.530 2.290 0.645 15.465 93.3%Infrastructure and Common Costs 14.576 13.646 0.171 - 13.817 94.8%
Subtotal 38.558 32.758 2.998 1.415 37.171 96.4% TOTAL 161.098 83.419 5.250 55.324 143.992 89.4% * Only expenditures are shown for Specific Funds, net of ICR charges (USD 6.852 million).
*
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Regular Fund Execution Variances
A B C=A-B D=B/A E=(D/A)*-1 Approved
Budget Year-to-Date (Jan to Dec)
Variance
% Executed
% Budget Variance
(in millions of USD) 2013 Execution Regular Fund
Chapter 1 - Office of the Secretary General 4.029 3.699 0.330 91.8% -8.2%Chapter 2 - Office of the Assistant Secretary General 3.677 3.842 (0.165) 104.5% 4.5% Chapter 3 - Principal and Specialized Organs 10.695 9.907 0.788 92.6% -7.4%Chapter 4 - Other Entities and Dependencies 1.481 1.460 0.021 98.6% -1.4% Chapter 5 - Secretariat for Legal Affairs 2.342 2.329 0.013 99.4% -0.6% Chapter 6 - Secretariat for Multidimensional Security 4.124 4.025 0.100 97.6% -2.4% Chapter 7 - Secretariat for Political Affairs 4.112 4.048 0.064 98.4% -1.6% Chapter 8 - Executive Secretariat for Integral Development 14.362 13.034 1.328 90.8% -9.2%Chapter 9 - Secretariat for External Relations 3.184 3.002 0.182 94.3% -5.7%Chapter 10 - Secretariat for Administration and Finance 9.904 10.048 (0.144) 101.5% 1.5% Chapter 11 - Basic Infrastructure and Common Costs 12.798 14.146 (1.348) 110.5% 10.5% *Chapter 12 - Conferences and Meetings Management 5.160 5.429 (0.269) 105.2% 5.2% *Chapter 13 - Offices and Units of the GS in the Member States 6.597 7.132 (0.534) 108.1% 8.1% *Chapter 14 - Compliance Oversight Management Bodies 1.404 1.319 0.085 94.0% -6.0%
TOTAL 83.871 83.419 0.452 99.5% -0.5%
Budget Execution by Chapter(January 1, 2013 to December 31, 2013)
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Explanations of Variances greater than 5% of Approved Budget
Regular Fund Projected Execution Variances
Chapter Explanation
Chapter 11 - Basic Infrastructure and Common Costs
Actual terminations, recruitment, transfers, and equipment higher than budgeted.
Chapter 12 - Conferences and Meetings Management
Actual cost of Permanent Council meetings exceeded approved budget.
Chapter 13 - Offices and Units of the GS in the Member States
Three posts were not part of the approved budget.
Financial Highlights
Regular Fund and ICRStatement of Changes in Fund Balance January 1, 2013 to December 31, 2013
(in millions of USD) Regular Fund ICR
Beginning Fund Balance (4.8) 0.2
Plus: Income 87.5 7.2
Less: Expenses & others 82.1 6.8
Less:Obligations 1.3 -
Ending Fund Balance (0.7)a) 0.6
a) Amount to be financed by USD 1,982,878 of quota receivables from member states.
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Financial Highlights
Regular Fund Situation if Quotas had been Received in FullStatement of Changes in Fund BalanceJanuary 1, 2013 to December 31, 2013
(in millions of USD) Actual
Regular Fund
Scenario: if Quotas had been Received in Full -
Regular Fund
Beginning Fund Balance (4.8) (4.8)
Plus:
Income 87.5 89.5
Less:
Expenses & others 82.1 82.1
Less:Obligations 1.3 1.3
Ending Fund Balance (0.7) (a) 1.3
a) Amount to be financed by USD 1,982,878 of quota receivables from member states.
Comparative Quota Collection(as of December 31, 2013)(in USD)
Financial Highlights
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Current Arrears
Year Quotas Collections Balance Due Prior Year BalancesCollection on
Balances Balance Due Total Balance Due
2012 81,105,400 78,815,661
2,289,739 2,908,247 348,371
2,559,876 4,849,615
2013 81,105,400 79,229,276
1,876,124 4,849,615 4,742,861 106,754 1,982,878
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Financial Highlights
Payments Received for 2013 Quotas after December 31, 2013:- Uruguay USD 174,600
Quota Balance Due from Member States as of December 31, 2013
(in USD)
Member State with Payment Plan Balance Due Member States without Payment Plan Balance Due
Jamaica 18,975 Antigua and Barbuda 31,142
Grenada 93,482
Haiti 27,700
St. Vincent and the Grenadines 35,830
Uruguay 174,600
Venezuela 1,601,149
Subtotal 18,975 Subtotal 1,963,903
Grand total 12/31/13 1,982,878
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Financial Highlights
Specific FundsStatement of Changes in Fund BalanceJanuary 1, 2013 to December 31, 2013
(in millions)
Beginning cash balance 01/01 79.3
Add: contributions 68.4
Less: transfers, refunds and others 1.3
Less: expenditures 62.2
Ending cash balance 12/31 84.2
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Specific Funds Expenses by Type of Donor(as of December 31)(in millions of USD)
Financial Highlights
USD 62.2 Million
USD 62.2 Million
14
Financial Highlights
Liquidity Risk Assessment
Cash Balance for 2013 by Month
- Satisfactory cash balances for year 2013.- Cash includes advance payments for 2014 quotas.
(in millions of USD) Actuals
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Beginning Cash Balance 3.5 10.6 17.5 9.5 23.1 19.6 11.9 18.5 12.8 7.4 0.8 11.0 3.5
Inflows
Quota Collections 15.0 13.6 0.4 20.5 2.6 0.1 12.1 0.2 - 0.2 17.1 2.5 84.4
Other Income 0.0 0.0 0.0 0.0 0.0 - 0.5 - 1.0 0.1 - 1.1 2.9
Outflows
Payroll 4.3 4.3 4.3 4.3 4.3 4.3 4.3 4.3 4.2 4.2 4.3 4.3 51.5
Non payroll 3.5 2.4 4.1 2.7 1.8 3.5 1.7 1.5 2.2 2.7 2.7 2.0 30.9
Ending Cash Balance 10.6 17.5 9.5 23.1 19.6 11.9 18.5 12.8 7.4 0.8 11.0 8.3 8.3
1515
Human Resources Highlights
DHR Highlights of this quarter:
•2 new hires and 6 separations in the Regular fund during the 4th quarter of 2013.
•4 posts in the Regular fund announced in the 4th quarter for competition under Art. 44 of the General Standards.
•4 posts in the Regular fund announced in the 4th quarter for competitive recruitment under Call for Resumes process.
•6 new hires and 2 separations from service in the Specific funds during the 4th quarter of 2013.
•3 post in the Specific funds announced in the 4th quarter for competitive recruitment under Call for Resume process.