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Microsoft Office Microsoft Office PowerPoint 2003PowerPoint 2003

Module 1 – Introduction to Module 1 – Introduction to PowerPointPowerPoint

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Open and view an existing Open and view an existing PowerPoint presentationPowerPoint presentation• When you start PowerPoint, the New When you start PowerPoint, the New

Presentation Task Pane will appear on the Presentation Task Pane will appear on the right side of the PowerPoint window. right side of the PowerPoint window.

• You can view the presentation in Normal You can view the presentation in Normal View, which displays slides one by one in the View, which displays slides one by one in the Slide Pane. Slide Pane.

• In Slide Sorter View, all the slides are In Slide Sorter View, all the slides are displayed as miniature images (thumbnails). displayed as miniature images (thumbnails).

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Opening an existing Opening an existing presentationpresentation

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PowerPoint Normal viewPowerPoint Normal view

• In Normal View, you can display up In Normal View, you can display up to three panes in addition to the to three panes in addition to the Outline or Slide tab:Outline or Slide tab:– The Slide Pane shows the current slideThe Slide Pane shows the current slide– The Notes Pane contains notes you The Notes Pane contains notes you

might prepare for slides might prepare for slides – The Task Pane lets you quickly select The Task Pane lets you quickly select

tasks to work ontasks to work on

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Viewing slidesViewing slides

• Use Slide Show View to view the slide Use Slide Show View to view the slide show to see how it will appear when show to see how it will appear when presented. presented.

• The slide show begins by filling the The slide show begins by filling the entire viewing area with the first slide. entire viewing area with the first slide.

• Press the space or the right arrow Press the space or the right arrow key, or click the mouse to advance to key, or click the mouse to advance to the next slide.the next slide.

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Use Slide Show viewUse Slide Show view

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Create a presentation using Create a presentation using the AutoContent Wizardthe AutoContent Wizard• Wizards help you quickly create presentations by first asking Wizards help you quickly create presentations by first asking

you a series of questions about what you want to accomplish you a series of questions about what you want to accomplish and then creating a presentation based on your answers. and then creating a presentation based on your answers.

• The AutoContent Wizard lets you choose the type of The AutoContent Wizard lets you choose the type of presentation you want to create, such as Training, or presentation you want to create, such as Training, or Recommending a Strategy.Recommending a Strategy.

• PowerPoint provides a number of presentation categories PowerPoint provides a number of presentation categories from which you can choose a specific type.from which you can choose a specific type.

• Once you've selected a presentation type from one of the Once you've selected a presentation type from one of the categories, the AutoContent Wizard creates a general outline categories, the AutoContent Wizard creates a general outline for you to follow, and formats the slides using a design for you to follow, and formats the slides using a design template. template.

• You can easily modify the content of the presentation to suit You can easily modify the content of the presentation to suit your needs.your needs.

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AutoContent WizardAutoContent Wizard

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AutoContent WizardAutoContent Wizard

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Editing SlidesEditing Slides

• Edit slides by clicking inside the Edit slides by clicking inside the placeholder text and typing your ownplaceholder text and typing your own– Slide titleSlide title– Bulleted itemsBulleted items– Sub-bulleted itemsSub-bulleted items

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Delete a slide (several Delete a slide (several ways)ways)• Right-click the slide icon on the Right-click the slide icon on the

Outline tab next to the slide you wish Outline tab next to the slide you wish to delete, and select Delete Slide on to delete, and select Delete Slide on the shortcut menu.the shortcut menu.

• Left-click on the slide icon and tap Left-click on the slide icon and tap the [Delete]-key on your keyboard.the [Delete]-key on your keyboard.

• Select Delete Slide from the Edit Select Delete Slide from the Edit menu on the menu bar.menu on the menu bar.

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The Slide Layout Task PaneThe Slide Layout Task Pane

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Delete or move slidesDelete or move slides

• It's easiest to move slides in Slide Sorter It's easiest to move slides in Slide Sorter View.View.

• Click the slide to select it, and drag the slide Click the slide to select it, and drag the slide to its new location.to its new location.– When you select the slide, a thick border line will When you select the slide, a thick border line will

appear around the slideappear around the slide– A vertical line will appear between slides as you A vertical line will appear between slides as you

drag to indicate where the slide will be inserted if drag to indicate where the slide will be inserted if you release the mouse buttonyou release the mouse button

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Check the spelling and style Check the spelling and style

in a presentationin a presentation• PowerPoint has a Spell Checker feature that PowerPoint has a Spell Checker feature that

identifies any word not found in the identifies any word not found in the PowerPoint dictionary with a red, wavy PowerPoint dictionary with a red, wavy underline.underline.

• Words marked by the Spell Checker are not Words marked by the Spell Checker are not always misspelled. always misspelled. – Proper names will often be flagged even though Proper names will often be flagged even though

they are spelled correctly. they are spelled correctly.

• You can adjust the Spell Checker settings to You can adjust the Spell Checker settings to ignore such words.ignore such words.

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Create speaker notes for Create speaker notes for slidesslides• PowerPoint enables you to create speaking notes PowerPoint enables you to create speaking notes

to accompany each slide and then print these to accompany each slide and then print these notes along with a small picture of the slide.notes along with a small picture of the slide.

• For example, you might have short bulleted items For example, you might have short bulleted items on the slide that you want to discuss in greater on the slide that you want to discuss in greater depth while you deliver the presentation.depth while you deliver the presentation.

• You can type these notes in the Notes Pane in You can type these notes in the Notes Pane in Normal View, and then print them to use while you Normal View, and then print them to use while you speak. speak.

• You can edit and format notes just as you would You can edit and format notes just as you would any text in the presentation. any text in the presentation.

• Notes do not appear in the slide show.Notes do not appear in the slide show.

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Preview and print slidesPreview and print slides

• Preview your presentation before printing slides or Preview your presentation before printing slides or presenting the slide show. presenting the slide show.

• When you preview the slide show, consider whether When you preview the slide show, consider whether the elements are legible for your printer settings. the elements are legible for your printer settings. – If you are printing in black-and-white, some color If you are printing in black-and-white, some color

variations will be difficult to see or the graphics might variations will be difficult to see or the graphics might make text difficult to read make text difficult to read

• If you are satisfied with the presentation, you can If you are satisfied with the presentation, you can print slides for your audience. print slides for your audience.

• Print Notes Pages, full-page slides, or handouts with Print Notes Pages, full-page slides, or handouts with two-to-nine slides per page.two-to-nine slides per page.

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Preview in GrayscalePreview in Grayscale

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Print outlines, handouts, Print outlines, handouts, and speaker notesand speaker notes• PowerPoint provides you with a number of PowerPoint provides you with a number of

printing options: printing options: – Print the slides in Outline View, which looks just like Print the slides in Outline View, which looks just like

what you see on the Outline tab what you see on the Outline tab – Print handouts with 1, 2, 3, 4, 6, or 9 slides per pagePrint handouts with 1, 2, 3, 4, 6, or 9 slides per page– Print speaker notes, where a picture of each slide and Print speaker notes, where a picture of each slide and

its corresponding notes appear on one printed page.its corresponding notes appear on one printed page.

• You choose these options in the Print dialog box.You choose these options in the Print dialog box.• Click the arrow on the Print what box to choose Click the arrow on the Print what box to choose

Outline View, Handouts, or Notes Pages.Outline View, Handouts, or Notes Pages.

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The Print dialog boxThe Print dialog box

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Move a slide in Slide Sorter Move a slide in Slide Sorter viewview