1 LibreOffice Productivity Suite Introduction to LibreOffice Jordan Catholic School Presented by Aaron Johnson Template by LibreOffice Design Team

1LibreOffice Productivity Suite

Introduction to LibreOfficeJordan Catholic School

Presented by Aaron JohnsonTemplate by LibreOffice Design Team


Contents – Introduction to LibreOffice

Topic Slide Number

LibreOffice Start Center 3

Exporting to a PDF in LibreOffice 4

Floating Toolbars in LibreOffice 5

Introduction to Writer 6 - 20

Introduction to Calc 21 - 34


Start Center - Introduction to LibreOffice

Create a blank word processor document in Writer

Create a blank spreadsheet in Calc

Create a blank PowerPoint presentation in Impress

Open an existing LibreOffice or Microsoft Office document

The LibreOffice Start Center is mainly used to create new documents or open existing documents

Open the free templates/extensions website on LibreOffice.org

Open the LibreOffice.org website

Open a blank database in Base


Introduction to LibreOffice

In Writer, Calc, and Impress you can Save your document as a Read-Only PDF file simply by clicking File → Save As and select 'Export as PDF' or click the 'Export Directly as PDF' icon on the Standard Toolbar.

LibreOffice – Export as PDF


Introduction to LibreOffice

Floating toolbars can be 'docked' by double clicking the title bar.LibreOffice – Floating Toolbars and Toolbar Icons

Double-click here to dock the floating toolbar

Double-click here to dock the floating toolbar

Floating Toolbar Docked Toolbar

Adding or Removing Toolbar Icons

You can add or remove toolbar icons by clicking on the small down arrow button at the end of any toolbar, select 'Visible buttons', then click on the button that you would like to add or remove.


Writer – Introduction to LibreOffice

Writer is used to create word processor documents. It can save documents in either the OpenDocument Text format (.odt), or Microsoft Word 97/2000/XP/2003 format (.doc)At Jordan all computers are set to save by default to Microsoft format (.doc) which is currently the most compatible Word document format.If you want to change the file format that you save in, after clicking 'Save As' from the File menu, click the 'All Formats' drop down menu and choose your desired format.

Writer - File Formats



Writer – Toolbars

Standard Toolbar

FormattingToolbar

Find Toolbar

Standard Toolbar

FormattingToolbar

Find Toolbar



Writer – Standard Toolbar



Writer – Formatting Toolbar



Bullets:Use the Bullets toolbar for creating bulleted lists or numbered listsAfter clicking the Bullets On/Off button or the Numbering On/Off button, you can promote or demote your bullet levels by clicking the 'Promote one level' or 'Demote one level' iconsYou can change your bullets ordering by clicking the 'Move Up' or 'Move Down' icons on the bullet toolbar

Writer – Bullets

PromoteOne

Level

DemoteOne

Level

PromoteOne

Level

DemoteOne

Level

Move Down

Move Up

Move Up

Move Down



Spell Check:

Spell check can either be done on the entire document or per typo.

To check the entire document for spelling errors, click the 'Spelling and Grammar' icon on the toolbar at the top of the screen or press F7

To fix a single typo, right click on a misspelled word that has been underlined in red and select the correct spelling.

Writer – Spell Check



Find/Find & Replace:You can search your document using 'Find' by either pressing Ctrl+F on your keyboard or click 'Edit' → 'Find'You can use 'Find & Replace' to quickly make global changes to your typed document.

Writer – Find



Undo and Redo:If you want to undo a change either click 'Edit' → 'Undo' or press Ctrl+ZIf you want to redo a change either click 'Edit' → 'Redo'/'Repeat' or press Ctrl+YYou can Undo and Redo many changes so Undoing or Redoing consecutive changes will allow you to reverse or reapply multiple changes in the order in which they occurred.

Writer – Undo and Redo



Auto Complete:

If LibreOffice detects a word that you are typing, you can have it automatically finish typing the word by pressing Enter on your keyboard.

Begin typing

The Auto Complete Suggestion appears

Press Enter to confirm

Writer – Auto Complete



Saving:

You can save a new document by clicking 'File' → 'Save As'

You can quickly save an existing document by either clicking 'File' → 'Save' or by pressing Ctrl+S on your keyboard

When working in the computer lab, students MUST save either to their flash drive or the SAVE folder stored within their home folder!

Flash drives should be plugged in after logging in (not before), and should also be safely removed to avoid file corruption issues

LibreOffice – Saving



Select All:

You can make changes to the entire document by highlighting everything quickly by using 'Select All'

To use 'Select All' either click 'Edit' → 'Select All' or press Ctrl+A on your keyboard.

For example, if you need to change the font of the entire document, it is quicker and easier to use Select All instead of manually highlighting the entire document

Writer – Select All



Line Spacing:

You can change the line spacing of a document by first highlighting the document using 'Select All'

Right click on the selection and click 'Line Spacing' → and choose either '1.5 lines' or 'Double'

You can also change the Line Spacing by going to 'Format' → 'Paragraph' and on the 'Indents & Spacing' tab change the drop down menu under 'Line spacing' to your desired setting

Writer – Line Spacing



Hyperlinking:

Create hyperlinks to make a clickable link that opens your web browser and takes you to a specific website.

Highlight some text that you would like to turn into a hyperlink

Click either the 'Hyperlink' toolbar icon or click 'Insert' → 'Hyperlink'

Either Copy/Paste an Internet address or enter the address manually and click 'Apply' and then click 'Close'

Writer – Hyperlinking



Clipart:

Clipart in LibreOffice is called 'Gallery'

You can get to the Gallery by clicking either the Gallery icon on the toolbar or click 'Tools' → 'Gallery'

When you turn on the Gallery you will want to turn it off after you are finished by clicking 'Tools' → 'Gallery' once more. Think of it as a toggle switch that turns the Gallery on/off.

Find the Clipart item that you want by browsing the various categories and then drag and drop the picture onto your document

You can freely move the image around your document without limitation simply by clicking and dragging with your mouse.

You can also resize the image by clicking and dragging one of the handles located at the corners and sides of the image.

Writer – Clipart



Tables:

You can create a table by clicking 'Insert' → 'Table' and then specify the desired number of columns and rows

Tables can also be created by clicking the small down arrow next to the Table icon on the toolbar

The 'Convert' → 'Text to Table' option under the 'Table' menu is another way to easily create a table

Writer – Tables


Calc – Introduction to LibreOffice

Calc is used to create spreadsheets. It can save spreadsheets in either the OpenDocument Spreadsheet format (.ods), or Microsoft Excel 97/2000/XP/2003 format (.xls)At Jordan all computers are set to save by default to Microsoft format (.xls) which is currently the most compatible Excel document format.If you want to change the file format that you save in, after clicking 'Save As' from the File menu, click the 'All Formats' drop down menu and choose your desired format.

Calc - File Formats



Calc – ToolbarsStandard Toolbar

FormattingToolbar

Find Toolbar

Standard Toolbar

Find Toolbar

FormattingToolbar

FormulabarFormulabar



Calc – Standard Toolbar



Calc – Formatting Toolbar



Calc – Formula bar



Columns and Rows:

In any spreadsheet program a column is a vertical group of consecutive cells and a row is a horizontal groups of consecutive cells

Columns and rows both have headers. You can highlight an entire column or row by clicking on a column or row header.

Right-clicking on a column/row header will allow you to format the entire column or row.

Columns are identified by letters and rows are identified by numbers. These letters and numbers are printed directly on the column and row headers.

Calc – Columns and Rows



Resizing columns and rows:

You can resize columns and rows by clicking and dragging the line that is in-between two columns or two rows. This line is called a 'Box Intersection'

Or you can have LibreOffice automatically size your columns or rows by double-clicking the line that is in-between two columns or rows.

You can also resize a column or row precisely to a fraction of an inch by right clicking the column or row header and click either 'Column Width' or 'Row Height' respectively

Calc – Resizing columns and rows



Cell address:

The cell address is a combination of the column letter and the row number. Example: B2 or D14

When creating formulas you can calculate the values that are entered into various cells by referencing each cell by its cell address

The cell address of the currently selected cell is always displayed in the cell 'Name Box' located at the top left side of the screen.

Calc – Cell address



Cell Borders:

You can customize cells by changing their borders. This comes in handy when making spreadsheets look more professional or if you intend to print the spreadsheet.

Simply right click a cell or a group of highlighted cells and select 'Format Cells' and then change the border settings to your liking on the 'Borders' tab.

Cell Formatting:

Aside from just borders there are many other cell formatting options available

For instance if you would like to make a cell or a group of cells automatically format themselves to display currency symbols and a specific number of decimal places, use the 'Numbers' tab

Calc – Cell Borders and Cell Formatting



Formulas:

Formulas automatically calculate and display a value based on the contents of other cells, and is the main purpose for using a spreadsheet vs simply creating a table.

The most commonly used type of formula is SUM() which adds the contents of a set of cells and displays the total.

Other common formulas are:

PRODUCT() or * to multiply

/ to divide

COUNT() is used to count cells that contain numbers

Calc – Formulas



Formulas Continued:

You can also manually create or modify a formula by editing the formula directly in the 'Input line' box.

You can view the range of selected cells in a formula by double-clicking the cell that contains the formula

Formulas can easily be generated using the 'Function Wizard'

The 'Function Wizard' can be accessed by clicking the 'Function Wizard' button located to the left of the 'Sum' button on the formula toolbar.

Calc – Formulas Continued



Using SUM():

The easiest way to use SUM() is the 'Sum' button located on the formula toolbar.

To use the 'Sum' button, simply click the cell that you would like to display your cell total, then click the 'Sum' button, then with your mouse select the desired range of cells that will be used to calculate the total (You can also use the Ctrl key on your keyboard to select non-consecutive cells to add to the total).

Once finished selecting cells, press Enter on your keyboard or click the Blue Check-mark icon on the formula toolbar.

The Sum() function can also be used to subtract from the total by adding the minus sign to the number in a cell that is part of the formula, or add the minus sign directly to the formula itself.

Calc – Using SUM()



Printing a Spreadsheet in Calc:

Scaling your spreadsheet:

To make your spreadsheet print on a single page, use the scaling feature

To scale a page click on 'Format' → 'Page', Click the 'Sheet' tab, under 'Scaling mode' click the dropdown box and select 'Fit print range(s) on number of pages' and then make sure the 'Number of pages' box is set to '1' and click 'OK'

Calc – Printing a Spreadsheet



Freezing Columns and Rows:

Freezing a column or a row can be particularly useful when you are trying to view a large spreadsheet and you need to see the row or column header data as you scroll through the spreadsheet.

To freeze a column or a row, select the row below, or the column to the right of the row or column that you want to be in the frozen region. All rows above, or all columns to the left of the selection will become frozen.

To freeze both horizontally and vertically, select the cell that is below the row and to the right of the column that you want to freeze.

Choose 'Window' → 'Freeze' to freeze the column or row.

To deactivate choose 'Window' → 'Freeze' again.

Calc – Freezing Columns and Rows


All text and image content in this document is licensed under the Creative Commons Attribution-Share Alike 3.0 License (unless otherwise specified). "LibreOffice" and "The Document Foundation" are registered trademarks. Their respective logos and icons are subject to international copyright laws. The use of these therefore is subject to the trademark policy.

Thank you …

… for supporting Jordan Catholic School and LibreOffice!

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1 LibreOffice Productivity Suite Introduction to LibreOffice Jordan Catholic School Presented by Aaron Johnson Template by LibreOffice Design Team