Embed Size (px)
Citation preview
1
January 2014
Full-Time Employee Benefits Overview
2
Please note: If there are any discrepancies between this overview and state policy or the Board Policy Manual, state policy and the Board Policy Manual will take precedence. Insurance rates may be subject to change.
Employee Benefits
Health Insurance Plan
Retirement Plans
Prescription Drug Plan
Personal & Sick Leave
Delta Dental & Vision
Holiday Pay
Life Insurance Tuition Waivers Long Term Disability Workers’
Compensation Cafeteria Plan Voluntary Benefits
Filing of Credentials It is the responsibility of each full-time
faculty to have current credentials on file in the Office of Human Resources.
We must have an official transcript for your highest degree obtained. Please send to:
Office of Human ResourcesPulaski Technical College3000 West Scenic Drive
North Little Rock, Arkansas 72118
3
4
Open Enrollment Each year during the month of November, Pulaski Technical
College conducts an Open Enrollment period for all benefits. During this time, employees may elect to make changes to their existing benefits coverage. For example, if someone has “employee only” coverage and wishes to change to “family coverage”, they may make this change during the month of November.
During the course of the year, employees may make changes to their benefits due to "qualifying events". Qualifying events may occur due to change in marital status, the birth or adoption of a child, a change in the spouse’s job, etc. If you feel you have a qualifying event and would like to make a change, please contact the Human Resources Office.
To make Changes in Benefits CoverageContact Human Resources by calling 501-812-2784 or e-
mailing Tricia Stapler at: [email protected]
5
QualChoice PPO Preferred Provider Organizations
Find up-to-date directory: www.qualchoice.com
New employees are eligible to enroll the first day of the month following their date of employment, or during annual open enrollment in November.
Upon retirement, health insurance and some other benefits are eligible for continuation.
(Board Policy 2.70)
Health Insurance Plan
6
PPO Participants Employee Only$46.08
80/20 coverage
PPO Participant Family Coverage$167.98
80/20 coverage
July 01, 2013 – June 30, 2014 Employee Contributions
7
Deductible: $500.00 Individual
$1,000.00 Family X 2 family members
Maximum Out-of-Pocket
Per Calendar Year
PPO Plan $2,000 per covered person
PPO Plan Out-of-Network $4,000 per covered person
MEDICAL DEDUCTIBLES
QualChoice PPO & NonPPO
8
Provided by Express Scripts
30-day supply of prescriptions can be purchased at most local pharmacies
Per covered person, per calendar year
$10 Co-Pay: Generic$25 Co-Pay: Preferred$55 Co-Pay: Non-
Preferred
Prescription Drug Plan
9
Optional Mail Service Benefit Provided by Express Scripts
90-day supply of long-term prescriptions can be purchased through optional mail order program
Per covered person, per calendar year
Generic 2 x $10 Co-pay = $20Preferred 2 x $25 Co-pay = $50Non-Preferred 2 x $55 Co-pay = $110
Prescription Drug Plan
10
Employee Only $16.30 Employee + One $38.41 Family $55.69
$50 Deductible Per Person
Maximum Benefit Per Year $1500
No Deductible on Diagnostic & Preventive
No Waiting Period for New Employees
Benefits become effective the month following original hire date for New
Employees
Delta Dental www.deltadentalar.com
11
Employee Only…………………$4.95
Employee + One………………$7.92
Employee + Children………..$8.08
Employee +Family……………$13.03
VSP Signature Plan www.vsp.com
Your CO PAYS Every Calendar YearExam $10.00 EXAM COVERED IN FULL
Prescription Glasses $25.00
Contacts – No Co pay Applies
PRESCRIPTION GLASSESLENSES COVERED IN FULLSingle vision, lined bifocal, and lined trifocal lenses.Polycarbonate lenses for dependent children.
Every-Other Calendar Year
Frame of your choice covered up to $130.00.
Plus, 20% off any out-of-pocket costs.
AGE PRICE
< 34 years $.08 per $1,000
35 – 39 years $.11 per $1,000
40 – 44 years $.17 per $1,000
45 – 49 years $.29 per $1,000
50 – 54 years $.51 per $1,000
55 – 59 years $.83 per $1,000
60 – 64 years $1.08 per $1,000
65 – 69 years $1.81 per $1,000
70 – 74 years $3.30 per $1,000
75 – 99 years $4.98 per $1,00012
Eligible active employees enrolled in basic life insurance
$5,000 increments to a maximum of 5 times annual salary to a maximum amount of $300,000
(Board Policy 2.70)
Optional Life
Basic Dependent-Spouse/ Child(ren)$.12 per $1,000 ($2.40 for $20,000)Retiree Life$.19 per $1,00
(i.e. $3.80 for $20,000)
$20,000 Basic Term Life Insurance benefit provided to all state employees at no cost to the employee -Provided by Lincoln Financial
Life Insurance
13
60% of monthly earnings $6,000 monthly benefit max 120 Day Benefit Waiting Period (at least 80% loss in
earnings) 36 Month Own Occupation Definition of Disability 100% Employer Paid
Benefits Include:$25,000 Reasonable Accommodation Expense Benefit
Partial Disability always covered
Lump Sum, Non-Integrated Survivors Benefit
Long Term Disability
14
WageWorks – FLEX ONEIRS Section 125 Allows the use of pre-tax dollars
for: Flexible Spending Accounts
Child or Elder Day-Care expenses Medical FSA plan
New employees are eligible to enroll in childcare and medical reimbursement on the first day of the month following their date of employment.
Cafeteria Plan
15
Medical Expense Maximum annual contribution: $2,500
Dependent Care Maximum Annual Contribution: $5,000
Plan Carefully. Money not used will be
forfeited and used towards plan expenses.
Reimbursement Accounts
AFLAC Supplemental Policies Accident Cancer Disability Dreaded Disease Hospital Intensive Care Life Personal Recovery
16
Legal Shield
Family Legal Service Plans Identity Theft Shield
www.mjwhitney.com/
Jan Whitney – (501) [email protected]
17
18
Five (5) retirement plans are available to employees. Participation in one of the systems is mandatory.
Arkansas Public Employees Retirement System (APERS) New faculty and staff may elect to be in APERS. All new employees are contributory. This plan vests in five years. The employee contributes 5 percent. The College contributes 13.47
percent.
Arkansas Teacher Retirement System (ATRS) New faculty and staff may elect to be in ATRS if they are already a fully
vested ATRS member. All new employees are contributory. This plan vests in five years. The employee contributes 6 percent. The College contributes 14
percent.
(Board Policy 2.60)
Retirement Plans
19
Employees electing the ARP must contribute 6 percent of their gross salary, with the College contributing 10 percent. The following plans vest in one year.
Alternate Plans TIAA-CREF Valic Met-Life
Supplemental (Voluntary) AnnuityAll employees may exercise the option of carrying a supplemental annuity. This option will be unmatched and may not exceed the federally established limitation.
401(k) Plan Limits 2013
Maximum elective deferral $16,500
Defined contribution maximum deferral (employee/employer combined)
$49,000
Maximum catch-up contribution for those age 50 and older $5,500
Alternate Retirement Plans
529 College Savings Plan Arkansas now offers a 529 college savings
program.
Employees may set up contributions directly with Payroll.
Arkansas taxpayers can deduct up to $5,000 (up to $10,000 for married couples) of your GIFT Plan contributions from your Arkansas adjusted gross income.
www.thegiftplan.com
20
21
Workers’ Compensation
For work related injury or illness
Pays about 2/3 of usual pay
$425 per week maximum
May be supplemented with sick leave and annual leave
College continues to pay health plan premiums while employee is on Worker’s Compensation
22
Sick leave accrues at the rate of one (1) day (8 hours) for each completed month of service
Sick leave must be accrued before it can be used
(Board Policy 2.52)
Sick Leave
23
Years of Employment
AccrualMonthly
AccrualAnnual
Through 3 years 8 hours 12 Days
4 through 5 years
10 hours 15 Days
6 through 12 years
12 hours 18 Days
13 through 20 years
14 hours 21 Days
Over 20 years 15 hours 22.5 Days
Full-Time Staff
(Board Policy 2.51)
Faculty members receive all scheduled academic recesses in lieu of vacation leave
Annual Leave
Children’s Educational Leave All state employees shall be entitled to eight (8) total hours of
leave, regardless of the number of children, during any one (1) calendar year for the purpose of attending or assisting with the educational activities of a child (enrolled in pre-kindergarten through grade 12).
The child may be a natural child, adopted child, stepchild, foster child, grandchild, ward of the state employee, or any other legal capacity where the state employee is acting as a parent for the child.
“Educational Activity” means any school-sponsored activity.
Prekindergarten: means an educational and child development program that is designed to prepare children who are at least three (3) years of age for an academic kindergarten program.
24
25
Family Medical Leave ActEligibility Requirements: Must have worked for one year and a minimum of 1250
hours
Accrued/unused annual/sick leave is used concurrently with FMLA leave
Requires physician certification
Son or daughter must be under 18 years of age, or any age if incapable of self-care
26
Family Medical Leave ActThe Family and Medical Leave Act (FMLA) of
1993 entitles “eligible” employees to a total of
twelve (12) workweeks of unpaid leave during a 12-month period
For the serious illness of the employee
For the serious illness of family member
For the birth or adoption of a child
27
Family Medical Leave Act As of January 28, 2008, FMLA provides two important new leave rights
related to military services:
New Qualifying Reason for Leave – Eligible employees are entitled up to 12 weeks of leave because of “any qualifying exigency” arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation. By the terms of the statute, this provision requires the Secretary of Labor to issue regulations defining “any qualifying exigency.” In the interim, employers are encouraged to provide this type of leave to qualifying employees.
New Leave Entitlement – An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service-member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to 26 weeks of leave in a single 12-month period to care for the service-member. This provision became effective immediately upon enactment. This military caregiver leave is available during “a single 12-month period” during which an eligible employee is entitled to a combined total of 26 weeks of all types of FMLA leave.
Additional information on the amendments and a version of Title I of the FMLA with the new statutory language incorporated is available on the FMLA Amendments Website at http://www.dol.gov/esa/whd/fmla/NDAA_fmla.htm.
28
Maternity Leave
An employee may elect to take maternity leave without pay without exhausting accumulated sick and annual leave
Maternity leave runs concurrently with FMLA
(Board Policy 2.53)
29
Military Leave
Full-time employees who are members of the National Guard or any of the reserve branches of the US Armed Forces are granted paid leave at the rate of fifteen (15) working days per calendar year, plus necessary travel time for annual training purposes
(Board Policy 2.54)
30
Court and Jury Leave
An employee who serves as a juror or is subpoenaed as a witness to give a deposition in a court or hearing is entitled to receive normal and full compensation in addition to any fees paid for such service.
Act 1845 of 2005 prohibits State employees from retaining witness or mileage fees when subpoenaed as a witness for a matter within the scope of their employment.
(Board Policy 2.54)
31
Leave Without Pay Employees exhausting paid leave
benefits may be eligible to receive leave without pay at the College’s discretion upon approval by the President
32
Catastrophic Leave Bank Employees may voluntarily donate accrued annual and sick
leave to the Catastrophic Leave Bank as long as they have at least 80 hours of leave remaining after the donation.
The eligible employee must be a regular, benefits-eligible, full-time, employee of the college for at least two years
Eligible employees who exhaust their annual and sick leave due to catastrophic illness of themselves or family members may apply for paid catastrophic leave for up to 6 months
Employees must have at least 80 hours of accrued, unused combined annual and sick leave at the onset of the catastrophic illness to be eligible. This requirement may be waived based on extraordinary circumstances if approved by the President
33
8 Paid State Holidays January 1 – New Year’s Day
3rd Monday in January – Dr. Martin Luther King Jr.’s and Robert E. Lee’s Birthday
Last Monday in May – Memorial Day
July 4 – Independence Day
1st Monday in September – Labor Day
4th Thursday in November – Thanksgiving Day
December 24 – Christmas Eve
December 25 – Christmas Day
May 28, 2012: Memorial Day July 4, 2012: Independence Day September 3, 2012: Labor Day November 21 – 23, 2011: Thanksgiving December 24, 2011 – December 31, 2012: Christmas January 1, 2013: New Year’s Holiday January 21, 2013: Martin Luther King Jr. Day May 27, 2013: Memorial Day
34
2012-2013 Campus Closures
OPM POLICY 103.2.1 – Eligibility for Holiday Pay: All “regular salaried” and “extra help” employees are eligible to receive holiday pay only if they are in pay status on their last scheduled
work day before the holiday and at least one hour on the first scheduled work day after the holiday.
May 28, 2012 – Memorial Day July 4, 2012– Independence Day September 3, 2012 – Labor Day November 21, 2012 – In lieu of Veteran’s Day November 22 – 23, 2012 – Thanksgiving Holiday December 24, 2012 – December 31, 2012 – Christmas
Holiday* *Employees use 16 hours of annual leave, President’s Day, & Employee Birthday
January 1, 2013 – New Year’s Day January 21, 2013 – Martin Luther King Jr.’s Birthday May 27, 2013 – Memorial Day 35
2012-2013 Holiday Schedule
3636
Tuition Waivers Full-time employees, their spouses and dependent
children meeting guidelines for the Tuition Waiver will be exempt from paying PTC tuition (except specialty fees). Employee enrollment in PTC courses will be subject to approval of his or her supervisor and will not interfere with College operations. An employee who attends class during his or her normal workday will be expected to make up the time
The dependent child must be under the age of 24 or any age if the child is permanently and totally disabled and must have met other tests as determined by the Internal Revenue Service.
37
Employee Safety Pulaski Technical College provides primary law enforcement
service and community policing through the Campus Police/Public Safety department. Certified law enforcement personnel enforce federal, state and local laws, including criminal laws and vehicle code violations, as well as investigate all criminal and traffic cases that occur on the campus. The Campus Police/Public Safety department also provides policing for a variety of events held on campuses and off-site locations.
Employees are expected to observe all parking regulations.
Main Campus Duty Officer - 580-1831 West Campus Duty Officer - 580-1662 South Campus Duty Officer - 626-1752 Main Campus - 812-2711
38
Use of College Property All college owned equipment issued to
employees in the performance of job duties and responsibilities including building keys - must be returned immediately upon termination of employment with the college.
Proper clearance for return of all equipment is required before final pay check is released.
Technet (College Intranet)
All employees will need to register for Technet, the College Intranet.
Log on to the Pulaski Tech Intranet site using your e-mail log-in and password:
http://myptc.pulaskitech.edu/ics/
39
40
Technet – HR FormsCommon Forms are available online and accessible by employees on our Intranet, Technet:
http://myptc.pulaskitech.edu/ics/To Access Click on Employee Info tabClick on PTC Intranet Portlet
Forms in Faculty/Staff drop down menu: Leave request forms Payroll direct deposit change form Insurance reimbursement forms Tuition waiver request forms
Emergency Cell Message Alert To sign up for emergency alert system
messages: Log on to the Pulaski Tech Intranet site using your e-
mail log-in and password:
http://myptc.pulaskitech.edu/ics/ Click on Emergency Notification Setup (located on
“Home” tab) Follow directions for registration
41
42
Other Benefits
Social Security & Medicare Normal retirement at age 65
- By 2027, Age 67- Reduced Benefits at Age 62
Find our about your estimated benefits- www.ssa.gov- 1-800-772-1213
43
Computer Use All Pulaski Technical College employees are required to
read the following documents and to adhere to the standards within:
Bulk Electronic Mail Distribution List Policy Internet and E-mail Use Policy
These policies are available on the Pulaski Technical College website:
www.pulaskitech.edu
Click on Faculty and Staff Click on Human Resources
The policies are located in the section titled “Other”
44
Classified Performance Eval Performance evaluations must be
conducted annually for all classified staff not more than ninety (90) days before and not less than (30) days prior to the employee anniversary date.
Employees are rated annually using the standards based performance scale shown on the right using alpha categories (E,AA,S or U).
The new category of “Above Average” was created by ACT 22 of 2003 to be used when rating employees. Please utilize this additional rating level when conducting the performance rating.
All changes required for this update to the current performance evaluation rating form will be made by Human Resources to include the new rating category.
PERFORMANCE RATING SCALE E= EXCEEDS STANDARD - A rating reflecting the performance of the duties and responsibilities of the job and productivity at a level that substantially exceeds the “Above Average” level of performance. AA=ABOVE AVERAGE - A rating reflecting the performance of the duties and responsibilities of the job at a level which is above the “Satisfactory” level of performance. S=SATISFACTORY - A rating reflecting the performance of the duties and responsibilities which demonstrates competency in the performance of the duties and responsibilities of the job. U=UNSATISFACTORY -A rating reflecting the performance of the duties and responsibilities at a level that is consistently unacceptable in accuracy, quality, or timeliness.
Faculty and Staff Handbook The Faculty and Staff Handbook is available
on Pulaski Technical College’s website: http://www.pulaskitech.edu/
administration/human_resources/fac_staff_handbook.pdf
or Go to www.pulaskitech.edu/ Click on Faculty and Staff Click on Faculty & Staff Handbook (PDF)
45
46
Who to ask?For questions regarding employee
benefits information, contact
Tricia Staplerin Human Resources
(501) [email protected]
