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Information Technology Commission

September 2, 2009

Secretary Marlin Mackey

Department Of Information Technology

HJM 81: Geospatial Information Sharing Update

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House Joint Memorial 81

A JOINT MEMORIAL

sponsored by Rep. Janice E. Arnold-Jones

REQUESTING THE SECRETARY OF INFORMATION TECHNOLOGY, IN COOPERATION WITH THE OFFICE OF THE GOVERNOR AND THE NEW MEXICO LEGISLATIVE COUNCIL, TO CONVENE A TASK FORCE TO STUDY THE SHARING OF GEOSPATIAL INFORMATION AND DATA ANALYSIS CRUCIAL TO ADDRESSING CROSS-JURISDICTIONAL ISSUES, INCLUDING EMERGENCY RESPONSIVENESS; REQUESTING THE TASK FORCE TO STUDY HOW EFFECTIVE PUBLIC POLICY DECISIONS CAN BE MADE AT STATE AND LOCAL LEVELS USING INTEGRATED DATA ANALYSIS AND DATA MANAGEMENT MODELS AND METHODOLOGIES; REQUESTING THE TASK FORCE TO CONSIDER HOW TO PROVIDE OPTIMAL LOCATION INFORMATION FOR BUSINESSES AND INDUSTRIES, SCHOOLS AND HOSPITALS AND OTHER PUBLIC AND PRIVATE SERVICES; REQUESTING THE TASK FORCE TO EVALUATE THE BROAD SPECTRUM OF MANAGING NATURAL RESOURCES AND ENVIRONMENTAL ISSUES; REQUESTING THE TASK FORCE TO CONSIDER HOW A PERMANENT CENTER OF EXCELLENCE IN DATA ANALYSIS AND DATA MANAGEMENT CAN BE DEVELOPED AND USED, INCLUDING CROSS-TRAINING, TO IMPROVE POLICY AND DECISION-MAKING AT ALL LEVELS.

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House Joint Memorial 81 continued

… BE IT FURTHER RESOLVED that the task force's work include recommendations on:

A. geospatial data analysis and coordination;B. secured information-sharing among government entities;C. the development of excellence and expertise in integrated data analysis

and data management across disciplines and jurisdictions;D. shared goals that satisfy the operational business needs of all users;E. an organized structure best suited to address the geospatial information

and data analysis needs of the state; andF. the development and organization of a technical and computing

infrastructure; and

BE IT FURTHER RESOLVED that the task force be requested to present its findings and recommendations to the governor and the appropriate interim legislative committee no later than October 1, 2009

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Task Force Methodology & Team Composition

Methodology Build on NM Geospatial Strategic Plan Form Teams focused on special study areas Kickoff – community – stakeholders/partnerships

Task Force Composition & Study Areas1) Data Analysis Services

2) Data Center Services

3) Coordination & Communication

4) Policy

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Team Work Groups

29 Participating entities on the task force

Coordination & Communication Lead: Rick Koehler, EMNRD Participants: EMNRD, OSE, HED, SLO, DHSEM, HED, NM Prof. Surveyors, DoIT

Data Analysis Services Lead: Larry Brotman, TRD Participants: JISC/COQ, SRCA, BBER, DOIT, EDAC, DGR, TRD, NMAC, Santa Fe County, DoIT

Data Center Services Lead: Mike Inglis, RGIS Participants: EDAC, DOH, Santa Fe County, TRD, UNM, DOT, DCA, BBER, DoIT

Policy Bill Sprick, PSFA Participants: NMAC, PED, SLO, HSD, HPC, DFA, RLD, NMED, BBER, Game & Fish, SF County, DoIT

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HJM81 Task Force Objectives

Note that there are six recommendations specified in HJM81, and there are direct relationships to the Geospatial Strategic Plan. Here's another way to frame the Task Force objectives:

Address issues raised by HJM81 by giving sound recommendations Draw upon guidance provided by the Geospatial Strategic Plan Help New Mexico move forward by taking advantage of our best

geospatial asset ... our community …

"Our community is our best asset. We have comrades more than colleagues, and this is because of the 25 + years of effort at coordination. This puts very talented people ... in relationships with others in our community, allowing us to hammer away at all those details, details, details."

- Leland J. S. Pierce, NM Department of Game & Fish

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Task Force Time Line

Monday, November 09, 2009STTC - Final Report & Reccomendationss

May 2009 - July 2009Work Group Focus Sessions

August 2009Task Force – Executive Review

September 2009Final Report & Recommendations

Executive Review

Tuesday, September 01, 2009STTC - Status & Preliminary Findings

Wednesday, July 15, 2009Work Group Findings

Monday, August 03, 2009HJM81 Findings - DraftWednesday, May 20, 2009

Task Force Kick-Off

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State of New Mexico IT Strategic Plan

Approved by the ITC on July 15, 2009 http://www.doit.state.nm.us/docs/ITPlan/FY11-NMITStrategicPlan.pdf

Nine key goals of the State IT Strategic Plan:1) Information Technology must drive efficient delivery of high quality government services

that will benefit constituents and support economic development.

2) Improve support for all state agency information technology programs.

3) Implement and maintain a high quality technology infrastructure to serve resident and government clients.

4) Reduce the cost of government operations through effective development, implementation and management of IT technical and application architectures, programs and services.

5) Improve the value of the IT investment through enterprise models that improve and streamline the executive branch’s information technology systems.

6) Effectively manage IT investments and efficiently control IT assets, utilization and costs.

7) Effectively secure IT assets, data, and systems and mitigate systemic infrastructure risks.

8) Consolidate enterprise information technology services to mitigate and eliminate duplication.

9) Identify and provide additional information technology services and functionality to support State of New Mexico public entities.

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New Mexico Geospatial Strategic Plan

Completed August 2007 Funded by $50,000 USGS / FGDC / NSDI CAP Grant

Six key recommendations of Geospatial Strategic Plan:

1) Geographic Information Officer, reports to Sec. of DOIT

2) Acquire Management Support & Sponsorship

3) GIS Councils & Committees for Policy and Spatial Data Infrastructure (SDI)

4) GIS Clearinghouse and Metadata Portal Development

5) Create web-based application for easy data access

6) Develop Business Plans for Data, Analysis, & Policy

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HJM81 & Geospatial Strategic Plan: Direct Correlations

House Joint Memorial 81:See Geospatial Strategic

Plan Items: A. geospatial data analysis and coordination; 7.1 & 7.3 B. secured information-sharing among government entities; 7.4 & 7.2 & 7.5

C. the development of excellence and expertise in integrated data analysis and data management across disciplines and jurisdictions; 7.4 D. shared goals that satisfy the operational business needs of all users; 7.1 & 7.3 & 7.6

E. an organized structure best suited to address the geospatial information and data analysis needs of the state; and 7.6 & 7.2 & 7.3 F. the development and organization of a technical and computing infrastructure; 7.4 & 7.5

Six Recommendations of Geospatial Strategic Plan: See HJM81 Items: 7.1 Geographic Information Officer, FTE reporting to Sec. of DOIT A; also D 7.2 Acquire Management Support & Sponsorship A & E 7.3 GIS Councils & Committees for Policy and SDI A & C & E 7.4 GIS Clearinghouse and Metadata Portal Development B; also C & E 7.5 Create web-based application ("El Map") for easy data access D & E & F 7.6 Develop Business Plans D

New Mexico Information Technology Strategic Plan

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Subject Focus Areas:Coordination & Communication Coordination Organized Structure Effective Public Policy Decisions Interaction among federal regional, state and local

programs Geographic Information Officer Management Support/Sponsorship Business Plan Development Software Licensing Agreements Liaison / Point of Contact for Local, State, Tribal & Federal

Entities Standards & Procedures

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Subject Focus Areas: Data Analysis Services

Data Analysis Needs Integrated Data Analysis & Data Management Models Cross-Jurisdictional Issues Optimal Location Information Managing Natural Resource & Environmental Issues Easy Data Access Ad hoc Projects Framework Data development Business Plans

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Subject Focus Areas: Data Center Services Develop Technical & Computing Infrastructure Data Analysis Center Permanent Center of Excellence Secure Data Sharing Optimal Location Information Sharing Geospatial Information Data Management Training GIS Clearinghouse Metadata Portal Distribution Hub Web Services

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Subject Focus Areas: Policy Effective Public Policy Decisions Meeting Cross-Jurisdictional Needs Defining Shared Goals Improve Policy & Decision-Making Managing Natural Resource & Environmental

Issues Oversight Committee/Council Spatial Data Infrastructure Committee

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Preliminary Findings

New Mexico would benefit through the Establishment of…

A State Geospatial Information Officer at DoIT.

The Geospatial Data Center as the primary node of a de-centralized system of distributed data stewards using the existing data repository (New Mexico Resource Geographic Information System – NM RGIS); this center will continue to provide publicly accessible geospatial data in common formats and will include stored, archived, and distributed data.

Geospatial Services that provide support services for geospatial data visualization, development, integration, and analysis, and the techniques and expertise required to develop information products that support client business needs.

The New Mexico Geospatial Policy Council to provide policy for statewide geospatial data and services in support of statewide data acquisition, development, and sharing.

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Next steps

Prepare Final Report &Compile concise recommendations that will… Develop realistic legislative opportunities

How can we leverage existing structures to work towards the larger vision

Ensure alignment with statewide strategic initiatives Create statewide consensus for geospatial data Move forward GIS analysis by continuing to utilize our best

geospatial asset ... our community …