1. IMPLEMENTATION OF MID DAY MEAL SCHEME

The department of Elementary Education is the nodal department for implementation of MID

DAY MEAL in the State.

Deputy Directors Elementary Education have been designated as Nodal Officers at District

level.

HP State Civil Supplies Corporation is the nodal transport agency for transportation of rice in

the State.

Government of India reimburses transportation charges equivalent to the rates as prevalent under

PDS to the State.

Hot cooked Meal of high calorific value and protein content, prepared & served in the school

premises.

The School Management Committees (SMC) constituted for every school.

The School Management Committee has been empowered for overall implementation of the

scheme.

The School Management Committee has been authorized to:

Decide the weekly menu.

Engagement of cook-cum-helper

Overall supervision of the scheme.

Food-grain flow chart

Government of India

Distribution centers of Food corporation of India

Wholesale Godowns of HPSCSC

Fair price Shops/PDS depots

Govt. Primary/EGS /Upper Primary Schools

Government of India. (Centre share)

Govt. of Himachal Pradesh (State Share)

FUND FLOW CHART

Govt. of Himachal Pradesh

Department of Elementary Education

School Management Committee of concerned school

Dy. Director / Block Elementary Education officers

Performance of State during 2013-14

Latest Status of implementation of Mid Day Meal Scheme in H.P.

Detail of Schools

S.N. Stages Number of Institution Total Enrollment

1 Primary 10,694 3,64,957

2 Upper Primary 4,503 2,60,537

Total 15,197 6,25,494

Stages Number of school days as per AWP (1.4.13 -31.12.13 )

Meals served(1.4.13-31.12.13)

Primary 200 188

Upper primary 200 188

Coverage of children 2013-2014Stages PAB APPROVAL Coverage (Average)

PRIMARY 3,70,000 3,46,904 (94%)

UPPER PRIMARY 2,50,000 2,47,752 (99%)

STATUS OF MEAL (fig in lacs)

Stages Meals approved by PAB (1.4.13 to 31.12.13 )

Meals served(1.4.13 to 31.12.13)

PRIMARY 714.10 654.50 (92%)

UPPER PRIMARY 482.50 465.71 (97%)

Status of RiceSTAGES ALLOCATION UTILIZATION

(01.04.13 to 31.12.2013PRIMARY 8954 .00 MTs 6531.55 MTs (73%)

UPPER-PRIMARY 9075.00 MTs 6921.82 MTs (76.23%)

Payment to FCI (as on 31-12-2013 )

Allocation of Funds Bills raised by FCI Payment released Rs 972.57 lacs Rs 760.06 lacs Rs. 501.41 lacs

Note :- In addition to above an amount of Rs. 404.65 Lacs has also been released to FCI, which includes bills raised till Feb 2014. Thus, total amount of Rs. 906.06 lacs has been released against the 16036.65 MTs of foodgrains till date.

Cooking cost (Rs. in lacs)

Stages Allocation for FY UTILIZATION (31/12/2013)

Primary 2932.66 2132.20 (72.71%)

Upper Primary 2962.60 2240.20 (75.62%)

Cook-cum-Helper (Pry+Upr Pry)No. of cook-cum-helper

approved by PABEngaged Female Male

24738 23784 18947 (80%) 4837 (20%)

HONORARIUM (as on 31-12-2013 Rs. in lacs)

ALLOCATION UTILIZATION

2473.80 1880.21 (76%)

Health check-up of cook-cum-helper:

State has made policy/guidelines for

engagement of cook-cum-helper under MID

DAY MEAL SCHEME. It has been made

mandatory to get the medical check-up of

cook-cum-helper from medical authorities

before first appointment and subsequently

twice in a year.

Transportation Charges (As on 31-12-13 Rs.in lacs)

ALLOCATION UTILIZATION

271.97 117.40

Note:- In addition to above an amount of Rs.124.05 lacs has been distributed till date to the blocks/HPSCSC. Thus total amount of Rs. 241.45 lacs has been utilized under this component.

Status of Kitchen-shedSanctioned Completed In-progress Not started

14959 13303 (89%) 1195 (8%) 461 (3%)

Status of Kitchen-shed

Status of Kitchen-shed

Management Monitoring Evaluation Funds (MME) (Rs. in lacs)

ALLOCATION UTILIZATION

135.38 Lacs 39.79 Lacs

Note:- Till date 134.88 lacs has been distributed and is under process of utilization.

Grievance Redressal Mechanism (GRM)

State has established grievance redressal mechanism under MID DAY

MEAL SCHEME. Following officers have been nominated following

officers as nodal officers at the State/ District /Block/School level :-

State level : Additional Director (Administration)

District level : Deputy Director (Ele. Education)

Block level : Block Elementary Education Officer

School level : Centre Head Teacher

The State / District nodal officer sends the complaints received in respect

of district / block/school to the concerned nodal officer on the next

working day and concerned nodal officer take necessary action on the

next working days.

Toll Free number :-

Toll free number 1800-180-8007 has been established in the

Directorate on 5.6.12. The complaints/ grievance are being attended

on every working day between 10.30 am to 3.00 pm.

During 2012-13 (April 2013 to Dec 2013) 93 complaints has been

received out of which 18 were inquired and solved and 75 were

solved telephonically .

Provision of on- line registration of grievances :-

There is also a web application software, e_samadhan

http://admis.hp.nic.in/esamadhan, on the web portal of HP

Government . Public can register their grievance online. The

grievances received through e_samadhan are monitored regularly by

the department as well as by the Government.

Gist of complaints receivedSr. N Nature of complaints Number of complaints  

1 Food grain related issue 5 Delay in supply of rice.

2 Delay in fund transfer 1Funds not received by the School in time.

3Non payment of honorarium to cook cum helpers 1

Delay in payment of Honorarium to cook-cum-helpers

4 Caste Discrimination 3

Discrimination by cook-cum-helpers during serving of meals.

5 Quality and quantity of MDM. 4 Food quality not good.

6 Mode of cooking /Fuel related 1Due to irregular supply of LPG cylinder from the agency.

7Non Distribution of medicines of children 2

Regarding Students falling ill after taking iron folic acid tablets.

8 Inspection related 1 Inspection not conducted.

9 Misappropriation of funds 0  

  Total 18  

LPG based cooking in 84% schools

Scheme is being regularly monitored by SMC, HT, CHT, BEEOs and Deputy

Directors.

Students are encouraged & trained to wash their hands with soap before & after

meal.

SDMs, Tehsildars , C.D.P.Os. , T.W.Os, Representatives of Local Self

Government agencies have also been authorised to carry out inspection.

The inspection proforma in this regard has been prepared and circulated to field

offices and same are also available at the departmental website :

www.himachal.nic.in/eleedu/mdm.htm/

Status of Management Information System (MIS)• The Government of India has developed & launched web based Management

Information System (MIS) . Data entry of :-

1) Annual Data ----- The information is to be entered once in a year .

It contains basic data of school such as type of school , enrollment , infrastructure

available in the school etc.

The Department has completed the data entry of annual data.

2) Monthly Data ----- The data entry in respect of monthly detail is required to be

entered every month.

It contains data such as meal served , expenditure funds & foodgrain (rice)

received during the month , incurred on cooking cost & honorarium etc. during

the month .

The Department has completed 98% Monthly data entry up to December 2013.

Status of Management Information System (MIS)Annual Data Entry 2013-14

Sr. No. District Total Schools Completed

1 Bilaspur 843 843

2 Chamba 1573 1573

3 Hamirpur 765 765

4 Kangra 2514 2514

5 Kinnaur 270 270

6 Kullu 1004 1004

7 L & s 273 273

8 Mandi 2437 2437

9 Shimla 2292 2292

10 Sirmaur 1385 1385

11 Solan 1075 1075

12 Una 771 771

Total:- 15202 15202

School Monthly Data Entry ReportSr. No.

District T.Schools

Apr May Jun Jul Aug Sep Oct Nov Dec

1 Bilaspur 843 843 843 843 843 843 843 843 843 843

2 Chamba 1573 1573 1573 1573 1573 1573 1573 1573 1573 1572

3 Hamirpur 765 765 765 765 765 765 765 763 748 723

4 Kangra 2514 2514 2514 2514 2514 2514 2514 2514 2514 2514

5 Kinnaur 270 270 270 270 270 270 270 270 270 270

6 Kullu 1004 1004 1004 1004 1004 1004 1004 1004 1004 1003

7 L & s 273 216 216 216 212 212 210 209 140 71

8 Mandi 2437 2437 2437 2437 2437 2437 2437 2437 2437 2437

9 Shimla 2292 2292 2292 2292 2292 2292 2292 2292 2291 2202

10 Sirmaur 1385 1385 1385 1385 1385 1385 1385 1385 1384 1351

11 Solan 1075 1075 1075 1075 1075 1075 1075 1075 1075 1075

12 Una 771 771 771 771 771 771 771 771 771 771

Total 15202 15145 15145 15145 15141 15141 15139 15136 150501483

2

ATR on Observation made by PAB Sr.no Observation made by PAB Action taken by Department

i Coverage of institutions GOI has express their satisfaction regarding the coverage of institution thus no further action is required to be taken .

ii Low coverage of children The low coverage of children in the identified districts has considerably improved during this year which is as under:-

Primary Stage:- District: Solan, Sirmour, Hamirpur and Lahual & Spiti

Primary Stage:

Upper primary Stage:-Sirmour, Una, Kullu and Lahual & Spiti

Distt. Enl(30-09-13)

Coverage (1-4-13 to 31-12-13)

%

  Solan 33529 32114 96

  Sirmour 40027 38651 96

  Hamirpur 18159 17958 99

  L&S 1604 1339 83

  Upper Primary Stage   Distt. Enl(30-09-

13) Coverage (1-4-13 to 31-12-13)

%

  L &S 925 753 81

  Sirmour 26062 25202 96

  Una 19246 18349 95

  Kullu 20199 18259 90

iii Number working days MDM served Targeted number of working days i.e 242 have been achieved by the state during 2012-13. Number of working days covered during 1st three quarters=193 and during the 4th Quarter=52 days.

Number of working days approved for first three quarter was 193 but state has served MDM 190 days.

iv Delay in release of Central assistance at state level:- Delay in central Assistance 2-3 months at State level.

The funds are released to the schools after the receipt of

administrative and expenditure sanction from the State

Govt. However matching contribution of the State is

released with annual budget which is sufficient for three

months approximately. In addition to this from the next

financial year 2014-15 the state has made budget

provision for centre share which will expedite the fund

release procedure.

Instructions have been issued to the blocks that they

should release the funds in advance to the schools

through e-transfer on monthly or quarterly basis keeping

in view the enrolment and demand from the school.

Honorarium should be paid to the Cook-cum-helper

regularly on monthly basis. To facilitate timely release of

payment to the CCH, bank account has been opened by

approximately 60% Cook-cum-Helpers.

v Engagement of Cook-cum-HelpersEngagement of Cook-cum-Helpers in 81 newly opened schools

The matter was taken up with the Govt. of India vide dated 21-03-13 with the submission that there was no requirement of Cook-cum-Helpers in these schools.

vi Utilization of Transportation Assistance:The foodgrains should be delivered by the lifting agency to schools because GOI provides the 100% transportations assistance to the state to lift foodgrains from FCI to schools.

The transportation charges are provided to the lifting agency i.e. HPSCSC from FCI godown to PDS and SMCs lift rice from PDS to schools for which transportation charges are paid to SMCs.

vii Utilization of MME For effective implementation of the scheme the state is submitting proposal in the plan 2014-15 to deploy 50 Data Entry Operator through outsourcing at block level.

viii Constriction of Kitchen-cum-Store Out of 14959 Kitchen –cum-stores construction work of 13303 have been completed 1195 are under progress and 461 have not been stated due to non availability of land/ schools running in rented/ rent free accommodation .

ix Procurement of Kitchen Devices The GOI has released Rs. 377.85 lakhs for Kitchen Devices during 2012-13. Out of which an amount of Rs328.87lakhs has been utilized and balance amount of Rs. 48.98 lakhs is taken up with the GOI for re-appropriation from ST to Gen. component.

x a) Findings of the Monitoring institutes and b) Findings of External Evaluation by Department

of Economic and Statistics for six districts:-• Delay in release in funds

• Display of Menu and food norms

• Weak internal control / monitoring

• Low participation of public

Instructions have been issued vide letter dated 25-06-2013

• That the funds should be released to advance to the school preferable through E-transfer and cook-cum-helper should be paid honorarium regularly on monthly basis.

• that Menu and food norms be display at visible place in the schools

• For effective monitoring of the scheme besides SMC, CHT, HT, BEEO, Dy. Directors , District Coordinators have been authorized to monitor the scheme. SDMs, Tehsildars , C.D.P.Os. , T.W.Os, Representatives of Local Self Government agencies have also been authorised to carry out inspection.

• Public has been made aware by issuing direction to schools to paint logo of MDM food norms and cooking cost norms so that stakeholders are aware of the scheme . Mothers have been mobilized regarding the scheme. Toll free number 1800-180-8007 has been established in the Directorate on 5.6.12. The complaints/ grievance are being attended on every working day between 10.30 am to 3.00 pm.

xi Management Information System (MIS):

The data entry has been completed for the year 2012-13. The work of annual data entry work has been completed and monthly data entry has been completed by 99% up to December, 2013. Incomplete monthly data entry because

official are not trained.

xii Coverage under School Health programme The Director Health have been requested to conduct regular health check up of student. In HP free ambulance services are operational any one can avail this facility free of cost by simply dialing a Toll Free No. 108 irrespective of day, time and place.

Coverage under School Health programme

Action Taken Report on the observation of Joint Review Mission

Sr. N Observation Action takeni Delay in the release

of funds to Schools It has been observed

by the JRM that funds in r/o cooking cost and honorarium are released to the schools after interval of two to three months.

The funds are released to the schools after the receipt of administrative and expenditure sanction from the State Govt. However matching contribution of the State is released with annual budget which is sufficient for three months approximately. In addition to this from the next financial year 2014-15 the state has made budget provision for centre share which will expedite the fund release procedure.

Instructions have been issued to the blocks that they should release the funds in advance to the schools through e-transfer on monthly or quarterly basis keeping in view the enrolment and demand from the school.

Honorarium should be paid to the Cook-cum-helper regularly on monthly basis. To facilitate timely release of payment to the CCH, bank account has been opened by approximately 60% Cook-cum-Helpers.

ii Standard Operating procedure for the flow of foodgrains

Instructions for raising the demand for foodgrains have been circulated so that regularity of rice supply is maintained and there is no shortage or wastage of rice .

The funds for the proper storage of rice and other ingredients have been made and are being provided to the schools in a phased manner.

The rice should be demanded on the monthly or quarterly basis depending upon the requirement and storage capacity of the school.

iii Food Norms, Menu etc. Instructions are issued regularly every year and this year also vide letter dated 25-06-2013 that Mid day meals should be prepared as per prescribed food norms. Menu is decided by the SMC of the School keeping in view the liking and taste of the students.

iv Administrative Structure at State/ District/ Block Level

The proposal was submitted to GOI in AWP&B 2013-14 for deploying trained staff at Block level by outsourcing which required additional funds. The state Govt. requested to increase the ceiling of MME charges from 1.8 % to 3 %. But GOI suggested that till the time MME charges are increased the state should try to complete monthly Data Entries in to MIS portal by optimizing financial and human recourses. Therefore the sate Govt. decided to train the CHTs for making data entries by paying Rs. 20 per format.

v Monitoring of the Scheme

The Steering-cum-Monitoring Committees have been constituted at District and Block level as per the MDM guidelines of the GOI.

The functions of the Committees is to conduct its meeting monthly and inspect the schools for effective implementation of the scheme.

Instructions have been issued to conducted regular meetings to monitor the scheme and orientate the SMC members regarding the norms of the scheme especially food and cooking cost norms and maintenance of record.

vi Behavioural Orientation for Senior Secondary School Teachers

Instructions have been issued that the teachers and Headmasters /Principals of the Higher /Sr. Sec. Schools should follow the instructions of the MDM Scheme in letter and Spirit to comply with directions of the Supreme Court of India.

JRM observed that MDM Scheme is better implemented in the Primary schools as compared to Upper primary schools, who are under the control of Director, Higher Education. There is a need to orientate Headmasters/Principals of the High/Sr. Sec. Schools regarding the implementation of MDM Scheme.

vii Nutritional Profile JRM observed that some children are under weight and under nourished and anemic as well.

Instructions have been issued that undernourished children should be given special attention after proper identification, during MDM and during the visit of Health checkup of students by the health Departments.

Viii Convergence with School Health Programme The matter has been taken up with the Health Department for regular health checkup of students and to maintain health cards of the students.

ix(a)

Provision of funds for Kitchen Devices

The GOI has released Rs. 377.85 lakhs for kitchen Devices during 2012-13. Out of which an amount of Rs. 328.87 lakhs has been utilized and balance Rs. 48.98 lakhs is taken up with the GOI for re-appropriation from ST to Gen. component.

(b) Provision of funds under MME funds

50% Funds under MME component of MDM Scheme are provided to the schools for replacement/ repairs/ maintenance of cooking devices, utencils in a phased manner.

(c) Capacity building of all stakeholders

SMC members/ stake holder are made aware of the MDM scheme for which instructions have been issued to display menu, cooking cost and food norms at a conspicuous place in the school. Monthly roster for mothers has also been maintained in the schools to supervise the MDM Scheme.

(d) Display of MDM Logo Toll Free Number and weekly Menu

Funds under MME component have been provided to the institutions for painting MDM logo, display of menu in the schools at a conspicuous place in the school. Instructions have been issued in this regard.

(e) Participation of the community

SMC and Mothers have been mobilized to supervise the MDM scheme process. Instructions have been issued in this regard.

(f) Constitution of State Review Mission

The process of constitution of State Review Mission is under progress.

(g) Adoption of best practice of other state

Measures for adopting best practices of other states could be adopted after the visit of other states.

(h) MIS entry 100% MIS Monthly Data Entry has been completed for the financial year 2012-13.

(i) Provision of suggestion box

Instructions have been issued that a suggestion box should also be kept in the school on some conspicuous place to ensure the public participation for the betterment of the Scheme.

Government of India has informed that cooking cost is to be

enhanced by 7.5 % for the year 2014-15. The average per child per

school day conversion/cooking cost proposed by the Government of

India for the year 2014-15 in respect of Primary and Upper Primary

stage is as under :

Year Primary Upper primary

Centre State Total Centre State Total

2013-14 2.51 0.83 3.34 3.75 1.25 5.00

2014-15 2.69 0.90 3.59 4.03 1.34 5.37

2. APPROVAL OF ANNUAL WORK PLAN & BUDGET FOR THE YEAR 2014-

15

Proposal for the 2014-15S.N Particular Primary Upper Primary Total

1Number of Institutions 10694 4503 15197

2Enrollment 364957 260537 625494

3Average Beneficiaries 346904 247752 594656

4 Number of school days236 236 236

5 Quantity of food grain 8186.93 MT 8770.42 MT 16957.35

6 Cost of food grain Rs 462.56 lacs Rs. 495.53 lacs 958.09

7 Cooking/ conversion cost Rs 2939.1 lacs Rs 3139.81 lacs 6078.91

8 Transportation cost Rs 148.47 lacs Rs. 152.29 lacs 300.76

Requirement for the year 2014-15 (contd)S.N. Additional cost of LPG Rs. 442.01 lacs

9 Honorarium Rs 2387.00 lacs

10 MME Rs. 136.82 lacs

Kitchen devices Rs. 13.00 lacs

11 Replacement of Kitchen devices 7163*5000

Rs 358.15 lacs

TOTAL Rs 10674.74 lacs

Centre State Total

12 Cost of foodgrain (Rice) 958.09 0 958.09

13 Coking/ conversion cost 4558.60 1520.31 6078.91

14 Transportation 300.76 00 300.76

15 Addl. Cost of LPG** 331.51 110.50 442.01

16 Honorarium 1790.25 596.75 2387.00

17 MME 136.82 0 136.82

18 Replacement of kitchen devices

358.15 0 358.15

19 kitchen devices 13.00 0 13.00

TOTAL Rs. 8447.18 lacs

Rs. 2227.56 lacs

Rs. 10674.74 lacs

Management Monitoring and Evaluation Plan for 2014- 15

Department has proposed to carry out following activities:

To engage & provide manpower (Data Entry operator) at Block level

Providing computer hardware at State and District level

Providing funds for replacement/ repair/ maintenance of cooking devices, utensils etc.

Capacity building :

Officials /Manpower engaged under MDM

Centre Head Teacher

Cook-cum-helper

SMC/ mothers for monitoring

Publicity; Awareness campaign.

Printing of manual, guidelines etc.

External Evaluation

MME Financial Proposal

1. LPG:- The process to provide subsidized LPG cylinders should be discontinued and all the cylinders required for MDM should be made non subsidized .

REASONS:- •Linkage with Aadhar Card.•Involvement of manpower for un-necessary calculations of subsidized and non subsidized cylinders (School wise), thereby wastage of time, money and energy.•Easily availability of non subsidized LPG cylinders.

Issues of concern (Problem Areas)

• 2. SEPARATE PROVISION FOR LPG CYLINDERS:-• The budget provision for fuel/LPG cylinders should be kept

under separate component from cooking cost.

• REASONS:- • It is not feasible for the low enrolment school to meet the

cost of LPG cylinder from the existing cooking cost keeping in view the price escalation.

• 3.Revision of cooking cost for low enrolment:- • It is getting very difficult to meet the cooking

cost in the schools, where the enrolment is low i.e between 1-25. Therefore cooking cost needs to be revised in such cases.

Issues of concern (Problem Areas) contd.

• 4. Component wise release:-• Some times the amount in one component remains in

excess but Govt. finds it difficult to pay the inevitable Payment under the other component(s).

• Administrative Department may be given the power and flexibility to decide the component/ category wise release. Flexibility should be given to state for re-appropriation from one category to another.

• 5. Enhancement in the honorarium of Cook-cum- helpers from Rs. 1000/- per month as it has not been enhanced since February 2010.

Issues of concern (Problem Areas) contd.

6. ANY OTHER ISSUE WITH THE PERMISSION OF CHAIR