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1 © Hitachi Data Systems Corporation 2013. All Rights Reserved.
SYMANTEC ENTERPRISE VAULTINTELLIGENT INFORMATION MANAGEMENT
2
The HDS + Symantec partnership
Today’s Information Management Challenges
Why Information Management?
The Solution: Symantec Archiving and eDiscovery
Q & A
AGENDA
3
THE HDS + SYMANTEC PARTNERSHIP
9/10 OF TECHNOLOGY FIRMS
>1/2OF ENERGY, RETAIL, MANUFACTURING, INSURANCE, TRANSPORTATION, FINANCIAL SERVICES
3/4 OF HEALTHCARE AND TELCO
82%OF FORTUNEGLOBAL 100
38% BACKUP & RECOVERY
20% ENTERPRISE SECURITY
22% ENTERPRISE ARCHIVE
#1MARKET SHARE
LEADER
Hitachi Data Systems: ‒ 4th Largest WW Storage Vendor
‒ 7% YoY growth
Symantec:‒ #1 Market Leader in:
‒ Data Protection‒ Archive‒ Security
Technology Partnership:‒ Data Protection: NBU optimized duplication integration with HDS Storage
‒ Archive: Enterprise Vault integration with Hitachi Content Platform
‒ Security: Scan Engine integration with Hitachi NAS Platform
‒ NBUA + CSC Service Provider Model
4
TODAY’S INFORMATION MANAGEMENT CHALLENGES
• User mindset: keep everything forever• Duplicated data causing more waste• Unsustainable backup windows
• Over retention increasing costs• Infinite retention = infinite waste• Increased litigation risk and exposure
• Storage is cheap; search and review costly• Improper use of backup systems• Inefficient discovery and legal hold processes
Information Growth & Waste
Fear of Deletion
Search and eDiscovery is Always a Fire Drill
5
WHAT IF I COULD…?
Challenges
Execute an Information Governance plan
Simplify search and eDiscovery…
Control local email archives (.pst & .nsf files)
Reduce storage costs…
Improve backup performance…
Better manage unstructured information…
6 © Hitachi Data Systems Corporation 2013. All rights reserved.
WHY INFORMATION MANAGEMENT?
7
IT MUST EVOLVE TO MEET NEW DEMANDS
Transactional Apps
Structured Data
Centralized information
On-premise infrastructure
Perimeter-based security
Collaborative Apps and Social Media
Unstructured data
Distributed information
Virtual Infrastructure and Cloud
People are the new perimeter
Information-Centric
System-Centric
8
SYMANTEC INFORMATION MANAGEMENT
ProtectCompletely
Discover Efficiently
DeleteConfidently
Dedupe Everywhere
DR without a tape mountain
Fewer duplicate
copies
Lower storage costs
Reduce legal & regulatory
costs
9 © Hitachi Data Systems Corporation 2013. All rights reserved.
THE SOLUTION: ENTERPRISE VAULT
10
SYMANTEC ENTERPRISE VAULT
• Resource management• Retention management• Discovery management
Policy-based Archiving Software
• Proven: 10+ years experience• Intelligent: Ensures archive remains manageable• Open: Investment protection• Efficient: Minimizes footprint to maintain low TCO
Leading Archiving Solution
• 16,000+ customers and 33 MM+ users archived• Customers archiving 5 MM+ messages/day• Deployments archiving 1M+ users
Proven Technology
11
LEGAL
ARCHIVE AND EDISCOVERY SOLUTION
CLASSIFICATION
Store
Migration
Deduplication
Compression
Transparency
Manage
Retention
Preservation
Deletion
Reporting
Discover
Guided Review
Legal Hold
Search
Supervision
INFO SEC
EMAIL SERVERS
FILE SERVERS
IMSERVERS
SHAREPOINT
LEGACY DATABASES
DESKTOPS
HR
END USERS
SOCIAL MEDIA
Archive many types of data into the Hitachi Content Platform for long term retention and easy search & retrieval
12
WORKS WITH YOUR EXISTING ARCHITECTURE
OPEN APIs
EMAIL SERVERS
FILE SERVERS
IMSERVERS
SHAREPOINT
LEGACY DATABASES
DESKTOPS
Manage
Open Classification
Encryption
Open ECM
Discover
Open eDiscovery
Open Search
Store
Open Storage
SOCIAL MEDIA
3rd Party Content, Services & Solutions
Managed Services& Hosting
13
ARCHIVING: HOW IT WORKS
EnterpriseVault
Email SharePoint Files 1.Migrate information to archive
2.Apply deduplication3.Reduce information
stores4.Expire data over
time5.Discover efficiently
MSFT BPOS Office 365
HCP Anywhere
Social Media
14
ARCHIVE & RETENTION POLICIES
Defines what/when to archive
Enables automated deletion
Distinct policies for email, files, etc.
Retention folders for network shares
Policies based on AD, OU, Individual, etc.
File Blocking for content control
Policies
15
SEAMLESS END-USER EXPERIENCE
User Access
Dynamic shortcuts Preview archived
content Forward, reply, delete Archive, restore and
search via toolbar/menus
Option for client-less deployment (“Universal Shortcuts”)
Support for Domino and Outlook Web Access
16
DATA CLASSIFICATION SERVICES (DCS)
Policy Driven Classification What does it do?– Archive decision, retention, tags
– Reduces the cost of reactive Discovery
– Prioritizes items for supervisory review
– Analyzes content and metadata during archiving
– Decides on an archiving and retention strategy
– Assigns searchable classification tags
17
TAKE CONTROL OF PSTS & NSFS
2) Migrate PST/NSF into archive– Even with mobile users– Limited user action
Enterprise Vault
PC
Network Share
1) Locate PST/NSF– Network servers– PCs
3) Optionally dispose of PST– Delete, hide– Compact
Transparent End-User Access
Dedupe across SharePoint, Attachments, Email, etc.
18
EASE AND ACCELERATE EMAIL MIGRATIONS
Exchange 200x Exchange 2010
Single User Archive
Efficient Storage
Proactively archive most of data in mailboxes
Archiving reduces time for mailbox move
Data reduced because of single instance storage and compression
19
Overview: Hitachi Content Platform is an object storage solution that allows IT to store, share, synchronize, protect, preserve, analyze and retrieve file data from a single system.
TIGHTLY INTEGRATED SOLUTION FOR ARCHIVE AND COMPLIANCE
SYMANTEC + HDS DATA RETENTION
Key Benefits:‒ Object-based storage with rich metadata
‒ Tightly integrated with Enterprise Vault Storage Streamer API
‒ WORM capability options for compliance requirements (e.g. SEC Section 17-a)
‒ Excellent long term retention storage play
20
INFORMATION MANAGEMENT THROUGH FILE BLOCKING
• Prevent/delete unwanted data types from storage resources • Notification of policy violation• Ensures compliance with corporate policies
21
ENTERPRISE VAULT FOR SHAREPOINT
Reduce Storage Costs- Move content to less expensive storage
- Manage storage of document versions with pruning
- Replace items with a user-transparent shortcut to save storage
Performance Optimization, including backup/recovery time- Archive and remove old content to reduce SP index crawl time
- Keep document library Microsoft suggested practical limits
- Remove unnecessary files (ex. MP3 files)
Long-term retention and eDiscovery- Prepare for eDiscovery and compliance
- Protect Company IP
- Search on only the index within Enterprise Vault
22
Official guidance now published by FINRA, FTC, SEC, HIPPA, FSA, IIROC and others enforcing collection of social content
Symantec has partnered with various social media capture/control vendors to develop connectors to bring the content into Enterprise Vault
Connectors enable the content to be discoverable via Discovery Accelerator
SOCIAL MEDIA ARCHIVING
Integration pending
23
Used to recover systems and data due to corruption or loss
File, Directory, Volume, Application
Limited resources consumption‒ End-user recovery
‒ Help desk support
BACKUP/RECOVERY ARCHIVE/DISCOVERY
BACKUPS ARE FOR RECOVERY, ARCHIVING IS FOR DISCOVERY
Search across multiple content sources‒ Email, files, instant messages, social
media‒ Indexing and classification makes it
easier
Any event can trigger discovery
Legal hold
Improve resource and budget across:‒ IT, Legal, Outside parties
24
Symantec Enterprise Vault Discovery Accelerator
A SINGLE SOLUTION
Information Management Identification
Preservation
Collection
Processing
Review
Analysis
Production
THE ELECTRONIC DISCOVERY REFERENCE MODEL (ERDM)
eDiscovery Timeline
Clearwell
Symantec Enterprise Vault
25
REDUCE COSTS FOR LITIGATION, INVESTIGATIONS AND COMPLIANCE
Storage Footprint: 66% storage reduction Dedupe & Compress: 90% storage reduction Search & Filter: 90% data reduction
100 TB 10TBArchive & Expire Deduplicate
Collect & Process
500 GB300TBReview & Produce
Filter & Search
50 GB 5 GB
26
IMPROVE THE DEFENSIBILITY AND RELIABILITY OF YOUR PROCESSES
REDUCE RISK
Leverage a Comprehensive
Data Store
Ensure Consistent Workflow
Transparency and Real-Time Reporting
Enforce Retention Policies and Legal
Holds
Maintain Chain of Custody
StartDeliver
SearchFilter
27
THE COURTS AND THE GOVERNMENT WON’T WAIT FOR YOU
STREAMLINE TO MEET DEADLINES
2 4 6 8 10
TraditionalProcess
Automated Process withSymantec
Weeks
eDiscovery Case Timeline
Search a centrally managed and indexed repository
Rapidly target collections Minimize movement of data between tools Easily iterative between eDiscovery phases Accelerate early case assessment
1.5 Weeks
10 Weeks
28
KEY BENEFITS OF ENTERPRISE VAULT
Control the growth of unstructured information
• Archive to reduce storage costs 60%+• Use deduplication to remove redundancy• Improve backup and recovery speed up to
65%
Apply repeatable retention and expiry policies
• Automated retention and deletion policies• Control information sprawl in PST & NSF files• Reduce volume of information for email system
upgrades and migrations
Centralize information for efficient search
• Create a centralized repository for ESI• Reduce eDiscovery costs by 87% or more• Manage legal hold in place and reduce
duplicate copies
29
HOW TO GET STARTED
Archive for the long termPhysical and virtual machine backup for short term Disaster Recovery
ProtectCompletely
Use archiving to reduce app storageDeduplicate backups at source
DeduplicateEverywhere
Delete as the default archive policyStop hoarding backup tapes
DeleteConfidently
Index your deduplicated archiveInvest in tools for rapid review
Discover Efficiently
3030
QUESTIONS AND DISCUSSION
3131
THANK YOU