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Government-Industry Data Exchange Program

GIDEP as a Resource

Presentation for the Code 300 Orientation

June 15, 2012Presented by:

Michael J. Sampson,

Alert Coordinator

Manager, EEE Parts Program

NASA GSFC, Greenbelt, MD 20771

Code 300

Phone: 301-614-6233

Michael.J.Sampson@nasa.gov

Office of Management and Budget

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4. Policy. Agencies shall review existing programs or, where necessary, establish new programs to assure the quality of purchased products and materials. Information shall be exchanged among agencies about nonconforming products. The existing Government/Industry Data Exchange Program (GIDEP) operated by the Department of Defense will serve as the central data base for receiving and disseminating information about such products. April 9, 1991

Policy Letter No. 91-3 Reporting Nonconforming Products

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NASA US Army US Navy US Air Force

Defense Logistics Agency Defense Contract Management Agency

Department of Energy Canadian Department of National Defence

GIDEP Sponsoring Agencies

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GIDEP ReportingHierarchy at GSFC

SMA Director J. Bruner

SMA Director J. Bruner

Alert CoordinatorM. Sampson

Alert CoordinatorM. Sampson

SMA Associate DirectorE. Isaac

SMA Associate DirectorE. Isaac

SMA Deputy DirectorM. So

SMA Deputy DirectorM. So

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GIDEP Document Types:Alerts and Safe-Alerts

Suspect Counterfeit Delay Lines (August, 2008): The GSFC issued this Alert after a GSFC contractor procured 2 lots of suspect counterfeit delay lines from a distributor.

Alert: A GIDEP document that reports a problem with parts, components, materials, specifications, software, manufacturing processes, or test equipmentthat can cause a functional failure. Example:

Safe-Alert: A GIDEP document that reports a non-conforming item, product or situation that creates a safety hazard for personnel or equipment. Example:

GIDEP Safe-Alert H6-S-12-01 (January, 2012): The GSFC issued this Safe-Alert after a project experienced an exploding wet electrolytic tantalum capacitor with hazardous electrolyte release as a result of having been installed backwards on the PWB.

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Silicone Contamination in Syringes (March, 2012): The GSFC created a GIDEP Problem Advisory after a flight project reported that syringes for dispensing resins were the prime suspect for silicone contamination.

GIDEP Document Types: Problem Advisories and Agency Action Notices

Problem Advisory: A GIDEP document that reports a problem with parts,components, materials, manufacturing processes, specifications, software, manufacturing processes, or test equipment that has an unknown or low probability of causing problems for other users. Example:

Agency Action Notice: A GIDEP document that redistributes problem information issued by a Government Agency to GIDEP participants. Example:

Fluke T2 Safety Notice and Recall October, 2009): The US Department of Energy issued this notice on a Fluke T2 tester that “locks up” in certain applications.

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Incoming GIDEP Document Process

• Per NPR and GPG requirements, an engineering review of the following documents is performed: Alerts, Safe-Alerts, Problem Advisories, and Agency Action Notices. In addition, NASA Advisories (NASA document for exchanging significant parts, materials and safety problems or concerns among NASA activities) are reviewed.

• Based on review, the documents are distributed as appropriate.

• Project (or affected Code) responses are required and documented in GSFC closed loop system.

Responses Received

Alerts Distributed

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Alerts and Advisories are VERY Effective Methods for Communicating Lessons Learned– Disposition is Usually Contractually Imposed– Most Contractors are Long-Time Participants and

Have Well-Developed Response Processes– Market Recognition– Well-Developed NASA Closed Loop Process

Alerts as a Resource

Alerts Reports and Metrics

• Alert Coordinator reports at Code 300 monthly, status report meetings

• Reports on close-out status for reportable alerts

• Reports include metrics, issues and new concepts

• Examples from November’s pre-MSR follow

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Code 300 10

GIDEP Alert StatusNear-term Launches

Project(Launch Date)

Alerts Closed New Alerts Received Open Alerts

RRM(Launched 07/2011)

14 14 7

RBSP(LRD 8/2012)

15 14 8

TDRS-K(LRD 12/2012)

17 14 21

IRIS(LRD 12/2012)

27 14 12

Project GIDEP StatusSummary

Code 30011

Project GIDEP Status

Code 300

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GIDEP Project StatusRecent Alerts

13Code 300

GIDEP Safety Alert StatusOverdue Responses

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Code Document # Status Subject Release Date 700 AAN-U-12-131 CPSC Recall - Battery Pack. 1/6/2012762 NA-HQ-2011-01 MOVE Keysets. Scheduled Completion Date: 6/15/2012 12/7/2011

Color Designations: Red: Beyond 90 days; Yellow: Beyond 30 days; Orange: Work in Progress.

• The Code 700 Safety Representative closed out 4 of the 5 overdue safety Alerts. Currently, there are two open Code 700 safety Alerts – the overdue one on battery packs for cordless tools along with a Consumer Product Safety Commission notice involving the recall of Lenova desktop computers that was issued in May.

• The Code 700 Safety Representative has accepted a position in Code 400; however he has agreed to remain on cc. distribution for future safety Alerts until August 1st and has confirmed that he will assist the new Safety Representative in processing safety Alerts. A new Safety Rep. has been appointed; he is being trained.

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In conclusion, GIDEP is a Resource

• Alerts, Safe-Alerts, Advisories, and Agency Action Notices are free.These documents are very helpful in ensuring mission success

• Obtain free calibration reports to maintain equipment calibration

• Engineering and Reliability-Maintainability reports are available

• Utilize Urgent Data Requests to locate surplus parts and materials

• Urgent Data Requests also can be used to request failure experience data

• Free reports are also available on Lessons Learned, DMSMS, and Product Change and Product Information Notices

• GSFC NASA Advisories are freely distributed with no distribution restrictions. GSFC NASA Advisories capture valuable Lessons Learned

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• Almost Every Project in NASA Will Benefit from the Information Provided by GIDEP Documents and NASA Advisories

The Alert Process is Two-Way

We Will Make it Easy

We Have A Legal and Ethical Obligation to Contribute Our Lessons Learned

So Please Do Your Part and Report Candidate Incidents or Experiences

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Contact Us

Michael J. Sampson,Building 15 Room 210A. Phone: 614-6233michael.j.sampson@nasa.gov

Building 15

Edward Rutkowski,Building 15, Room 210. Phone: 614-5793edward.rutkowski-1@nasa.gov