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Spreadsheet Formatting

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Formatting applied to spreadsheet for the purpose of organizing and clarifying information.

Data presented in a uniform and consistent format

Easier to understand than data presented with random formats.

Applied to pages, columns, rows, cell ranges, and cells.

Formatting

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Headers or Footers are used to add identifying information to a spreadsheet.◦ May include:

Title of company Date Page number Time of creation or update Contact information

A Header/Footer

Footer Example

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Left Justification ◦ Applied to cells formatted as Labels.

Indent ◦ Applied to cell data to emphasize subcategories◦ Itemized list of expenses in a budget

Right Justification◦ Applied to cell formatted as Values.◦ Values should be formatted uniformly◦ Values can be formatted for a set number of

decimal places with or without a comma separator

Center◦ Applied to titles and column headings

Types of Justification

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Wrap text - used to align multi-line text within a cell

Merge -used to combine two or more cells.◦Center is the default alignment when

cells are merged

Adjusting Height, Width, and

Size of Cells, Columns, and Rows

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Column Width

◦Column Width is adjusted to fit the longest entry.

◦Double click on the border between the 2 column heading

◦ When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents.

Adjusting Height, Width, and

Size of Cells, Columns, and Rows

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Borders and Shading

are used to emphasize and organize information, and

can be applied to columns, rows, cell ranges, or individual cells

These lines are Borders!

Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading

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Columns and Rows can be◦Inserted◦Copied◦Pasted◦Deleted

Cell Data can be◦Cleared◦Copied◦Pasted

Editing

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Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet

The Reordering of spreadsheet tabs is helpful in organizing and clarifying information

Renaming and Reordering