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An Approach for DevelopingThe Commonwealth
Strategic Plan for TechnologyFebruary 22, 2005
June 20, 2005
www.vita.virginia.gov 2expect the best
Overall Objective of the Approach
Establish a stakeholder-centric, statewide strategic IT planning process that:– Incorporates long-range business and IT
policy direction;– Encourages stakeholder creativity in
responding to such direction;– Produces an updated, viable four-year IT
strategic plan on an annual basis.
www.vita.virginia.gov 3expect the best
The Five Step Approach
1. Establish stakeholder network--roles, responsibilities, and schedules
2. Define the Commonwealth’s strategic business direction (via COVF, others) and supporting IT policy framework (via ITIB)
3. Utilize the stakeholder network to develop responsive IT plan components
4. Review/refine results for ITIB consideration and approval
5. Distribute, publicize, and “live” the plan
www.vita.virginia.gov 4expect the best
First StepEstablish stakeholder network--roles, responsibilities,
agenda and schedules
• Cabinet Technology Teams (CATTs)• Council on Technology Services (COTS)• Focus groups--citizens, businesses, vendor/partners,
legislators• ITIB/SPARC• JCOTS• Governor/Cabinet• Council on Virginia’s FutureDeliverable: “Established Stakeholder Network”
www.vita.virginia.gov 5expect the best
Second StepDefine the Commonwealth’s strategic business
direction and supporting IT policy framework
• Develop strategic business direction via documents/ sources, including:
– Governor– Council on Virginia’s Future– Stakeholder focus groups
• Develop supporting IT policy framework—ITIB, via SPARC
Deliverable: “Strategic Business Direction/IT Policy Framework of the Commonwealth of Virginia”
www.vita.virginia.gov 6expect the best
Third Step
Utilize the stakeholder network to develop responsive IT plan components
• CATT Teams—lines of business• Focus groups—cross-cutting• COTS—enterprise perspective/opportunities
Deliverable: Initial Draft-“Commonwealth Strategic Plan for Technology, 2006”
www.vita.virginia.gov 7expect the best
Fourth Step
Review/refine results for ITIB consideration & approval
– Analysis/commentary from:• VITA• Council on Virginia’s Future• Governor/Cabinet
– Refinements via ITIB-Strategic Planning and Review Committee/SPARC (one-day workshop)
– Final review/approval by ITIB
Deliverable: Approved “Commonwealth Strategic Plan for Technology, 2006”
www.vita.virginia.gov 8expect the best
Fifth Step
Distribute, publicize, and “live” the plan
• Develop/execute a communications strategy, including:
– Targeted messages– Stakeholder presentations– Deliverable: “A Communications Strategy and Plan”
• Execute the Strategic Plan for Technology-Deliverable: A Working Plan-Not “Shelfware”
www.vita.virginia.gov 9expect the best
Follow Up Activities
• Evaluate/critique the Plan development process, involving:– The Council on Virginia’s Future– The ITIB– COTS– CATTs– VITADeliverable: “An Evaluation of the Strategic Planning
Process and Deliverables”
• Update the Plan annually
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Relationship Between the “Strategic Plan for Technology” and the Budget Planning Cycle
March
“The Commonwealth Strategic Plan for Technology” is completed/updated
June
The Budget Planning Cycle begins:
September
Plan update to support budget
decision packages
June
Plan submission to support base
budget
January
Plan update in support of Governor’s
proposed budget
April - May
Plan update to align with
finalized budget
.
.
www.vita.virginia.gov 11expect the best
Strawman Timeline/ResourcesStep 1 Step 2 Step 3 Step 4 Step 5
Entities InvolvedEstablish Network
Set Business Direction Draft Plan
Finalize Plan
Communicate Plan
Governor/Cabinet X X X
Council on Virginia's Future (CVF) X X X
ITIB X
ITIB-SPARC X X X
COTS X X
CATTs X X
Focus/Stakeholder Groups X X X
VITA X X X X X
Estimated Start/Finish Dates
7/1/05-8/12/05 8/15/05-9/30/05
10/3/05-12/16/05
1/9/06-3/3/06
3/10/06-3/31/06
www.vita.virginia.gov 12expect the best
Questions?
